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Home My WebLink AboutAG-12/18/2012ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road PO Box 1179 Southold, NY 11971 Fax (631) 765-6145 Telephone: (631 ) 765 - 1800 www.southoldtownny.gov FINAL AGENDA SOUTHOLD TOWN BOARD December 18, 2012 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www. southoldtownny, gov Click on "Town Board On- Line"; Click Box "Yes" to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk, com Enter zip code 11971 in box on lower right hand side and "enter". On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on "Yes" to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on December 18, 2012 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Present Absent Late Arrived Councilman William Ruland [] [] [] Councilman Christopher Talbot [] [] [] Councilwoman Jill Doherty [] [] [] Councilman Albert Krupski Jr. [] [] [] Justice Louisa P. Evans [] [] [] Southold Town Meeting Agenda - December 18, 2012 Page 2 [ Supervisor Scott Russell [] [] [] I I. REPORTS 1. Program for the Disabled November 2012 2. Board of Town Trustees November 2012 3. Special Projects Coordinator November 2012 4. Justice Rudolph H. Bruer November 2012 5. Department of Public Works November 2012 6. Building Dept. November 2012 7. Justice William H. Price Jr November 2012 8. Justice Louisa P. Evans November 2012 9. Town Clerk November 2012 II. PUBLIC NOTICES Army Corps of Engineers Application to the Army Corps of Engineers Sheri Winter Clarry - replace fixed timber pier and new perpendicular 6' x 20' mooring float with 2 piles and 3' x 10' walk-ramp. Wunneweta Pond, Little Peconic Bay, Cutchogue. Comments within 20 days of Nov. 29. IlL COMMUNICATIONS Southold Town Meeting Agenda - December 18, 2012 Page 3 IV. DISCUSSION 1. 9:00 Michael Collins Update on FISD 2. 9:30 Peter Harris, Highway Superintendent Re: Budget Modification 3. 10:00 Jim Bunchuck, Solid Waste Coordinator Purchase of Town Garbage Bags and Budget Modification for Payloader Tires 4. 10:30 Lloyd Reisenberg - Anti-Virus Application 5. Recommendations from Transportation Commission 6. Set Date for Interviews for Fishers Island Planning Board Member 7. LL/Amendments to Chapters 111 and 275 (To be Set of PH) 8. LL/Dogs on Beaches (To be Set for PH) 9. LL/LIO & LI (To be Set for PH) 10. Ovsianik Change of Zone 11. Executive Session - Labor Matters involving employment of particular person(s) Update on CSEA Negotiations Update of PBA Negotiations 12. Executive Session - Litigation Town of Southold et al. v. Metropolitan Transportation Authority, et al. Town of Southold v. Go Green Sanitation Inc., et al. 13. Request for Refund of Disposal Sticker MINUTES APPROVAL RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Wednesday, November 07, 2012 RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday, November 20, 2012 RESOLVED that the Town Board of the Town of Southold hereby accepts the minutes dated: Tuesday, December 04, 2012 Southold Town Meeting Agenda - December 18, 2012 Page 4 V. RESOLUTIONS 2012-889 CA TEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated December 18, 2012. Vote Record Resolution RES 2012 889 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] WithO'awn Ctn'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-890 CATEGORY: DEPARTMENT: Set Meeting Town Clerk Set 2013 Organizational & Regular Meeting RESOLVED that the 2013 Organizational Town Board Meeting of the Southold Town Board be held, Wednesday, January 2, 2013 at the Southold Town Hall, Southold, New York at 11:00 A. M. and be it further RESOLVED that the Regular Town Board Meeting of the Southold Town Board be held, Wednesday, January 2, 2013 at the Southold Town Hall, Southold, New York at 4:30 P.M.. Vote Record Resolution RES 2012 890 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled Ctn'istopher Talbot [] [] [] [] [] With&-awn ~ [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~ Southold Town Meeting Agenda - December 18, 2012 Page 5 [] Supt Hgwys Appt [] No Action Scott Russell [] [] [] [] 2012-865 Tabled 12/4/2012 7:30 PM CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Exercise Renewal/Winter Brothers Recycling RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to provide written notification to Winter Brothers Recycling Corp. that the Town wishes to exercise its option to renew its Agreement with Winter Brothers Recycling to supply the Town with MSW Haul and Disposal Services through June 30, 2014, at prices specified in Winter Brothers Recycling's bid of May 21, 2011, and accepted by the Town Board on June 21, 2011, subject to the approval of the Town Attorney. Vote Record Resolution RES 2012 865 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-892 CATEGORY: DEPARTMENT: Budget Modification Public Works Repair of DPW Truck Financial Impact: Tran6fer o f funds to fix DPW truck RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 General Fund Whole Town budget as follows: Southold Town Meeting Agenda - December 18, 2012 Page 6 From: A. 1620.1.200.100 Part Time Employees $3,000 To: A. 1620.4.100.650 Vehicle Maintenance & Repairs $3,000 Vote Record Resolution RES 2012 892 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated ~-- William Ruland [] [] [] [] [] Tabled ~ [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~_ [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-893 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification for Land Preservation 6Von-CPF) Capital Financial ]mpact: Appropriate revenue for debt service RESOLVED that the Town Board of the Town