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HomeMy WebLinkAbout2011CERTIFIED PUBLIC ACCOUNTANTS May 23, 2012 To Board of Fire Commissioners Mattituck Fire District Town of Southold Mattituck, New York We have audited the financial statements of the governmental activities and the fiduciary fund of Mattituck Fire District, New York for the year ended December 31,2011. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated November 14, 2011. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Mattituck Fire District, New York are described in Note 2 to the financial statements. One new accounting policy was adopted related to the implementation of Governmental Accounting Standards Board Statement No. 54 "Fund Balance Reporting and Governmental Fund Type Definitions." The application of other existing policies was not changed during 2011. We noted no transactions entered into by the Mattituck Fire District, New York during the year for which there is a lack of authoritative guidanc~ or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. There were no sensitive estimates affecting the financial statements. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. PERSONAL SERVICE. TRUSTED ADVICE. ALBRECHT, VIGGIANO, ZURECK & COMPANY, RC. 245 PARK AVENUE, 24TH FLOOR 25 SUFFOLK COURT NEWYORK, NY 10167 HAUPPAUGE, NY 11788 3715 T: 212.792.4075 T: 631.434.9500 F: 631.434.9518 www.avz.com INDEPENDENT MEMBER OF BKR iNTERNATIONAL Mattituck Fire Distri~ May 23, 2012 Page 2 Disaqreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Manaqement Representations We have requested certain representations from management that are included in the management representation letter dated May 23, 2012. Manaqement Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findinqs or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Mattituck Fire District, New York's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Information in Documents Containing Audited Financial Statements With respect to the supplementary information accompanying the financial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with the New York State regulatory basis of accounting, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. This information is intended solely for the use of the Board of Fire Commissioner and management of the Mattituck Fire District, New York and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, Hauppauge, New York MATTITUCK FIRE DISTRICT AUDITED FINANCIAL STATEMENTS Year Ended December 31,2011 TABLE OF CONTENTS Page No. INDEPENDENT AUDITORS' REPORT ............................................................................................. 1-2 FINANCIAL STATEMENTS Balance Sheet - Governmental Fund ................................................................................................. 3 Statement of Revenues, Expenditures and Changes in Fund Balance - Governmental Fund ............................................................................................. 4 Statement of Assets and Liabilities - Fiduciary Fund ......................................................................... 5 Notes to Financial Statements ............................................................................................................. 6-19 SUPPLEMENTARY INFORMATION General Fund - Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual ............................................................................. 20 General Fund - Schedule of Detailed Expenditures and Appropriations ................................................................................................................................. OTHER REPORT Report on Internal Control Over Financial Reporting and on Compliance and other Matters Based on an Audit of Financial Statements Performed In Accordance with Government Auditing Standards .................................... 21-22 23-24 CERTIFIED PUBLIC ACCOUNTANTS -1- INDEPENDENT AUDITORS'REPORT To Board of Fire Commissioners Mattituck Fire District Mattituck, New York We have audited the accompanying Balance Sheet - Governmental Fund, Statement of Revenues, Expenditures, and Changes in Fund Balance- Governmental Fund, and the Statement of Assets and Liabilities - Fiduciary Fund information of the Mattituck Fire District, New York, as of and for the year ended December 31, 2011. These financial statements are the responsibility of the Mattituck Fire District, New York's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described more fully in Note 2, the Mattituck Fire District, New York has prepared these financial statements using accounting practices prescribed or permitted by the Office of the New York State Comptroller's, Uniform System of Accounts for Fire Districts, which practices differ from accounting principles generally accepted in the United States of America. The effect on the financial statements of the variances between these regulatory accounting practices and accounting principles generally accepted in the United States of America, although not reasonably determinable, are presumed to be material. In our opinion because of the effects of the matter discussed in the preceding paragraph, the financial statements referred to above do not present fairly, in conformity with accounting principles generally accepted in the United States of America, the financial position of the Mattituck Fire District, New York, as of December 31, 2011 and the changes in its financial position for the year then ended. Further, the Mattituck Fire District, New York has not presented a management's discussion and analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not required to be part of, the basic financial statements. In our opinion, the financial statements referred to above present fairly, in all material respects, the Balance Sheet - Governmental Fund and the Statement of Assets and Liabilities - Fiduciary Fund of the Mattituck Fire District, New York as of December 31, 2011, and the Statement of Revenues, Expenditures, and Changes in Fund Balance - Governmental Fund for the year then ended, on the basis of accounting described in Note 2. PERSONAL SERVICE.TRUSTED ADVICE. ALBRECHT, VIGGIANO, ZURECK & COMPANY, PC 245 PARK AVENUE, 24TH FLOOR 25 SUFFOLK COURT NEWYORK, NY 10167 HAUPPAUGE, NY11788 3715 T:2127924075 T:631.434.9500 F:631 4349518 www.avz com -2- As discussed in Note 2 to the financial statement, the District adopted the provisions of