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HomeMy WebLinkAboutStone for Mill RdELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 11, 2012 Robert Borgold Long Island Sound Transport, Inc. d/b/a A & R Materials 72 Union Avenue Ronkonkoma, NY 11779 Dear Mr. Borgold: Congratulations. At the regular Town Board meeting held on December 4, 2012, the Town Board accepted the bid of Long Island Transport, Inc. for purchase and delivery of bedding stone & armor stone for Goldsmith's Inlet. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours/r,~ Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 4, 2012 RESOLUTION 2012-872 ADOPTED Item # 5.18 DOC ID: 8326 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-872 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 4, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Long Island Sound Transport, Inc., d/b/a A & R Materials, 72 Union Avenue, Ronkonkoma, NY 11779 to supply and deliver to the town, 8" - 12" bedding stone/rip-rap at $39 per ton and 5 ton armor stone at $48 per ton, all in accordance with the approval Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUSl MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated December 5, 2012 Page 29 Southold Town Board - Letter Board Meeting of December 4, 2012 RESOLUTION 2012-872 ADOPTED Item # 5.18 DOC ID: 8326 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-872 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 4, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Long Island Sound Transport, Inc., d/b/a A & R Materials, 72 Union Avenue, Ronkonkoma, NY 11779 to supply and deliver to the town, 8" - 12" bedding stone/rip-rap at $39 per ton and 5 ton armor stone at $48 per ton, all in accordance with the approval Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER: William Ruland, Councilman AYES: Ruland, Talbot, Doherty, Kmpski Jr., Evans, Russell Generated December 5,2012 Page 29 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Purchase & Delivery of Bedding Stone & Armor Stone To Goldsmiths Inlet, Mill Road, Pcconic Bid opening 11/1/12 ~ 10:00 AM One bid was submitted: Long Island Sound Transport, Ine d/b/a A & R Materials 72 Union Ave Ronkonkoma, NY 11779 631-585-5736 Item No. 1: Purchase & delivery of (8" - 12") Bedding Stone, 200-400 ton Item No. 2: purchase & delivery of(5 Ton) Armor Stone, 100-150 tons $39.00 Ton $48.00 Ton Invitation to Bid FII IISE Date: of &AnBerSmBI to Goldsmiths Inlet MILL ROAD PECONIC, NEW YORK 11958 October 9, 2012 SOUTHOLD TO,WN ENGINEERING DEPARTMENT $OUTHOLD TOWlq EL~I.I~ 53095 MAIIN ROAD, SOUTHOLD LEGAL NOTICE NOTICE TO BIDDERS II]]tl Il mmv Bmr ~ accordance with the provisions of Section 103 o£ the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of Bedding Stone and Armor Stone for the stabilization of Mill Road shoreline located on the westerly side of Goldsmiths Inlet in the Town of Southold. All Armor & Bedding Stone must be delivered to the project site located in the Town of Southold. The project site is the parking lot at Goldsmiths Inlet, located at the end of Mill Lane, ?econie, New York. All deliveries shall be between the hours of 7:00 AM and 3:30 PM, Monday through Friday, excluding holidays, with prior notification to the Engineering Department (631-765-1560). The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, P.O. Box 1179, 53095 Main Road, Southold, New York, until I0:00 AM, Thursday, November 1, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and ali informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stone Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax; federal, state, or local, from which the Town of Southold is exempt. Dated: October 9, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK Mill Lane Road End I Road Shoulder Stone Revetment INVITATION TO BID PROJECT: Purchase & Delivery of 8" to 12" Bedding Stone & 5 Ton Armor Stone to the Town of Southold The Town Board of the Town of Southold will receive bids for furnishing stone materials as specified in these bid documents for the purchase & delivery of 8" to 12" bedding stone and 5 Ton Armor Stone in accordance with the Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 1st November, 201_~2. Day Monlh Year All specifications am provided herein: This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract for the purchase and delivery of Stone