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HomeMy WebLinkAboutModerate Income Rental UnitsELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD RFP Moderate Income Rental Units Bid opening 11/16/12 ~ 10:00 AM NO BIDS WERE SUBMITTED Affidavit of Publication STATE OF NEW YORK ) (SS. R£C£1VED COUNTY OF SUFFOLK ) OCT 2 2 2012 The Undersigned is the publisher of Southold Town Clerk Long Island Business News, a weekly newspaper published at 2150 Smithtown Ave. Ste. 447, Ronkonkoma, NY 11779 in the County of Suffolk, and circulated in Nassau and Suffolk Counties~ A notice regarding REQUEST FOR PROPOSALS was published in said newspaper once in each week for one week, commencing on Friday, October 19, 2012 and ending on Friday, October 19, 2012. The text of the notice as published in said newspaper is as set forth to the right, or in the annexed exhibit. This newspaper has been designated by the Clerk of Suffolk County for this purpose. Oct. 19, 2012 // Authorized designee of John Kominicki/Publisher of Long Island Business News Sworn to me this 19th day of October 2012 Kathleen M Lombardo Notary Public, State of New York No. 6264338, Suffolk County Commision Expires 06/25/2016 RF,~Q UEST FO R PRO PO SALS TOWN OF SOUTHOLD REQUEST FOR PRO- POSALS MODERATE INCOME RENTAL UNITS The development of afforda- ble housing has provided nmnerable challenges for the Town. The Town has benefitted from successfid land preservation initiatives and continues to be a desti- nation for tourists and second-homeowners, leav- ing many year-round resi- dents with limited options for housing. Southold's Housing Advi- sory Cormnission recently met with the Tovm Board to express the dire need for affordable apartment rentals within the Town. While home prices have declined due to the economic reces- sion, the availability of affordable rentals has become Far too unattainable for many residents. Because the Town does not have an office devoted towards the development of housing, the Town Board has authohzed the issuance of request for proposals (RFP) for thc development of affordable rental apatt- ments to assist in meeting the need. Thc RFP may be found on the Town's website under legal notices and news and an noun cements, see www. so ut holdt ownny.gov Deadline for submission is Friday, November 1 6th 4:00 p.m. Dated: August 28, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 8881.1 019 Customer: 20008220FFown of Southold Order: 15058881 Printed: 2:28:19PM on 10/11/2012 by Jennifer Travis Page 1 of 1 Rudder, Lynda From: Reisenberg, Lloyd Sent: Friday, September 28, 2012 3:50 PM To: Rudder, Lynda Subject: RE: This time there is an attachment Posted Lloyd H. Reisenberg Network and Systems Administrator Town of Southold, New York Email: IIoyd. reisenber.q~,town.southold, ny. us Office: 631-765-1691 Cell: 631-879-1554 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. if you are not the intended recipient, please contact the sender and destroy all copies of the communication, From: Rudder, Lynda Sent: Friday, September 28, 2012 3:15 PM To: Reisenberg, Lloyd; alkrupskitown@yahoo.com; Andaloro, Jennifer; Beltz, Phillip; Cushman, .~ohn; Doherty, .1i11; Finnegan, Martin; Krauza, Lynne; Legals (cschott@timesreview.com); Ipevans@fishersisland.net; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Hichelle; William Ruland Subject: This time there is an attachment Please publish this one in the 10/4 edition of the Suffolk Times and on the Town Website 9/28/2012 Rudder, Lynda Page 1 of 3 From: Jennifer Travis [Jennifer. Travis@libn.com] Sent: Thursday, October 11, 2012 3:29 PM To: Rudder, Lynda Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Ok. We usually don't send out the affidavits until we receive payment, but in your case we will mail it out and then wait for the check. Jennifer Travis Long Island Business News 2150 Smithtown Ave., Ste 7 Ronkonkoma, NY 11779-7348 Ph: 631.913.4223 Fax; 631.737.1890 Emaih iennifer.travis~lib, n.com x Description: 03 Visit www. libnlcom From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, October 11, 2012 2:17 PM To: .lennifer Travis Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender we work with pmcha,' se oidei' '~' and vouchers From: Jennifer Travis [mailto:3ennifer.Travis@libn.com] Sent: Thursday, October 11, 2012 3:16 PM To: Rudder, Lynda Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Ok will do. How will you be paying for this? We usually require prepayment by credit card but will you be mailing a check? Jennifer Travis Long Island Business News 2150 Smithtown Ave., Ste 7 Ronkonkoma, NY 11779-7348 Ph: 631.913.4223 Fax: 631.737.1890 Emaih jennifer.travis~libn.com X Description: 03 Visit www. libn.com From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] 10/12/2012 Page 2 of 3 ~ent: Thursday, October 11, 2012 1:39 PM To: Jennifer Travis Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender go tbr it From: Jennifer Travis [mailto:Jennifer.Travis@libn.com] ~ent: Thursday, October 11, 2012 2:38 