of Southold hereby increases the Land Preservation (Non-CPF) Capital Fund 2012 budget as follows: Revenues: H5.2401.10 Interest & Earnings $ 68 H5.2410.10 Rental of Real Property 1,500 H5.2770.10 Sale of Real Property 2,054 Totals $ 3,622 Appropriations: H5.9730.7.100.100 BAN Interest Totals $ 3,622 $ 3,622 Vote Record Resolution RES 2012 893 [] Adopted [] Adopted as Amended __ Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled Ct~'istopher Talbot [] [] [] [] [] With&awn Southold Town Meeting Agenda - December 18, 2012 Page 7 [] Supe~wisor's Appt Jill Doherty [] Tax Receiver's Appt Albert Krupski Jr. [] Rescinded [] Town Clerk's Appt Louisa P. Evans [] Supt Hgwys Appt Scott Russell [] No Action 2012-894 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification for Assessors Budget Financial Impact: Provide appropriation for full-time employee hired earlier in 2012; had budgeted a part-time employee RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town 2012 budget as follows: From: A. 1355.1.200.100 A. 1355.1.300.100 A. 9010.8.000.000 To: A. 1355.1.100.100 Assessors, Part-time Regular Earnings $ 9,844 Assessors, Seasonal Regular Earnings 3,400 NYS Retirement, ERS 6,756 Totals $20,000 Assessors, Full-time Regular Earnings $20,000 Totals $20,000 Vote Record Resolution RES 2012 894 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action Southold Town Meeting Agenda - December 18, 2012 Page 8 2012-895 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Seasonal Police Officer RESOLVED that the Town Board of the Town of Southold hereby appoints Steven Ficner to the position of Seasonal Police Officer for the Southold Town Police Department, effective immediately, at a rate of $20.81 per hour. Vote Record Resolution RES 2012 895 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-896 CATEGORY: Employment - Town DEPARTMENT: Accounting Place Seasonal Police Officer on Leave of Absence RESOLVED that the Town Board of the Town of Southold hereby immediately places Seasonal Police Officer Steven Ficner on a leave of absence~ pendin~ further action by the Town Board prior to the start of the 2013 summer season. Vote Record Resolution RES 2012 896 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled ~ [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action Southold Town Meeting Agenda - December 18, 2012 Page 9 2012-897 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification for Fishers Island Sewer District Financial Impact: Move remaining engineering appropriation to "Refuse & Garbage" appropriation for maintenance work RESOLVED that the Town Board of the Town of Southold hereby modifies the Fishers Island Sewer District 2012 budget as follows: From: SS2.1440.4.000.000 Engineering, C.E. Totals To: SS2.8160.4.000.000 Refuse & Garbage, C.E. Totals $ 7,500 $ 7,500 $ 7,500 $ 7,500 Vote Record Resolution RES 2012 897 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-898 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification for Annex Telephone System Replacement Financial Impact: To fund the replacement annex phone system destroyed by eleictrical surge during Hurricane Sandy RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town 2012 budget as follows: Southold Town Meeting Agenda - December 18, 2012 Page 10 Revenues: To: A. 2680.00 Insurance Recoveries $3,311 Appropriations: From: A. 9010.8.000.000 NYS Retirement $5,000 To: A. 1680.2.500.450 Telephone Equipment $8,311 Vote Record Resolution RES 2012 898 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-899 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification for ]'ax Bill Processing and Postage Financial Impact: Cover anticipated needs for remainder of 2012 for tax bill postage and bill production RESOLVED that the Town Board of the Town of Southold hereby modifies the Receiver of Taxes 2012 budget as follows: From: A. 1330.1.300.100 To: A. 1330.4.400.100 A. 1330.4.600.400 Seasonal Employees Regular Earnings $1,886 Totals $1,886 Tax Bill Processing $1,500 Tax Bill Postage 386 Totals $1,886 ~VoteRecord Resolution RES 2012 899 [] Adopted [] Adopted as Amended Southold Town Meeting Agenda - December 18, 2012 Page 11 [] Defeated William Ruland [] Tabled Ctn'istopher Talbot [] Withch-awn [] Supe~wisor's Appt Jill Doherty [] Tax Receiver's Appt Albert Krupski Jr. [] Rescinded Louisa P. Evans [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] No Action 2012-900 CATEGORY: DEPARTMENT: Budget Modification Highway Department 2012 Budget Mod - Highway Financial Impact: The reason for submission of&is budget line item change ia' due to &e fact &at: These line items are presently unde~unded due to the fact that there were unexpected expenditures m connection with Super Storm Sandy as well as various other expected but necessary invoices. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 Highway Fund Part Town budget as follows: To: DB.5110.1.100.200 DB.5110.4.100.200 DB.5110.4.100.905 DB.5110.4.100.915 DB.5110.4.100.995 DB.5130.2.500.300 DB.5130.4.100.500 DB.5140.1.100.100 DB.5142.4.100.525 DB.9901.9.000.000 From: DB.5110.4.100.100 DB.5110.4.100.900 DB.5110.4.100.975 DB.5142.1.100.100 DB.5142.1.100.200 DB.5142.4.100.550 DB.5142.4.100.920 General Repairs, P.S., Full Time Overtime Earnings $ 78,268 General Repairs, C.E., Fuel/Lubricants 19,401 General Repairs, C.E., Asphalt Patch 3,000 General Repairs, C.E., Cement 664 General Repairs, C.E., Signs & Sign Posts 2,020 Machinery, Equip., Other Equipment 11,000 Machinery, C.E., Parts & Supplies 4,554 Brush & Weeds/Misc., P.S., FT Regular Earnings 3,616 Snow Removal, C.E, Snow Fence 1,500 Interfund Transfers, Transfers to Health Plan 2 Total $124,025 General Repairs, C.E., Misc. Supplies General Repairs, C.E., Resuri~acing Projects General Repairs, C.E., Steel Snow Removal, P.S., FT Regular Earnings Snow Removal, P.S., FT Overtime Earnings Snow Removal, C.E., Snow Posts Snow Removal, C.E., Sand Total $ 664 11,000 2,574 3,616 78,270 1,500 26,401 $124,025 Southold Town Meeting Agenda - December 18, 2012 Page 12 Vote Record Resolution RES 2012 900 [] Adopted [] Adopted as Panended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withdrawn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-901 CATEGORY: DEPARTMENT: Employment - Town Accounting Acknowledges Retirement dames McMahon WHEREAS, the Town of Southold has received email notification on December 11, 2012 from the NYS Retirement System concerning the retirement of James McMahon effective January 31, 2013, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acknowledges the retirement of James McMahon from the position of Executive Assistant for the Department of Public Works effective January 31, 2013. Vote Record Resolution RES 2012 901 [] Adopted [] Adopted as Panended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withdrawn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-902 CATEGORY: Contracts, Lease & Agreements Southold Town Meeting Agenda - December 18, 2012 Page 13 DEPARTMENT: Town Attorney Execute the Aviation Capital Proj'ectAgreement Between the Town of Southold and the 3Jew Fork State Department of Transportation RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Aviation Capital Project Agreement between the Town of Southold and the New York State Department of Transportation for the 5-year Capital Improvement Project No. 0913.19 at Elizabeth Field Airport, Fishers Island, New York, subject to the approval of the Town Attorney. Vote Record Resolution RES 2012 902 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~ [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-903 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Town Attorney Execute Agreement Between C & S Engineers and the Town of Southold RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Cost Plus Fixed Fee Consultant Agreement for the environmental assessment for the 5-year Capital Improvement Program Projects between the Town of Southold and C&S Engineers, Inc. in the amount of $150,000.00, of which the Town of Southold is responsible for 5% of this amount under the Grant Offer, in connection with Project No. FAA AIP No. 3-36-0029-19-12, NYS DOT No. 0913.19, at Elizabeth Field Airport, Fishers Island, New York, subject to the approval of the Town Attorney. Vote Record Resolution RES 2012 903 [] Adopted Yes/Aye No/Nay Abstain Absent [] Adopted as Amended ~- William Ruland [] [] [] [] [] Defeated [] Tabled Ct~'istopher Talbot [] [] [] [] [] Withch-awn Jill Doherty [] [] [] [] [] Supe~wisor's Appt Albert Krupski Jr. [] [] [] [] [] Tax Receiver's Appt ~ [] Rescinded Louisa P. Evans [] [] [] [] Southold Town Meeting Agenda - December 18, 2012 Page 14 [] Town Clerk's Appt Scott Russell [] Supt Hgwys Appt [] No Action 2012-904 CATEGORY: DEPARTMENT: Attend Seminar Public Works DPW LIPA Seminar RESOLVED that the Town Board of the Town of Southold hereby grants permission to Tim Abrams and Jeff Standish to attend a free safety seminar in Hauppauge, on January 11, 2012, all expenses for registration, travel to be a legal charge to the 2012 budget (meetings and seminars). Vote Record Resolution RES 2012 904 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-905 CATEGORY: DEPARTMENT: Modified CDBG 2013 Contracts, Lease & Agreements Community Development Administration $9,285 Human Resource Center and Katinka House (Installation of showers for use of emergency shelter) $ 7,243 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to si~n the modified Pro.iect Description Forms for the 2013 Community Development Block Grant Program as follows: Southold Town Meeting Agenda - December 18, 2012 Page 15 North Fork Housing Alliance (Home Improvement Program) Family Residences & Essential Enterprises (Repair/replace windows, flashing, siding and roofing) Robert Perry Child Day Center (NY State licensed pre-school/day care) Community Action of Southold Town (Assistance to low-income residents) Peconic Community Council (Maureen's Haven homeless outreach program) $53,322 $ 8,000 $ 5,000 $ 5,000 $ 5,000 Vote Record Resolution RES 2012 905 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled ~--~ [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded = Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-906 CATEGORY: DEPARTMENT: Equipment Highway Department Vehicle Purchase - Highway Financial Impact: This vehicle is to replace the current 18year old four wheel drive vehicle currently used by the Deputy Highway Superintendent RESOLVED that the Town Board of the Town of Southold hereby authorizes Superintendent of Highways Peter Harris to purchase a Three quarter ton 2012 Heavy Duty Four wheel drive pickup truck off the Suffolk County Contract #PT-032113 or equal vendor, chargeable to DB.5130.2.300.100 Light Duty Vehicles. ~VoteRecord ResolufionRES 2012 906 [] Adopted [] Adopted as Amended Southold Town Meeting Agenda - December 18, 2012 Page 16 [] Defeated William Ruland [] Tabled Ctn'istopher Talbot [] With&awn [] Supe~wisor's Appt Jill Doherty [] Tax Receiver's Appt Albert Krupski Jr. [] Rescinded Louisa P. Evans [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] No Action 2012-907 CATEGORY: DEPARTMENT: Equipment Highway Department Purchase