Governmental Accounting Standards Board (GASB) Statement No. 54, "Fund Balance Reporting and Governmental Fund Type Definitions" for the year ended December 31,2011. In accordance with Government Auditing Standards, we have also issued our report dated May 23, 2012, on our consideration of the Mattituck Fire District, New York's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and important for assessing the results of the audit. The regulatory basis of accounting and budget laws ef the State of New York, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America require that the accompanying financial information listed as supplementary information in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the regulatory basis of accounting and budget laws of the State of New York, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America, which consider it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquires of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Hauppauge, New York May 23, 2012 -3- MA'I-rITUCK FIRE DISTRICT GOVERNMENTAL FUND GENERAL FUND BALANCE SHEET December 31,2011 ASSETS Cash Cash in special reserves LIABILITIES Accounts payable Accrued expenses FUND EQUITY Restricted Assigned Unassigned Total Assets Total Liabilities Total Fund Equity Total Liabilities and Fund Equity $ 422,973 898,596 $ 1,321,569 $ 54,717 7,152 61,869 898,094 20,000 341,606 1,259,700 $ 1,321,569 See notes to financial statements. MATTITUCK FIRE DISTRICT GOVERNMENTAL FUND GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE Year Ended December 31,2011 REVENUES Real property taxes Interest and earnings Sale of apparatus and equipment Insurance recoveries and refunds Refund of prior year's expenses Miscellaneous income EXPENDITURES Personal services Equipment and capital outlay Fire protection Employee benefits Debt service Fund Balance at Beginning of Year Total Revenues Total Expenditures Net Change in Fund Balance Fund Balance at End of Year $ $ 1,793,803 2,795 54O 16,209 725 80 1,814,152 175,247 234,493 529,357 420,489 264,784 1,624,370 189,782 1,069,918 1,259,700 See notes to financial statements. -5- MATTITUCK FIRE DISTRICT FIDUCIARY FUND STATEMENT OF ASSETS AND LIABILITIES December 31, 2011 ASSETS Service award program assets LIABILITIES Service awards Total Assets Total Liabilities Agency Fund $ 2,586,939 $ 2,586,939 $ 2,586,939 $ 2,586,939 See notes to financial statements. -6- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 1 - Reporting Entity The Mattituck Fire District (the "District"), which was established in 1905, is governed by Town Law and other general laws of the State of New York. The governing body of the District is the Board of Fire Commissioners which consists of five commissioners all of whom are elected to five year terms. The primary function of the District is to provide fire protection services to the community. Services such as firefighting, fire prevention, and public education support the primary function. The financial reporting entity includes all functions and activities over which the elected officials exemise responsibility. No other governmental organizations have been included or excluded from the reporting entity. Note 2 - Summary of Significant Accounting Policies Fund Financial Statements The financial statements of the District have not been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) as applied to governmental units. The District prepares these financial statements on a prescribed basis of accounting that demonstrates compliance with the regulatory basis of accounting and budget laws of the State ef New York, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. The accounts of the District are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund balances, revenues, and expenditures, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The various funds are presented by type in the fund financial statements. Accordingly, the District maintains the following fund types: Governmental Funds - Governmental funds are those through which most governmental functions are financed. The acquisition, use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is upon determination of financial position and changes in financial position. The District reports the following governmental funds: General Fund - the principal operating fund of the District which includes all receipts and disbursements not required to be included in other funds. Additionally, the District reports the following fiduciary fund: Fiduciary Fund - the Fiduciary Fund is used to account for assets held by the District in a trustee capacity or as an agent for individuals, private organizations, and other governments. Agency Fund - used to account for money (and/or property) received and held in a purely custodial capacity of trustee, custodian, or agent. Measurement Focus/Basis of Accountinq Measurement focus refers to what is being measured; basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurement made, regardless of the measurement focus applied. -7- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 2 - Summary of Significant Accounting Policies (continued) Measurement Focus/Basis of Accounting (continued) The District follows the accounting principles as described in the Fire District Accounting and Reporting Manual issued by the Office of the New York State Comptroller. Under this system the District's governmental activities use a current financial resources measurement focus and are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized in the accounting period in which they are available and measurable, and expenditures will generally be recognized in the accounting period in which the liability is actually incurred. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. This basis of accounting differs from accounting principles generally accepted in the United States of America for governments as promulgated by the Government Accounting Standards Board (GASB). Use of Estimates The preparation of financial statements in conformity with a prescribed basis of accounting that demonstrates compliance with the regulatory basis of accounting and budget laws of the State of New York, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts and disclosures. Actual results could differ from those estimates. New Pronouncements The District has adopted GASB Statement No. 54, "Fund Balance Reporting and Governmental Fund Type Definitions" for the year ended December 31,2011. This statement establishes criteria for classifying fund balance into defined classifications and clarifies definitions for governmental fund types. Note 3 - Assets and Liabilities Cash in Special Reserves Cash balances of the Capital Reserve Building and Grounds Fund and the Capital Reserve Equipment and Apparatus Fund are classified as cash in special reserves because the use of these funds is restricted by New York State General Municipal Law. Receivables Receivables are recorded and revenues recognized as earned or as specific program expenditures are incurred. Capital Assets All fixed assets with an original cost of $500 or more are valued at historical cost or estimated historical costs if actual is unavailable, except for donated fixed assets which are recorded at their estimated fair value at the date of donation. Depreciation is provided over the assets' estimated useful lives using the straight-line method of depreciation. The range of estimated useful lives by type of asset is as follows: Buildings Infrastructure Vehicles and related equipment Equipment 20-50 years 40 years 5-20 years 5-20 years -6- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31, 2011 Note 3 -Assets and Liabilities (continued) Capital Assets (continued) In accordance with the Accounting and Reporting Manual for the Fire Districts, issued by the Office of the New York State Comptroller, depreciation expense is not recorded the District's governmental funds and instead it is disclosed in the notes to the financial statements along with the District's changes in fixed assets. Additional information related to fixed assets is disclosed in Note 7 to the financial statements. Note 4 - Revenues and Expenditures Property Taxes Property taxes are collected by the Town of Southold on behalf of the District. Payments from the Town of Southold are normally received at various intervals during the year. Note 5 - Stewardship, Compliance and Accountability Budc:letary Procedures The District prepares an annual budget for the General Fund which is approved by the Board of Fire Commissioners. The budget is then submitted to the Town of Southold for inclusion in the Town Budget and a public hearing is held thereon. The budget is not subject to referendum. Any revisions to the annual budget are adopted by resolution of the Board of Fire Commissioners. Encumbrance accounting, under which purchase orders, contracts and other commitments are recorded for budgetary control purposes, is employed in the governmental fund. Encumbrances are reported as restrictions, commitments, or assignments of fund balance since they do not constitute expenditures or liabilities. Expenditures for such commitments are recorded in the period in which the liability is incurred. The budget is adopted annually on a prescribed basis of accounting that demonstrates compliance with the regulatory basis of accounting and budget laws of the State of New York, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. Appropriations authorized for the current year are increased by the amount of encumbrances, if any, carried forward from the prior year. New Law - Real Property Tax Levy Cap In June 2011, New York State enacted Chapter 97, Laws of 2011 Real Property Tax Levy Cap and Mandate Relief Provisions, which includes a 2% property tax cap for municipalities, most school districts, and a host of other independent taxing entities such as library, water, and fire districts. For fiscal years, beginning in 2012 and lasting through at least June 15, 2016, no local government, school district, or independent taxing entity is authorized to increase its property tax levy by more than 2% or the rate of inflation (whichever is less). Local governments can exceed the tax levy limit by a 60% vote of the governing body and annually adopting a local law. In the case of independent taxing entities such as fire districts, a resolution approved by a vote of 60% of the total voting power of the Board of Fire Commissioners is needed to override such limit for the coming fiscal year only. School districts can exceed the tax levy limit only by a 60% favorable vote by the school district's budget voters. There are permitted exceptions and adjustments. The District has complied with this new law in adopting its 2012 budget. Fund Balance In order to comply with Governmental Accounting Standard Board (GASB) Statement No. 54, "Fund Balance Repo~ling and Governmental Fund Type Definitions", the fund equity section of the balance sheet of the governmental fund has been modified. The change has been made in order for the District's new fund balance components to focus on "the extent to which the government is bound to honor constraints on the specific purposes for which amounts in the fund can be spent". In order to show compliance with GASB-54, the components of the new fund equity section include the following items, as needed: 1) non-spendable, 2) restricted 3) committed, 4) assigned, or 5) unassigned. -9- MAI-rlTUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 5 - Stewardship, Compliance and Accountability (continued) Fund Balance (continued) Non-spendable - includes amounts that cannot be spent because they are either not in spendable form, not available within a year, or legally or contractually required to be maintained intact. The District did not have non- spendable fund balance at December 31,2011. Restricted - includes amounts with constraints placed on the use of resources either externally imposed by creditors, grantors, contributors or laws or regulations of other governments; or imposed by law through constitutional provisions or enabling legislation. The District has established the following restricted funds balances: Capital Reserve for Equipment and Apparatus (GML §6-~1) - The reserve is established by a resolution of the Board of Fire Commissioners and may not take effect until approved by a vote of the qualified electors of the District (i.e., mandatory referendum). The reserve established for the purchase and repair of District equipment and apparatus is funded by budgetary appropriations and revenues not required by law to be paid into any other fund or account. The reserve is accounted for in the General Fund. Capital Reserve for Buildinqs and Grounds (GML §6-.q) - The reserve is established by a resolution of the Board of Fire Commissioners and may not take effect until approved by a vote of the qualified