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HomeMy WebLinkAbout0209 BOARD MEMBERS Leslie Kanes Weisman, Chairperson James Dinizio, Jr. Gerard P. Goehringer George Homing Ken Schneider hnp://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTItOLD Tel. (631) 765-1809 · Fax (631) 765-9064 Southold Town Hall 53095 Main Road ° P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 1 I971 VIA FAX AND REGULAR MAIL October 21,2011 Vineyard 48 Dale Suter P.O. Box 914 Cutchogue, NY 11935 RE: Special Event permit application for 10/22 & 10/23 Dear Mr. Suter: This office received your application for a Special Event permit at Vineyard 48 for October 22 & 23 at 3:00PM today. Given that our office closes in one hour and your special events are scheduled for tomorrow, we do not have sufficient time available to conduct a proper review of your request. Therefore we cannot accept your application and we are returning your checks via USPS. Chairperson Activities associated withl~~ public events are strictly prohib~n taking place on land preserved through the sale~t[l~lopment .rig]tts to the Town of South~l~. · Activities associated with outdoorpublic events may only take place on landpreserved through the sale · of development rights to the county of Suffol'k with tt permit issued by the Suffolk County Farmland ;Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. For Office use: Date rec'd Resubmission date Appl. Complete Appl. Incomplete .(see att. letter) APPLICATION FOR A PERMIT TO HOLD AN OUTDOOR SPECIAL EVENT AT A WINERY RECEIVED Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed· 3j0/~ Winery Event Permit # OCT g 1 2011 Date of Submission tO' ~.,~.- SCTM #'s lO00-Section Dates of Each Event: ,~- Nature o f Event: ~'~ll..~t'' Time Period (Hours) of Event: From Maximum Number of Persons Attending At One Time: NameofWinery O~tOl~.,-,~t.~..~ 4~ BOARD OFAPPEALS Block- b~q Lot(s) q~ - ~ q' ~ (Please attach a detailed description to this application) to ~ 9~ ~ ~_ ~__Number of cars expected ~ 5 Is a Tent or other temporary structure being used? [~,']'~fes [ ]No lfyesprovidesize(s). Will food be served? [ ] Yes [/~...No If yes provide number and name(s) of food vendor(s) Suffolk County permit# (s) Will other vendors be on the premises during the event'? [ ] Yes J~.No if yes how many? type of vendor(s) Describe Winery Contact Person and Contact Tel. Winery Street-Hamlet Address: ~ ~ Mailing Address to Send Event Pe=it to: ~' 0 YOU MUST ATTACII A PARKING/EVENT PLAN TO THIS APPLICATION (see next page) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE~ YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) 2 A ~ a surve site lan and/or aerial exam ie Goo le Earth of ~E Q._N THE PLAN ALL of the~ 1. The location(s) and width(s) of all ingress/egress to the winery property 2. The location of parking for the existing winery building(s) and location(s) for additional on site parking to accommodate the number of cars expected at the event. Include the square footages of parking areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. fi. per car includes room for 20 fi. wide aisles between rows of cars). NOTE: If you cmmot accommodate the number of cars expected at the event on site, you must attach a written explanation of how the overflow parking will be handled, e.g. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities 4. The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each (Note: that tents will also require a permit from the Building Department) Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. Have any of the winery owners'I dt~elopment rights been sold to the Town of Southold [ ] Yes ~I2o and/or Suffolk County? [ ]Yes [~1,~.~o Ifyes to either or both, also indicate on the attached plan t~e boundaries of the reserved area upon which tye event will take place. / / 1 am the Owner of the Property where this event is to be held attd do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Xouthol& including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Print name of Winery Owner Print name"of Authorized Person filling out application Signature of Winery Owner Signam,~or~z-zed yerson filling out :pplication PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan 3. One '~on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($l,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full force and effect during this entire event. 5. Tent proposals nlust receive permit approval from the Southold lown Buildiug ln~e-~Io~l~placement on the property and must meet all fire and safety codes. ~C)/gc:ff O~ OCT ~ 1 2011 ! '37m 3 BOARD OF APPEALS 6. This permit is valid only ~l[~ ~e, date, place and use specified abovel~M~he designated event. Each additignal day will require a~llk'~permit a.pplicatio,n, fee, and related dd~c'lll~for review, etc. at least 30 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be, provide~d by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/e~'ess/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event, including but not limited to parking, ingress/e~-ess/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey h'om the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. Date Issued: Updated March 201 t %%\\ APPROVED, ZBA Chairperson ZBA Town of Southold Office Location: 54375 Main Road (Capitol One Ist floor) PO Box 11971-0959 Southold, NY 11971~0959 Tel: (631) 765-1809 (press 5012 at voice recording) Fax (631) 765-9064 4 ' ~ OPID: JS CERTIFICATE OF LIABILI INSURANCE 0tt /. co. .s .o u.o. CERTIFIGATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, ~HI8 CER~FICA~E OF INSU~CE DOES NOT CONS~TUTE A CONTACT BE~EEN THE ISSUING INSURER(S), AUTHORIZED REPRESEN~A~I~ OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORT~T; If the ce~Eica~ holder is an ADDITIONAL INSURED, the ~icy(les) m~ be ~dom~. If SUBRO~TION IS WA~D, subject ~ the {e~s a~ conditions of ~e policy, ~ain poli~les may r~ulre an endo~ement. A s~ment on this ~te d~s n~ con~r rights to the ce~lfl~te holder In lieu of such endomemen~s2. ..O~CE~ 631424-26~ ~ACT Loyd Keith Frledlander FAX Pa~nem, L~. 63t-424-4533 ~.~E~. ~t}: I {NCL~Oi:_ ~- - 18 Pros~t St~ E-~NL Huntington, NY 11743 PROO~ER .~eEe ~ INSUREO Joseph Paul Wine~ Inc ~S~eERA =Chubb & Son dba Vlneya~ 48 ~NSU.E. a: PO BOX 914 ~.SUR;. c: Cutchogue, NY 1 ~935 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POUC[ES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD iNDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMEI~T WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUClES DESCRIBED HEREtN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDmONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAJMS/ LTR TYPE OF INSURANCE INSR ?~el/o PCMCY NUMBER {MMIDDIYYYY} {MBIOD~WYYI i LIIalTS GENERAL LIABILITY EACFI OCCURRENCE t ,0D0,000 A X~ COMMERCIAL GENERAL L~ABILITY 35846203 03/t4/1'1 03/14/12 DAMAGE ~'O RENTED ~ CLAI~BJ~IADF [] OCCUR MEDEXP(^nyone~) 10,000 ~ERSONAL&ADVINJURY i $ GEN'LAGGREGATE LIMITAPPLI~S PER: ~, t~ti~t~[, ~ ;~,, ] .