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Home My WebLink AboutElectrical EquipmentELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fsx (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2012 Electrical Equipment Bid Opening 11/8/12 10:00 A.M. No bids received REVCO LIGHTING AND ELECTRICAL SUPPLY INC. 55765 MAIN ROAD PO Box 1025 SOUTHOLD NY 11971 631-765-6600 Fax 631-765-3730 Quotation 09/19/12 S2496536 TOWN OF SOUTMOLD TOWN HALL 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD NY 11971 TOWN OF SOUTHOLD TOWN HALL 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD, NY 11971 "~"~ ..... J .............. i~ii!!!!]!!! ................... i ................... '.:Lt~ ................ ~- LORRAINE D. COUNTER PICK UP NET 60TH PROX L ................... *-~-~-~]~AL ITEM M~ ~16T--f~'"~F~'~,,~E~ ........................... 3es Sea 4ea 1Sea 2ea ~4AXLITE NLRT22D4535 2X2 *71500* RECESSED TROFFER LED 45WATTS 3500K 1-HALL 2-OFFICE *SPECIAL ITEMMAY NOT BE RETURN~_BLE MERCURY M30-2-32-OCT-9A- * * ELB-CEE-UNI 1X4 SURFACE MOUNT FLUORESCENT 2-F32T8 *SPECIAL ITEM MAY NOT BE RETUP~NA~BLE 1-FLALL 2-KITCHEN 2-BATH MERCURY M32-232-OCT-gA- * * ELB-CEE-UNI 2X4 SURFACE MOUNT FLUORESCENT 2-F32T8 *SPECIAL ITEM MAY NOT BE RETURNABLE KITCHEN GE F32T8/XL/SPX35~HL/ECO * * 3500K HIGH LUMEN *** CEE LIST *** *SPECIAL ITEM blAY NOT BE RETURNABLE MERCURY * * MP12-2-17-OCT-A-WMT-ELB-CEE-UNI /'"200 . 0000 92'.3100 Fl15.3900 7.0800 75.0000 600'.00 461.55 461.56 127.44 150.00 ................. 2' V~NITY LIGHT 2-F17T8 *** C6~ue~ on-N~"~--~* .................................................. REVCO LIGffrlNG AND ELECTRICAL SUPPLY INC. 55765 MA1N ROAD PO Box 162~ SOUTHOLD NY 11971 631-765~600 Fax 631-765-3730 TOWN OF SOUTHOLD TOWN HALL 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD NY 11971 Quotation ----6J~[-~7~----109/19/12 ...... S2496536~-~[~ ...... TOWN OF SOUTHOLD TOWN HALL 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD, NY 11971 _ :__0_~_OE~?_T_~ ...................................... _%E~SS~?~?L ........ ! 0,~, ~c~ ......... l ~[~-~;~ ...... 2ea ~LITE V6~3K-WH 12.9W *~9'~-~-~- .................. ~-~-~---~-~-~ ....... 6" LED, RECESS~ RETROFIT MODULE / ......... TRIM W/ E26 ~D SCR~-IN BASE, WHITE TRIM SMOOTM WHITE INSIDE W/ SMOOT~ WHITE L~S *~ERGY ST~* ~TRY 7ea ~L L~URW LED EXIT SIGN *20501* / 45.000~ 315.00 ~IVERS~ AC/BAT-BACKUP 1 - ~TRY 2-~IN ~L " 2 - DI~I~G 1 - KITCH~ ; 4'3e~ ~LITE ~RT24D5535 * * /225.00( 9675.00 :~ 2X4 LED RECES'SED TROFFER 55WATTS 3500K 1 -~L 6 -OFFICE 1 2 -MEETING ~ 2-~T OFFICE 4-DIREC~R OFFICE ( 2 OFFICES ) 12-DINNING R~M 1-COFFEE ROOM 6-C~D ~ 2 -OFFICE 2 -BATH ..................................... REVCO LIGt:ITING AND ELECTRICAL SUPPLY INC. 55765 MAIN ROAD PO Box 1025 SOIYI~OLD NY 11971 631-765-6600 F~x 631-765-3730 TOWN OF SOUTHOLD TOWN HALL 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD NY 11971 Quotation· 09/19/12 S2496536 TOWN OF SOUTHOLD TOWN HALL 53095 MAIN ROAD P.O. BOX 1179 SOUTHOLD, NY 11971 30962[ LIPA/HUMAN ] JOB-SITE nance i LO~INE D.JCO~TER PICK UP /NET 60TH PROX / Yes 2-BATH 4ea:PHIL F17TS/TL835 FLUOR LAMP ***367912*** *SPECIAL ITEM MAY NOT BE RETURNABLE 4ea RAft3 LOS2400B/120 CEILING * * HALLWAY OCCUPANCY SEI~SOR 2400W 120V WHITE *SPECIAL ITEM MAY NOT BE R~r~RNABLE 4-BATHROOMS 8e~ LUTRON MS-OP$2-WH MAESTRO *98282* 2AMP SWITCH W/ OCCUPANCY/VACANCY SENSOR ................ ¥ ........................................................................ 3.6400 14.56 /100.000~ 400.00 / o.ooo, 4oo. o Subtotal 12725.11 SaH CHGS ~0900 Sales Tax .,0.00 #10917 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successfully commencing on the 1st day of November, 2012. Principal Clerk Sworn to before me this ~, _~"~ dayof /,/~'~ 2012. NOTARY PUBLIC-STATE OF NEW YORK No. 01V06105050 Ouallfied In Suffolk County STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being dulyswom, says that on the ~q dayof I~c:3Lo[:~ev- ,2012, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid for Electrical Equipment t/l[lizabeth A. Neville '-43outhold Town Clerk Sworn before me this o'"'q t-/dayof OtL4-o[Oot- ,2012. ~ublic~L' LYND~ M I~UDDEI~ Page 1 o£ 1 Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Wednesday, October 24, 2012 1:55 PM To: Rudder, Lynda Subject: RE: bid Hi Lynda, I have received the notice and we are good to go for the 11/1 issue. Thanks and have a great afternoon! Candice From: Rudder, Lynda [maJlto:lynda.rudder@town.southold.ny.us] Sent: Wednesday, October 24, 2012 1:56 PM To: Candice Schott Subject: bid Importance: High Please let me know you got this. I sent it once but I don't think it got there. 