Tm& with Snowplow RESOLVED that the Town Board of the Town of Southold hereby authorizes Superintendent of Highways Peter Harris to purchase a Three quarter ton Heavy Duty Four wheel drive pickup truck equipped with a power angle snowplow off the Suffolk County contract #PT-032113 of equal vendor, chargeable to DB.5142.2.400.200 Snow Equipment Vote Record Resolution RES 2012 907 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-908 CATEGORY: DEPARTMENT: Budget Modification Information Technology Information Technologies - Budget Modification Financial Impact: Budget Modification. In preparation for 2012 year end there are 2 accounts' which will not have the funds to pay the monthly maintenance fee. This' budget modification will fund these accounts. Southold Town Meeting Agenda - December 18, 2012 Page 17 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 Information Technologies budget as follows: From: A. 1680.4.400.250 Network and Systems Consult $3000.00 Data, Voice, Interact Cell Service TOTAL To: A. 1680.4.200.100 A. 1680.4.200.200 $2900.00 $100.00 $3,000.00 Vote Record Resolution RES 2012 908 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&'awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-909 CATEGORY: DEPARTMENT: Equipment Highway Department Purchase Equipment RESOLVED that the Town Board of the Town of Southold hereby authorizes Superintendent of Highways Peter Harris to purchase the following used equipment form Corazzini Asphalt Inc for the sum of $9,750.00: Item # 1 Item #2 40 ft Rogers Semi Tractor Trailer, Low Boy Heavy Equipment Trailer 10 ton Hyster Asphalt Roller Vote Record Resolution RES 2012 909 [] Adopted Yes/Aye No/Nay Abstain Absent [] Adopted as Amended William Ruland [] [] [] [] [] Defeated [] Tabled Ct~'istopher Talbot [] [] [] [] [] Withch-awn Jill Doherty [] [] [] [] [] Supe~wisor's Appt Albert Krupski Jr. [] [] [] [] [] Tax Receiver's Appt [] Rescinded Louisa P. Evans [] [] [] [] Southold Town Meeting Agenda - December 18, 2012 Page 18 [] Town Clerk's Appt Scott Russell [] Supt Hgwys Appt [] No Action 2012-910 CATEGORY: DEPARTMENT: Budget Modification Highway Department 2012 Budget Modification - Highway Financial Impact: for purchase of vehicle RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 Highway Department budget, as follows: TO: DB.5130.2.300.100 Equipment & Capital Outlay $30,000 Motor Vehicles Light Duty Vehicles FROM DB. 5142.4.100.935 Contractual Expenses $30,000 Supplies & Materials Rock Salt Vote Record Resolution RES 2012 910 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-911 CATEGORY: DEPARTMENT: Budget Modification Information Technology Southold Town Meeting Agenda - December 18, 2012 Page 19 Information Technologies Budget Modification Financial Impact: This budget modification is required due to an unexpected maintenance expense for the Assessors Real Property System application RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 Information Technologies budget as follows: From: A. 1680.4.400.558 PC Software Maintenance $1000.00 To: A. 1680.4.400.554 RPS System Maintenance $1000.00 Vote Record Resolution RES 2012 911 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~ Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~_ [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-912 CATEGORY: DEPARTMENT: Budget Modification Public Works Justice Court Roof Repair Financial Impact: Replace the rubber roof(in-house) on the Justice Court. This roof has some substantial leaks and needs to be replacedASAP RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 Department of Public Works budget, as follows: FROM: A. 1620.4.100.100 Building & Grounds $1,800.00 Misc Supplies TO: A. 1620.4.400.100 Buildings & Grounds $1,800.00 Building Repair & Maint. Southold Town Meeting Agenda - December 18, 2012 Page 20 Vote Record Resolution RES 2012 912 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-913 CATEGORY: DEPARTMENT: Budget Modification Solid Waste Management District SWMD Budget Mods Financial Impact: As per comptroller, surplus available to cover December MSW haul/dispose fees and immediate need to replace of tires on Folvo. Other modifications to cover depleted lines. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 Solid Waste Management District budget as follows: Revenues To: SR 5990.00 Appropriated Fund Balance Totals $115,000 $115,000 Appropriations From: SR 8160. t. tOO. tOO F/T Employee Regular Earnings $ 10,400 SR 8160.4.100.573 Maint/Supply Trommel Screen $ 250 SR 8160.4.400.300 Public Information/Printing $ 300 SR 8160.4.400.840 Hazardous Waste Removal $ 600 SR 8160.4.500.175 Gas Monitoring $ 1,200 Totals $ 12,750 To: SR 1490.1.100.500 Admin. HolidayPay $ 1,900 Southold Town Meeting Agenda - December 18, 2012 Page 21 SR 8160.1.100.200 SR 8160.1.100.500 SR 8160.4.100.551 SR 8160.4.200.100 SR 8160.4.400.850 SR 8160.4.500.500 SR 8160.4.100.525 SR 8160.4.400.805 F/T Employee Overtime Earnings $ 6,500 F/T Employee Holiday Pay $ 2,000 Maint/Supply CAT 966 Loader $ 250 Telephone $ 300 Refrigerant Removal $ 600 Credit Card Fees (vending machine) $ 1,200 Payloader/Truck Tires $ 25,000 MSW Removal $ 90,000 Totals $127,750 Vote Record Resolution RES 2012 913 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-914 CATEGORY: DEPARTMENT: Employment - FWD Accounting Acknowledges the Retirement of Richard Hoch WHEREAS, the Town of Southold has received email notification on December 13, 2012 from the NYS Retirement System concerning the retirement of Richard J. Hoch effective February 1, 2013 and has forwarded the same via email on December 