The URL can be used to link to this page

Home My WebLink AboutUHF Radio voice paging system for Fire DepartmentsNOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed Requests for Proposals (RFP) are sought and requested for a UHF Radio Voice Paging System designed and engineered to perform reliably within the geographic boundaries of the Town of Southold for the six fire departments in the Township (Suffolk County Division 8). RFPs are requested only from qualified New York State Contract vendors. Specifications for such RFP may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. ~'~} F- fl' ~? d d~ ~- z9 ~ The sealed proposals, together with a Non-Collusive Bid Certificate must be received by the Southold Town Clerk, at Southold Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971, by Monda¥~ March 1~ 2010. All bids must be signed and sealed in envelopes plainly marked "RFP on UHF Radio Voice Paging System", and submitted to the Town Clerk. The proposal price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. The Town Board of the Town of Southold reserves the right to reject any and all proposals and waive any and all informalities in any proposals should be it be deemed in the best interest of the Town of Southold {'o do so. Dated: January 5, 2010_ BY ORDER OF THE SOUTItOLD TOWN BOARD By: Elizabeth A. Neville Southoltt Town Clerk Southold Town Board - Letter Board Meeting of January 5, 2010 RESOLUTION 2010-82 ADOPTED Item # 5.26 DOC ID: 5635 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-82 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 5, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to adverfise for Requests for Proposals for a UHF Radio Voice Paging System for the six (6) fire departments in the Township (Suffolk Coun .ty Division 8). Proposals to be submitted by March 1~ 2010 to the Town Clerk's office. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, 3ustice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Orlando, Talbot, Krupski 3r., Evans, Russell Generated January 7, 2010 Page 31 List of New York State Contractors LOT 4 - Conventional Analog Radio Infrastucture Group 77200 contract numbers: PT = equipment PS = service Award No. 19521 Contract # Contractor & Address Telephone # Fed. ID # PT62489 PS62490 ICOM America, Inc. 2380 - 116th Avenue NE Bellevue WA 98004 (425) 450-6092 Etsi Tamura Gov. Customer Svc. Supervisor fax (425) 450-6063 e-mail: etsit~icomamerica.com web: www.icomamerica.com 911083924 PT62491 PS62492 L.D. Allen Comm., Inc. 5820 Main St., Suite 404 Williamsville NY 14221 (716) 634-5403 Gerard S. Trimper, President fax: (716) 634-5404 e-mail: ldallencom~verizon.net 161498872 PT62493 PS62494 M/A COM, Inc. 221 Jefferson Ridge Parkway Lynchburg VA 24501 (518) 862-3645 650916944 Shawn Pepe Area Sales Manager fax: (518) 862-3656 e-mail: shawn.pepe@tycoelectronics.com web: www.macom-wireless.com PT62495 PS62496 PT62497 Motorola, Inc. 5 Paragon Drive, Suite 200 Montvale NJ 07645 PMC Associates 8 Crown Plaza Unit 106 Hazlet NJ 07730 (845) 216-4434 361115800 Britta Degenshein Sr. Account Manager fax: (845) 697-4180 e-mail: bri~a.degenshein(~motorola.co~n web: www.motorola.com/governmentandemerprise (732) 888-9300 Bryan Casciano, Manager fax: (732) 888-9388 e-mail: bryanc(~pmcreps.com web: www.pmcreps.com 222873821 53095 Route 25 P.O. Box 1179 Southold, New York 11971-1179 phone: (631) 765-1800 fax: (631) 765-6145 www.southoldtown.northfork, net SUPERVISOR SCOT[ RUSSELL, CHAIRMAN Executive Summary - UHF Radio Voice Paging System (RFP) The Town of Southold, County of Suffolk, New York, operates a Central E-911 Dispatch Center at Police Headquarters, 41405 Route 25, Peconic, New York. The Center provides twenty-four hour emergency voice paging notification to members of six (6) volunteer fire departments on lo-band VHF radio fi'equency 46.46 MHz Lo-band VHF radio frequency 46.46 MHz is a common channel used by one hundred seventeen (117) fire departments t located within the County of Suffolk, New York. It is used primarily to alert department members to emergency calls and for inter-department communications. Last year, the Suffolk Connty Department of Fire, Rescue and E~nergency Services communications center processed approximately 172,000 fire and EMS emergencies -. Members of fire departments in the Town of Southold have experienced difficulty receiving emergency paging notifications on 46.46 MHz. Fire deparOnent officers report increased radio frequency interference on 46.46 MHz from stronger stations in Suffolk County. Southold Town fire departments have applied for, have been coordinated and granted operating frequencies between 460 MHz and 486 Mhz in the UHF radio band. The Town of Southold desires to move its fire service emergency paging