Materials, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid dudng this pedod. Please advise if you intend to bid or not. Dated: October9, 2012 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Mill Lane Road End I Road Shoulder Stone Revetment ~)~,<~ STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section t03-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fora district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;, non-collusive bidding cartificetldn. A. Bysubmiaslon of this bid, eoch bidder and each paraon signing on behalf of any bidder coH/flas, and in the case of a joint bid, each party thereto esrbifles as to Itc own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices In this bid have been arrived at Independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required bylaw, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opeslng, directly Or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to Induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting B. The person signing this bid or proposal certifies that be has fully informed himself regarding the accuracy of the statements contained In this certification, and under the stetemeots contained in this certification, end under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. - That attached hereto (if a corporate bidder) is a certified copyof resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that ['[~ ~, C~C~\c~ of the L~p,c~ \$~G.~3.~<~¢(~s0~ ~.G~be authortzed (Name of signatory) ~'~ (Name of Ca, potation)~ ' to sign and submit the bid or proposal of this corporation for the following Project: PURCHASE & DELIVERY of 8" to t2" Bedding Stone and 5 Ton Armor Stone to Goldsmiths Inlet, Mill Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-thrsa-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the g~T. dayof (~ O-~::}~e-.Y' ,20 (SEAL OF THE CORPORATION) Laws of New York, t965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Mill Lane Road End / Road Shoulder Stone Revetment PROPOSALFORM Date: IOIz~l Iz. NAME of BIDDER: TO: SOUTHOLD TOWN BOARD TOWN HALL - $$095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or freud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contrect, or the supplies relating to it, or in any port/on of the profit thereof; that he has carefully examined the bidding documents dated: October 9, 2012, including bidding requirements, contract, generel and special conditions, project site location, and addenda,(Note: acknowledgement of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to fumish all materials for the: Purchase & Delivery of Bedding Stone & Armor Stone to the Town of Southold. and all other work in connection therewith, in accordance with the bid requirements and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York. 11971, and shall comply with all the stipulations contained therein and that he will slart the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and delivery of (8" to 12") Bedding Stone FURNISH AND DELIVER THE FOLLOWING QUANTITIES OF 8" TO 12" BEDDING STONE TO 'rile PROJECT SITE AT GOLDSMITHS INLET PARKING LOT LOCATED AT THE END OF MILL LANE, PECONIC, NEW YORK, IN THE TOWN OF SOUTHOLD BETWEEN THE HOURS OF 7:00AM AND 3:30PM, MONDAY THROUGH FRIDAY, EXCLUDING HOLIDAYS. THE ABOVE REFERENCED AC~VITIES WILL BE COMPLY' ~ ~L~ FOR THE STIPULATED 'UNIT COST" OF: TOTAL QUANTITY: ENGINEERS PROJECT ESTIMATE - [200 - 400 TON] UNiT COS'i' / TON - (~n in w~s) UNIT C~T I TON - (w~n In num~) PaRe 1 of 2 Mill Lane Road End I Road Shoulder Stone Revetment PROPOSAL FORM - (Continued) Page 2 of 2 ITEM # 2: Purchase and delivery of (5 TON) Armor Stone FURNISH AND DELIVER THE FOLLOWING QUANTITIES OF 5 TON ARMOR STONE TO THE PROJECT SITE AT GOLDSMITHS INLET PARKING LOT LOCATED AT THE END OF MILL LANE. PECONIC, NEW YORK, IN THE TOWN OF SOU'THOLD BE'P/VEEN THE HOURS OF 7:00AM AND 3:30PM, MONDAY THROUGH FRIDAY, EXCLUOING HOLIDAYS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED 'UNIT COST' OF: And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to execute a contract within the ten (10) dayS after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days. During that time, the Town will either accept or reject this preposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Name of Bidder: Coq3orate Title (if Any) (PLEASE Pl~n-) (PLEASE PRINT) Address: Telephone Number: Fax: Date: Mill Lane Road End / Road Shoulder