PM To: Rudder, Lynda Cc: Cooper, Linda; Beltz, Phillip Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Lynda, The line has been added and the new proof is attached. The new cost is now [;22.68. Again, please let me know no later than Monday (:10/15/12) if you would like to run it. Jennifer Travis Long Island Business News 2150 Smithtown Ave., Ste 7 Ronkonkoma, NY :1:1.779-7348 Ph: 631.913.4223 Fax: 631.737.1890 Email: jennifer.travis(~libn.com x Description: 03 Visit www. libn.com From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, October 11, 2012 1:03 PM To: Jennifer Travis Cc: Cooper, Linda; Beltz, Phillip Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Could you please add t. he fbllowing line to the end after the website address: Deadline for submission is Friday, November 16th 4:00 p.m. From: Jennifer Travis [mailto:Jennifer.Travis@libn.com] Sent: Thursday, October 11, 2012 1:27 PM To: Rudder, Lynda Subject: [New Sender - ] - RE: public notice - Message is from an unknown sender Lynda, The total cost to run your notice on 10/19/12 is ~;21.46 which includes the affidavits. The proof is attached. Please let me know no later than Monday (10/:15/12) if you would like to run it. Also, if you would like to place any notices in the future, please email all of your correspondence directly to me at Jennifer.travis(~libn.com and not to Barbara Pallas. 10/12/2012 Page 3 of 3 Thankyou. Jennifer Travis Long Island Business News 2:150 Smithtown Ave., Ste 7 Ronkonkoma, NY 11779-7348 Ph: 631.913.4223 Fax: 63:1.737.1890 Emai!: jennifer.travis~libn.com x Description: 03 Visit www. libn.com From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, October 11, 2012 10:33 AH To: Barbara Pallas Cc: Beltz, Phillip Subject: public notice Please provide pricing before publishing 10/12/2012 Page 1 of 2 Cooper, Linda From: Jennifer Travis [Jennifer. Travis@libn.com] Sent: Thursday, October 11, 2012 2:38 PM To: Rudder, Lynda Cc: Cooper, Linda; Beltz, Phillip Subject: RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Attachments: Town of Southold - Request for Proposals - REVISED PROOF.jpg Lynda, The line has been added and the new proof is attached. The new cost is now $22.68. Again, please let me know no later than Monday (10/:15/12) if you would like to run it. Jennifer Travis Long Island Business News 2150 Smithtown Ave., Ste 7 Ronkonkoma, NY 1:1779-7348 Ph: 63:1.913.4223 Fax: 63:1.737.1890 Emaih iennifer.travisi~libn.com BuslnessNEw$ Visit www. libn.¢om From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Thursday, October 1:1, 2012 1'.03 PM To: Jennifer Travis Cc: Cooper, Linda; Beltz, Phillip Subject; RE: [New Sender - ] - RE: public notice - Message is from an unknown sender Could you please add the kfllowing line to the end afl;er the website address: Deadline for submission is Friday, November 16th 4:00 p.m. From: ~]ennifer Travis [mailto:Jennifer.Travis@libn.com] Sent: Thursday, October 11, 2012 1:27 PM To: Rudder, Lynda Subject: [New Sender - ] - RE: public notice - Message is from an unknown sender Lynda, The total cost to run your notice on 10/:19/:12 is $21.46 which includes the affidavits. The proof is attached. Please let me know no later than Monday (10/15/12)if you would like to run it. Also, if you would like to place any notices in the future, please email all of your correspondence directly to me at Jennifer.travis~libn.com and not to Barbara Pallas. Thankyou. 10/11/2012 Page 2 of 2 Jennifer Travis Long Island Business News 2150 Smithtown Ave., Ste 7 Ronkonkoma, NY 11779-7348 Ph: 631.9~.3.4223 Fax: 631.737.1890 Emaih iennifer.travis~libn.com BuslnessN w$ VisR www. l#~n.com From: Rudder, Lynda [maJlto:lynda.rudder@town.southold.ny.us] Sent: Thursday, October 11, 2012 10'.33 AM To: Barbara Pallas Cc: Beltz, Phillip Subject: public notice Please provide pricing before publishing 10/11/2012 Long Island Business News SDS 124791 PO Box 86 Min*~eapolis. MN 55486-2791 (p) 631.737. I700 odF) 631-737-18q0 COPY FOR YOUR FILE ONLY REQ [JEST FO R PROPOSAI,S I!lizabeth Neville, I'own Clerk Town of S<',tithc}l<l Town Halt PO Box 1179 Southold,NY 11791 Please Read Carefully the Firsl Run Date. I~ any errors, conlact: ¢?) 631-737- 1700 or (F) 631-737-1890. PO #: Order if: Placeme~lt: Schedule: Ad Charge': Addt'l Charges/Disc': Payment Amount: 15058881 LIBN Bids Goods & Services 10/19/2012 - 10/19/2012 1 inserts 22.68 0.00 000 AMOUNT DUE: 22.68 ORDER KEYWORDS: REQUEST FOR PROPOSALS tOWN OF SO[!TIIOLD R['Qt~Sq' FOR PRO- POSALS MO DfRA'IE INCOME loll *Changes to this order may result In pricing changes. TOWN OF SOUTHOLD REQUEST FOR PROPOSALS MODERATE INCOME RENTAL UNITS The development of affordable housing has provided numerable challenges for the Town. The Town has benefitted from successful land preservation initiatives and continues to be a destination for tourists and second-homeowners, leaving many year-round residents with limited options for housing. Southold's Housing Advisory Commission recently met with the Town Board to express