electors of the District (i.e., mandatory referendum). The reserve established for the construction and repair of District buildings and grounds is funded by budgetary appropriations and revenues not required by law to be paid into any other fund or account. The reserve is accounted for in the General Fund. Committed - Includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the local government's highest level of decision making authority. The Board of Fire Commissioners is not empowered to establish local law; accordingly, the District will not have committed fund balance. Assigned - Includes amounts that are constrained by the District's intent to be used for specific purposes, but are not non-spendable, restricted nor committed. Unassiqned - Includes all other General Fund amounts that do not meet the definition of the above four classifications and are deemed to be available for general use by the District. The following table provides the detail regarding fund balance categories and classifications for the General Fund which shows the components of restricted and assigned fund balance. The unassigned fund balance is also shown. Restricted for: Capital Reserve for Buildings and Grounds Capital Reserve for Apparatus Total Restricted $ 258,573 639,521 898,094 20,000 20,000 341,606 Assigned to: Capital Reserve for Buildings and Grounds Total Assigned Unassigned Total Fund Equity $ 1,259,700 -10- MATrlTUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 5 - Stewardship, Compliance and Accountability (continued) Order of Use of Fund Balance The District's policy is to apply expenditures against non-spendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned fund balance at the end of the year. Non- spendable fund balance is determined first, followed by restricted fund balance for specific purposes, committed fund balance and assigned fund balance. The remaining amounts and negative balances are report as unassigned fund balance. Assignments of fund balance cannot cause a negative unassigned fund balance. Capita] Reserves The District has established a Capital Reserve Fund for Buildings and Grounds and a Capital Reserve Fund for Apparatus. A summary of activity in each of the District's Capital Reserve Funds is as follows: Capital Reserve for Building and Grounds The Board of Fire Commissioners established a capital reserve for construction and repairs to building and grounds. A summary of activity in the Building and Grounds Capital Reserve Fund for the year ended December 31,2011 is as follows: Fund Balance at beginning of year Transfer from General Fund appropriations Interest earned on reserve cash $ 232,946 25,240 387 Fund Balance at end of year $ 258.573 Capital Reserve for Apparatus The Board of Fire Commissioners established a capital reserve for pumhases and repairs associated with apparatus and equipment. A summary of activity in the Apparatus Reserve Fund for the year ended December 31,2011 is as follows: Fund Balance at beginning of year Transfer from General Fund appropriations Interest earned on reserve cash Expenditures $ 575,524 163,000 1,070 (100,073) Fund Balance at end of year Amount due to General Fund for reimbursement of costs included in accounts payable 639,521 5O2 Cash Balance at end of year $ 640.023 Note 6 - Cash and Cash in Special Reserves Custodial Credit Risk - Deposits - Custodial credit risk for deposits exists when, in the event of the failure of a depository financial institution, a government may be unable to recover deposits, or recover collateral securities that are in possession of an outside agency. The District's investment policies are governed by State statutes. In addition, the District has its own investment policy. District monies must be deposited in FDIC-insured commercial banks or trust companies located within the State. The Treasurer is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the United States treasury and United States agencies, and obligations of New York State or its localities. -11- MA'I-I'ITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 6 - Cash and Cash in Special Reserves (continued) Collateral is required for demand and time deposits at 105% of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State or its municipalities. Governmental Accounting Standards Board Statement #40 directs that deposits be disclosed as exposed to custodial credit risk if they are not covered by depository insurance, and the deposits are either: Uncotlateralized; · Collateralized with securities held by the pledging financial institution in the District's name; or · Collateralized with securities held by the pledging financial institution's trust department or agent, but not in the District's name. At December 31,2011, the District's bank balances were $1,323,321. Of the District's bank balances, $257,353 was covered by federal deposit insurance and $1,065,968 was secured by collateral held by the District's agent, a third party financial institution, in the District's name. The District does not typically pumhase investments for long enough duration to cause it to believe that it is exposed to any material interest rate risk. The District does not typically pumhase investments dominated in a foreign currency, and is not exposed to foreign currency risk. Note 7 - Capital Assets Capital assets consist of the following at December 31,2011: Capital assets, not being depreciated: Land Total capital assets, not being depreciated Capital assets, being depreciated: Buildings Infrastructure Vehicles and related equipment Equipment Total capital assets, being depreciated Less accumulated depreciation for: Buildings Infrastructure Vehicles and related equipment Equipment Total accumulated depreciation Total capital assets, being depreciated, net Total capital assets, net Total depreciation expense Balance Balance 1/1/11 Additions Deletions 12/31/11 $ 386,000 $ 386,000 386,000 $ -0- $ -0- 386,000 2,573,998 36,600 2,610,598 437,750 437,750 3,948,319 123,428 62,134 4,009,613 724,048 27,816 751,864 7,684,115 187,844 62,134 7,809,825 747,672 66,467 814,139 277,683 8,249 285,932 1,963,132 214,328 41,544 2,135,916 376,722 62,272 438,994 $ 3~365~209 $ 3511316 $ 411544 3,674,981 4,134,844 $ 415201844 $ 3511316 -12- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 7 - Capital Assets (continued) The District evaluates prominent events or changes in circumstances affecting capital assets to determine whether impairment of a capital asset has occurred. The District's policy is to record an impairment loss in the period when the District determines that the carrying amount of the asset will not be recoverable. At December 31, 2011, the District has not recorded any such impairment losses. Note 8 - Retirement System Plan Description The District participates in the New York State and Local Employees' Retirement System (ERS) and the Public Employees' Group Life Insurance Plan, collectively known as NYSLRS. These are cost-sharing multiple- employer retirement systems. The NYSLRS provides retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the NYSLRS. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the NYSLRS and for the custody and control of its funds. The NYSLRS issues a publicly available financial report that includes financial statements and required supplemental information. That report may be found at www.osc.state.ny.us/retirelpublicationslindex.php or obtained by writing to the New York State and Local Retirement System, 110 State Street, Albany, NY 12244. Fundinq Policy The NYSLRS are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976, who contribute 3.00% of their salary for the first ten years of membership, and employees who joined on or after January 1, 2010 (ERS) who generally contribute 3.00% of their salary for their entire length of service. Under the authority of the NYSRSSL, the Comptroller annually certifies the actuarially determined rates expressly used in computing the employers' contributions based on salaries paid during the NYSLRS' fiscal year ending March 31. Contributions for the current year and two preceding years were equal to 100.00% of the contributions required, and were as follows: Percent Contribution of Covered Year Amount Payroll 2011 $ 28,022 15.60% 2010 $ 20,389 11.20% 2009 $ 14,934 6.90% Chapter 57 of the Laws of 2010 of the State of New York allows local employers to amortize a portion of their retirement bill for ten years in accordance with the following stipulations: For State fiscal year 2010 - 2011, the amount in excess of the graded rate of 9.50% of employees' covered pensionable salaries, with the first payment of those pension costs not due until the fiscal year succeeding that fiscal year in which the amortization was instituted. For subsequent State fiscal years, the graded rate will increase or decrease by up to 1.00% depending on the gap between the increase or decrease in the NYSLRS's average rate and the previous graded rate. -13- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 8 - Retirement System (continued) Fundinq Policy (continued) For subsequent State fiscal years in which the NYSLRS's average rates are lower than the graded rates, the employer will be required to pay the graded rate. Any additional contributions made will first be used to pay off existing amortizations, and then any excess will be deposited into a reserve account and will be used to offset future increases in contribution rates. The law requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the NYSLRS's fiscal years when the local employer opts to participate in the program. The District did not participate in this program and therefore has no outstanding liability at December 31,2011. Note 9 - Length of Service Awards Program The District's financial statements are for the year ended December 31,2011. The information contained in this note is based on information for the District's Length of Service Award Program (the "Plan") for the Plan year ended December 31,2011, which is the most recent Plan year for which complete information is available. The District established a defined benefit Plan (referred to as "LOSAP" - Length of Service Award Program - under Section 457(e)(11) of the internal Revenue Code) for the active volunteer firefighter members of the Mattituck Fire Department. The program took effect on effective January 1, 1992. The Plan was established pursuant to Article 11-A of New York State General Municipal Law. The Plan provides municipally-funded pension-like benefits to facilitate the recruitment and retention of active volunteer firefighters. The District is the sponsor of the Plan and the Plan administrator (administration assistance provided Penflex, Inc). Plan Description: Participation, Vestinq and Service Credit Active volunteer firefighters who have reached the age of 18 and who have completed one year of firefighting service are eligible to participate in the Plan. Participants acquire a nonforfeitable right to a service award after being credited with five years of firefighting service or upon attaining the Plan's entitlement age. The Plan's entitlement age is age 62. In general, an active volunteer firefighter is credited with a year of firefighting service for each calendar year after the establishment of the Plan in which he or she accumulates fifty points. Points are granted for the performance of certain activities in accordance with a system ("Point System") established by the District on the basis of a statutory list of activities and point values. A Participant may also receive service credit for five years of active volunteer firefighting service rendered prior to the establishment of the Plan as an active volunteer firefighter of the Mattituck Fire Department. Benefits A Participant's benefit under the Plan is the actuarial equivalent of a monthly payment for life equal to $20 multiplied by the Participant's total number of years of firefighting service. The number of years of firefighting service used to compute the benefit cannot exceed forty. Except in the case of Pre-Entitlement Age death or total and permanent disablement, a Participant's benefit will not be paid until the Participant reaches the Entitlement Age ("EA") of 62. A Participant's benefit is paid as a ten-year certain and continuous monthly payment life annuity. Currently, there are no other forms of payment of a Participant's earned Plan benefit. -14- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 9 - Length of Service Awards Program (continued) Plan Description (continued) Benefits (continued) The Plan provides statutorily mandated death and disability benefits. The Plan also provides optional line of duty disability benefits. Should a volunteer firefighter of the District become totally and temporarily disabled, or partially and permanently disabled, as certified by the Workers' Compensation Board or other competent authority