Stone Revetment PROJECT DESCRIPTION & SPECIFICATION Purchase & Delivery of Bedding Stone & Armor Stone to the Town of Southold. Delivered To: Goldsmiths Inlet Parking Lot, located on North End of Mill Lane, Peconic, New York 11958 This Project includes the supply and delivery of 8" to 12" bedding stone. Engineem Estimate of required bedding stone material is between 200 and 400 Tons. Quantities may vary and these project estimates noted herein are an approximate range from minimum to maximum amounts of stone materials that may be ordered by the Town. This Project includes the supply and delivery of 5 Ton Armor stone. Engineers Estimate of required armor stone material is between 100 and 150 Tons. Quantities may vary and these project estimates noted herein are an approximate range from minimum to maximum amounts of stone materials that may be ordered by the Town. Notes: 1. Stone Sizes, other than we ghts, refer to the average of the maximum and minimum dimensions of a stone particle as estimated by the Engineer. 2. Materials shall contain less than 20 percent of stones with a ratio of maximum to minimum dimension greater than three. All Quantities of Stone Materials delivered to the site shall be coordinated with the Southold Town Engineering Department prior to shipping. Quantities will be ordered in a manner to prevent over crowding of the construction site in an effort to prevent unstable conditions. The Contractor and his/her employees shall be granted access to the Project Site parking lot for delivery of stone materials during the normal working hours of the Municipality. All Site access shall be coordinated with the Town Engineering Department pdor to all deliveries. [765-1560]. All stockpiled stone matedal must be left in a manner that is considered stable. The Town of Southold will provide temporary barricades to control access to all stockpiled materials. The Town of Southold shall be responsible for all Permits and Approvals from all agencies having control or jurisdiction over the work described herein. REQUESTS FOR FURTHER INFORMATION & ALL INQUIRIES SHOULD BE ADDRESSED TO THE ARCHITECT @ THE SOUTHOLD TOWN ENGINEERING DEPARTMENT: Attention: JamesA. Richter, RA (631)765-1560 Southold Town Hall P. O. Box 1179, 53095 Main Road Southold, New York 11971 iamie.richter~,town.southold.ny.us Mill Lane Road End / Road Shoulder Stone Revetment #10913 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successfully commencing on the lS__~t day of November, 2012. Principal Clerk Sworn to before me this LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of thc General Municipal Law, thai sealed bids are sought and request- ed for the purcilase and defivery of Bed- di~ ~m~ ami Armo~ ~me for the sra. CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK NO, 01VO6105050 Qualified In Suffolk County My Commission Expltes February 28, 2016 Southold Town Board - Letter Board Meeting of October 9, 2012 RESOLUTION 2012-747 ADOPTED Item # 5.7 DOC ID: 8167 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-747 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 9, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the furnishing stone materials (8" to 12" bedding stone and 5 ton armor stone) for the Goldsmith Inlet Rock Revetment Project. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUSI MOVER: William Ruland, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Kmpski Jr., Evans, Russell ABSENT: Jill Doherty Generated October 10, 2012 Page 28 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of Bedding Stone and Armor Stone for the stabilization of Mill Road shoreline located on the westerly side of Goldsmiths Inlet in the Town of Southold. All Armor & Bedding Stone must be delivered to the project site located in the Town of Southold. The project site is the parking lot at Goldsmiths Inlet, located at the end of Mill Lane, Peconic, New York. All deliveries shall be between the hours of 7:00 AM and 3:30 PM, Monday through Friday, excluding holidays, with prior notification to the Engineering Department (631-765-1560). The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, P.O. Box 1179, 53095 Main Road, Southold, New York, until 10:00 AM~ Thursday~ November 1~ 2012~ at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stone Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax; federal, state, or local, from which the Town of