13, 2012 to the Fishers Island Ferry District, and WHEREAS, the Town Board of the Town of Southold is required to approve the retirement of employees of the Fishers Island Ferry District, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby aclmowled~es the retirement of Richard J. Hoch from the position of Freight A~ent for the Fishers Island Ferry District effective February 1, 2013. · /VoteRecord ResolufionRES 2012 914 [] Adopted [] Adopted as Amended [] Defeated [] Tabled Yes/Aye No/Nay Abstain Absent William Ruland [] [] [] [] Cta'istopher Talbot [] [] [] [] Southold Town Meeting Agenda - December 18, 2012 Page 22 [] With&awn Jill Doherty [] Supe~wisor's Appt Albert Krupski Jr. [] Tax Receiver's Appt [] Rescinded Louisa P. Evans [] Town Clerk's Appt Scott Russell [] Supt Hgwys Appt [] No Action 2012-915 CATEGORY: DEPARTMENT: Affordable Housing Town Attorney Approve Cottages Resale 935 Cottage I/Fay RESOLVED that the Town Board of the Town of Southold, in accordance with the provisions of Section 280-30(A)(2) of the Town Code and applicable Covenants and Restrictions, hereby approves the sale of the affordable housin~ unit located at 935 Cottage Way~ Mattituclk by Henry Romanowski to Ser~e,is Piskunovs and Nina Piskunovs, subject to the approval of the Town Attorney. Vote Record Resolution RES 2012 915 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&awn CN'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-916 CATEGORY: DEPARTMENT: Budget Modification Human Resource Center Budget Modification to Cover Mcrease m Expenditure Lines HRC Financial Impact: Reallocatingfunds from under expended lines to cover increases m other expenditure lines m the Programs for the Aging Budget Southold Town Meeting Agenda - December 18, 2012 Page 23 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2012 General Fund Whole Town Budget as follows: From: A. 6772.1.100.400 Full-Time Sick Earnings $5,000 Totals $5,000 To: A. 6772.2.200.300 Office Equipment/Storage $ 50 A. 6772.2.500.400 SmallTools and Implements 150 A. 6772.4.100.110 Program Supplies/Materials 1,300 A. 6772.4.100.150 Disposables 500 A. 6772.4.400.650 Vehicle Maint/Repairs 3,000 Totals $5,000 Vote Record Resolution RES 2012 916 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~-- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt = [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-917 CATEGORY: DEPARTMENT: Contracts, Lease & Agreements Town Attorney Execute an Agreement Between the Town of $outhold and Johnson Electrical Construction Corp. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an A~reement between the Town of Southold and Johnson Electrical Construction Corp. in connection with traffic light repairs and maintenance alon~ County Route 48, at a cost of $600.00 per month plus an additional $5.50 per bulb fee, for a one year term, effective January 1, 2013, subject to the approval of the Town Attorney. Vote Record Resolution RES 2012 917 [] Adopted Yes/Aye No/Nay Abstain Absent [] Adopted as Amended William Ruland [] [] [] [] [] Defeated ~ [] Tabled Ct~'istopher Talbot [] [] [] [] [] Withch-awn Jill Dohert~ [] [] [] [] Southold Town Meeting Agenda - December 18, 2012 Page 24 [] Supe~wisor's Appt Albert Krupski Jr. [] Tax Receiver's Appt Louisa P. Evans [] Rescinded [] Town Clerk's Appt Scott Russell [] Supt Hgwys Appt [] No Action 2012-918 CATEGORY: DEPARTMENT: Refund Solid Waste Management District Tip Fee Refund RESOLVED that the Town Board of the Town of Southold hereby authorizes the following tip fee refund for Hurricane Sandy storm debris delivered to the Cutchogue Transfer Station prior to adoption of TB Res. # 2012-821: · Donna Sullivan, inthe amount of $61.10 Vote Record Resolution RES 2012 918 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled ~ [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~ [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-919 CATEGORY: DEPARTMENT: Refund Solid Waste Management District Tip Fee Refund RESOLVED that the Town Board of the Town of Southold hereby authorizes the following tip fee refund for Hurricane Sandy storm debris delivered to the Cutchogue Transfer Station prior to adoption of TB Res. # 2012-821: Southold Town Meeting Agenda - December 18, 2012 Page 25 · William Lascelle, in the amount of $135.20 Vote Record Resolution RES 2012 919 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-920 CATEGORY: DEPARTMENT: Authorize to Bid Solid Waste Management District Payloader Tire Bid RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the Solid Waste Management District for the purchase of new tires for the Volvo Front End Loader, subject to the review and approval of the Town Attorney. Vote Record Resolution RES 2012 920 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-921 CATEGORY: DEPARTMENT: Bid Acceptance Solid Waste Management District Southold Town Meeting Agenda - December 18, 2012 Page 26 Accept Bid on Town Garbage Bags RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Tags-Bags-Containers of Greenfield, MA to supply the town with municipal garbage bags at the prices submitted in their bid of November 29, 2012, all in accordance with the review and approval of the Town Attorney. Vote Record Resolution RES 2012 921 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled ~ [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~ [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-922 CATEGORY: DEPARTMENT: Bid Acceptance Town Clerk Accept Bid for Used Fehicle RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Bernard Heinisch in the amount of $777.77 for the 