notification system from 46.46 MHz to fxequencies in the UHF radio band. A suitable UHF radio alerting system must be designed and installed to accomplish this. The Town Board of the Town of Southold and the Southold Town Emergency Management Committee solicits communications solutions, (Request For Proposal), from qualified New York State Contract vendors. The Suffolk County Volunteer Fireman's Association, Inc. The Suffolk County Department of Fire, Rescue and Emergency Services (DFRES) TOWN OF SOUTHOLD EMERGENCY MANAGEMENT COMMITTEE 53095 Route 25 P.O. Box 1179 Southold, New York 11971-1179 phone: (631) 765-1800 fax: (631) 765-6145 www.southoldtown.northfork.net SUPERVISOR SCOTT RUSSELL, CHAIRMAN Request for Proposal Town of Southold - UHF Radio Voice Paging System Objective The Town of Southold shall provide dependable notification of emergency calls to members of six fire deparnnents in the Township, (Suffolk County Division 8). Public Service Dispatchers at the Town of Southold Central E-911 Dispatch Center will radio voice page emergency responders giving them the location and nature of emergencies using UHF radio frequencies already assigned to the Town of Southold by the Federal Communications Commission and coordinated by the Association of Public-Safety Communications Officials, (APCO). Background Geographically, the Town of Southold, County of Suffolk, New York, is a peninsula creating the North Fork of Long Island. The township's mainland is approximately twenty-one miles long and approximately four and a half miles wide with many inlets, creeks and tributaries leading to the water. To the north, Southold Town is bounded by the Long lsland Sound, to the south, the Great Peconic Bay and outward to the east, Gardiner's Bay and the Atlantic Ocean. The township includes two inhabited Islands: Fishers Island, located approximately fifteen miles northeast of Orient Point and Plum Island, approximately two miles from Orient. The topography of the town is fairly flat, rising in places along its north shore to an elevation of 100' in Mattituck, 80' in Southold and 50' in Cutchogue, East Marion and Orient. The land slopes gently downward to sea level at the shores of the Great Peconic Bay. page 1 of 4 pages Mainland Southold is protected by six volunteer fire departments: Mattituck, Cutchogue, Southold, Greenport, East Marion, and Orient. Fishers Island is protected by the Fishers Island Volunteer Fire Department and Plum Island is protected by the Plum Island Animal Disease Center (PIADC) industrial fire brigade. Fishers Island Fire Department utilizes hi-band VHF frequencies for their alerting and fireground operations and PIADC utilizes frequencies assigned to the U.S. Department of Agriculture and monitors Suffolk County lo-band VHF radio frequencies. The six mainland departments utilize lo-band VHF radio frequencies for voice paging and a combination of lo-band VHF and UHF radio frequencies for fireground and intra-department operations. The County of Suffolk, New York, Combined Radio Committee, has organized fire communications within Suffolk County utilizing lo-band VHF radio frequency 46.46 MHz (F-2) for county-wide voice paging and inter-department communications. A series of lo-band VHF radio frequencies (F-1) are designated as Division frequencies for truck-to-track, track-to-base and fireground communications. The Town of Southold, (Suffolk County Division 8), is assigned frequency 46.34 MHz. As the volume of fire and EMS calls have increased, fire departments within the Town of Southold have experienced more and more radio frequency interference (RF1) from Suffolk County fire stations to the west. To solve these RF1 problems, the six mainland fire departments applied for and received APCO coordinated UHF radio frequencies, [see addendum 1]. The fire departments have installed UHF radio repeater systems for intra-department use: track-to-truck, truck-to-base and fireground handheld radio communications. These UHF radio systems have performed very well, moving local fire communications away from the Suffolk County frequencies and avoiding RFI. It is the desire of the fire departments and the Town of Southold to move voice paging of emergency responders from lo-band VHF radio frequencies to UHF radio frequencies. The greatest challenge to reliable UHF voice paging communications within the Town of Southold is to be able to saturate the geographic area with sufficient radio signal to activate all fire department members' voice pagers, inside buildings, structures and vehicles as well as out-of-doors at all times of the year. page 2 of 4 pages Resources The Town of Southold maintains a Central E-911 Dispatch Center at the Southold Town Police Headquarters in Peconic, New York. Public Safety Dispatchers