Southold is exempt. Dated: October 9, 2012 BY ORDER OF THE SOUTHOLD TOWN BOARD Elizabeth A. Neville Southold Town Clerk PLEASE PUBLISH ON October 18, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Clerk's Bulletin Board Town Attorney Town Board Members Town's Web Site Engineering STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being dulyswom, says that on the [5 dayof I~-[t~:~ ,2012, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Soutbold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid for Stone for Mill Rd shoreline Southold Town Clerk Sworn before me this Io2 dayof C)O-a~ ,2012. · ~ Notary Public Page 1 of 2 Rudder, Lynda From: Sent: To: Cc: Subject: Jennifer Travis [Jennifer. Travis@libn.com] Thursday, October 11, 2012 2:38 PM Rudder, Lynda Cooper, Linda; Beltz, Phillip RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Attachments: Town of Southold - Request for Proposals - REVISED PROOF.jpg Lynda, The line has been added and the new proof is attached. The new cost is now $22.68. Again, please let me know no later than Monday {10/15/12) if you would like to run it. Jennifer Travis Long Island Business News 2150 Smithtown Ave., Ste 7 Ronkonkoma, NY 11779-7348 Ph: 63:[.9:[3.4223 Fax: 63:[.737.1890 Email: ennifer.travis~libn.com , x Description: 03 Visit www. libn.com From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, October 11, 2012:1.:03 PM To: ,lennifer Travis Cc: Cooper, Linda; Belt:z, Phillip Subject: RE: [New Sender - ] - RE: public notice - Hessage is from an unknown sender Could you please add. the roi.lowing line to the end after the website address: Deadline for submission is Friday, November 16th 4:00 p.m. From: ,]ennifer Travis ]'mailto:~lennifer.Travis@libn.coml Sent: Thursday, October 11, 2012 1:27 PM To: Rudder, Lynda Subject: [New Sender - ] - RE: public notice - I~essage is from an unknown sender Lynda, The total cost to run your notice on 10/19/12 is $21.46 which includes the affidavits. The proof is attached. Please let me know no later than Monday (:[0/:[5/12) if you would like to run it. Also, if you would like to place any notices in the future, please email all of your correspondence directly to me at Jennifer.travis~Olibn.com and not to Barbara Pallas. Thank you. 10/11/2012 Jennifer Travis Long Island Business News 2250 Smithtown Ave., Ste 7 Ronkonkoma, NY 11779-7348 Ph: 631.913.4223 Fax: 631.737.1890 Email: jennifer.travis~)libn.com iX Description: 03 Visit www. libn. com Page 2 of 2 From: Rudder, Lynda rmailto:lvnda.rudder~town.southold.ny.us] Sent: Thursday, October 11, 2012 10:33 AM To: Barbara Pallas Cc: Beltz, Phillip Subject: public notice Please provide pricing before publishing 10/11/2012 Invitation to Bid II:UIIEIff of &Armor Date: to Goldsmiths Inlet MILL ROAD PECONIC, NEW YORK 11958 October 9, 2012 ~N~-'-'---~PARTMEN~ LEGAL NOTICE NOTICE TO BIDDERS IIITIBE Ii IEIEIY IlWtl, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of Bedding Stone and Armor Stone for the stabilization of Mill Road shoreline located on the westerly side of Goldsmiths Inlet in the Town of Southold. All Armor & Bedding Stone must be delivered to the project site located in the Town of Southold. The project site is the parking lot at Goldsmiths Inlet, located at the end of Mill Lane, Peconic, New York. All deliveries shall be between the hours of 7:00 AM and 3:30 PM, Monday through Friday, excluding holidays, with prior notification to the Engineering Department (631-765-1560). The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, P.O. Box 1179, 53095 Main Road, Southold, New York, until 10:00 AM, Thursday, November 1, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stone Materials", and submitted to the Office of the Town Clerk. The bid price shall not include any tax; federal, state, or local, from which the Town of Southold is exempt. Dated: October 9, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK Mill Lane Road End / Road Shoulder Stone Revetment INVITATION TO BID PROJECT: Purchase & Delivery of 8" to 12" Bedding Stone & 5 Ton Armor Stone to the Town of Southold The Town Board of the Town of Southold will receive bids for furnishing stone materials as specified in these bid documents for the purchase & delivery of 8" to 12" bedding stone and 5 Ton Armor Stone in accordance with the Specifications contained heroin. Bids will be received at the office of the