approved by the Board of Fire Commissioners, and the disability occurs during the course of service as a volunteer, while actively engaged in providing line of duty services, as defined in subdivision one of section five of the Volunteer Firefighters' Benefit Law, the firefighter shall receive five points for each complete calendar month of such disability under the Point System up to the earlier of the date such volunteer is no longer totally and temporarily or partially and permanently disabled or attains the EA. However, if such disability becomes a permanent and total disability and a Mattituck Fire District Service Award Program Total and Permanent Disability is awarded on account of such disablement, then no future points shall be credited under this special line of duty disability benefit provision after the date of the awarding of such Total and Permanent Disability by the Board of Fire Commissioners. If a Participant is awarded a Total and Permanent Service Award Program Disability by the Board of Fire Commissioners before attaining the EA for a disability commencing after December 31, 1991, the Participant is entitled to receive an amount equal to the Participant's Accrued Service Award earned as of the date such disability payment is awarded by the Board of Fire Commissioners and payable on the first day of every month for the lifetime of the Participant or for ten years, whichever is greater. Once a Participant is awarded a Total and Permanent Service Award Program Disability under the Plan provisions, such Participant shall no longer be eligible to participate in the District's Plan. If a Participant dies before attaining the EA, a lump-sum shall be paid to the Participant's designated beneficiary equal to the discounted actuarial present value of the Participant's Accrued Service Award earned as of the date of death. If the Participant was an active volunteer firefighter of the District as of the date of death, the minimum death benefit payable to the Participant's designated beneficiary shall be $20,000. Participants who are active after attaining the EA and who have commenced receiving their Plan benefit have the opportunity to earn Plan credit and to thereby increase their Plan payments. In addition, Participants who are active at the time of reaching EA receive an additional death benefit of $20,000. Fiduciary Investment and Control Service credit is determined based on information certified to the Board of Fire Commissioners by the Chief of each fire company having members who participate in the Plan. Each fire company must maintain all required records on forms prescribed by the Board of Fire Commissioners. The Board of Fire Commissioners of the District has retained and designated Penflex, Inc. to assist in the administration of the Plan. The designated Plan administrator's functions include calculating the amount to be contributed at the end of each year based upon the criteria set forth in the Plan Document. Disbursements of Plan assets for the payment of benefits or administrative expenses must be approved by the Board of Fire Commissioners and delivered to the Custodian through a Payment Schedule. The Board of Fire Commissioners of the District has retained and designated Nationwide Life Insurance as the Custodian of the Plan's assets. Nationwide Life Insurance shall make payments to Plan Participants and their beneficiaries in accordance with the Payment Schedule. -15- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31, 2011 Note 9 - Length of Service Awards Program (continued) Plan Description (continued) Fiduciary Investment and Control (continued) Plan assets are required to be held in trust by Length of Service Award Program legislation, for the exclusive purpose of providing benefits to Participants and their beneficiaries or for the purpose of defraying the reasonable expenses of the operation and administration of the Plan. The trust agreement is dated January 1, 1992 as amended, and the trustees are the Board of Fire Commissioners of the District. Authority to invest Plan assets is vested in the Board of Fire Commissioners of the District. Subject to restrictions in the Plan document, Plan assets are invested in accordance with a statutory "prudent person" rule. The Plan document restricts the Trustee from investing in securities or obligations issued by the Mattituck Fire District, other than a de minimis amount held in common investment vehicles in which the Trustee invests. The District is required to retain an actuary to determine the amount of the District's contributions to the plan. The actuary retained by the District for this purpose is Tom Fiorillo, ASA, MAAA of Penflex, Inc. Portions of the following information are derived from a report prepared by the actuary dated March 6, 2012. Plan Financial Condition Assets and Liabilities: Actuarial present value of benefits at December 31, 2011 $ 3,357,227 Less: assets available for benefits Bonds $ 908,728 Domestic equity 485,467 International equity 158,785 Balanced 113,533 Specialty 252,559 Other 667,867 Benefits Payable 9,040 Total net assets available for benefits Total unfunded benefits Less: unfunded liability for separately amortized costs Unfunded normal benefits 2,595,979 761,248 48,546 $ 712,702 Prior Service Costs There are no prior service costs associated with the Plan. Separately Amortized Costs The unfunded liability for additional benefits earned after attainment of the EA is being amortized over three years at 6.00%. -16- MATTITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 9 - Length of Service Awards Program (continued) Plan Financial Condition (continued) Receipts and Disbursements: Plan net assets, beginning of year Changes during the year: $ 2,292,157 Plan contributions Changes in fair market value of investments Plan benefit withdrawals Plan net assets, end of year 339,000 67,762 (102,940) $ 2,595,979 Contributions Amount of District's contribution recommended by actuary: Amount of District's actual contribution: $ 239,505 $ 339,000 Administration Fees Fees paid to designated Plan administrator / actuary: $ 3,442 Fundin,q Methodology and Actuarial Assumptions: Normal Costs The actuarial valuation methodology used by the actuary to determine the District's contribution is the "Attained Age Normal Frozen Initial Liability". Under this cost method, there are two components to the annual cost each year. The first component, the "normal cost", is