10/24/2012 Specifications tbr such bid may be obtained at the Office of the Southold Town Clerk, Town Ilall, 53095 Main Road, P O Box 1179, Southold, New York 11971. The sealed proposals must be received by the Southold Town Clerk by 10:00 A.M. on Thursday, November 8~ 2012. All proposals must be plainly marked "Electrical Equipment'~, and submitted to the Town Clerk. The proposal pr/ce shall not include any tax, federal, state, or local, ti'om which the Town of Southold is exempt. The Town Board of the Town of Southold reserves the right to reject any and all proposals and waive ,'my and all informalities in any proposals should be it be deemed in the best interest of thc Town of Southold to do so. Dated: October 23, 2012 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PI,EASE PUBLISH ON November 1, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN IIALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the tbllowing: Suflblk Times Town Clerk's Bulletin Board Town Attorney Engineer Town Board Members own s Web Site DPW o~uI s3,iodoB o~poo ojuI ~S0~96008I[~ *] ~96~9~00S[[~ *] I[66~gS~9[[Z~ *] 6~009I[IS *] [0§ *] XHIXZ I00~ ~H~D NgO& OqOH~IOS S~I9 99Z Ig9 XVd S0:~I fl~g ~[, LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that the Town of Southold is seeking sealed bids for the purchase and delivery of Energy Saving Electrical Equipment to be delivered to the Town of Southold. Specifications for such bid may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, P O Box 1179, Southold, New York 11971. The sealed proposals must be received by the Southold Town Clerk by 10:00 A.M. on Thursda¥~ November 8~ 2012. All proposals must be plainly marked "Electrical Equipment", and submitted to the Town Clerk. The proposal price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. The Town Board of the Town of Southold reserves the right to reject any and all proposals and waive any and all informalities in any proposals should be it be deemed in the best interest of the Town of Southold to do so. Dated: October 23, 2012 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PLEASE PUBLISH ON November 1, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Clerk's Bulletin Board Town Attorney Engineer Town Board Members Town's Web Site DPW LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of Energy Saving Electrical Equipment to be delivered to the Town of Southold. All Electrical Equipment must be delivered to the Southold Town Hall, 53095 Main Road, Southold, NY. All deliveries shall be between the hours of 7:00 AM and 3:30 PM, Monday through Friday, excluding holidays, with prior notification to the Department of Public Works (631-765-1283). The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, P.O. Box 1179, 53095 Main Road, Southold, New York, until 10:00 AM, Thursday, November 8, 2012, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Electrical Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax; federal, state, or local, from which the Town of Southold is exempt. Dated: October 23, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK Electrical Equipment Bid Invitation to Bid IlllBImE & IELIIIEBY of [mllll IIIIlll EII~'I/IB Llllltillt For L.I.P.A.'s Commercial Ener Pro ram SOUTHOLD TOWN HALL 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 Date: October 23, 2012 INVITATION TO BID PROJECT: Purchase & Delivery of Energy Saving Electric Equipment that is in compliance with the Long Island Power Authority's Commercial Energy Program t° be delivered to Town Hall, Town Of Southold. The Town Board of the Town of Southold will .receive bids for providing electrical equipment as specified in these bid documents for the pumhase & delivery of Energy Saving Electrical Equipment in accordance with the Specifications contained herein. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until 10:00 AM, 8th , November, 201_~2. Day Month Year All specifications are provided herein: This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract for the purchase and delivery of Electrical Equipment, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the right to waive any informality, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR SHALL NOT withdraw his bid during this period. Please advise if you intend to bid or not. Dated: October 23, 2012 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk Electrical Equipment Bid STATEMENT OF NON-COLLU~ION (To be completed by each Bidder) In accordance with Section t03~l General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement su bscribed to by the bidder an d affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to Its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) (Name of Corporation) to sign and submit the bid or proposal of this corporation for the following Project: be authorized