2001 Chevy Lumina, asset #2645, all in accordance with the Town Attorney. Vote Record Resolution RES 2012 922 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action Southold Town Meeting Agenda - December 18, 2012 Page 27 2012-923 CATEGORY: Bid Acceptance DEPARTMENT: Police Dept Accept the Bid ofHoppy's Cleaners to Clean Southold Town Police Uniforms RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Hoppy's Cleaners to clean Southold Town Police Uniforms for calendar year 2013 in the amounts indicated on the bid submitted, all in accordance with the Town Attorney. Vote Record Resolution RES 2012 923 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-924 CATEGORY: Bid Acceptance DEPARTMENT: Police Dept Accept the Bid of Charles Greenblatt, Inc. to Supply the Town with Police Uniforms for 2017 RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Charles Greenblatt~ Inc. to supply the town with Police Uniforms for 2013 in the amounts indicated on the bid submitted, all in accordance with the Town Attorney. Vote Record Resolution RES 2012 924 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled ~ [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action Southold Town Meeting Agenda - December 18, 2012 Page 28 2012-925 CATEGORY: DEPARTMENT: Bid Acceptance Highway Department Accept Sand Bid 201 $ RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of East Coast Mines, in the amount of $14.24 per cubic yard, for supplying Bulk Screened Sand for Ice Control and Highway Maintenance to the Highway Department for the 2013 calendar year, subject to the approval of the Town Attorney. Vote Record Resolution RES 2012 925 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~ Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~_ [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-926 CA TEGORY: Grants DEPARTMENT: Town Clerk LGR3JIF Grant Application RESOLVED the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Local Government Records Management Information Fund (LGRMIF) Active Records Shared Services Grant Application for the 2013-2014 grant cycle between the Town of Southold as lead agency and the Village of Greenport (participant) for an Enterprise Geographical Information System (GIS) to the New York State Education Department, New York State Archives and Records Administration. Vote Record Resolution RES 2012 926 [] Adopted Yes/Aye No/Nay Abstain Absent [] Adopted as Amended William Ruland [] [] [] [] [] Defeated Ctn'istopher Talbot [] [] [] [] [] Tabled [] Withch-awn Jill Doherty [] [] [] [] [] Supe~wisor's Appt Albert Krupski Jr. [] [] [] [] Southold Town Meeting Agenda - December 18, 2012 Page 29 [] Tax Receiver's Appt Louisa P. Evans [] Rescinded Scott Russell [] Town Clerk's Appt [] Supt Hgwys Appt [] No Action 2012-927 CA TE GO R Y: Refund DEPARTMENT: Town Clerk Refund of Disposal Sticker RESOLVED that the Town Board of the Town of Southold hereby authorizes the refund of $15.00 to Ken Strachan, PO Box 145, Orient, NY 11957 for a disposal sticker that was on a vehicle that was destroyed by Super Storm Sandy. Vote Record Resolution RES 2012 927 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] WithO'awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action 2012-928 CATEGORY: DEPARTMENT: Employment - Town Accounting Acknowledges Retirement George Gillen WHEREAS, the Town of Southold has received email notification on November 30, 2012 from the NYS Retirement System concerning the retirement of George J. Gillen effective January 2, 2013, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby acknowledges the retirement of George J. Gffien from the position of Buildin~ Inspector for the Buildin~ Department effective January 2, 2013. Southold Town Meeting Agenda - December 18, 2012 Page 30 Vote Record Resolution RES 2012 928 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-929 CATEGORY: DEPARTMENT: Budget Modification Accounting Budget Modification for Information Technologies Financial Impact: Provide appropriation for Anti- Firus Software RESOLVED that the Town Board of the Town of Southold hereby modifies the General Fund Whole Town 2012 budget as follows: From: A. 9015.8.000.000 To: A. 1680.4.400.700 NYS Police & Fire Retirement Total $17,500 $17,500 Anti-virus Software $17,500 Total $17,500 Vote Record Resolution RES 2012 929 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] Withch-awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action Southold Town Meeting Agenda - December 18, 2012 Page 31 2012-930 CATEGORY: Local Law Public Hearing DEPARTMENT: Town Attorney PH 1/15/13 @ 7:32 PMLL/Amencls to 111 & 275 WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, onthe 18th day of December, 2012, a Local Law entitled "A Local Law in relation to Amendments to Chapter 111, Coastal Erosion Hazard Areas and Further Amendments to Chapter 275, Wetlands and Shoreline". RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the 15th day of Jannary, 2013 at 7:32 p.m. at which time all interested persons will be given an opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 111, Coastal Erosion Hazard Areas and Further Amendments to Chapter 275, Wetlands and Shoreline" reads as follows: LOCAL LAW NO. 2013 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 111, Coastal Erosion Hazard Areas and Further Amendments to Chapter 275, Wetlands and Shoreline". BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose. The Town of Southold has the authority to administer a Coastal Erosion Management Program within its jurisdiction. One purpose of this chapter is to establish standards and