The URL can be used to link to this page

Home My WebLink AboutStormwater Management phase II RESOLUTION 2012-662 ~'~& ADOPTED DOC ID: 8089 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-662 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 28, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Modification Agreement Form between the Town of Southold and the New York State Department of State in connection with amending the Budget for Agreement #C006878 (Stormwater Management in the Town of Southoid~ Phase II), subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Scott Russell SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell APPENDIX X MODIFICATION AGREEMENT FORM Agency Code: 19000/DOS01 Contract Period: 05101109 to 05/31/12 Contract No.: C006878 Funding for Period: $0.00 This is an AGREEMENT between THE STATE OF NEW YORK, acting by and through the New York State Department of State, having its principal office in Albany, New York (hereinafter referred to as the STATE), and Town of Southold (hereinafter referred to as the CONTRACTOR), for modification of the contxact number noted above, as amended herein and noted below. Type of contract modification: Renewal: Revised total contract value: $ No cost time extension Amendment: Budget Amendment Attached Appendices: Appendix B (renewals only) All other provisions of said AGREEMENT shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of thc dates appearing under their signatures. NYS DEPARTMENT OF STATE CON~CTOR SIGNATURE (print name) (print name) Date: I~/~/t~ Date: State of New York ) county of. ~ c~F~F~<~/--~~- )ss: On*is~O~ dayof ~ , in the year 20 ~, berore me personally appeared ~~. ~/~,tomeknownandknowntometobe~epersonwhois~e__ff~O{~of____ ~ II ~ ~ ff~+l~, ~ organization described in and which execu,ed the abow and ~at he/she has the authori~ to sign on behalf of said organization; and that he/she executed the foregoing agreement for and on behalf of said organization. NOTARY PUBLIC Qua ifi~ in ~k ~mission ATTORNEY GENERAL'S SIGNATURE: STATE COMPTROLLER'S SIGNATURE: By: By: Date: Date: NEW YORK STATE - DEPARTMENT OF STATE BUDGET ADJUSTMENT FORM A Recipient: Town of Southold Contract #: C006878 B Budget Category Changes (circle applicable category(les): A. Salaries, Wages and Fringe D. B. Travel E. C. Supplies/Materials F. Equipment Contractual Services Other C D Reason for Changes (if additional space is needed, you may attach additional sheets): * SEE ATTACHED * Name of Authorized Recipient Official Title of ethorized Recipient Official ~g~orized Recipient'Offi ' :lcaI FOR DEPARTMENT OF STATE USE ONLY E Program Representative Action: Approved __ Disapproved Signature of Program Representative Date F Contract Administration Unit Action: Approved _____ Disapproved Signature of Program Representative Date BUDGET AMENDMENT SUMMARY SHEET Town of Southold Agreement #C006878 Stormwater Management in the Town of Southold Phase Il Current Change NEW Budget (+ or -) BUDGET A. Salaries & Wages (Including Fringe) 50.00 530,000.65 $30,000.65 B. Travel 5500.00 $1,499.35 $1,999.3 $ C. Supplies/Materials $0.00 $3,000.00 $3,000.00 D. Equipment 50.00 $0.00 $0.00 E. Con~'actual Services 5159,000.00 (534,500.00) 5124,500.00 F. Other $500.00 $0.00 5500.00 TOTAL PROJECT COST 5160,000.00 $0~00 $160,000.00 Total State Share (50% of Total) $80,000.00 $0.00 $80,000.00 Total Local Share (50% of Total) $80,000.00 $0.00 $80,000.00 APPENDIX B BUDGET SUMMARY A. Salaries & Wages (including Fringe Benefits) B. Travel C. Supplies/Materials D. Equipment E. Contractual Services F. Other $30,000.65 $1,999.35 $3,000.00 $o.oo $124,500.00 $500.00 TOTAL PROJECT COST $160,000.00 Total State Funds $80,000.00 Total Local Share $80,000.00 Appendix B (Budget Detail Sheet) B-2 A. SALARIES & WAGES TITLE RATE/HOUR AMOUNT CHARGED TO THIS PROJECT Principal Planner $61.50 $4,075.00 GIS Technician $62.28 $15,570.00 Town Engineer $57.17 $285.85 Planner $45.16 1,354.80 Intern $12.00 $8,715.00 SUBTOTAL $30,000.65 B. TRAVEL Travel to NYS Community Seminar Series training sessions ........................... $500.00 Travel to complete stormwater inventory ........................................ $I ,499.35 SUBTOTAL $1,999.35 C. SUPPLIES/MATERIALS Supplies for printing bid documents and updating database and training materials. SUBTOTAL $3,000.00 SUBTOTAL $0.00 Appendix B (Budget Detail Sheet Continued) B-2 E. CONTRACTUAL SERVICES Consulting Services to complete development of a GIS inventory of stormwater structures and conduct training sessions for Town personnel ........................ $44,500.00 Consulting services for the design/construction of stormwater mitigation projects ....... $80,000.00 SUBTOTAL $124,500.00 F. OTHER Registration for NYS Community Seminar Series training sessions (Registration fee $125 per person per session) SUBTOTAL $500.00 NEW YORK STA~IE- DEPARTMENT OF STATE BUDGET ADJUSTMEN1 II,()RM A Recipient: Town of Southold Contract #; C006878 Budgel Category Changes (circle applicable category(its): A. Salaries, Wages and Fringe B. Travel E, C. Suppfies/M aterials Equipment Contractual Services Other C D Reason tk)r Changes (if additional space is needed, you may attach additional sheets): * SEE Al'FAC}tED * Name of Authorized Recipient Official Title of ~ Recipient Official Date FOR DEPARTMENT OF STATE USE ONLY E Program Representative Action: Approved Disapproved Sigl Representative Date ~C~[~A q m i n i s t r a t~i i: Date Parent, Laurissa tDOS) To: Ethier, Jaime (DOS) Subject: RE: C006878 Budget Modification (Southold) From: Ethier, Jaime (DOS) Sent: Monday, September 10, 2012 2:03 PM To: Parent, Laurissa (DOS) Subject: RE: C006878 Budget Modification (Southold) The Town of Southold needed to amend the budget for tile Stormwater Managemerlt Phase II project (C006878) to cover Town staff salaries and travel as the Town conducted tile work themselves instead of contracting with Cornell Cooperative Extension of Suffolk County BUDGET AMENDMENT SUMMAR~ SHEET Town of Sou(hold Agreement #¢006878 Stormwater Management in the ']['own of Southold Phase 11 A. Salaries & Wages (Including Fringe) B. Travel Budget $500.{30 Change NEW BUDGET $30.000.65 $30.(100,65 $1.499.35 $1.999.35 C. Suppl[es/M aterials ~o.oo $3.000.0( $3.000.00 D. Equipment ~n tm $0,00 $0.00 E. Contractual Services $159.000.00 $34,500.0( - $124.500.00 F. Other $500.00 $0.00 $5(10.00 TOTAL PROJECT (.OSI* $160.000.(/0 $0.00 $160.0g0.00 Total State Share ,50% of Total $80 000.00 $0.00 Total Local Share ,50% of Total $80.000.00 $0.0( $80~000.00 $80,000.00 APPEN1)IX B IIUDGE'I SUMMARY A. Salaries & Wages (inchtding l:rmge Berlefits) B. TraveI C. Supplies/Materials D. Equipment E. Contractual Services F. Other $30,000.65 $1,999.35 $3,000.00 $0.00 $124,500~00 $500.00 TOTAL PROJECT COST $160,000.00 Total State Funds $80,000.00 Total Local Share $80,000.00 Appendix B (Budget Derail Sheet) B-2 A, SALARIES & WAGES TITLE RATE/HOUR AMOUNT CHARGED TO THIS PROJECT Principal Planner $61,50 $4,075.00 GIS Technician $62,28 $15,570.00 Town Engineer $57.17 $285.85 Planner $45~ 16 I ~354.80 Intern $12,00 $8,715.00 SUBTOTAl, $301000.65 B, TRAVEL Travel to NYS Community Seminar Series training sessions ........................... $500,00 Travel to complete stormwater inventory ...................................... $I ,499.35 SUBTOTAL $1~999,35 C. SUPPLIES/MATERIALS Supplies for printing bid documents and updating database and training materials. SUBTOTAl, $3,000,00 EQUIPMENT SUBTOTAl, $0.00 Appendix B (Bndget Detail Sheet Continued) B-2 E. C(.)NTRACTUAI~ SERVICES Consulting Services to complete development of a GIS inventory of' stormwater structures and conduct ~.raining sessions for Towll personnel ........................ $44,500.00 Consnlting services fi>r the design&onstruction of stormwater mitigation projects ....... $80,000.00 SUBTOTAL $124,500.00 F. OTHER Registration for NYS Community Senlinar Series training sessions (Registration lbe $125 per person per session) SUBTOTAL $500.00 MARTIN D. FINNEGAN TOWN ATTORNEY martin.finnegan(~ t own.sou t,hold.ny.u s JENNIFER AN:DAL()RO ASSISIAN l I )WN AT'I'Ot~NEY LORI M. HULSE ASSISTANT TOWN ATTOllN EY OFFICE OF THE TOWN ATTORNEY 'IOWN()I SOUl SCOTT A, RUSSELL Supervisor Town ttall Armex, 54375 t~.oute 25 P.O. Box 1179 Southokl, New York 11971-0959 Telephone (631) 765-19;~9 I :~s nle (6,3I) 76o-66,39 September 5, 2012 New York State Department of State One Commerce Plaza, 99 Washington Avenue Suite 1010 Albany, NY 12231-0001 Attention: Ms. Laurissa Parent Division of Coastal Resources Re: Agreement #C006878 w/Town of Southotd Stormwater Management in the Town of Southold, Phase I1 Budget Amendment Dear Ms. Parent: Pursuant to Ms. O'Brien's email dated August 15, 2012 in connection with the referenced matter, I am enclosing three Amendments (Modification Agreement Form), all of which have been executed by Supervisor Russell. Kindly send us a fully executed original Amendment for our records as soon as it is available. If you have any questions regarding this matter, please do not hesitate to call me. Thank you for your assistance. Very truly yours, /Ik Enclosures cc: Ms. Elizabeth A. Neville, Town Clerk Mr. John Cushman, Comptroller Mr. Mark Terry, Principal Planner Lynne Krauza Secretary to the Town Attorney RESOLUTION 2012-662 ADOPTED DOC ID: 8089 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-662 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 28, 2012: RESOLVED that the Town Board of the 'Fowq~ of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Modification Agreement Form between the Town of Southold and the New York State Department of State in connection with amending the Budget for Agreement #C006878 (Stormwater Management in the Town of Southold, Phase 11}, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESUI,T: ADOPTED [UNANIMOUS] MOVER: William Ruland, Scott Russell SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Krnpskl Jr., Evans, Russell