the dire need for affordable apartment rentals within the Town. While home prices have declined due to the economic recession, the availability of affordable rentals has become far too unattainable for many residents. Because the Town does not have an office devoted towards the development of housing, the Town Board has authorized the issuance of request for proposals (RFP) for the development of affordable rental apartments to assist in meeting the need. The RFP may be found on the Town's website under legal notices and news and announcements, see www.southoldtownn¥.gov Dated: August 28, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON SEPTEMBER 20, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffblk Times Supervisor Brown's Letters Town Board Members Data Construction Burrelle's Information Services Town Attorney Dodge Reports Town Clerk's Bulletin Board #10854 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successfully commencing on the 6th 20th day of September1 2012. Principal Clerk day of ~ 2012. Sworn to before me this CHRISTINA VOLINSI'(~ NOTARy PUBLIC-STATE OF NEW YORK No. 01V06105050 Qualified in Suffolk County My Commission Expires February 28, 2016 Page 1 of I Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Monday, September 10, 2012 12:24 PM To: Rudder, Lynda Subject: RE: Hi Lynda, I have received the notice and we are good to go for the 9/20 issue. Thanks! Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Monday, September 10, 20:[2 :[2:03 PM To-' alkrupskitown@yahoo.com; Andaloro, .lennifer; Cushman, John; Doherty, Jill; Finnegan, lVlartin; Krauza, Lynne; Candice Schott; Ipevans@fishersisland.net; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Standish, Lauren; Talbot, Christopher; Tomaszewski, Michelle; William Ruland Subject: for publication in the 9/20 edition and on the website 9/10/2012 10/09 '12 M0N 15:07 FAX 631 765 6145 SOUTROLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR MULTI TX/RX REPORT 2303 [* 50] [* 51118005243329 [* 52]18882329941 [* 53]18002582984 [* 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info TOWN OF SOUTHOLD REQUEST FOR PROPOSALS MODERATE INCOME RENTAL UNITS The development of affordable housing has provided n~merablc challenges for thc Town. The Town has benefitted from successful l~nd preservation initiatives and continues to be a destination for tourists and second-homeowners, leaving many year-round residents with limited options for housing. Southold's Housing Advisory Commission recently met with the Town Board to express the dire need for affordable apartment rentals within the Town. While home prices have declined due to the economic recession, the availability of affordable rentals has become far too unattainable for many residents. Because the Town does not have an office devoted towards the development of housing, the Town Board has authorized the issuance of request for proposals (Rk'P) for the development of',fffordable rental apartments to assist in meeting the nee& The RFP may be found on the Town's website under legal notices and news and announcements, see www.southoldtownny,gov Dated: August 28, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON SEPTEMBER 20, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Supervisor Brown's Letters Town Board Members Data Construction Burrellc's Information Services Town Attorney Dodge Reports Town Clerk's Bulletin Board STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being sworn, says that on the I [ day of.~la,~=~, 2012, she affixed a duly notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. RFP Moderate Income Rental Units 9/20/12 Sworn before mq this Il day of ~13~,~. , 2012. v I~otary Public LYNDA M. RUDDER NotlP/Public, Stste of New York No. 01RU6020932 C Oullllfled in 8~lk omm~si~ E~ms Mar~ 8, ~0~ Request for Proposals for the Town of Southold Rental Apartments for Moderate Income Households Background: In 2009 the Town Board of the Town of Southold authorized the development of a comprehensive plan that will consolidate and make necessary revisions to existing planning documents to strategically plan for the Town's future. The scope of the plan encompasses fourteen chapters ranging from land preservation, human services, natural resources, infrastructure, housing and economic development among others. Many chapters have been written, shared with the public for commentary, revised and accepted by the Town Board. While it is anticipated that the entire plan will be adopted by the Town Board in 2013, several chapters have prompted immediate action due to the articulated need. The development of affordable housing has provided numerable challenges for the Town. The Town has benefitted from successful land preservation initiatives and continues to be a destination for tourists and second- homeowners, leaving many year-round residents with limited options for housing. Southold's Housing Advisory Commission recently met with the Town Board to express the dire need for affordable