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HomeMy WebLinkAboutGroundwater Sampling JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7685 Fax: (631) 734-7976 dsw @town.southold.ny.us April 4, 2011 SOUTHOLD TOWN SOLID WASTE DISTRICT Stephanie O. Davis FPM Group 909 Marconi Ave. Ronkonkoma, NY 11779 Dear Ms. Davis: Enclosed/attached please find 1) a request for proposals for "Groundwater Sampling, Analysis, and Reporting", and 2) a request for proposals for "Landfill Gas, Analysis, and Reporting" for the capped Southold Town landfill in Cutchogue, NY. Your firm is invited to submit cost proposals for this work. The selected firm(s) will be expected to enter into a 4-year contract with the Town to perform the groundwater monitoring, gas monitoring, or both. We request your response by April 15,2011. Please do not hesitate to contact me if you have any questions concerning the RFPs or the work to be accomplished. I look forward to hearing from you. Sincerely, James Bunchuck cc: Elizabeth Neville, Town Clerk Martin Finnegan, Town Attorney (letter only) JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7685 Fax: (631) 734-7976 dsw@town.southold.ny.us April 4, 2011 SOUTHOLD TOWN SOLID WASTE DISTRICT George W. Desmarais, P.E. H2M Group 575 Broad Hollow Road Melville, NY 11747-5076 Dear Mr. Desmarais: Enclosed/attached please find 1) a request for proposals for "Groundwater Sampling, Analysis, and Reporting", and 2) a request for proposals for "Landfill Gas, Analysis, and Reporting" for the capped Southold Town landfill in Cutchogue, NY. Your firm is invited to submit cost proposals for this work. The selected firm(s) will be expected to enter into a 4-year contract with the Town to perform the groundwater monitoring, gas monitoring, or both. We request your response by April 15,2011. Please do not hesitate to contact me if you have any questions concerning the RFPs or the work to be accomplished. I look forward to hearing from you. Sincerely, James Bunchuck cc: Elizabeth Neville, Town Clerk Martin Finnegan, Town Attorney (letter only) JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7585 Fax: (631) 734-7976 dsw@ town.southold.ny.us April 4, 2011 SOUTHOLD TOWN SOLID WASTE DISTRICT Jim Hell Cashin Associates 1200 Veterans Memorial Highway 2"d Floor Hauppauge, NY 11788 Dear Mr. Hell: Enclosed/attached please find 1) a request for proposals for "Groundwater Sampling, Analysis, and Reporting", and 2) a request for proposals for "Landfill Gas, Analysis, and Reporting" for the capped Southold Town landfill in Cutchogue, NY. Your firm is invited to submit cost proposals for this work. The selected firm(s) will be expected to enter into a 4-year contract with the Town to perform the groundwater monitoring, gas monitoring, or both. We request your response by April 15, 2011. Please do not hesitate to contact me if you have any questions concerning the RFPs or the work to be accomplished. I look forward to hearing from you. Si;l~erely, James Bunchuck cc: Elizabeth Neville, Town Clerk Martin Finnegan, Town Attorney (letter only) JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7665 Fax: (631) 734-7976 dsw @ town.southold.ny.us April 4, 2011 SOUTHOLD TOWN SOLID WASTE DISTRICT Paul Roth, P.E. L.K. McLean Associates, P.C. 437 South Country Road Brookhaven, NY 11719 Dear Mr. Roth: Enclosed/attached please find 1) a request for proposals for "Groundwater Sampling, Analysis, and Reporting", and 2) a request for proposals for "Landfill Gas, Analysis, and Reporting" for the capped Southold Town landfill in Cutchogue, NY. Your firm is invited to submit cost proposals for this work. The selected firm(s) will be expected to enter into a 4-year contract with the Town to perform the groundwater monitoring, gas monitoring, or both. We request your response by April 15,2011. Please do not hesitate to contact me if you have any questions concerning the RFPs or the work to be accomplished. I look forward to hearing from you. Sincerely, James Bunchuck