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HomeMy WebLinkAbout2011 NYS DOT TOWN OF SOUTHOLD NEW YORK STATE DEPARTMENT OF TRANSPORTATION SINGLE AUDIT REPORT Year ended December 31, 2011 TABLE OF CONTENTS Page Independent Auditors' Report on Compliance and Internal Controls over New York State Transportation Assistance Expended Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1-3 Schedule of State Transportation Assistance Expended 4 Notes to Schedule of State Transportation Assistance Expended 5 Schedule of Findings and Questioned Costs for State Transportation Assistance Expended 6 -1- crFZrlneo ruouc ~ccouNrnNrs INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND CONTROLS OVER NEW YORK STATE DEPARTMENT OF TRANSPORTATION ASSISTANCE EXPENDED BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERMORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Supervisor and Town Board Town of Southold Southold, New York Compliance We have audited the Town of Southold, New York compliance with the types of compliance requirements described in the Draft Part 43 of the New York State Codification of Rules and Regulations (NYCRR) that are applicable to the New York State transportation assistance program tested for the year ended December 31, 2011. The program tested is identified in the summary of audit results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to the program is the responsibility of Town of Southold's management. Our responsibility is to express an opinion on the Town of Southold, New York's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Draft Part 43 of NYCRR. Those standards and Draft Part 43 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on the New York State transportation assistance program tested occurred. An audit includes examining, on a test basis, evidence about the Town of Southold, New York's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Town of Southold, New York's compliance with those requirements. In our opinion, the Town of Southold, New York complied, in all material respects, with the compliance requirements referred to above that are applicable to its New York State transportation assistance program tested for the year ended December 31, 2011. f'E'.I~~faUfVAI. SCfRVICE'.1'Rl.1STE:, C7 ArJVIC;C:. -'~41)~ ALBREChII;VICiGIANC7,7UREC:1<&COMfANY,f(; - 24.`i PAf2K AVENUE, 24TH FLOOR LS SUFPOL.K COURT N f:W YORK, NY 101 G7 NAUI'PL~UGE, NY 117£3£i 3715 1. 712J92.40%5 T. h31.434,9Pi00 F`. 631.434')5"I3 www.avzcom IIVfJENENUENT MPN~[R OF ~KN INTGRNF~TIONF~L -2- Internal Control Over Compliance The management of the Town of Southold, New York is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to state transportation assistance programs. In planning and performing our audit, we considered the Town of Southold, New York's internal control over compliance with requirements that could have a direct and material effect on a state transportation assistance program to determine the auditing procedures for the purpose of expressing our opinion on compliance but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Town of Southold, New York's internal control over compliance. A deficiency in internal control over comp/iance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a state transportation assistance program on a timely basis. A material weakness in internal control over comp/iance is a deficiency, or combination of deficiencies, in internal control over compliance such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a state transportation assistance program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. Schedule of New York State Department of Transportation Assistance Expended We have audited the financial statements of the governmental activities, each major fund, and aggregate remaining fund information of the Town of Southold, New York as of and for the year ended December 31, 2011, and have issued our report thereon dated December 4, 2012. Our audit was performed for the purpose of forming our opinions on the financial statements that collectively comprise the Town of Southold, New York's basic financial statements. We did not audit the financial statements of the seven component units presented discretely in these financial statements. The financial statements of the Fishers Island Ferry District and the Fishers Island Garbage District, which represents 79.9%, 76.8%, and 79.1%, of the assets, net assets, and revenues of the aggregate discretely presented component units were audited by other auditors whose reports thereon have been furnished to us and our opinion, insofar as it relates to the amounts included for those two component units, is based solely on the report of other auditors. The financial statements of the other discretely presented component units, which represents 20.1%, 23.2%, and 20.9%, respectively, of the assets, net assets, and revenues of the aggregate discretely presented component units were not audited as of the report date, nor were we able to satisfy ourselves as to those financial activities by other auditing procedures. -3- The accompanying Schedule of New York State Transportation Assistance Expended is presented for purposes of additional analysis as required by Draft Part 43 of NYCRR, and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole. This report is intended solely for the information and use of management, Town Board, and New York State Department of Transportation. However, this report is a matter of public record and its distribution is not limited. Hauppauge, New York December 4, 2012 -4- TOWN OF SOUTHOLD SCHEDULE OF NEW YORK STATE TRANSPORTATION ASSISTANCE EXPENDED Year ended December 31, 2011 NYSDOT Contract/Ref. Program Title Number Expenditures Consolidated Local Street and Highway Improvement Program -Capital Reimbursement Component CHIPS $ 342,355 Total Expenditures of State Transportation Awards $ 342,355 See accompanying notes to Schedule of State Transportation Assistance Expended. -5- TOWN OF SOUTHOLD NOTES TO SCHEDULE OF NEW YORK STATE TRANSPORTATION ASSISTANCE EXPENDED Year Ended December 31, 2011 Note A -General The accompanying Schedule of New York State Transportation Assistance Expended of Town of Southold, New York presents the activity of all financial assistance programs provided by the New York State Department of Transportation. Note B -Basis of Accounting The accompanying Schedule of New York State Transportation Assistance Expended is presented using the modified accrual basis of accounting. Note C -Indirect Costs There were no indirect costs associated with any of these programs. Note D -Matching Costs Matching funds were provided in accordance with program requirements. Note E-Amounts Paid to Subrecipients The Town of Southold, New York does not have any subrecipients. -6- TOWN OF SOUTHOLD SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR NEW YORK STATE TRANSPORTATION ASSISTANCE EXPENDED Year ended December 31, 2011 SUMMARY OF AUDIT RESULTS: Internal control over state transportation assistance expended: • Material weakness(es) identified None • Significant deficiencies identified that are not considered to be material weakness(es) None Type of auditors' report on compliance for programs tested: Unqualified Summary of Audit Findings: None Identification of New York State Transportation Assistance Programs Tested: • Consolidated Local Street and Highway Improvement Program -Capital Reimbursement Component {CHIPS) COMPLIANCE FINDINGS AND QUESTIONED COSTS: No matters were reported.