~1~1 PRODUCTS- COMPtOPAGG $ '1,000,000 ~ .ouc~ [~.~Er.T""O ~ ,CC ~Wit~S~i~.~ ,~. '?$1~ ~ :rap ash - $ 1,000,000 ^UrOMOa,_~ L~eUTV l~W,~i'~ta~ [~ ~" '['~ ~: ~' {~..~l~tlCO~l"EO S~.~U: L'~'T S 1,000,000 SCHEDULED AUTOS ~OPERTY DAMAGE A '~(- ~iiR~nALFFOS 7353469§ 03/14/'11 03/14/12 (Peracc!fler~) $  U~..B~. ~occu. ~C.O~CU..~NC~ * 2.00e,0O~ A !Property.Special 36846203 03/t4/11 03/14/12 Bldg#t 350,95; Certificate Holder is listed as Additional Insured ATIMA i. RECEIVED Event Dance Parties SaturdaylSunday '10122111& lO12311'1 '" ~ ~ ~ ~ 1 CERTIFfCATE HOLDER Town of Southold Main Street Southold, NY 11935 ACORD 26 (2009/09) The ACORD name CANCELLATION SHOULD ANY OF THE ABOVE THE EXPIRATION DATE THEREOF, "~OTICE 'WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. © '198B-2009 ACORD CORPORATION. All rights reserved. and logo are registered marks of ACORD Town of Southold event Page 1 of l ~ F, rom: Christine Metz <christinemv48@aol.com> · . To: Dale V-48 <dsuter48@aol.com>~" ' ' Subject:,Town of Southold event permits/ ~ ~ Date: Thu' 0~!20' 201¢5:53 pm ~,0, '~,-~ ~OD To whom it may concern, ~ It has recently brought te e~r attention, by the Town ef Seuthold, that if we, Vineyard 48, exceed the occupancy rating ef the tasting room, even though people are outside under a tent, we wi~ need an event permit. Considering, we are aware that we wi22 exceed the occupancy rating for this weekend, we are applying for the event perm%t needed in such a short time. Yours Truly, Matthew Metz Sent from my Verizon Wireless Phone RECEIVED OCT 2 1 2011 BOARD OF APPEALS http://mail.aol.com/34290-211/aol-6/en-us/mail/PrintMessage.aspx 10/21/2011 18910 Cov-nty Road 4 Gou§t¢ maps 11935: Goog. le Maps Page 1 of I To see all the details that are visible on the screen, use the "Print" link next to the map J BOARD OF A% ' R~C~V~D OCr T1 20111 ', BOARD OF APPEALS, RECEIVED · . OCl 2 1 BOARD OF APPEALS R~CEIVED "~'~P ';1 4 Z011 - ~. · , ~,~ BOA'.R~ bF APPEALS 18910 Cou. nty Road 48, 11935 - Goog!e Maps Page 1 of 1 mBps To see all the details that are visible on the screen, use the "Print" link next to the map. ut- ~PP~LS ~ BOARD OF APPEALS MAR 8~011 BOARD OF A'P. kp. EALS Print - Maps Page 1 of 1 biric.:.:.:j Maps 18910 County Road 48, Cutchogue, NY 11935- 1069 My Notes RECEIVED /lq RECEIVED OCT ~ 1 !011 SEP ! 4'~011 i EL LOCATION BOARD OF APPEALS PROPOSED pAD LOCATION 2. Plat 3. Pro1 4. Cro Prim - Maps Page 1 of 1 b r' g Maps 3385 Depot Ln, Cutchogue, NY 11935 My Notes http://www.bing.com/maps/print.aspx?mkt :en-us&z= 16&s=h&cp=41.018512,-72.492 l 2... 10/21/2011 SEE SEC NO O~ MATCH roR p~L NO SEE SEC NO @ ~,OAP-O 0~: =A~ 92 7¸2 LINE MATCH UNE R O~D ENTRANCE OR EXIT (M/DOLE PROPOSED ROAO 54375 Main Road Southold, New York 11971 Zoning Application Information 10/25/2011 File Number: WP209 Owner Name: Rose's Vineyard LLC Location: 18910 CR 48 Cutchogue Status: DENIED Description: Master Parcel: 96.-4-4.3 Assignment Code: 06L Winery related event - Dance Party for 10/22 & 10/23/2011 for approximately 200 people from 12 pm - 6 pm Notes: DATES Sent to Town Clerk: CoPL: Sand W: Decision Date: PB: Sent to LF: 10/21/201 LWRP: Trustees/DEC: Page 1 of l Owner: Address: Code: Agent Info Rose's Vineyard LLC 18910 CR 48 06L File #: Rose's Vineyard LLCNineyard 48 Attn: Dale Suter PO Box 914 Cutchogue, NY 11935 Phone: Fax: 734-6753 Email: WP209