cc: Elizabeth Neville, Town Clerk Martin Finnegan, Town Attorney (letter only) JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7685 Fax: (631) 734-7976 dsw@ town.southold.ny.us April 4, 2011 SOUTHOLD TOWN SOLID WASTE DISTRICT Ted Pytlar, P.E. Vice President, Solid Waste Group Dvirka & Bartilucci Consulting Engineers 3000 Hadley Road South Plainfield, NY 07080 Dear Mr. Pytlar: Enclosed/attached please find 1) a request for proposals for "Groundwater Sampling, Analysis, and Reporting", and 2) a request for proposals for "Landfill Gas, Analysis, and Reporting" for the capped Southold Town landfill in Cutchogue, NY. Your firm is invited to submit cost proposals for this work. The selected firm(s) will be expected to enter into a 4-year contract with the Town to perform the groundwater monitoring, gas monitoring, or both. We request your response by April 15, 2011. Please do not hesitate to contact me if you have any questions concerning the RFPs or the work to be accomplished. I look forward to hearing from you. Sincerely, James Bunchuck cc: Elizabeth Neville, Town Clerk Martin Finnegan, Town Attorney (letter only) JAMES BUNCHUCK SOLID WASTE COORDINATOR P.O. Box 962 Cutchogue, New York 11935-0962 Tel: (631) 734-7685 Fax: (631) 734-7976 dsw@ town.southold.ny.us April 4, 2011 SOUTHOLD TOWN SOLID WASTE DISTRICT Paul Lappano Lockwood, Kessler & Bartlett, Inc. 1 Aerial Way Syossett, NY 11791 Dear Mr. Lappano: Enclosed/attached please find 1) a request for proposals for "Groundwater Sampling, Analysis, and Reporting", and 2) a request for proposals for "Landfill Gas, Analysis, and Reporting" for the capped Southeld Town landfill in Cutchogue, NY. Your firm is invited to submit cost proposals for this work. The selected firm(s) will be expected to enter into a 4-year contract with the Town to perform the groundwater monitoring, gas monitoring, or both. We request your response by April 15, 2011. Please do not hesitate to contact me if you have any questions concerning the RFPs or the work to be accomplished. I look forward to hearing from you. ~incerely' , ..... ,~., James Bunchuck ce: Elizabeth Neville, Town Clerk Martin Finnegan, Town Attorney (letter only) Gas RFP Southold Landfill March 2011 Announcement of a Page 1 of 3 REQUEST FOR PROPOSALS For LANDFILL GAS SAMPLING, ANALYSIS, AND REPORTING Town of Southold Solid waste Management District [DUE DATE: Friday, April 15, 2011] Objective and Scope The Town of Southotd is required under New York State Department of Environmental Conservation (NYSDEC) Part 360 regulations to provide quarterly sampling and analysis of LandfiLL gas taken from 15 gas monitoring weLLs on the perimeter of the Town's capped municipal solid waste LandfiLL in Cutchogue, NY. Through this RFP the Town of Southo[d seeks to engage a NYSDEC certified contractor to perform these services for a minimum of two (2) years beginning in the second quarter of calendar year 2011. Description of Work The work consists 1) of quarterly sampling and analysis of gas from 15 welts around the LandfiLL perimeter (see site map showing welt Locations, attached) and the preparation of reports on the results of sampling for NYSDEC and the Town. The reports wi[[ test for LeveLs of oxygen, carbon monoxide, hydrogen sulfide, and explosive gases. The work wi[[ be accomplished three times in 2011 (2nd, 3rd, and 4t~ quarters), four times in 2012 (att 4 quarters), and once in 2013 (1st quarter), with quarterly reports on sampling results to be furnished to the Town before the end of the each quarter. The selected contractor may also be asked to perform additional work in 2013, 2014, and 2015, as described be[ow. Responders To This RFP The Town seeks from responders quotes for annual costs for four (4) years of quarterly gas sampling events (2nd quarter of 2011 - 1st quarter of 2015, consisting, as noted above, of sampling, analysis, and reporting). The Town intends to award a contract for two (2) years of quarterly events (through 1st quarter of 