procedures to protect natural protective features, expanding the definition to include wetland areas. Another purpose of this chapter is to regulate development activities in coastal areas subject to coastal flooding and erosion in order to prevent damage or destruction of natural protective features and other natural resources. Regulating how to calculate the building area with more specificity will aid in preventing unnecessary damage to the natural protective features and protect human life. A coastal erosion management permit is necessary for the installation of cable service landward of the shoreline structures, consistent to other similar services. Reference to Chapter 236, recognizes certain activities that require a coastal erosion management permit and also fall within the regulations of Stormwater Management. II. Chapter 111 of the Code of the Town of Southold is hereby amended as follows: Southold Town Meeting Agenda - December 18, 2012 Page 32 §111-6. Def'mitions. ADMINISTRATOR -- The local officials responsible for administrating and enforcing this chapter. The Southold Town Board of Trustees is hereby designated as the "Administrator." The Administrator designates the Southold Town Police Department, Bay Constables and the Office of Code Enforcement as responsible for the enforcement of this Chapter. LIVABLE FLOOR AREA -- All spaces within the exterior walls of a dwelling unit, exclusive of garages, breezeways, unheated porches, cellars, heater rooms and approved basements having a window area of less than 10% of the square foot area of the room. Usable floor area shall include all spaces not otherwise excluded above, such as principal rooms, utility rooms, bathrooms, all closets and hallways opening directly into any rooms within the dwelling unit. MAJOR ADDITION -- An addition to a ~tn:cturc principal building resulting in a twenty-five- percent or greater increase in the ~cand area coverage building footprint of the gt?act,:rc principal building other than an erosion protection structure or a pier, dock or whar£ The increase will be calculated as the proposed livable floor area ffcand area coverage tc bc added, including any additions to the principal building prcvicag!y constructed '_ ' '_~_'_ : managcmcn~ portal as of the enactment date of this chapter, divided by thes- ..... w-,~a ~ ............. ~ ~v · ~ ~s~ livable floor area of the ' ' '~'""~' .... ........................ s ............... principal building. NATURAL PROTECTIVE FEATURE A nearshore area, beach, bluff; primary dune, secondary dune, wetland or marsh and their vegetation. PRINCIPAL BUILDING A building in which is conducted the main or principal use of the lot on which said building is located. UNREGULATED ACTIVITY -- Excepted activities which are not regulated by this chapter include but are not limited to elevated walkways or stairways constructed solely for pedestrian use and built by an individual property owner for the limited purposes of providing noncommercial access to the beach; docks, piers, wharves or structures built on floats, columns, open timber piles or other similar open work supports with a top surface area of less than 200 square feet or which are removed in the fall of each year; normal beach grooming or cleanup; maintenance of structures when normal and customary and/or in compliance with an approved maintenance program; set up and maintenance of temporary wildlife protective structures; planting vegetation and sand fencing so as to stabilize or entrap sand in primary dune and secondary dune areas in order to maintain or increase the height and width of dunes; routine agricultural operations, including cultivation or harvesting; and the implementation of practices recommended in a soil and water conservation plan as defined in § 3, Subsection (12), of the Soil and Water Conservation Districts Law; provided, however, that agricultural operations and implementation of practices will not be construed to include any activity that involves the construction or placement of a structure. WILDLIFE PROTECTIVE STRUCTURES - Structures, temporary in nature, used for the sole purpose of protecting nesting and habitat of wildlife species. §111-10. Structural hazard area. The following restrictions apply to regulated activities within structural hazard areas: Southold Town Meeting Agenda - December 18, 2012 Page 33 A coastal erosion management permit is required for the installation of public service distribution, transmission or collection systems for gas, electricity, water or wastewater and cable service. Systems installed along the shoreline must be located landward of the shoreline structures. §111-11. Nearshore area. B. Clean sand or gravel of an equivalent or slightly larger grain size is the only material which may be deposited within nearshore areas.· ^~.