Southoid Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 1st , November, 201_~2. Day Month Year All specifications are provided herein: This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of $outhold decide to award a contract for the purchase and delivery of Stone Materials, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this pedod. Please advise if you intend to bid or not. Dated: October 9, 2012 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Mill Lane Road End / Road Shoulder Stone Revetment STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of tha State of any pu bllc department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed bysuch bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each pemon signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to Its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The pricee In this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or Indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to Inriuce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully Informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signato~j) (Name of Corporation) to sign and submit the bid or proposal of this corporation for the following Project: be authorized PURCHASE & DELIVERY of 8" to 12" Bedding Stone and 5 Ton Armor Stone to Goldsmiths Inlet, Mill Lane, Peconic, New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one- hundrad-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of ,20 (SEAL OF THE CORPORATION) Laws of New York, t965 Ch. 751, Sec. 103<1, as amended & effective on September 1, 1965. Signature Mill Lane Road End / Road Shoulder Stone Revetment PROPOSALFORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the bidding documents dated: October 9, 2012, including bidding requirements, contract, general and special conditions, project site location, and addenda,(Note: acknowledgement of addenda and their dates must be included as indicated on bottom page); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to fumish ail materials for the: Purchase & Delivery of Bedding Stone & Armor Stone to the Town of Southold. and all other work in connection therewith, in accordance with the bid requirements and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with ail the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: ITEM # 1: Purchase and delivery of (8" to 12") Bedding Stone FURNISH AND DELIVER THE FOLLOWING QUANTITIES OF 8" TO 12" BEDDING STONE TO THE PROJECT SITE AT GOLDSMITHS INLET PARKING LOT LOCATED AT THE END OF MILL LANE, PECONIC, NEW YORK,IN THE TOWN OF SOUTHOLD BETWEEN THE HOURS OF 7:00AM AND 3:30PM, MONDAY THROUGH FRIDAY, EXCLUDING HOLIDAYS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT COST" OF: TOTAL QUANTITY: ENGINEERS PROJECT ESTIMATE - [200 - 400 TON] UNIT COST / TON - (written in words) UNIT COST / TON - (written in numbers) Pa.qe '1 of 2 Mill Lane Road End / Road Shoulder Stone Revetment PROPOSAL FORM - (Continued) Pa.qe 2 of 2 ITEM # 2: Purchase and delivery of (5 TON) Armor Stone FURNISH AND DELIVER THE FOLLOWING QUANTITIES OF 5 TON ARMOR STONE TO THE PROJECT SITE AT GOLDSMITHS INLET PARKING LOT LOCATED AT THE END OF MILL LANE, PECONIC, NEW YORK, IN THE TOWN OF $OUTHOLD BETWEEN THE HOURS OF 7:00AM AND 3:30PM, MONDAY THROUGH FRIDAY, EXCLUDING HOLIDAYS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "UNIT COST' OF: TOTAL QUANTITY: ENGINEERS PROJECT ESTIMATE - [100 - 150 TON] UNIT COST / TON - (written in words) UNIT COST / TON - (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to execute a contract within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days. Dudng that time, the Town will either accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Name of Bidder: Signature: (PLEASE PRINT) Corporate Company Title (if Any). Name (PLEASE PRINT) Address: Telephone Number: Fax: Date: Mill Lane Road End I Road Shoulder Stone Revetment PROJECT DESCRIPTION & SPECIFICATION Purchase & Delivery of Bedding Stone & Armor Stone to the Town of Southold. Delivered To: Goldsmiths Inlet Parking Lot, located on North End of Mill Lane, Peconic, New York 11958 This Project includes the supply and delivery of 8" to 12" bedding stone. Engineers Estimate of required bedding stone material is between 200 and 400 Tons. Quantities may vary and these project estimates noted herein are an approximate range from minimum to maximum amounts of stone materials that may be ordered by the Town. This Project includes the supply and delivery of 5 Ton Armor stone. Engineers Estimate of required armor stone material is between 100 and 150 Tons. Quantities may vary and these project estimates noted herein are an approximate range from minimum to maximum amounts of stone materials that may be ordered by the Town. Notes: 1. Stone Sizes, other than weights, refer to the average of the maximum and minimum dimensions of a stone particle as estimated by the Engineer. 