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HomeMy WebLinkAbout2012~outhold Town Board - Letter Board Meeting of August 8, 2012  RESOLUTION 2012-611 Item # 2.3 ADOPTED DOC ID: 8040 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-611 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 8, 2012: RESOLVED that the Town Board of the Town of Southold hereby grants permission to The New Suffolk Waterfront Fund to use the following town roads for its 5K Run/Walk and IK Kids race in New Suffolk, on August 11, 2012 beginning at 8:00 a.m, New Suffolk Road, Main Street, Orchard Street, 1st Street, Jackson Street, and Grathwohl Avenue provided: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution with Captain Kruszeski 3. No objects of any kind shall be thxown to event spectators 4. No permanent markings be placed on town, county or state roads or property for the event; 5. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees associated with this event shall be waived. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated August 14, 2012 Page 6 · ~ RESOLUTION (ID # 8040) REVIEWED DOC ID: 8040 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. (ID # 8040) WAS REVIEWED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 8, 2012: RESOLVED that the Town Board of the Town of Southold hereby grants permission to The New Suffolk Waterfront Fund to use the following town roads for its 5K Run/Walk and 1K Kids race in New Suffolk, on August 1 I, 2012 beginning at 8:00 a.m, New Suffolk Road, Main Street, Orchard Street, 1 st Street, Jackson Street, and Grathwohl Avenue provided: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution with Captain Kruszeski 3. No objects of any kind shall be thrown to event spectators 4. No permanent markings be placed on town, county or state roads or property for the event; 5. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. All fees associated with this event shall be waived. Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION for a SPECIAL EVENTS PERMIT MaitingAddress: '~O ~O ~ ./4& i We~ ¢ FYo , fig Contact'sm~e: ~&~&~ ~~C~&~ /'~&~t~q Contact's Phone Numb~: ~3~- 7 4- 72q- Email Address: Type of Event: Date(s) of Event: ~A~ d/C~.~/ / / z2b TimeofEvent: ~ '©F) p) tt~ Location of Event: ~e t/~'-f'~C/~ (Use additional paper if necessary) Anticipated number of attendees/participants: Is this a Not-for-Profit Event? Yes or No If Not-for-Profit, identify the Recipient Are any special requirements needed for this event? (i.e. Marine police, road closures, etc) If so please attach an explanation to this application. Have you read the copy of the Town's regulations concerning Special Permits attached to this application? Signature ...qT'- ~ NEWSU-1 OP ID: MR ACORD CERTIFICATE OF LIABILITY INSURANCE THIS CERTUqCATE IS ISSUED AS A M/~ ~ OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CER~FICATE HOLDER. THIS CERTIRCATE DOES NOT ~TIVELY OR NEGATIVELY AMEND, EXTENO OR ALTER THE COVERAGE AFFORDED BY 'n4E POLICIES BELOW. '1%11S CERTIRCATE OF INSURANCE DOES MOT CONS1]TU'I~ A CONTRACT ~EN THE ISSUING INSURER(S), AUTHOR~.ED REPRESENTA'nVE OR PRODUCER, AND THE CERllFICATE HOLDER. IMPORTANT: If the ced~4~cate holder is a~t ADOITIONAL INSURED, the pofl~y(ies) must be endorsed. If SUBROGA*nON IS WAIVED, subject to cer'dflcate Imider in #eu of such endormmtm~s). ~pe Agency Ir~ ;~x 711 Un on Avenue 631-722-35~1 ~ ~.0. Box ~40 Aquebogue, NY 11931-2340 Peter J. Sabat wsu~ :Scottsdale Insurance Company 41297 INSURe{) N~ Suffolk Waterfront Fund ~s : Inc. PO Box 146 New Suffolk, NY 11956 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CER~FY THAT THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR ]~'IE POLICY PERIOD INDICATED. NO'I'WII~STANDING ANY REQUIR~IENT, TERM OR CONDI'~ON OF ANY CONIC. ACT OR O~'IER DOCUMENT ~ RESPECT TO Vtg-ltCH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES RESCRI~ED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. ~ SHOV*~N M~Y HAVE BEEN REDUCED BY P,ND ClJUMS. s~. uJma.n~ E~C.~ $ 1,000,000 A ~- ca~w~cw,.(~r=~un~.JrY X ~PS1581593 07/02/12 0'/'/02/13 ~=TOm:m~ r~;~x~u_ & ,~w~' s 1,000,000 ~A~ ~.~-~A~ s 2,000,000 CERTIFICA~rE HOLDER CANCEU.ATION Toter of Southold 53095 Route 25 PO Box 1779 Southold, NY 11971 © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Page I of I Cooper, Linda From: Flatley, Martin Sent: Wednesday, August 01, 2012 10:53 AM To: Cooper, Linda Cc: Kruszeski, Frank; Blasko, Regina Subject: RE: NewSuffolk 5K I have no objections to this event being held and will provide a cost analysis b,/lunch (how's that?) From: Cooper, Linda Sent: Wednesday, August 01, 2012 8:21 AM To: Flatley, Martin Cc: Kruszeski, Frank; Blasko, Regina Subject: NewSuffolk 5K Good morning Chief, We have a request for a 5K in New Suffolk for 8/11/12. Please let me know if you recommend approval for this event. Thank you. Icoop 8/1/2012 Town of Southold Police Department Special Event Cost Analysis Event: New Suffolk Waterfront 5K 1 Date(s): August 11, 2012 T Location: Suffolk Area Patrol All~n for Event Reg Hours Police Officers PO Lillis OT Hrs 2 Hrly Wage $34.70 special PatrOl CRU PO Brewer Reg Hours OT Hrs Hrly Wage 2 $50.92 Total Comments $69.40 Total Comments $101.84 Bicycle Patrol K-9 Unit HighWay Patr01 Matilte Units rrsfflc Control Reg Hours OT Hrs HrlyWage Total Comments rC-1 2 $16.46 $32.92 TC-2 2 $16.46 $32.92 TC-3 2 $16.46 $32.92 TC~ TC r'otal Department Cost for Event = $ $270.00 Prepared by Chief M Fiatley 8/1/2012 Page 1