2013), with a Town option to continue the contract through the 1st quarter of 2015 at the quoted costs. Summary of Sampling Activity QuarterLy gas sampling wiLL be conducted for a minimum of two years. The sampling wiLL test for oxygen indicated in total % of gas, carbon monoxide indicated in parts per miLLion (ppm), combustible gases indicated as % of Lower explosive Limit (LEL), and hydrogen sulfide indicated in ppm for each weLL. Weather conditions including temperature, wind speed, sky condition, and precipitation wilt also be noted. Gas RFP $outhold Landfill March 2011 Page 2 of 3 Data Reporting/Deadlines A letter report must be prepared for each each gas sampling event. The report wilt include a chart showing the test results for each well. A copy of the report must be provided to the Town of Southold Solid Waste Management District and the DEC Region 1 Office not. more than 45 calendar days after the sampling has occurred, and not later than the 20th day of the third month of the subject calendar quarter (i.e., reports must be submitted by the 20th day of March, June, September, and December). Data Usage The data generated from this field sampling program will be used to evaluate the potential exposure of persons on- and off-site to combustible landfill gases, in accordance with Part 360 regulations. General//~iscellaneous Requirements · The selected contractor must provide a certificate of appropriate insurance coverage. · The selected contractor must pay the current prevailing wage as it applies. · ALL RESPONDERS must demonstrate competency in performing gas sampling of this nature, and must show verification of at least 5 years of experience in gas sampling pursuant to NYSDEC regulations in their proposal. Submission of Proposal Submissions in response to this solicitation should consist of a completed CONTRACTOR COST PROPOSAL FORM (attached) and cover letter, to be mailed or hand-delivered to the Southold Town Ha[[, 53095 Main Road, Southo[d, NY 11971, Att: James Bunchuck, on or before Friday, April 15, 2011. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Gas RFP Southold Landfill March 2011 Page 3 of 3 Town of Southold Solid Waste h~anagement District RFP For Post-Closure Gas Sampling, Analysis, And Reporting On the Southold Town Landfill CONTRACTOR COST PROPOSAL - QUARTERLY GAS MONITORING SCHEDULE Cost Per Event Item Estimated Units Samplin8 Annual Total Quantity (Labor and Expenses) Reportin~ Total Per Event 2011 Event Three Per Event 2012 Event Four Per Event 2013 Event Four Per Event 2014 Event Four Per Event 2015 Event One Per Event Grand Total (16 ~ quarters) Proposal Submitted By: Firm Name: Address: Authorized Agent (print name)..' Title: Signature: Date: (Attach any additional supportive statements or documentation as desired) M:~cadd~Drowingl.dwg Lost Modified: Aug 17, 2006 - $:02pm Plotted on: Aug 17, 2006 - 4:31pm By .[nb I"IONITORINE,- i~F~ I LOCATION PIAP Groundwater RFP Southold Landfill March 2011 Announcement of a Page 1 of 6 REQUEST FOR PROPOSALS For LANDFILL GROUNDWATER SAMPLING, ANALYSIS, AND REPORTING Town of Southold Solid Waste Management District [DUE DATE: Friday, April 15, 2011 - see page 3 for Submission Info] Objective and Scope The Town of Southoid is required under New York State Department of Environmental Conservation (NYSDEC) Part 360 regulations to provide quarterly sampling and analysis of groundwater taken from 12 groundwater monitoring welts on the perimeter of the Town's capped municipal solid waste landfill in Cutchogue, NY. Through this RFP the Town of SouthoLd seeks to engage a NYSDEC certified contractor to perform these services for a minimum of two (2) years beginning in the second quarter of calendar year 2011. Description of Work The work consists 1 ) of quarterly sampling and analysis of groundwater from 12 wells around the Landfill perimeter (see Attachment B - last page of this document) and the preparation of reports on the results of sampling for NYSDEC and the Town. The