~' ,~vo.,~w~ ~ ..... :~: ^~ and will requires a coastal erosion management permit. §111-12. Beach area. C. Active bird nesting and breeding areas must not be disturbed unless such disturbance is pursuant to a specific wildlife management activity approved, in writing, by the New York State Department of Environmental Conservation. §111-14. Bluff area. Bluft~ protect shorelands and coastal development by absorbing the often destructive energy of open water. Bluft~ are a source of depositional material for beaches and other unconsolidated natural protective features. A. The following activities are prohibited on bluft~: (4) Disturbance of active bird nesting and breeding areas, unless such disturbance is pursuant to a specific wildlife management activity approved, in writing, by the New York State Department of Environmental Conservation. §111-25. Appealto Board of Review. The Coastal Erosion Hazard Board of Review may, in conformity with the provisions of this chapter, reverse or affirm, wholly or partly, or may modify the order, requirement, decision or determination of the Administrator, including stop or cease-and-desist orders. Notice of such decision will forthwith be given to all parties in interest. The rules and procedures for filing appeals are as follows: A. Appeals may be made only by the applicant in the underlying decision. A.B~ Appeals must be filed with the Town Clerk within 30 days of the date of the adverse decision. B.C~ All appeals made to the Coastal Erosion Hazard Board of Review must be in writing on standard forms prescribed by the Board. The Board will transmit a copy to the Commissioner of the New York State Department of Environmental Conservation for his information. C~D~ All appeals must refer to the specific provisions of this chapter involved, specify the alleged errors, the interpretation thereof that is claimed to be correct and the relief which the appellant claims. § 111-27. Coastal erosion management permit. Southold Town Meeting Agenda - December 18, 2012 Page 34 A coastal erosion management permit will be issued for regulated activities which comply with the general standards (§t t 1-9), restrictions and requirements of the applicable sections of this chapter, provided that the following are adhered to: C. Permits will be issued by and bear the name and signature of the Administrator and will specify the: (5) Period of permit validity. If not otherwise specified, a permit will expire c, nc year two ,/ears from the date of issuance. §111-29. Powers and duties of Administrator. The authority for administering and enforcing this chapter is hereby conferred upon the Administrator. The Administrator has the powers and duties to: E. Designate the Southold Town Police Department, Ba,/Constables, and/or the Office of Code Enforcement to enforce Transmit v:ri~cn nc, ti~c c,f violations of this Chapter and notice of violations t~-against property owners or to other responsible persons. III. Chapter 275 of the Code of the Town of Southold is hereby amended as follows: Purpose. In order to continue to protect the natural state of the shorelines and wetlands within the Town of Southold, while balancing the rights of property owners, it is the purpose of these amendments to simplify the permit process, codify and clarify existing policies and conform certain regulations to environmentally accepted practice. § 275-4. Exceptions. The provisions of this chapter shall not require a permit for the following: (t0) Installation of new or replacement windows, roof shingles, solar panels, siding; or doors, on existing upland structures and second story additions that are madev...: :c ~a:^~,~ ithi th ~'~:'~:~ fo tp int f i ti d d .............. arcw n e ......... s o r o an exs ngan arc ma ctoan ........... v ........... structure. § 275-11. Construction and operation standards. General. The following standards are required for all operations within the jurisdiction of the Trustees: (6) Platforms. (a) Platforms associated with stairs may not be larger than ~3 tOO .square feet. IV. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. Southold Town Meeting Agenda - December 18, 2012 Page 35 V. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. Vote Record Resolution RES 2012 930 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated ~--~ William Ruland [] [] [] [] [] Tabled ~ [] WithO'awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~_ [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action 2012-931 CATEGORY: DEPARTMENT: Local Law Public Hearing Town Attorney LL/Amends. to Chapters 111 & 275 to SCPC & PB RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to transmit the proposed Local Law entitled "A Local Law in relation to Amendments to Chapter 11 L Coastal Erosion Hazard Areas~ and Further Amendments to Chapter 275~ Wetlands and Shoreline" to the Southold Town Plannin~ Board and the Suffolk County Department of Plannin~ for their recommendations and reports. · /VoteRecord Resolution'RES 2012 931 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated ~--~ William Ruland [] [] [] [] [] Tabled ~ [] WithO'awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded ~-- Louisa P. Evans [] [] [] [] [] Town Clerk's Appt ~ [] Supt Hgwys Appt Scott Russell [] [] [] [] [] No Action Southold Town Meeting Agenda - December 18, 2012 Page 36 2012-932 CATEGORY: DEPARTMENT: Advertise Town Attorney Advertise for Bids for Landfill Trucking RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the necessary equipment and labor to truck construction and demolition debris, commingled recyclables (i.e., mixed cans, plastic, and glass containers), cardboard, and mixed paper collected at the Cutchogue Transfer Station to transfer stations and recycling centers designated by the Town in accordance with bid specifications prepared by James Bunchuck, Solid Waste Coordinator. ~ Vote Record Resolution 8414 [] Adopted [] Adopted as Amended Yes/Aye No/Nay Abstain Absent [] Defeated William Ruland [] [] [] [] [] Tabled [] With&awn Ct~'istopher Talbot [] [] [] [] [] Supe~wisor's Appt Jill Doherty [] [] [] [] [] Tax Receiver's Appt Albert Krupski Jr. [] [] [] [] [] Rescinded Louisa P. Evans [] [] [] [] [] Town Clerk's Appt [] Supt Hg~vys Appt Scott Russell [] [] [] [] [] No Action Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at P.M. Elizabeth A. Neville Southold Town Clerk