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HomeMy WebLinkAbout0207 BOARD MEMBERS Leslie Kanes Weisman, Chairperson James Dinizio, Jr. Gerard P. Goehfinger George Homing Ken Schneider http://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel. (631) 765-1809 · Fax (631) 765-9064 Southold Town Hall 53095 Main Road · P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 August 12, 2011 Dorset Farms d/b/a Lenz Winery 38355 Main Road (Route 25) Peconic, NY 11985 Attn: Lindsey Carroll Re: Event Permit #WP207 for Merlot Classic for September 10, 2011 Dear Ms. Thomas: Enclosed is the Special Permit for the winery event planned for September 10, 2011. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. eisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Dept. Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southol(L Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. lf food is to be served, it mast be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Uni~ '9 For Office use: Date rec'd Appl. Complete Appl. Incomplete. (see att. letter) [ Resubmissioudate ' .aajG ~a ?011 APPLICATION FOR A PERMIT TO HOLD AN OUTDOOR SPECIAL EVENT AT A WINERY BOARD OF APPEALS Please provld~ ALL oi' the information requested below. Incomplete applications WILL NOT be reviewed. Winery Event Permit # VateofSubmissio. ~j~/.~L_ / II NameofWinery '~qt~ SCTM #'s 1000-Section ~ Block- 3 Lot(s) Dates of Each Event: q'J ] 0/[ [ Nature of Event: t'4~(~O~ 031'~.. '~O.~'p~(Piease at~ach a detailed description to this application) Time Period (Hours) of Event: From .,.~; .~7~1n.% Maximum Number of Persons Attending At One Time: ~C)O Number of cars expected Is a Tent or other temporary structure being used? [5~] Yes [ ] No lfyes provide size(s) Will food be served? [ ] Yes ~ No If yes provide number and name(s) of food vendor(s) Suffolk County permi~ (s). Will other vendors be on the premises during the event? type ofvendor(s) Winery Contact Person and Contact Tel. # Ld'i/[d.~L.L winery Street-Hamlet Address: Mailing Address to Send Event Permit to: ] Yes [,~ No If yes how many? Describe YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next pane) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE~ YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) A Parking/Event Plan may be a survey~ site plan and/or aerial view (for example Google Earth) of the sub iect property. INDICATE ON THE PLAN ALL of the following information: 1. The location(s) and width(s) of all ingress/egress to the winery property 2. The location of parking for the existing winery building(s) and location(s) for additional on site parking to accommodate the number of cars expected at the event. Include the suuare foota~es of parking areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. ft. per car includes room for 20 ft. wide aisles between rows of cars). NOTE: If you cannot accommodate the number of cars expected at the event on site, you must attach a written explanation of how the overflow parking will be handled, e.e. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities 4. The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each {Note: that tents will also require a permit from the Building Department) 'traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. Have any of the winery owners' development rights been sold to the Town of Southold [ ] Yes [ ] No and/or Suffolk County? [ ] Yes [ ] No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of $outhold, including but not limited to the conditions listed below, as well as all other applicable agency rules and j~gu~lions pertaining to the activities under this event, Print name of Winery Owner Signature of Print name o~uthorized Person filling out application Signature of Authorized Person filling out application PERMISSION IS HEREBY GRANTED~ SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, CounB, or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full force and effect during this entire event. RECEIVED 5. Tent proposals must receive permit approval from thc Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. AU G 9 2011 3 BOARD OF APPEALS 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event~ including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities~ shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event~ including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities~ shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: THE LANDOWNER DOES NOT HAVE PERMISSION FROM THE COUNTY TO CONDUCT THE EVENT ON SCTM #1000-85-2-17.2. EVENT PARTICIPANTS SHALL NOT TRAVERSE THE COUNTY-PRESERVED LAND TO GO BETWEEN LOTS 1000-085.00-02-016.000 AND 1000-085.00-02.00-0017.001. ALL EVENT PARTICIPANTS SHOULD UTILIZE THE SIDEWALK ALONG STATE ROUTE 25 TO GET FROM THE PARKING AREA TO THE EVENT AREA, PROVIDING THAT THE TOWN DETERMINES THAT IT IS SAFE. ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. Oatelssued:~//~/°~-O[~ Updated March 2011 ZBA Town of Southold Office Location: 54375 Main Road (NFB 1st Floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5012 at voice recording) Fax (631) 765-9064 4 o31 727 Farm Famlly Insurance ~0002/0003 CERTIFICATE OF LIABILITY INSURANCE ~'~-~CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHT~ UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S). AUTHOFUZED REPRESENTATIVE OR PRODUCER, AND 'n~E CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDmONAL INSURED, the policy(lcD) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, co~aln policies may require an endorsement. A statement on this cerUflcots does not confer rights to the certificate holder in lieu of auch endorsement{a). ~o.E 531-727-7767 J ~,.o): 631-727-7941 Farm Family Casualty Insurance Company ,~. 104 Edwards Ave, Suite #2 *=DSeES: Edc_Klrk~FarmFamily.com Calverton, NY 11933 INSURES(S) AFFORDING COVERAGE NAJC # Dorset Farms Inc, DBA Lenz Winery msu~R c: PO Box 28 msu~ o: Paconlc NY 11958 COVERAGE8 CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE PO4.IOIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. No'rWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLiCfES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~l~ TYPE OF IN~URANGE ,~. wv~l POUCY NUMBSR A C, ESESALL~mLrrY X 3152L6216 9/9/2010 9/9/2011 ~cNoccuaaa~cE $ 1,000,000 X COMVERGIAL GENERAL UABtLITY PREMISES (Es occummcel $ ~1,000 I cu~s.~v=~ [] occu. W=OEX.~v~.~) $ 5,000 ES~SONA~ S ~mV ~JU~Y $ 1,000,000 -- GENERAL AG{3REGATE $ 2,000,000 GE~LAGGREGAT~UMITAPPLmSPER: FROD~JCTS. COMO/Dp AGE $ 1,000,000 A X uae~u.~[~ ~_~ occur 3152E2127 9/9/2010 9/9/2011 E~HOCCU~NCS $ 5~000,000 -- ~'x'"'="'"u'~B{ I CLNMS-m,~E ^GC~EOA'm $ 5,000.000 oeo [ { RE'm~nON~ ^ Liquor Liability 3152L6635 9/9/2o~0 9/9/2Oll $500,000/$1,000,000 Certificate Holder is listed aB addiUonal insured for the Medot World Classic on Dinner in the Vines on August 27th. AAUU~ ~ CERTIFICATE HOLDER CANCELLATION Town of Southold Southold Town HalI-ZBA PO Box 1179 Southold, NY 11971 ACORD 25 (2010105) SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED SEFORE THE EXPIRATION DATE THEREOF, NOllDE WiLL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Eric J. Kirk © 1988-2010 ACORD CORPORATION. All rlghto reserved. The ACORD name and logo are registered marks of ACORD LENZ RECEIVED AUG 9 201t LENZ MERLOT CLASSIC EVENT PERMIT APPLICATION BOARD OFAPPEALS EVENT DESCRIPTION The Merlot Classic is an event designed to provide a forum for attendees to taste and learn about a large variety of Merlot wines. This includes Merlots from local wineries as well as those located across the country and the world. People may taste and receive information from the pourers about the wines and where they may purchase it. The event takes place under the tent located in the courtyard area outside the tasting room. BOARD OF APPEALS Owner: Address: Code: Agent Info Dorset Farms Inc 38535 Route 25 06L File #: Lindsey Carroll c/o Dorset Farms d/b/a Lenz Winery 38535 Route 25 PO BOX 28 Peconic, NY 11958 Phone: 631 765-5398 Fax: Email: Town of Southo~lJ~Anoex 54375 Main Road Southold, New York 11971 ---. Zoning Application Information File Numbe~ Master Parcel: 85.-2-17.1 Assignment Code: Owner Name: Dorset Farms lnc 8/9/2011 06L Location: 38535 Route 25 Peconic Status: OPEN Description: Winery related event Merlot Classic 9/10/11 from 5:30 - 8:00 pm for approximately 200 people Notes: DATES Sent to Town Clerk: 8/9/2011 Sand W: CoPL: PB: LWRP: Trustees/DEC: Decision Date: Sent to LF: Page 1 of 1 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 8/10/11 ZBA # r NAME Dorset Farms, Inc., d/b/al Lenz Winery r rr · m DORSET FARMSi INC PECONIC, NY i19~8 CHECK# 2710 AMOUNT $50.00 TC DATE STAMP AUG 1 5 Town Clerk ,'00 ~ ? 2710 DATE ~ 29971 u ~CLAR S ~ Town of Southold P.O Box 1179 Southold, NY 11971 Date: 08/15/11 * * * RECEIPT * * * Receipt~: 113148 Transaction(s): 1 1 Application Fees Subtotal $50.00 Check#:2710 Total Paid: $50.00 Name: Clerk ID: Dorset, Farms D/b/a Lenz Vineyard P.o. Box 28 Peconic. NY 11958 CAROLH Internal ID: WP207