equal to the level annual payment required to fund the current Participant's projected benefits based on their service credit earned after the effective date of the Plan and before the EA. The second component, the annual amortization cost, equals the level annual payments required to fund over the amortization period(s), the Participant's benefits, if any based on (1) either service credit earned before the effective date of the Plan or service credit earned after the attainment of the EA, or (2) Plan amendments that create an immediate unfunded liability and are required to be amortized. Amortization period for liability for service after EA - 3 years Amortization period for liability for service after EA, Retro - 5 years Under the Attained Age Normal Frozen Initial Liability cost method, actuarial gains and losses are amortized over the future years of firefighting service before the EA for the group of firefighters participating in the Plan on the valuation date. Higher than expected investment income, for example, in any one particular year will reduce the normal cost in that year and in each of the future years based upon the ages of the current firefighters participating in the program on the valuation date. Likewise, losses to the Plan's Trust Fund will result in an increase in the future annual normal cost. -17- MA'I-rlTUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 9 - Length of Service Awards Program (continued) Fundinq Methodoloqy and Actuarial Assumptions: Normal Costs The assumptions used by the actuary to determine the District's contribution and the actuarial present value of benefits are: Assumed rate of return on investment 6.00% Mortality Tables used for: Withdrawal: Disability: Retirement: Death (Active): Death (Inactive): None None 100% at Entitlement Age None 1994 Uninsured Pensioner Male Mortality Table projected with scale AA to 2007 Note 10 - Indebtedness Long-Term Debt The following is a summary of changes in long-term debt transactions for the year ended December 31,2011: Balance Balance 1/1/11 Increases Reductions 12/31/11 General obligation serial bonds Statutory installment bond Capital lease obligations 847,000 $ 82,000 $ 765,000 144,000 36,000 108,000 523,266 84,224 439,042 $ 1,514,266 $ -0- $ 202,224 $ 1,312,042 General Obliqation Serial Bonds - The District borrows money in order to acquire land, equipment, construct buildings or make improvements. This enables the cost of these capital assets to be borne by the present and future taxpayers receiving the benefit of the capital assets. These long-term liabilities are full faith and credit debt of the District. The provision to be made in future budgets for capital indebtedness represents the amount, exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. General obligation serial bonds of the District will be repaid from tax revenues. General obligation serial bonds bear interest at 3.70% and 4.20% and have final maturity dates through 2019. The following is a summary of maturity of general obligation serial bonds: Final Interest Outstanding Issue Date Maturity Rate 12/31/11 2004 2019 3.70% $ 605,000 2005 2019 4.20% 160,000 $ 765,000 -18- MATFITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31, 2011 Note 10 - Indebtedness (continued) Long-Term Debt (continued) Future principal and interest payments to maturity are as follows: Year Principal Interest Total 2012 $ 82,000 $ 27,903 $ 109,903 2013 88,000 24,691 112,691 2014 89,000 21,345 110,345 2015 95,000 17,865 112,865 2016 100,000 14,157 114,157 2017-2019 311,000 19,411 330,411 $ 765,000 $ 125,372 $ 890,372 Statutory Installment Bond - The District borrowed money in order to acquire land through the issuance of an $180,000 statutory installment bond. This enables the cost of this acquisition to be borne by present and future taxpayers. This long-term liability is full faith and credit debt of the District. The provision to be made in future budgets represents the amount, exclusive of interest, authorized to be collected in future years from taxpayers and others for liquidation of the long-term liabilities. The statutory installment bond bears interest at 3.20% and has a final maturity date of 2014. The following is a summary of maturity of the statutory installment bond: Year Principal Interest Total 2012 $ 36,000 $ 3,456 $ 39,456 2013 36,000 2,304 38,304 2014 36,000 1,152 37,152 $ 108,000 $ 6,912 $ 114,912 Capital Lease Obliqations The District entered into a contract to acquire a 95 Foot Aerial Platform fire truck under a capital lease agreement. The liability for this obligation is payable annually and matures in May 2016. Interest rate is 5.15%. The cost for the underlying equipment was $764,478. The District has also entered into contracts to acquire defibrillators. The liability for these obligations is payable on a monthly basis and mature in April 2011 and June 2013. Interest rates range from 7.54% to 8.76%. The cost of the underlying equipment is $46,946. Future principal and interest payments to maturity are as follows: Year Principal In.rest Total 2012 $ 87,422 $ 23,319 $ 110,741 2013 85,620 18,570 104,190 2014 85,300 14,212 99,512 2015 89,796 9,716 99,512 2016 90,904 8,609 99,513 $ 439,042 $ 74,426 $ 513,468 -19- MA'I-FITUCK FIRE DISTRICT NOTES TO FINANCIAL STATEMENTS December 31,2011 Note 10- Indebtedness (continued) Long-Term Debt (continued) Capital Lease Obliqations The actual allocation of principal and interest for the District's capital lease obligations may be different due to the leasing company recalculating the interest on a daily basis as opposed to a monthly basis as presented here. Management believes any differences as a result of this presentation are not significant. Note 11 - Commitments Risk Manaqement The District is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets; injuries to employees, errors and omissions; natural disasters, etc. These risks are covered by commercial insurance purchased from independent third parties. Settled claims from these risks have not exceeded commercial insurance coverage for the past two years. Management believes that all claims currently pending are either adequately covered by insurance or will not materially affect the financial position or results of operations of the District. Lease Aqreements The District leases training space in Mattituck, New York under an operating lease agreement which commenced June 1, 2005 and was amended on September 