groundwater reports wi[[ be prepared pursuant to the specifications in the Southotd LandfiLL Groundwater QA/QC Plan, attached. The work wilt be accomplished three times in 2011 (2nd, 3rd, and 4th quarters), four times in 2012 (all 4 quarters), and once in 2013 (1st quarter), with quarterly reports on sampling results to be furnished to the Town before the end of the each quarter. The selected contractor may also be asked to perform additional work in 2013, 2014, and 2015, as described below. Please note: The Town is preparing a petition to NYSDEC for a reduction in groundwater sampling frequency from quarterly (4 times a year) to semi-annually (twice a year). It is possible, therefore, that a total of 4 quarters of groundwater sampling may be required over the duration of this contract rather than 8 quarters. If granted, it is expected that sampling during the contract period would occur as follows: 2011:2nd and 4m quarters; 2012:2nd and 4th quarters. Groundwater RFP Southold Landfill March 2011 Page 2 of 6 Responders To This RFP The Town seeks from responders quotes for annual costs for four (4) years of quarterly groundwater sampling events (2nd quarter of 2011 - 1st quarter of 2015, consisting, as noted above, of sampling, analysis, and reporting. The Town intends to award a contract for two (2) years of quarterly events (through 1st quarter of 2013), with a Town option to continue the contract through the 1st quarter of 2015 at the quoted costs. (If the DEC approves semi-annual testing of groundwater, sampling in the 3rd and 4TM years would occur as follows: 2013:2nd and 4th quarters; 2014:2nd and 4th quarters.) IF SEMI-ANNUAL GROUNDWATER SAMPLING AND TESTING WOULD RESULT IN A DIFFERENT PRICE PER SAMPLING EVENT THAN QUARTERLY SAMPLING, THE RESPONDER SHOULD INDICATE ON THE APPROPRIATE COST PROPOSAL PAGE ATTACHED (i.e., CONTRACTOR GROUNDWATER COST PROPOSAL - SEMI-ANNUAL SCHEDULE). Summary of Samplin,~ Activity Groundwater sampling will be conducted quarterly, with three of the quarters consisting of analysis for 6 NYCRR Part 360 Routine Parameters and one quarter consisting of analysis for Baseline Parameters. Quarterly sampling will be conducted for a minimum of two year:;. Once a baseline has been established, the results will be evaluated to determine if the frequency, number of wells, and monitoring parameters can be modified or reduced. During each sampling event, each well will be purged a minimum of three wet[ volumes prior to sample retrieval. Either dedicated or disposable bailers will be used to collect samples after this purging procedure. Chain of custody documents for each sample retrieved will be maintained by both the Town and the Laboratory performing the sampling and analysis. Field measurements will be obtained for temperature, conductivity, and pH, and the static water level of each well will be determined prior to purging each monitoring well. Data Reporting/Deadlines A bound report must be prepared for each groundwater sampling event, a letter report for each gas sampling event. The groundwater report must include, at a minimum, the information listed below. A copy of each report must be provided to the Town of Southotd Solid Waste Management District and the DEC Region 1 Office not more than 45 calendar days after the sampling has occurred, and not later than the 20th day of the third month of the subject calendar quarter (i.e., reports must be submitted by the 20th day of March, June, September, and December). Groundwater RFP Southold Landfill March 2011 Required Groundwater Samptin~l Report Information: Page 3 of 6 · A description of the sampling methods used for obtaining groundwater samples · A description/verification of the Q/k/QC procedure utilized by the laboratory. · A description/verification of the chain of custody procedures utilized. · A figure showing the location of each of the monitoring welts sampled. · A table or tables listing each monitoring welt/sampling location, the date the sample was