2. Materials shall contain less than 20 percent of stones with a ratio of maximum to minimum dimension greater than three. All Quantities of Stone Materials delivered to the site shall be coordinated with the Southold Town Engineering Department prior to shipping. Quantities will be ordered in a manner to prevent over crowding of the construction site in an effort to prevent unstable conditions. The Contractor and his/her employees shall be granted access to the Project Site parking lot for delivery of stone materials during the normal working hours of the Municipality. All Site access shall be coordinated with the Town Engineering Department prior to all deliveries. [765-1560]. All stockpiled stone material must be left in a manner that is considered stable. The Town of Southold will provide temporary barricades to control access to all stockpiled materials. The Town of Southold shall be responsible for all Permits and Approvals from all agencies having control or jurisdiction over the work described herein. REQUESTS FOR FURTHER INFORMATION & ALL INQUIRIES SHOULD BE ADDRESSED TO THE ARCHITECT @ THE SOUTHOLD TOWN ENGINEERING DEPARTMENT: Attention: James A. Richter, RA (631) 765 -1560 Southold Town Hall P. O. Box 1179, 53095 Main Road Southold, New York 11971 jamie.richter~town.southold.ny.us Mill Lane Road End I Road Shoulder Stone Revetment Cooper, Linda From: Sent: To: Subject: Attachments: Richter, Jamie Thursday, October 11, 2012 3:46 PM Cooper, Linda Bid on Armor Stone & Bedding Stone for Goldsmith Inlet Legal Notice.doc Legal Notice.doc (34 KB) I will stop down and see you Thank you James A. Richter Office of the Engineer Town of Southold, New York iamie.richter~,town.southold.ny.us Office: 631-765-1560 Cell: 631-926-9430 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Page 1 of I Cooper, Linda From: Cooper, Linda Sent: Thursday, October 11, 2012 4:03 PM To: 'lloyd.reisenberg@town.southold.ny.us' Cc: Rudder, Lynda Subject: Bedding Stone & Armor 11-1-2012 Attachments: Bedding Stone & Armor 11-1-2012.doc Please post Thanks 10/11/2012 Page 1 of 1 Cooper, Linda From: Cooper, Linda Sent: Thursday, October 11, 2012 4:01 PM To: Suffolk Times Legals Cc: Rudder, Lynda Subject: Bedding Stone & Armor 11-1-2012 Attachments: Bedding Stone & Armor 11-1-2012.doc Hi, Please confirm receipt of this legal notice for publication in the 11/1/12 edition of the Suffolk Times. Thank you Icoop 10/11/2012 Rudder, Lynda From: Sent: To: Subject: Attachments: Cooper, Linda Thursday, October 11, 2012 4:04 PM Rudder, Lynda FW: Bid on Armor Stone & Bedding Stone for Goldsmith Inlet Legal Notice.doc FYI Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 Life may not be the party we hoped for, but as long as we are here, we might as well dance/. The difference between try and triumph is a little "umph"! From: Richter, .lamie ~ent: Thursday, October 11, 2012 3:46 PM To: Cooper, Linda Subject: Bid on Armor Stone & Bedding Stone for Goldsmith Inlet Legal Notice.doc (47 KB) I will stop down and see you Thank you James A. Richter Office of the Engineer Town of Southold, New York iamie.richter~town.southold.ny.us Office: 631-765-1560 Cell: 631-926-9439 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized intemeption, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Page 1 of 1 Rudder, Lynda From: Cooper, Linda Sent: Thursday, October 11, 2012 4:03 PM To: Iloyd.reisenberg@town.southold.ny.us Cc: Rudder, Lynda Subject: Bedding Stone & Armor 11-1-2012 Attachments: Bedding Stone & Armor 11-1-2012.doc Please post Thanks 10/12/2012 Page 1 of 1 Rudder, Lynda From: Sent: To: Cc: Subject: Cooper, Linda Thursday, October 11, 2012 4:01 PM Suffolk Times Legals Rudder, Lynda Bedding Stone & Armor 11-1-2012 Attachments: Bedding Stone & Armor 11-1-2012.doc Hi, Please confirm receipt of this legal notice for publication in the 11/1/12 edition of the Suffolk Times. Thank you Icoop 10/12/2012