answer E-911 telephone calls and then alert fire department emergency responders to fires and EMS emergencies via lo-band VHF radio F-2, 46.46 MHz through a Zetron radio console. In concert with the town's fire departments, the Town of Southold has received from the FCC, three pairs of APCO coordinated UHF radio frequencies for fire communications. These frequency pairs are: 482.375/485.375 MHz; 482.950/485.950 MHz; and 483.650/486.650 MHz. The Town of Southold maintains radio receiving/transmitting facilities on a number of communications towers on the North Fork. These towers are considered priority locations for the installation of components for a UHF radio voice paging system. Isee addendum 2] Project Details Vendors of UHF radio voice paging systems are requested aforementioned system, designed and engineered to perform boundaries of the Town of Sonfl~old. to provide proposals for d~e reliably within the geographic The proposed system shall create an effective radiated signal so that all personal pagers, (pager ~oedficalions typical: UHIr mode/, Alotorola Mini/or [~), will be activated in buildings, vehicles and out-of doors throughout the Town of Southold. This performance must be assured regardless of season or time of year: surmner, fall, winter and spring. · NaturaLly, thc cost of the system is a consideration. Vendors arc asked tn dcsigm the best voice paging system available in thc most economical manner possible. Vendors are asked to study the topographical characteristics of thc township and the }ocafions of the tower resources 1/s/ed in addendum 2. All possible efforts shall be made to house system components at existing sites on thc North Fork and Shehcr Island. page 3 of 4 pages Vendors will be expected to make a site visit to the Central E-911 Dispatch Center at Police Headquarters, 41405 Route 25, Peconic, New York to view the Center, its console and radio equipment room facilities. Additional site visits to proposed tower locations are encouraged as is travel through the Toxvnship to view its topography and examine any shadowing land masses as necessary. The vendor shall provide a detailed explanation of thdr design and how their proposed UHF radio voice paging system will be connected, installed and operated. The vendor's explanation shall include but not be limited to drawings, diagrams, photos, and written documentation. Included in the documentation shall be maps showing the proposed location of all transmitters and receivers and contours of radio signal strength coverage of thc radiated UHF radio signal. The vendor shall provide a detailed list of all equipment and material costs for the proposed UHF radio voice paging system. The list shall include but not be limited to tbe manufacturer's name, model number, output ratings and operating characteristics; the size and length of coaxial cables, hardline and waveguides; and other materials, interface equipment and software proposed for use. Warranties and guarantees against failure of equipment shall be included and st) noted. ,q The vendor shall provide a detailed esUmate for the cost of workmanship/labor for the installation, erection, programming and traiuing of/on the proposed UHF radio w)ice paging system. The vendor shall identify their preferred toxver erecting company who will be responsible for all toxver site installations. The vendor shall provide proof of liability insurance and New York State worker's compensation insurance coverage. Warranties and guarantees on workmanship shall be included amt so noted· As Nexv York State Contract and/or Snffolk Count3, Contract vendors, the lowest possible government contract pricing will prevail. Proposals shall be submitted on or before Ut IF PAGING SYSTEM PROPOS;M, To~vn of Southold Supervisor Scott Russell P.O. Box 1179 Southold NY 11971-1179 page 4 of 4 pages ,2009 to: Town of Southold Suffolk Cty. Division 8 UHF Fire/OEM Frequencies TX MHz Rcv MHz PL Suffolk County ID FCC LIC. LOCATION ERP FUNCTION 460.2625 465.2625 146.2 8-1-0ORIENT WQBE-792 Orient 68w rptr. base/paging/mobile 453.575 458.575 203,5 8-2-0 EAST MARION 453.6625 458.6625 94.8 8-3-0GREENPORT 460.0875 465.0875 110.9 8-4-0SOUTHOLD 453,35 458.35 8-5-0 CUTCHOGUE 453.55 458.55 100 8-5-0 CUTCHOGUE WQDD-680 E. Marion WQDG-847 Greenport WQDC-485 Southold WQBS-496 WQBS-,496 Cutchogue 98w rDtr. base/paging/mobile 50w rptr. 2ase/pag~ng/mobite 50w rptr. base/paging/mobile 90w rptr. base/paging/mobile 100w rp~r base/paging/mobile 453.5125 458.5125 151.4 8-6-0MATTITUCK 484.375 487.375 8-6-0 MATTITUCK 155.145 158.955 114.8 $-7-0 FISHERS ISL. WQCU-716 Mattituck WQIE-426 Noyack WPCH-502 Fishers Isl. 68w rptr. Dase/paging/mobile 75w rp[r. base/paging/mobile 75w rptr. base/paging/mobile 482.375 485.375 8-0-4) SOUTHOLD PD WQIC-809 80w