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Home My WebLink About0205 B~)ARD MEMBERS Leslie Kanes Weisman, Chairperson James Dinizio, Jr. Gerard P. Goehfinger George Homing Ken Schneider Southold Town Hall 53095 Main Road · P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 http://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTItOLD Tel. (631) 765-1809 · Fax (631) 765-9064 July 19, 201 l Pindar Vineyards LLC 37645 Main Road P. O. Box 332 Peconic, NY 11958 Attn: Alexander Damianos Re: Event Permit #WP205 for September 17, 2011 - Annual Harvest Festival Dear Mr. Damianos: Enclosed is the Special Permit for the winery event planned for September 17, 2011 (Harvest Festival). A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. AIl parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Activ#ies as&ociated with o~I ~r public events are strictly prohibite~I ~m taking place on land preserved through the sale oJ~elopment right~ to the Town of Southol~ Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffblk with a permit issned by the Suffolk County Farmland Committee. lf food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau ~.~lth Food Protection Unit. For Office use: Date rec'd Resubmission date Appl. Con~.e~ Appl. Incomplete A P PL 1 CA ¥¥{5~ ~{~{4,~P~ H OLD AN OUTDOOR SPECIAL EVENT AT A WINERY (see att. letter) Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Winery Event Permit # Date of Submission ~[I ~ [1! Name of Winery SCTM #'s 1000-Section ~ ~ Block- ~" Lot(s} Nature of Event: ~'~'~t'~4 t ~:3r g l~_ra._'3['~ ~__/~. ~ (Please attach a detailed description to this application} Time Period (Hours) of Event: From I~..l',lO0~ to ¢ ~.~. Maximum Number of Persons Attending At ()ne Time: II 0~_0 Number of cars expected Is a Tent or other temporary structure being used'? [ ] Yes [.~No If yes provide size(s) Will food be served. [~Yes [ ]No ifyes provide number and name(s) offoodvendor(s) 5~-~ld q~$J~. C-~3f~.~l3 Suffolk County permit# (s) Will other vendors be on the premises during the event'? [ ] Yes [~ No If yes how many? Describe type of vendor(s) Winery Contact Person and Contact Tel. # Winery Street-Hamlet Address: Mailing Address to Send Event Permit to: ?. O. ~y~ 532/ YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION {see next pare) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE, YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next page) 2 , A )~arkin~/Event Plan m~-' ,e a survey, site olan and/or aerial viev,~, r example Goo~le Earth) of thc subicct property..~.ICATE ON THE PLAN ALL of the fo~l~in~ information: 1. The location(s) and width(s) of all ingress/egress to the winery property 2. The location of parking for the existing winery building(s) and location(s) for additional on site ,.~;, _ parking to accommodate the number of cars expected at the event, lnclude the square footages o~ ~0}~ parkin~ areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. ft. per car includes room for 20 ft. wide aisles tt~ between rows of cars). NOTE: If you cannot accommodate the number of cars expected at the event on site, you must attach a written explanation of how the overflow parkin~ will be handled, e.g. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities 4. The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each (Note: that tents will also require a permit from the Building Department) ents for three hundred (300) or more people also require submission and approval ora traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller nmst be provided. Please attached a written description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. Have any of the winery owners' developznent rights been sold to the Town of Southold [ ] Yes [~aX~No and/or Suffolk County? [ ] Yes [~No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place~ I ant the Owner c~f the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the I~wn of Southohl, inclnding but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Otcrod us Print name of Winery Owner Print name of Authorized Person filling out application Signaturd fWiner ~ - S~gn~ture Of Autbori~Ced Person filling out application PERMISSION IS HEREBY GRANTED~ SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for tttree hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full force and effect during this entire event. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for ]]l[~ime, date, place and use specified above, anal~.? the designated event. Each addition, al day ~vill require a se,d~l~e permit, application, fee, and related docm~Is for review, etc. at least 30 · business days prior to the scheduled event. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to 7. remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent{s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitatw facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitafions under the fire code or other codes which would prohibit such increased occupancy. i2. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands ratfier than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recmnmended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey from the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: ZBA Town of $outhold Office Location: 54375 Main Road (Capitol One Is~ floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5012 at voice recording) Updalcd Mmch 201 I Fax (631) 765-9064 4 VINEYARDS F:O. BOX 332, PECONIC, NY 11958 TEL: (631) 734-6200 FAX: (631) 734-6205 June 16, 2011 Southold Town Zoning Board of Appeals Town Hall Annex Building 54375 Route 25 PO Box 1179 Southold, NY 11971 Dear Members, Attached please find copies of the Zoning Board of Appeals "Outdoor Special Events At Wineries" application with supporting documents for the Annual Pindar Harvest Festival. Pindar's Annual Harvest Festival has been held for 26 years and celebrates the upcoming harvest. There will be music, face painting for the children, food will be served by the Greek Island Rest. Catering and wine and soda will be available for purchase. This year, a portion of the evem proceeds will go to benefit the North Fork Animal Welfare League. If you need any additional information or paperwork, please call me at 631-457-9511 - RECEIVED Thank you. JUL 1 General Manager BOARD OF APPEALS RECEIVED BOARD OF APPEALS ,..,....; INSURANCE ACORD CERTIFICATE OF 'LIABILIT omotl THIS Ct:~[~IrICATE IS ISSUED AS A MATTER OF INFORMATION ~ODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Bradley & Parker, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 320 South Service Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Melville, NY 11747 631 981-7600 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Federal Ins. Co. - Chubb Ins Co Pindar Vineyards, etal. iNSURER S: 591 Bicycle Path, Suite A INSURER C: Port Jeffemon Stat, NY 11776 INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THiS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. A GENERAL LIABIUTY 35931460 12/31/2010 12/3112011 EACH OCCURRENCE $t,000,000 X COMMERCIAL GEN EP-AL L IABILI"I~ PREMISES lea ~cc~r~e~cel $1,000,000 I CLAIMS MADE [~] OCCUR MED EXP (Any ~e pers~) $10,000 PERSONAL & ADV INJURY $11000~000 GENERAL AGGREGATE $2,000,000 COMP/OP AGG A EXCESS / UMBRELLA UABILITY /'9874674 12/3tl2010 12/3112011 EACH OCCURRENCE $10,000,000 X~ OCCUR [] CLAIMS MADE AGGREGATE $1010001000 $ RETENTION $ 10000 WC STATU- WORKERS CO~.~'=t~SAI'ION AND I TORY LIMITS I I(:ETRH- certificate holder is additional insureds with respects to the operations of the named Insured as by written contract with respects to the harvest festival on 91t712011 JUL 1 CERTIFICATE HOLDER :ANCELLATION yment SHOULD ANY OF THE ABO~E DESCRIBED POUCIE6 BE CANCELLED BEFORE THE EX.RATION Town of Southold DATE THEREOF, THE 1~SUING iNSURER WILL ENDEAVOR TO ~ML _'~D DAYS WrnTIEN 53095 Main Rd .o~c~ TO THE CERllFICATE HOLDER N~,MED TO THE LEFT, BUT FAILURE TO DO SO SHALL Southold, NY 11971 iMPOSENOOBUGATIONONUABILITYOFANYK]NDUFONTHEINSURER, ITSAGENTSOR REPRESENTATIVE~. ACORD 25 (2009101) 1 of 2 ~S198271/M180890 ~ t988-2009ACORDCORPORATION. AIIHghts rnserved. The ACORD name and logo are registered rnad(s of ACORD CAG ~ ~E.c.o~c_. , sa~ ~o~$~ ~%oo _- 7.