apartment rentals within the Town. While home prices have declined due to the economic recession, the availability of affordable rentals has become far too unattainable for many residents. Because the Town does not have an office devoted towards the development of housing, the Town Board has authorized the issuance of request for proposals (RFP) for the development of affordable rental apartments to assist in meeting the need. Proposal: The Southold Town Board is seeking proposals that foster the development of new housing and/or the conversion of existing structures into rental apartment units to serve households earning 80% or less of area median income as well as 100% or less of area median income for Nassau/Suffolk counties. The median household income of the Town of Southold is $66,464 that is significantly lower than Nassau/Suffolk counties. There are to be no "age restrictions" for occupancy of these units as apartment rentals are needed for the general population (young singles, seniors, small families, etc.) The size of the units should be a mix of studios, one-bedrooms and two-bedrooms. The 2012 Area Median Income (AMI) guidelines for Nassau/Suffolk counties appear below: HOUSEHOLD SIZE AND MAXIMUM INCOME 1 2 3 4 80%AMI $60,200 $68,800 $77,740 $86,000 100%AMI 75,300 86,000 96,800 107,500 The priority population for affordable housing within the Town Code is as follows: The Town Board has established criteria for consideration for affordable housing as noted below in order of priority: 1. Income eligible individuals or families who have lived in the Town of Southold in the same school district as the proposed affordable dwelling unit or lot for a period of at least three (3) years prior to application submission. 2. Income eligible individuals or families who have lived in the Town of Southold for a period of at least three (3) years prior to application submission. 3. Income eligible individuals or families who have been employed in the Town of Southold for a period of at least three (3) years prior to application submission. 4. Income eligible individuals or families who previously lived for a minimum of three (3) years in the Town of Southold and wish to return. 5. Other income eligible applicants. MAXIMUM RENTAL CHARGES Annually, the Town Board establishes the maximum monthly rental charge for its affordable housing programs (not including utilities) that are based on HUD Low HOME Rent. For 2012, rents may not exceed the following: 1. Efficiency $ 941 2. One bedroom $1008 3. Two bedroom $1210 Site selection shall be in designated Hamlet Locus (HALO) zones that have access to public water. HALO zones can be found on the Town's website. The total number of units for apartments shall not exceed 50 units, with 40 preferable. Geographic locations will be limited to HALO zones, and preference will be given to proposals that can spread the 40-50 units to more than one hamlet to mitigate impacts in any one hamlet. The Town Board encourages both non-profit and for-profit developers to produce income-targeted housing units through utilization of subsidies and tax credits. For the successful proposal, the Town Board is prepared to consider providing a change of zone to the Affordable Housing District. This zone change will be necessary to accomplish the requested development. Requirements for Proposals: Responses to this Request for Proposal must contain the following information for consideration: Qualifications of applicant: A. A description of previous experience in developing and managing apartment complexes serving moderate income households. In addition, describe experience in acquisition of real property, construction of housing and/or rehabilitation of privately or publicly owned commercial, residential and industrial buildings, and historic preservation. B. Detailed description of the applicant's organization structure with number of employees, licenses and/or certifications. C. Professional references (three or more) including name, organization, telephone number(s) and address. D. Financials to reflect financial stability in the form of financial statements, credit ratings, and other relevant information. Project Description: A. Identification of proposed site(s) (SCTM# and Aerial Photograph) B. Proposed number of units per site, C. Proposed type of construction (attached, townhouse, etc.) D. Targeted population, E. Clear articulation of proposed project, including how the project will meet the zoning district requirements of the Affordable Housing District in the Southold Town Code, and all other applicable Town Code requirements. Method of Evaluation and Award: All costs of proposal preparation are the responsibility of the applicant. Additional information may be required. The evaluation team will consist of one or more members from the Town Board, Planning Board, Planning Staff, Housing Advisory Commission and others. In addition to fulfilling requirements as noted above, the team will award bonus points when applicable and make