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HomeMy WebLinkAboutMPD-07/12/2012 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JULY 12, 2012 Attendance Nicholas Deegan, Chairperson Charles Zaloom, Commissioner, Gerard Goehringer, Commissioner David Prokop, Legal Counsel John Cushman, Treasurer Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Chairperson N. Deegan called the meeting to order at 7:10 p.m. Pledge of Allegiance APPROVAL OF MINUTES Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carried to approve the minutes of the June 14, 2012 Board of Commissioners' Meeting submitted via email. TREASURER'S REPORT S. Maddaloni submitted the Treasurer's Report and provided the Commissioners with a copy of the bill register for signature. The Commissioners reviewed all bills submitted. S. Maddaloni reported that cash on hand totaled $748,558.80, bills totaled $28,531.03, liabilities totaled $2,699.63, and the fund balance is $745,859.17. S. Maddaloni noted that the total bills this month were higher than normal due to the DJK Heating & Cooling bill for $8,600 and the purchase of the new truck for approximately $14,000.00. S. Maddaloni noted that Nancy Hartmann sent her an invoice for additional monies owed her because Nancy thought that her salary was $5,600 and S. Maddaloni told her it was $5,200. S. Maddaloni also noted that Nancy Hartmann had her son's hourly rate equal to a third year rate and S. Maddaloni told her that his hourly rate would be that of a 1st year lifeguard at $12.17/hr. Finally, S. Maddaloni noted that Nancy Hartmann hired another lifeguard, Shannon Nunez, whose effective date was 6/27/12 and a resolution will be adopted this evening to approve this hiring. S. Maddaloni will have copies of the Bill Register and balance sheet available at the next meeting. It was further noted that N. Deegan is to sign off on all banks slips for revenue income. S. Maddaloni will speak with J. Cushman regarding a $126,000 transfer. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to approve the Treasurer's Report, as submitted, and pay the current bills. 1 of 4 CLERK'S REPORT L. Tortora was present and submitted the Clerk's Report. L Tortora noted that year-to-date receipts were excellent. She further noted that the permit process for N.F. Beach Volleyball, North Side-Out Volleyball, and Mattituck Mets were completed. L. Tortora brought an event to the Commissioners' attention for Boy Scout Troop 39. They would like to hold an evening meeting on Wednesday, July 18, at the Lodge. The Commissioners unanimously approved this event. She also noted that about two weeks ago an incident occurred wherein Scout Troop 39 showed up when an out-of-Town Scout Troop was at the Lodge at the same time. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to accept the Clerk's Report, as submitted. MAINTENANCE REPORT Ed Grohoski submitted the monthly Maintenance Report, which was reviewed by the Commissioners. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to approve the Maintenance Report, as submitted. ENFORCEMENT Mattituck Soccer Club and East End Football Club are still not in compliance and have no permits to use our fields. N. Deegan reported that the Mattituck Soccer Club is not using our fields during the Summer and that they will use our fields in the Fall and reapply for a permit at that time. N. Deegan will address the New York Red Bulls Soccer Camp scheduled for August at Aldrich Lane fields in connection with obtaining a permit. D, Prokop reported that he spoke with the insurance agent about Mattituck Soccer Club's issues with obtaining insurance certificates and the agent told D. Prokop that the insurance was readily available. C. Zaloom noted that they are in the process of working on how to handle enforcement issues. G. Goehringer noted that he spoke with Southold Town Police Captain Frank Kruszeski regarding enforcement. PROJECTS Mattituck Yacht Club Electrical Work L Tortora will obtain RFQs for this work. Vets Park Drainage Issues G. Goehringer noted the importance of prioritizing what needs to be done. C. Zaloom noted that they appropriated $75,000 for this project and they have an estimate for $49,000 at this time. C. Zaloom further noted that we spent very little this year on site improvement projects so far. C. Zaloom identified for S. Maddaloni the projects that they have appropriated and budgeted funds (Pike Street parking lot $45,000), G. Goehringer suggested preparing an RFP so we are aware of the real costs for projects. He further noted that asphalt costs have increased dramatically. G. 2 of 4 Goehringer suggested creating a barrier to protect Vets property. C. Dwyer prepared an Engineering Cost Proposal dated 7/5/12 and said Proposal will be approved this evening to retain L.K. McLean Associates at a cost not to exceed $2,925.00. Aldrich Lane Purchase of Soccer Goals N. Deegan has a catalog containing several types of soccer goals for purchase. N. Deegan will research this. Mattituck Soccer Club has requested 6 new Quik soccer goals. Building Plan G. Goehringer will provide architect, Mark Schwartz, with a survey of'the property. 