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HomeMy WebLinkAbout0203 ~'OARD ~MEMBERS Leslie Kanes Weisman, Chaiq~erson James Dinizio, Jr. Gerard P. Goehringer George Homing Ken Schneider Southold Town Hall 53095 Main Road · P.O. Box 1179 Southold, NY 11971-0959 Office Location: Town Annex/First Floor, Capital One Bank 54375 Main Road (at Youngs Avenue) Southold, NY 11971 http://southotdtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTItOLD Tel. (631) 765-1809 · Fax (631) 765-9064 July 5, 2011 Lav-Cor Agricultural, Inc. d/b/a Peconic bay Winery 31320 Route 25 P. O. Box 818 Cutchogue, New York 11985 Attn: James Silver Re: Event Permit #WP203 for a Music Performance on August 28, 2011 Dear Mr. Silver: Enclosed is the Special Permit for the winery event planned for August 28, 2011. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on Suffolk County Right of Way located in front of the property or any lands owned by County of Suffolk, Town of Southold or Peconic Land Trust. All parking and traffic controls are the responsibilities of the winery owner, the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. Leslie Kanes Weisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of $outhold. Activities associated with outdoor public events may only take place on land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. For Offiee use: Date rec'd ~o ~} I~ Appl. Complete ~/ Appl. lneomplete (seeatt. letter) ~.-t,,(_.9 ~O~ Resubmission date JUL'I 2011 APPLICATION FOR A PERMIT TO HOLD AN OUTDOOR SPECIAL EVENT AT A WINERY .BOARD. OF APPEALS Please nrovide ALL of the information requested below, lncomolete annlications WILL NOT oe reweweo, Winery Event Permit # DateofSubmission '-// I/ [[ SCTM#'s 1000-Section ! O,o~ Name of Winery P~ff-~O-.~O Block-/ Lot(s) Dates ofEach Event: ]// Nature of Event: JPlease attach a detailed description to this applicationl Time Period (Hours) ofEvent: From '~//~)O/t4'--~ to Maximum Number ofPersons Attanding At One Time: ~/'~,~O Numberofcarsexpected Is a Tent or other temporary structure being used? [ ] Yes [ ~'~o If yes provide size(s)_ Will food be served? [ ] Yes [ ~'"~o If yes provide number and name(s) of food vendor(s) Suffolk County permit# (s) Will other vendors be on the premises during the event? [ ] Yes [l,~o If yes how many? type of vendor(s) Describe Winery Contact Person and Contact Tel. Wine. S~eet-H~let Address: ~ / X/In Mailing Address to Send Event Permit to: YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE~ YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next oa~,eJ 2 ~A Par~kin~Event Plan may be a surve¥~ site plan and/or aerial view (for example Google Earth) of the subiect nronerty. INDICATE ON THE PLAN ALL of the following information: 1. The location(s) and width(s) of all ingress/egress to the winery property 2. The location of parking for the existing winery building(s) and location(s) for additional on site parking to accommodate the number of cars expected at the event. Include the square footaees of oarking areas and the number of parking spaces that can fit in those areas. (To calculate the square footage multiply the length times the width of the proposed parking area; to determine how many cars will fit in that area divide by 300. (Allowing 300 sq. ~. per car includes mom for 20 1~. wide aisles between rows of cars). NOTE: lfvou cannot accommodate the number of cars exoected at the event on site, you must attach a written explanation of how the overflow parkim, will be handled, e.e. shuttle service from another location, etc. 3. The location(s) of adequate on site sanitary facilities 4. The proposed location(s) for any tents (s), vendors, or other temporary structure(s) and the size of each (Note: that tents will also require a permit from the Building Department) Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a oualified traffic controller must be provided. Please attached a writtan description and/or notate on the parking event plan the following: 1. who will be conducting traffic, 2. where they will be stationed on site, 3. how they will direct the entrance, circulation, parking, and exiting of cars on site, and 4. contact information for use by Southold Town Police. Have any of the winery owners' development rights been sold to the Town of Southold [ ] Yes [ ~o and/or Suffolk County? [ ] Yes [~No If yes to either or both. also indicate on the attached olan the boundaries of the reserved area upon which the event will take place. 1 am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of $outhold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Print name of Winery Owner Print name of Authorized Person filling out application ,.~ . , /¥ , RECEIVED Signature o0luthorized PersOn hlling out applicatio~ U[- 1 2011 PERMISSION IS HEREBY GRANTED~ SUBJECT TO THE FOLLOWING CONDITIONS: BOARD OF APPEALS 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the winery premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parkin~ is strictly prohibited on ANY Town. County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately al~er the event. Directional parking signs shall be adequately displayed. 4. Applicant indenmifies and holds harmless thc Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. A Certificate of Liability naming the Town of Southold as an additional insured in the amount of One Million ($1,000,000.00) Dollars is hereby filed by Applicant, and said Certificate must remain in full fome and effect during this entire event. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 30 business days orior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours at, er the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to oarkinu, ingress/egress/access, tent(s) or temoorarv struetureis), or temoorarv sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. !0. NO activities associated with this event, including but not limited to harking, ingress/caress/access, tent(s) or temporary stmetureisl, or temoomrv sanitary facilities, shall be conducted on Suffolk Count~ Purchase of Develooment Rights land without a oarmit issued by the Suffolk County Farmland Committee. 11. issuance of this permit does not authorize in any manner occupancy of the principal building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be approved by the winery management in a location that affords the greatest protection from noise intrusion upon adjacent properties. 14. Where possible, live bands rather than disc jockeys will be encouraged. When disc jockeys are used, the decibel levels will be monitored to ensure acceptable levels. 15. Organizers of the events will be required to use an approved disc jockey recommended by the winery or have their own disc jockey sign a contract agreeing to the above. If they do not honor the contract, the winery will have the right to remove the disc jockey ~om the premises. 16. Owner assures that all fire, safety, building, and other laws will be complied with. 17. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. ~ ~ / / APPROVED, ZBA Chairperson Updated March 2011 ZBA Town of Southold Office Location: 54375 Main Road (Capitol One Ist floor) PO Box 11971-0959 Southold, NY 11971-0959 Tel: (631) 765-1809 (press 5~j-,~t~rding) Fax (631) 765.9064 . JUL 1 2011 BOARD OF APPEALS PECONIC BAY WINERY Traffic Control Plan Addendum Platinum Executive Security, Inc. a duly licensed Watch, Guard or Patrol agency in the State of New York (Licence # 1:1000141500) under article 7 of the General Business Law, and is duly insured by the Mechanic Group, Inc. have been contracted by Lav-Cor Agricultural dba Peconic Bay Winery of 31320 Main Road Box 818 Cutchogue, NY 11935, telephone 631-734-736:1, to conduct security and parking and traffic duties on August 28th, 2011 from the hours of 4am to 9pm at Peconic Bay Winery, located on Main Road, Cutchogue, NY, 11935 for the Johnny Winter performance. The event anticipates approximately 450 people in attendance, maximum at any one time. Platinum Executive Security, Inc. will provide (1) one supervisor and (3) three security/parking personnel. Security and winery personnel will insure that all attendees have legal identification ifthe sale of alcoholic beverages is indicated. PES will insure that traffic from the street is not impeded in any way and that cars are moved into the parking areas quickly and safely. PES will insure that no outside alcoholic beverages enter the premises in keeping with the SLA regulations. PES will monitor the event and the parking areas. A clear fire exit lane will be established at the entrance/exit to the parking lot, with a free run to the event tenting area. In the event of an emergency, Security Personnel will telephone the proper authorities and conduct patrons to first aid stations. Ingress of Traffic: Enter at Farmstand (60 feet wide). Signage "Event Parking". Cars directed to the west side of the farmstand, follow posted signs for parking. Cars directed to East Field Parking in eastern part of property, row on row parking. Overflow parking to West Field Parking area. No access, no ingress, no egress to private road and/or Stillwater Avenue. Egress via three drives, not to include main entrance in front of King Kullen. Easternmost exit is right-turn only. OPERATIONS CENTER, MEET-UP, AND EMERGENCY CENTER IS THE Tasting Room. WAYNE SAILOR - 631-300-8745 CELL JIM SILVER - 917-657-1833 CELL RECEIVED JUL 1 2011 BOARD OF APPEALS CERTIFICATE OF LIABILITY INSURANCE 06 27=011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED ROY H REEVE AGENCY, INC. pHO.E~c .o. ~x,~ (631) 298'4700 II~C, WV{ 631'298'3850 MAI-rlTUCK NY 11952 PRODUCER 38892 i,su,;u ~,SU,ER ^ Re~ent Ins. Co* 10310761) 24449 LAV-COR AGRICULTURAl INC., ETAL ~,SURE. e : DBA PECONIC BAY WINERY CUTCHOGUE NY 11935 ~,SU~ERU: OVERAGES CERTIFICATE NUMBER: 40329 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A~OVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, A ~E.E.XL U~Ln~ CCl0719453 06/28110 06/281tl i EACH OCCURRENCE $ 1,000,00~ X COMMERCIALGENERALLIABILITY { CCl0719463 06/28111 06/28112 U~,C.t. roR~.T~U $ 1,000,00~ OENERJ~. AGGREGATE $ 2,000,00~ RETENTION $ _ ~. ___ WC STATU- O~Ti~ t{ $ CERTIFICATE HOLDER CANCELLATION RECEIVED Town of Southold PO Box 1179 }LIL 1 ~.i]~ Southold NY 11971 A.en.o.: BOARD OF APP SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2009109) © 1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Owner: Address: Code: Agent Info Lav-Cor Agricultural Inc 31320 Route 25 06L James Silver P. O. Box 818 31320 Main Road Cutchogue, NY 11935 Phone: 917 657-1833 (C) Fax: Email: File #: ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 7/1/11 ZBA # NAME CHECK # AMOUNT TC DATE STAMP Lav-Cor Agricultural, Inc. ~£CEI¥£D WP 203 d/b/a Peconic Bay 32056 $50.00 Winery UL 6 2011 South old Town Clerk $50.00 By ,~ Thank you. Town of Southold P.O Box 1179 Southold, NY 11971 Date: 07/06/11 * * * RECEIPT * * * Receipt'8: 109246 Transaction(s): 1 1 Application Fees Reference WP203 Subtotal $50.00 Check#: 32056 Total Paid: $50.00 Name: Lav-Cor, Agricultural, lnc. P O Box 818 Cu~hogue, NY 11935 Clerk ID: CAROLH Internal ID: WP203 JUL 1 20~1 BOaP, ,J~ OF~ APPEALS