a recommendation to the Town Board. The Town Board may reject any proposal or decline to create an affordable housing district in accordance with the procedures in Section 280-29 of the Town Code. In addition to fulfilling requirements as noted above, the team will award bonus points when applicable. Bonus Points: Proposals that include the following elements will be most favorably received and qualify for bonus points: 1. adaptive reuse of existing sites 2. proposals that can spread the 40-50 units to more than one hamlet 3. ability to reach households whose incomes are less than 80% of area median income for Nassau/Suffolk (as noted above) 4. alternative sanitary systems with high rates of Nitrogen removal 5. proximity to public transportation 6. excellent property management plans 7. environmental "green" initiatives (e,g. LEED certified) and considerations 8. utilization of local labor and local materials Proposal Submission: All responses to this Request for Proposals are to be typewritten and submitted on standard 8 ~ by 11 paper. An original and four copies may be mailed to: Town Clerk-RFP Post Office Box 1179 Southold, NY 11971 Deadline for submission is Friday, November 16th 4:00 p.m. Pre-submission Conference: All interested applicants are encouraged to attend a pre-submission briefing conference scheduled for Thursday, September 27th at 10:00 a.m. in the Town Hall meeting room located at 53095 Route 25 in the hamlet of Southold. In addition, applicants should read the draft housing chapter of the Town's Comprehensive Plan that appears on the Town's website, as well as become familiar with the Town Code requirements for development in Southold Town. f~)'~.~ RESOLUTION 2012-664 ADOPTED DOC ID: 8092 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-664 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 28, 2012: RESOLVED that the Town Board of the Town of Southotd hereby authorizes and directs the Town Clerk to advertise for Request for Proposals for affordable apartment rentals in the Town of Southold, details to be provided by Phillip Beltz. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Request for Proposals for the Town of Southold Rental Apartments for Moderate Income Households Background: In 2009 the Town Board of the Town of Southold authorized the development of a comprehensive plan that will consolidate and make necessary revisions to existing planning documents to strategically plan for the Town's future. The scope of the plan encompasses fourteen chapters ranging from land preservation, human services, natural resources, infrastructure, housing and economic development among others. Many chapters have been written, shared with the public for commentary, revised and accepted by the Town Board. While it is anticipated that the entire plan will be adopted by the Town Board in 2013, several chapters have prompted immediate action due to the articulated need. The development of affordable housing has provided numerable challenges for the Town. The Town has benefitted from successful land preservation initiatives and continues to be a destination for tourists and second- homeowners, leaving many year-round residents with limited options for housing. Southold's Housing Advisory Commission recently met with the Town Board to express the dire need for affordable apartment rentals within the Town. While home prices have declined due to the economic recession, the availability of affordable rentals has become far too unattainable for many residents. Because the Town does not have an office devoted towards the development of housing, the Town Board has authorized the issuance of request for proposals (RFP) for the development of affordable rental apartments to assist in meeting the need. Proposal: The Southold Town Board is seeking proposals that foster the development of new housing and/or the conversion of existing structures into rental apartment units to serve households earning 80% or less of area median income as well as 100% or less of area median income for Nassau/Suffolk counties. The median household income of the Town of Southold is $66,464 that is significantly lower than Nassau/Suffolk counties. There are to be no "age restrictions" for occupancy of these units as apartment rentals are needed for the general population (young singles, seniors, small families, etc.) The size of the units should be a mix of studios, one-bedrooms and two-bedrooms. The 2012 Area Median Income (AMI) guidelines for Nassau/Suffolk counties appear below: HOUSEHOLD SIZE AND MAXIMUM INCOME 1 2 3 4 80%AMI $60,200 $68,800 $77,740 $86,000 100%AMI 75,300 86,000 96,800 107,500 The priority population ~raffordable housing withinthe Town Codeis as ~llows: The Town Board has established criteria for consideration for affordable housing as noted below in order of priority: 1. Income eligible individuals or families who have lived in the Town of Southold in the same school district as the proposed affordable dwelling unit or lot for a period of at least three (3) years prior to application submission. 