2013 BUDGET A budget discussion ensued and the budget was reviewed line item by line item. It was unanimously agreed by all Commissioners to keep the amount raised by taxes the same as last year. C. Zaloom will finalize the proposed 2013 budget and send to S. Maddaloni. The Commissioners will consider a part-time Clerk for L. Tortora for next year. It was further noted that $65,000 should be placed in a contingency fund for next year for site improvement projects. Scag Mower C. Zaloom obtained two additional quotes on a new Scag mower as follows: Robinson $13,099 and Wellington Implement Co. $16,699. It was unanimously agreed to proceed with purchasing a new Scag mower from Northeastern Equipment in Mattituck at a cost of $12,997.50, which was the lowest quote obtained. S. Maddaloni to prepare Purchase Order for this purchase. RESOLUTIONS Resolution Nos. 2012-42 through 2012-47 were unanimously approved by the Commissioners. Resolution No. 2012-42 with respect to advertising the proposed 2013 budget was revised to add "subject to the approval of the Treasurer". Resolution No. 2012-47 was revised to include the purchase details after reviewing all 3 quotations. PUBLIC COMMENT - Joe Vasile-Cozzo, Laurel, NY Joe spoke about access to the soccer goals at Aldrich Lane. He had an incident with members of the Mattituck Soccer Club recently and raised his concerns over their threatening behavior. He further stated that the soccer goals at Aldrich Lane were donated by the Mattituck-Cutchogue School District many years ago when he was the AD. C. Zaloom stated it would be helpful if the School District generated a letter with respect to the goals. Joe said he will obtain the letter. C. Zaloom also stated that the goals are for the public's use. Joe further stated that he can get new soccer goals at a cost of approximately $2,300 each. C. Zaloom stated the importance that the Park District manage the use of the goals. Joe wants to ensure that his Soccer League has a safe 3 of 4 place to play without threats. They will be applying for a permit soon to use our fields. Practices will start the 2nd week in August and Joe is offering a free Soccer Camp the end of August for K-12 kids. Joe also offered his services to assist us in mapping out field use. Field use is working at this time and the Commissioners are not aware of any issues. EXECUTIVE SESSION It was agreed that it was no longer necessary to go into Executive Session. There being no further business to come before the meeting, motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carried to adjourn the meeting at 10:15 p.m. Respectfully submitted, Lynne Krauza, Secretary Mattituck Park District 4of4 RESOLUTION 2012-42 ADOPTED 7/12/12 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board o£ Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the proposed budget for 2013, subject to the approval of the Treasurer. RESOLUTION 2012-43 ADOPTED 7/12/12 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE AUGUST 9, 2012 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 9th day of August, 2012, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2013; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Diane Cotugno and Theresa Kuhn as Election Inspectors for the August 9, 2012 budget vote to work from 4:30 p.m. to 8:30 p.m. at a pay rate of$11.00 per hour. RESOLUTION 2012-44 ADOPTED 7/12/12 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE AUGUST 9, 2012 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 9th day of August, 2012, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2013; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Lydia Tortora as Election Coordinator for the August 9, 2012 budget vote to work from 4:30 p.m. to 8:30 p.m. RESOLUTION 2012-45 ADOPTED 7/12/12 RESOLUTION RETAINING L.K. MCLEAN ASSOCIATES, P.C. TO CONDUCT DETAILED ANALYSIS OF EXISTING PARKING LOT AT VETS PARK