obtained, and the value obtained for each parameter analyzed. Any value that exceeds NYSDEC Class GA drinking water standards must be noted as such. · A summary, with discussion, of the data with a comparison to the data from previous rounds of sampling taken in conjunction with the Southotd Landfill Remedial Investigation. See Section 19.0 in the attached Southotd Landfitt Groundwater QA/O.C Plan for sample forms to assist in comp[ting this information. Data Usage The data generated from the field sampling program wiLL be used to evaluate the effectiveness of the LandfiLL cLosure in accordance with Part 360. In addition, data witt be used to monitor health and safety of workers at the site and the health and safety of persons off-site. Southold Landfill Groundwater C[A/O.C Plan This Ptan, attached, detaits att procedural and reporting requirements that must followed for the proper comptetion of services requested in this RFP. The Ptan atso inctudes water quakity anatysis tab[es and sampte forms to assist with data compiting and reporting. General/Miscellaneous Requirements · The selected contractor must provide a certificate of appropriate insurance coverage. · The selected contractor must pay the current prevaiting wage as it applies. · The Laboratory used must be ELAP certified by the New York State Department of Health and USEPA CLP certified. · ALL RESPONDERS must demonstrate competency in performing water sampling of this nature, and must show verification of at Least 5 years of experience in groundwater sampling pursuant to NYSDEC regutations in their proposal. Groundwater RFP Southold Landfill March 2011 Page 4 of 6 Submission of Proposal Submissions in response to this soticitation shoutd consist of compteted CONTRACTOR COST PROPOSAL FORM(S) (pages 5 F~ 6 of this Announcement) and cover fetter, to be mai[ed or hand-detivered to the Southoid Town Hart, 53095 Main Road, Southotd, NY 11971, Att: James Bunchuck, on or before Friday, Aprit 15, 2011. Responders may also submit additional supportive statements or information at their discretion. Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685. Groundwater RFP Southold Landfill March 2011 Page 5 of 6 Town of Southold Solid Waste Management District RFP For Post-Closure Groundwater [t Gas Sampling, Analysis, And Reporting On the Southold Town Landfill CONTRACTOR COST PROPOSAL - QUARTERLY GROUNDWATER SCHEDULE Cost Per Event Sampling Estimated Units (Labor and Laboratory Annual Total Item Quantity Expenses) Analysis Reporting Total Per Event 2011 Baseline One Per Event Event 2011 Routine Two Per Event Event 2012 Baseline One Per Event Event 2012 Routine Three Per Event Event 2013 Baseline One Per Event Event 2013 Routine Three Per Event Event 2014 Baseline One Per Event Event 2014 Routine Three Per Event Event 2015 Baseline One Per Event Event Grand Total (16 quarters) ~ Proposal Submitted By: Firm Name: Address: Authorized Agent (print name): Title: Signature: Date: (Attach any additional supportive statements or documentation as desired) Groundwater RFP Southold Landfill March 2011 Page 6 of 6 Town of Southold Solid Waste h~anagement District RFP For Post-Closure Groundwater ~t Gas Sampling, Analysis, And Reporting On the Southold Town Landfill CONTRACTOR COST PROPOSAL - SE/~I-ANNUAL GROUNDWATER SCHEDULE Cost Per Event Sampling Estimated Units (Labor and Laboratory Expenses) Analysis Reporting Total Per Annual Total Item Quantity Event 2011 Baseline One Per Event Event 2011 Routine One Per Event Event 2012 BaseUne One Per Event Event 2012 Routine One Per Event Event 2013 BaseUne One Per Event Event 2013 Routine One Per Event Event 2014 Baseline One Per Event Event 2014 Routine One Per Event Event Grand Total (16 ~ quarters) Proposal Submitted By: Firm Name: · Address: Authorized Agent (print name): Title: Signature: Date: (Attach any additional supportive statements or documentation as desired) ATTACHMENT B ~ r--,~ ', ,~ ,',~,,,~,! ', ~!it ~,:,~ GROUNDWATER MONITORING WELL LOCATION MAP