2. Income eligible individuals or families who have lived in the Town of Southold for a period of at least three (3) years prior to application submission. 3. Income eligible individuals or families who have been employed in the Town of Southold for a period of at least three (3) years prior to application submission. 4. Income eligible individuals or families who previously lived for a minimum of three (3) years in the Town of Southold and wish to return. 5. Other income eligible applicants. MAXIMUM RENTAL CHARGES Annually, the Town Board establishes the maximum monthly rental charge for its affordable housing programs (not including utilities) that are based on HUD Low HOME Rent. For 2012, rents may not exceed the following: 1. Efficiency $ 941 2. One bedroom $1008 3. Two bedroom $1210 Site selection shall be in designated Hamlet Locus (HALO) zones that have access to public water. HALO zones can be found on the Town's website. The total number of units for apartments shall not exceed 50 units, with 40 preferable. Geographic locations will be limited to HALO zones, and preference will be given to proposals that can spread the 40-50 units to more than one hamlet to mitigate impacts in any one hamlet. The Town Board encourages both non-profit and for-profit developers to produce income-targeted housing units through utilization of subsidies and tax credits. For the successful proposal, the Town Board is prepared to consider providing a change of zone to the Affordable Housing District. This zone change will be necessary to accomplish the requested development. Requirements for Proposals: Responses to this Request for Proposal must contain the following information for consideration: Qualifications of applicant: A. A description of previous experience in developing and managing apartment complexes serving moderate income households. In addition, describe experience in acquisition of real property, construction of housing and/or rehabilitation of privately or publicly owned commercial, residential and industrial buildings, and historic preservation. B. Detailed description of the applicant's organization structure with number of employees, licenses and/or certifications. C. Professional references (three or more) including name, organization, telephone number(s) and address. D. Financials to reflect financial stability in the form of financial statements, credit ratings, and other relevant information. Project Description: A. Identification of proposed site(s) (SCTM# and Aerial Photograph) B. Proposed number of units per site, C. Proposed type of construction (attached, townhouse, etc.) D. Targeted population, E. Clear articulation of proposed project, including how the project will meet the zoning district requirements of the Affordable Housing District in the Southold Town Code, and all other applicable Town Code requirements. Method of Evaluation and Award: All costs of proposal preparation are the responsibility of the applicant. Additional information may be required. The evaluation team will consist of one or more members from the Town Board, Planning Board, Planning Staff, Housing Advisory Commission and others. In addition to fulfilling requirements as noted above, the team will award bonus points when applicable and make a recommendation to the Town Board. The Town Board may reject any proposal or decline to create an affordable housing district in accordance with the procedures in Section 280-29 of the Town Code. In addition to fulfilling requirements as noted above, the team will award bonus points when applicable. Bonus Points: Proposals that include the following elements will be most favorably received and qualify for bonus points: 1. adaptive reuse of existing sites 2. proposals that can spread the 40-50 units to more than one hamlet 3. ability to reach households whose incomes are less than 80% of area median income for Nassau/Suffolk (as noted above) 4. alternative sanitary systems with high rates of Nitrogen removal 5. proximity to public transportation 6. excellent property management plans 7. environmental "green" initiatives (e.g. LEED certified) and considerations 8. utilization of local labor and local materials Proposal Submission: All responses to this Request for Proposals are to be typewritten and submitted on standard 8 % by 11 paper. An original and four copies may be mailed to: Town Clerk-RFP Post Office Box 1179 Southold, NY 11971 Deadline for submission is Friday, November 16th 4:00 p.m. Pre-submission Conference: All interested applicants are encouraged to attend a pre-submission briefing conference scheduled for Thursday, September 27th at 10:00 a.m. in the Town Hall meeting room located at 53095 Route 25 in the hamlet of Southold. In addition, applicants should read the draft housing chapter of the Town's Comprehensive Plan that appears on the Town's website, as well as become familiar with the Town Code requirements for development in Southold Town.