~ooo~s .s RECEIVED ~O~ JUL [ ~ ~011 BOARD OF APPEALS Pindar Vineyards' Annual Harvest Festival Security & Parking Security and parking services will be provided by Platinum & Executive Security of Mattituck, NY (631.300.8745) , PARKING Parking attendants will provide assistance with: · Directing guests to the appropriate parking areas, through the appropriate entrance and exit. Set-up of initial parking rows to ensure guests can easily and safely navigate their way OUT from the location. Establish and keep clear an emergency access lane with direct access to event site. · Assist security with monitoring of guest activity. · Parking attendants will be in constant contact with security staff and event coordinator through portable radio system. Page 1 of 2 ./ RECE1'VEDjj,.)~O ,~ O~ JUL 1 2 2011 BOARD OF APPEALS SECURITY Security will monitor the event entrance and event site to assist Pindar staff with compliance with NYS Alcoholic Beverage consumption laws, including age requireme'nts (21+) for alcohol Consumption. Steps that will be taken to prevent underage consumption include: · Identification checks - Guests will be instructed to have their IDS out and ready for inspection. · Bag checks - Guests will also be instructed to have their bags ready for inspection. · Wristbands- Each guest will have a wristband placed on them indicating their status as either under-age/of age. Wristbands are color-coded in~n, easily identifiable, bright/neon color. ~ · Event site monitoring- Security will monitor event site constantly surveying wristbands of guests consuming alcoholic beverages. · Beverage table procedures - Guests will only be able to purchase alcoholic beverage one at a time, and for themselves only. ~ecurity will monitor this as well. Event pouring staff have previous experience as wine pourers, and are additionally instructed that they can iD a guest a second time if they have concerns about their age status. Security will additionally monitor event site for any misconduct by event guests. Security will be in constant contact with their staff, parking attendants and event coordinator through a portable radio system. Page 2 of 2 RECE VED p . ' JUL ! 2 2011 BOARD OF APPEALS RECEIVED~ ~'~ JUL ! ~ 201t BOARD OF APPEALS Pindar Wine Storage Facility Adjacent Property 37295 Main Road Serving as employee parking For day of event parking/security Picni~ / Music Listening Area Portable Rest- rooms (8) Event Fenang r Face~aintine ] Caterer Entrance ....... i ......... I Pindar Vineyards Harvest Festival 10/2/10 37645 Main Road Peconic NY 11958 I Pindar Pavilion Pindar Restrooms Pindar Tasting Room Tasting Room Parking J Pindar Office l- C Route 25 Town of South~Annex 54375 Main Road Southold, New York 11971 7/13/2011 Zoning Application Information File Number:(~WP205 ) Master Parcel: 85.-2-14 Owner Name: Pindar Associates LLC Assignment Code: 06L Location: 37325 Route 25 Peconic Status: OPEN Description: Winery related event - Harvest Festival 9/17/11 (rain date 10/1/11) 12n - 6 pm for approx. 1,000 people Notes: DATES Sent to Town Clerk: 7/13/2011 Sand W: Decision Date: CoPL: PB: Sent to LF: LWRP: Trustees/DEC: Page 1 of l Owner: Address: Code: Agent Info Pindar Associates LLC 37325 Route 25 06L Alexander Damianos 37645 Main Road P. O. Box 332 Peconic, NY 11958 Phone: 631 457-9511 Fax: Email: File #: Town of Southold P.O Box 1179 Southold, NY 11971 Date: 07/13/11 * * * RECEIPT * * * Receipt~: 110415 Transaction(s): 1 1 Application Fees Reference WP205 Subtotal $50.00 Cash#: 6531 Total Paid: $50.00 Name: Pindar, Vineyards P O Box 332 Peconic, NY 11958 Clerk ID: CAROLH Internal ID: WP205 ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE' 7/13/11 ZBA # / NAME CHECK # AMOUNT TC DATE STAMP WP 205 indar Vineyards LLC 6531 $50.00 JUL 1 3 20~! Sotr :hold Town Clerk