rptr. base/paging/mobile 482.95 485.95 8-0-0 SOUTHOLD PD WQIC-809 80w rptr. base/paging/mobile 483.65 486.65 8-0-0 SOUTHOLD PD WQIC-809 80w rptr. base/paging/mobile 154.755 154.755 D 754 EOC SOUTHOLD PD WQBT-635 :Peconic 374wsim base/mobile 465.1125 ? ORIENT WQBE-792 2w Vrpt 0n-scene booSter 465.5125 465.5125 :ORIENT Simplex WQBE-792 4wHH mobile/handheld 458.45 ~ 458.4~5 458.475 458.5375 458,5375 MARION WQDD-680 MARION simplex WQDD-680 MARION simplex WQDD~80 24w v(pt on:scene b~oster 4w HH mobile/handheld 4w HH mobile/handheld 458.2625 45812625 GREEN simplex 460.5625 ? GREEN WQDG-847 WQDG-847 35w Mob truck/car r~di0s 2.5w vrpt on-scene booster 460~625 ? SOUTH WQDC-485 465.425 465.425 SOUTH simplex WQDC-485 2.5wVrpt on-sCene booster 4w HH mobile/handheld 458.7375 458.7375 46015875 ? CUTCH simplex WQBS-496 CUTCH WQBs.496 4w HH mobile/handheld 2.5w VrPt on-scene booster 460.1375 460.i375 4653875 465.3875 4654125 ? MATT Simplex wQCU:716 MATT simplex WQCU-716 MATT WQCU-716 35w Mob truck/car radios 4w HH mobile/handheld 10wVrpt on-scene booster ADDENDUM 1 Town of Southold Suffolk Cty. Division 8 Tower Resources Communications Tower r Coordinate Data ASR #1002509 _ i ;40deg 59' 11.0"N Jamesport, NY _ [ 72deg 35' 6.0" ~-- Ke_yspanCorporation(LIPA) / ~ASL: 144 mete.~s ASR #1006557 ~41 deg 2' 31.0" N Peconic, NY - ~ ?2 deg 27' 18.0"W ~o~nof-~outhold (Cingular) ' ?SL: 44.1 r~-eters ASR unknown ~41.04000 degN Peconic NY .72.45557 deg W Town of Sou_thold (Sprint) ' ASL: 53.34 meters ASR#1039820 _~41 deg 6' 15_0" N Greenport_ NY I 72 deg 22' 25.0" W Suffolk County Water Authority ASL: 51 meters ASR #1033042 Greenport NY Inc. Village of Greenport 141 deg 6' 33.9"N 72 deg 17' 56.5"W ASL: 117 3 meters ASR#1256260 . 41 deg 8' 34.2"N Orient NY 72 deg 15' 56.5" W Orient Fire District ASL. 47.4 meters ASR #1237899 Shelter Island NY Town of Shelter Island 141deg 3' 59 4"N 72deg 21' 3.1"W ASL: 725 meters ADDENDUM2 MINITOR V Specifications Low Band VHF UHF MINITOR V Accessories Accelerated Life Test · ' TerraServer Image Courtesy of the USGS Page 1 of 1 Send To Printer Back To TerraServer Change to llx17 Print Size Show Grid Lines Change to Landscape ~lJ~ 3 km NE I Harbor, r United States 08 Apr 1994 Image courtesy of the U.S. Geological Survey 2004 F1[crosoft Corporation, Terms of Use Privacy Statement http://tcrras~rv~r.micr~s~.c~m/printimage.as~x?T=~&S=~7&X~28&Y=~77&Z~8&\V=2&P=3+... 4/2/2004 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and beliet; by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Printed Name Company Address Phone RFP on UHF Radio Voice Paging System RESOLUTION 2010-82 ADOPTED DOC ID: 5635 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-82 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 5, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for Requests for Proposals for a UHF Radio Voice Paging System for the six (6) fire departments in the Township (Suffolk County Division 8). Proposals to be submitted by March 1~ 2010 to the Town Clerk's office. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUSl MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS'}t~REBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed Requests for Proposals (RFP) are' sought and requested~ a UHF Radio Voice Paging System designed and engineered to perform ~jthln the geographic boundaries of the Town of Southold for the six fire reliably" ' departments in the Township (Suffolk County Division 8). SpeCifications for such RFP may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed proposals, together with a Non-Collusive Bid Certificate must be received by the Southold Town Clerk, at Southold Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971, by Monday~ March Iv 2010. All bids must be signed and sealed in envelopes plainly marked "RFP on UHF Radio Voice Paging System", and submitted to the Town Clerk. The proposal price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. The Town Board of the Town of Southold reserves the right to reject any and all proposals and waive any and all informalities in any proposals should be it be deemed in the best interest of the Town of Southold to do so. Dated: January 5, 2010_ BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PLEASE PUBLISH ON January 28, 2010, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Data Construction Burrelle's Information Services Town Board Members Dodge Reports Town Clerk's Bulletin Board Town Attorney Brown's Letters STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the day of 2010 she affixed a notice of which the annexed printed notice is a true copy, in, a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice: RFP UHF pagers Elizabeth A. Neville Southold Town Clerk Sworn to before me this day of 2010 Notary Public