27, 2006. The amended lease agreement expires May 31, 2031. The District has the option to renew this lease for one (1) additional twenty-five (25) year period. The lease payments are $200 per month payable annually on the anniversary date of the initial lease term and increases to $800 per month on the renewal date. Expenditures under this operating lease for the year ended December 31, 2011 were $2,400. The District leases communication tower space in Sag Harbor, New York for a radio signal repeater under an operating lease agreement which commenced May 27, 2009. The term of the lease agreement is for a five (5) year period with 4 automatic renewal terms for an additional five (5) year period. The lease expires May 31, 2033. The lease payments are $500 per month increased on the anniversary of the commencement date by an annual escalator of three (3) percent. In addition, there is an annual site inspection fee of $500 increased on the anniversary of the commencement date by the three (3) percent annual escalator. Expenditures under this operating lease for the year ended December 31,2011 were approximately $6,800. Minimum annual commitments under the operating leases described above are as follows: Year ended December 31, 2012 $ 8,872 2013 9,064 2014 9,263 2015 9,467 2016 9,678 2017 - 2021 51,794 2022 - 2026 58,139 2027 - 2031 64,108 2032 - 2033 17,617 $ 238,002 -20- MATTITUCK FIRE DISTRICT GENERAL FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31,2011 REVENUES Real property taxes Interest and earnings Sale of apparatus and equipment Insurance recoveries and refunds Refund of prior year's expenses Miscellaneous income Total Revenues EXPENDITURES Personar services Equipment and capital outlay Fire protection Employee benefits Debt service Total Expenditures Net Change in Fund Balance Fund Balance at Beginning of Year Original Budget $ 1,793,8O3 1,793,803 Final Budget $ 1,793,803 Actual Variance Positive (Negative) $ 1,793,803 $ -0- 2,795 2,795 540 540 16,209 16,209 725 725 80 80 1,793,803 1,814,162 20,349 173,363 175,363 175,247 116 112,500 259,173 234,493 24,680 617,921 595,377 529,357 66,020 436,788 477,332 420,489 56,843 264,991 264,991 264,784 207 1,605,563 1,772,236 1,624,370 147,866 $ 188,240 $ 21,567 189,782 $ 168,215 1,069,918 Fund Balance at End of Year $ 1,259,700 -21- MATTITUCK FIRE DISTRICT GENERAL FUND SCHEDULE OF DETAILED EXPENDITURES AND APPROPRIATIONS Year Ended December 31,2011 Personal Services Equipment and Capital Outlay Fire Protection Services Administrative Expenses Office supplies Association dues Legal and audit fees Publications Election expense Total Administrative Expenses Utility and Water Expenses Gas and electric Telephone Hydrant rental Total Utility and Water Expenses Firefighters Expense Uniforms Medical exams Inspection dinner Total Firefighters Expense Travel and Convention Expenses Building Costs Building repairs Total Building Costs Fire Equipment and Alarm Fire alarm service Gas and diesel Repairs and maintenance Medical supplies Totar Fire Equipment and Alarm Insurance Costs Vehicle and property Total Insurance Costs Total Fire Protection Services Variance Original Final Positive Budget Budget Actual (Negative) $ 173,363 $ 175,363 $ 175,247 $ 116 112,500 259,173 234,493 24,680 17,000 24,000 22,180 1,820 1,000 2,000 1,095 905 73,500 73,500 60,318 13,182 7,750 8,750 8,348 402 -0- 1,000 492 508 99,250 109,250 92,433 16,817 70,500 63,456 55,753 7,703 12,000 12,000 10,211 1,789 28,000 28,000 27,977 23 110,500 103,456 93,941 9,515 10,000 13,000 12,018 982 40,000 34,000 33,999 1 20,000 20,000 19,300 700 70,000 67,000 65,317 1,683 19,500 10,500 8,093 2,407 87,500 60,000 57,953 2,047 87,500 60,000 57,953 2,047 2,500 500 500 28,000 28,000 24,047 3,953 110,000 126,000 125,685 315 30,000 30,000 15,787 14,213 170,500 184,500 165,519 18,981 60,671 60,671 46,101 14,570 60,671 60,671 46,101 14,570 617,921 595,377 529,357 66,020 (continued) -22- MATTITUCK FIRE DISTRICT GENERAL FUND SCHEDULE OF DETAILED EXPENDITURES AND APPROPRIATIONS Year Ended December 31,2011 Variance Original Final Positive Budget Budget Actual (Negative) Employee Benefits Social security State retirement system Service award program Workers' compensation insurance Unemployment insurance Life insurance Medical and accident insurance Total Employee Benefits Debt Service Principal Interest Total Debt Service Totals 13,262 14,262 13,340 922 29,886 29,886 28,022 1,864 300,000 339,544 289,544 50,000 3,000 36,000 34,757 1,243 2,400 2,400 626 1,774 45,500 12,500 12,470 30 42,740 42,740 41,730 1,010 436,788 477,332 420,489 56,843 201,422 202,222 202,020 202 63,569 62,769 62,764 5 264,991 264,991 264,784 207 $ 1,605,563 $ 1,772,236 $ 1,624,370 $ 147,866 CERTIFIED PUBLIC ACCOUNTANTS REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To Board of Fire Commissioners Mattituck Fire District Mattituck, New York We have audited the Balance Sheet - Governmental Fund, Statement of Revenue, Expenditures, and Changes in Fund Balance - Governmental Fund, and the Statement of Assets and Liabilities - Fiduciary Fund information of the Mattituck Fire District, New York, as of and for the year ended December 31, 2011, which collectively comprise the Mattituck Fire District, New York's basic financial statements and have issued our report thereon dated May 23, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. internal Control Over Financial Reportin!q In planning and performing our audit, we considered the Mattituck Fire District, New York's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Mattituck Fire District, New York's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Mattituck Fire District, New York's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Mattituck Fire District's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Mattituck Fire District, New York's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matter that is required to be reported under Government Auditing Standards. PERSONAL SERVICE. TRUSTED ADVICE. ALBRECHT, VIGGIANO, ZURECK & COMPANY, RC 245 PARK AVENUE, 24TH FLOOR 25 SUFFOLK COUR1 NEW YORK, NY 10167 HAUPPAUGE, NY11788 3715 T. 2127924075 T:631 4349500 F:631 434.9518 www.avz.com -24- This report is intended solely for the information and use of the Board of Fire Commissioners, management, and federal or state awarding agencies and is not intended to be and should not be used by anyone other than specified parties. Hauppauge, New York May 23, 2012