Purchase & Delivery of Energy Saving Electric Equipment that is in compliance with the Long Island Power Authority's Commercial Energy Program to be delivered to Town Hall, Town Of Southold. and to include in such bid or proposal the certificate as to non-collusion required by section one- hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of ,20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 75t, Sec. t03-d, as amended & effective on September '1, '1965. Signature Electrical Equipment Bid PROPOSAL FORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW YORK ! !97! MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respedrs fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the bidding documents dated: October 23, 2012, including bidding requirements, contract, general and special conditions, and project site location, that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials for the: Purchase & Delivery of Energy Saving Electrical Equipment to the Town of Southold. and all other work in connection therewith, in accordance with the bid requirements and addenda, if any, prepared by the Southold Town Engineering Department, $outhold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will supply and deliver the electrical materials as directed by the Town, he will accept, in full payment thereof as listed below: Purchase & Delivery of Enerqy Saving Electrical Equipment ITEM # '1: Purchase and delivery of (3 Each) - MAXLITE MLRT22D4535 2x2 ITEM # 2: UNIT COST / ITEM - (written in words) UNIT COST I ITEM - (written in numbers) Purchase and delivery of (5 Each) - MERCURY M30-2-32-OCT-9A-ELB-CEE-UNI lx4 SURFACE MOUNT FLUORESCENT ITEM # 3: COST / :[TEN - (written in words) UNIT COST / ITEM - (written in numbers) Purchase and delivery of (4 Each) - MERCURY M32-2-32-OCT-9A-ELB-CEE-UNI 2x4 SURFACE MOUNT FLUORESCENT UNIT COST / ITEivl - (written in words) UNIT COST I ITEM - (written in numbers) Pa.qe 1 of 3 Electrical Equipment Bid PROPOSAL FORM - (Continued) Purchase & Delivery of Enerqy Saving Electrical Equipment ITEM # 4: Purchase and delivery of (i8 Each) - GE F32T81XL/SPX35/HL/ECO 3500 HIGH LUMEN ITEM # 5: UNIT COST / ITEM - (written in words) UNIT COST / ITEM - (written in numbers) Purchase and delivery of (2 Each) - MERCURY MP12-2-17-OCT-A-WHT-ELB-CEE-UNI 2' VANITY LIGHT ITEM # 6: UNIT COST / ITEM - (written in words) UNIT COST / ITEM - (written in numbers) Purchase and delivery of (2 Each) - VULITE V6RL3K-WH 12.9W 6" LED, RECESSED RETROFIT MODULE TRIM WI E26 MED SCREW-IN BASE, WHITE TRIM SMOOTH WHITE INSIDE W! SMOOTH WHITE LENS. UNIT COST / ITEM - (written in words) UNIT COST I ITEM - (written in numbers) ITEM # 7: Purchase and delivery of (7 Each) - LOL LLNURW LED EXIT SIGN UNIVERSAL AC/BAT-BACKUP UNIT COST / ITEM - (written in words) UNIT COST / ITEM - (written in numbers) ITEM # 8: Purchase and delivery of (43 Each) - MAXLITE MLRT24D5535 2x4 LED RECESSED TROFFER UNIT COST / ITEM - (written in words) ITEM # 9: Purchase and delivery of (4 Each) - PHIL F17T8 !TL835 FLUOR LAMP UNITCOSTIITEM - (written in numbers) UNIT COST / ITEM - (written in words) UNIT COST I ITEM - (written in numbers) ITEM # 10: Purchase and delivery of (4 Each) - RAB LOS2400H 1120 CEILING HALLWAY OCCUPANCY SENSOR UNiT COST / ITEM - (written in words) UNIT COST I ITEM - (written in numbem) ITEM # 11: Purchase and delivery of (8 Each) - LUTRON MS-OPS2-WH MAESTRO 2AMP SWITCH W/OCCUPANCY/VACANCY SENSOR UNIT COST / ITEM - (written in words) UNITCOSTIITEM- written in numbers) Pa.qe 2 of 3 Electrical Equipment Bid PROPOSAL FORM - (Continued) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to execute a contract within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a pedod of forty-five (45) days. During that time, the Town will either accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Name of Bidder: Signature: (PLEASE PRINT) Corporate Company Title (if Any)_ Name (pLEASE PRINT) Address: Telephone Number: Fax: Date: Pa.qe 3 of 3 Electrical Equipment Bid Southold Town Board - Letter Board Meeting of October 23, 2012 RESOLUTION 2012-809 Item # 5.36 ADOPTED DOC ID: 8230 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-809 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 23, 2012: RESOLVED the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the Purchase and Delivery of Energy Saving Electric Equipment. All equipment shall be in accordance with the Bid Specifications to meet the requirements of the Long Island Power Authority's Commercial Energy Program and shall be subject to the approval of the Town Attorney's office. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Talbot, Doherty, Kmpski Jr., Evans, Russell Generated October 24, 2012 Page 48