FACILITY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Nicholas Deegan, to retain L.K. McLean Associates, P.C. to conduct a detailed analysis of the existing parking lot at Vets Park in connection with drainage issues and necessary repairs to the parking lot surface, all in accordance with their Proposal dated July 5, 2012, at a cost not to exceed $2,925.00. RESOLUTION 2012-46 ADOPTED 7/12/12 RESOLUTION APPOINTING SHANNON P. NUNEZ AS LIFEGUARD FOR THE 2012 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Shannon P. Nunez as a Lifeguard for the 2012 Summer Season at an hourly rate of $12.17 effective June 27, 2012. RESOLUTION 2012-47 ADOPTED 7/12/12 RESOLUTION AUTHORIZING PURCHASE OF NEW MOWER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Nicholas Deegan, to execute any and all documents in connection with the purchase of a new Scag mower, 72", 28 HP, Cat Diesel, from Northeastern Equipment Unltd., Inc., Love Lane, Mattituck, at a cost of $12,997.50, for use by maintenance personnel. Mattituck Park District Balance Sheet 7/12/2012 Account A.200 A.201 A.210 Assets Account Name Cash Cash in Time Petty Cash Total Assets Balance 95806 747,310.74 290.00 748,558.80 Account A.021 A022 A.023 A026 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Tax Payable Income Executions FICA Tax Payable Total Liabilities Balance 242.86 805.83 0.44 1,650.50 2,699.63 745,859.17 A.909 Fund Balance Total Liabilities plus Fund Balance . 748,558.80 Bill Register July 2012 Check No. Payee Date Amount 22985 22987 22988 22989 22990 22991 22992 22993 22994 22995 23067 23068 23069 23070 23071 23072 23073 23074 23075 23076 23077 Lucas Ford Lucas Ford David Prokop Oxford Health LIPA Verizon East End Sporting Goods DJK Heating & Cooling Mattituck Sanitation Harry Goldman Water Testin BP East End Sporting Goods Marjam Supply Nextel BWP Carquest Cablevision Bergo Janitorial Orlowski Hardware Ed Grohoski David Reeve Friends of Mattituck Library 6/28/2012 7/5/2012 7/10/2012 7/10/2012 7/10/2012 7/1012012 7/10/2012 7/10/2012 7/10/2012 7/10/2012 7/11/2012 7/11/2012 7/11/2012 7/11/2012 7/11/2012 7/11/2012 7/11/2012 7/11/2012 7/12/2012 7/12/2012 7/12/2012 13,883.00 112.00 772.50 1,369.18 505.91 41.42 49036 8,600.00 387.34 175.00 652.93 224.00 42.96 157.42 88.63 76.43 236.54 124.83 488.57 52.01 50.00 28,531.03 July 2012 Clerk's Repod of Receipts Period Covering June 12, 2012 - July 9, 2012 Other Revenue Picnic Corem Misc, [ Total Beach Ramp Sale of Deposit Date Group/Payee Description Dates Booked Lodge Area Room Other i Other Rev. Permits Permits Donations Scrap January Report 1,000,00, 350.00 15.25 1,365,25 February Report 1,715,00 1,715.00 March Report 1,250.00 -- 250.00 770.00 2,270.00 ~-- 500.00 April Report 325.00 700.00 830.00 1,855.00 ___ May Report 775.00 200.00 350.00 137.50 1,462.50 500.00 i June Report 1,610,00 450.00 350.00 345.00 2,755.00 4,495~00 150.00 500.00 500.00 Ii Totals previously reported 6,675.00 650.00 2,000.00 2,097.75 11,422.75 4,495.00 150.00 500.00 500.00 JULY REPORT 8/18/12 545.00 8/17/12 295.00 8/18/12 Rocky Pt. G.S. Service Unit 54 Usage Fee 8/2_3,24 .~ 25 _ 3~.:0~0 ..... Colette Galvez, G.S.T 1499 Usage Fee 6/29 & 30, 7/1 250.00 __ Linda C~o~rigan Usage Fee 7/1 8/12 100.00 __ Eseaks, Heifer &Angel, LLP Usage Fee 8/10/12 __. 100.00 Linda Mercurio _ Usage Fee 6/30/12 ~ 100.00 Elizabeth Ethlers Usage Fee 7/14/12 I 100.00 600.00 _ Ashley _Dunne Usage Fee 8/19/12_ .................... 350.00 8/18/12 Alma Surer Estate 5,000,00 8/23/12 570.00 8/24/12 545.00 8/28/12 Twomey, Latham, Shea, LLP Usage Fee 7/20/12 __ 100.00 350.00- Nicole J. V~,~bb Usage Fee 7/21/12 350.00 ~Nilliam, Linda Ruland, N.ES.C. _Usage Fee 7/5 - 8/7 250.00 Gir~ Scouts S.C. Troop 443 _ Usage Fee 8/26,27 & 28 170.00 8/27/12 445.00 6/28/12 270.00 8/29/12 East End Lions 400.00 Times/Review Newspapers,Co~. Usage Fee 7/19/12 100,00 Pe~nic Landing a_~S_outhold In Usage Fee 6/29/12 1~00,00 200.00 45.00 120.00 6/29/12 ~ 225.00 *--8/30/12 .... I -- 535,00 7/1/12 650.00 7/2/12 485.00 _ _._7/3112 Maffituck Mets, 11U & 12U Us~a~ Fee Summer Season 40.00 N.E Beach Volleyballs, Inc. ._Usage Fee Summer Season 325.00 Nature Maintenanc~ Usage Fee 8/25/12 J 100.00 Reflectin~l 350.00 Page 3 of 2 July 2012 Clerk's Report of Receipts Period Covering June 12, 2012 - July 9, 2012 ' I ' ....... Other Revenue Picnic Comm i Misc. Total Beach Ramp Sale of Deposit Date Group/Payee Description OatesBooked 7 Lodge '--A~ea Room ~ --Other OtherRe~ Permils Pen"nits Donati-~n~ S---crap 7/3/12 300.00 7/4/12 865.00 7/5/12 --- _ 245.00 7/6/12 195.00 7/7/12 -- 610.00 7/8/12 495.00 July Receipts 770.00 800.00 2,200.00 615.00 4,385.00 7,350.00 120.00 5,400.00 YeartoDate 7,445.00 1,450.00 4,200.00 2,412.75 15,807.75 11,845.00 270.00 I 5,900.00 500.00 July 2012 Peded Covedng June 12, 2012 - July 8, 2012 Events Booked this Period LODGE Aug., 5,6 &7 Aug., 17, 18 & 19 Stella Carter, Gid Scout Troop 3195 Bernadette Martin, S.C. Girls Scouts- Troop 1953 PICNIC AREA Sun., Sept 9 July 7, 17, 24, 31 Aug. 7 Sun., July 29 Cathy Clarke, Sacred Heart Church Picnic Kristy Harris, Family Service League of Suffolk County, North Fork Summer Camp Kathy Pasca, Birthday Picnic COMMUNITY ROOM & PICNIC AREA Sat., Aug. 25 Richard and Heather Petrowski, Twins first Birthday Party COMMUNITY ROOM Sat., Aug. 4 Sat., Aug. 18 Sat., Sept 8 Gerard and Karan Diffiey, Family Party Gina Mehalakes, Birthday Party Steven Crom and Nike Beckmann, 25th Wedding Anniversary Pan'y OTHER PARK ACTIVITIES: Summer Season Summer Season Summer Season Summer Season North Side-Out Beach Volleyball, Frank Polistina - Permit Complete North Fork Beach Volleyball, Mike Ryan - Permit Complete Mattituck Mets, 11 U, Dennis Heffeman - Permit Complete Maffituck Mets, 10U, Kevin Mahon - Permit Complete June - July 2012 Report Aldrich Field 1. Cutting, and weed whacking grass. 2. Installed garbage can by basketball court. 3. Unlocked soccer goals from fence. 4. Painted car stops in parking lot by soccer field, and by basketball court. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Opened lodge for Goldman's water testing. 3. Pulled weeds from Girl Scout project. 4. Had complaint about refrigerator, not getting cold enough. Brought ice to Girl Scouts, and tried to call Grabbie repair service which is closed on Saturday. I think the air circulation fan is broken. Bay Avenue Ball Field 1. Cutting, and weed whacking grass. 2. Installed partition in storage shed per Commissioner Goehringer. Breakwaters Beach 1. Working on replacement of boardwalk. 2. Reset GFI for coke machine. 3. I was notified by Southold Town Police about broken beer bottles in parking lot. Cleaned up glass. Police said they would beef up patrols. It hasn't helped, we are finding broken beer bottles almost every morning, and the beach is covered with bottles, and a-ash. 4. Installed summer beach signage. 5. Cleaning bathrooms. Love Lane Boat Ramp 1. Cutting, and weed whacking grass. 2. Used lime-away in men's room toilet, mst clogging flush holes in bowl. 3. Pulled weeds from stone buffer zone. Yacht Club 1. Cutting, and weed whacking grass. 2. Installed new rope on flag pole, new shackles, and flag. John Shipman donated his time and bucket truck for this project. Veteran's Beach Park 1. Cutting grass, weed whacking. 2. Called in for dumpster pickups. 3. Installed lifeguard stand on beach. 4. Installed missing 6x6 post on beach. 5. Repaired damaged picnic table. 6. Police report generated. Unknown persons flipped over porta potty by beach, Broken beer bottles in parking lot, flipped over picnic tables, and closed east gate. 7. Watering trees, and flowers. 8. Cleaning main hall, and prep area afar affairs, and AC contractor. Used spot cleaner on rug in ma'm hall. 9. Installed summer Beach signage. I 0. Painted speed bump caution yellow. 11. Put sand in boccie ball court. 12. Installed new outdoor carpet on lifeguard stand. 13. Installed beach float lines. 14. Trimmed hedge, and bushes in front of Park. 15. Pulled weeds from front of main building. 16. Police report generated unknown persons snapped two split rail fence posts, and damaged the green slide on the east playground equipment. Slide has to be replaced. I put yellow caution tape on slide. Wolf Pit 1. Cutting, and weed whacking grass. 2. Removed fallen tree limbs. Misc 1. Called in electrical readings for Lodge. 2. Put two 50lbs bags of patch in sink hole in Pike Street Parking lot. 3. Called LJR Vending for a jammed coin mech at Veterans. Unknown persons put trash in machine. 4. Replaced battery, and battery terminal clamp on newest Toro lawn mower. Battery was six years old, and unable to keep a charge. 5. Took 1989 Dodge pickup offroad, needs new tire, bolts are showing. Track not worth putting tires on. 6. Had to put a splice in one Life Guard Float line. Found it cut after taking it out of storage from outside at Aldrich. 7. Went to Lucas Ford to deliver check, and pick up paper work for new truck. 8. Called in for second pick up ofdumpster at Aldrich Lane. 9. Ordered, and received four boxes of toilet tissue.