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HomeMy WebLinkAboutMPD-05/10/2012Presiding Commissioners Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, May 10, 2012 Nicholas Deegan, Chairperson Chades Zaloom Gerard Goehdnger Nicholas Deegan, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS Ail other comments re~ardinq non-~, enda items will be held at the end of the meetin,q Please limit comments to no more than 5 minutes MAINTENANCE · Replacement of Water Pumps at Aldrich Lane and Bailie Beach Lodge · Equipment Update POSITIONS · Resolution 2012-22 Extending the Appointment of John Cushman as Interim Treasurer · Resolution 2012-23 Appointing Lynne Kreuza as Secretary · Summer Help for Grounds & Maintenance Crew PROJECTS · Skinning of Field at Mattituck Yacht Club · Pike Street Parking Lot Update · Breakwater Beach & Veterans Park - Sealing, speed bump and potholes Resolution 2012-24 Authorizing the Chairperson to Enter into a Contract with North Fork Seal Coating, Inc. for the Purpose of Parking Lot Work at Breakwater Beach & Veterans Park · Mattituck Yacht Club Electrical Work Resolution 2012- Authorizing the Chairperson to Enter into a Contract with for Electrical Work at MYC (NOT ENACTED) · Water Pump at Alddch Lane Resolution 2012-25 Authorizing the Chairperson to Enter Into a Contract with North Shore Well Drilling to Replace Water Pump at Aldrich Lane · Air Conditioning at Veterans Park Resolution 20f2-26 Authorizing Chairperson to Enter into a Contract with DJK Heating and Cooling, LLC for the Purpose of Installing Air Conditioning at Veterans Park Facility SUMMER SEASON RESOLUTIONS · Resolution 2012-27 Appointing Rebecca Grohoski, Savanna Campbell, Kyra Leonardi, Stephanie Reisenberg, Daina Reynolds, Casey Grathwohl and Lenny Uewellyn as Seasonal Beach Attendants for the Summer 2012 Season · Resolution 2012-28 Appointing Savanna Campbell and Kyra Leonardi "Beach Attendants" with Additional Monetary Responsibilities for the Summer 2012 Season · Resolution 2012-29 Authorizing Treasurer to Provide Petty Cash to Beach Attendants for the Purpose of Providing Change · Resolution 2012- Appointing Deena Reyes as Beach Attendant for the Summer 2012 Season (NOT ENACTED) FIELD USE · M-C School Agreement - Resolution 2012-30 To Approve Inter-Municipal Agreement with Mattituck School District · Teams playing without necessary info being provided and/or without permit PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MAY t0, 2012 Attendance Charles Zaloom, Commissioner, Acting Chairperson Gerard Goehringer, Commissioner David Prokop, Legal Counsel John Cushman, Treasurer Lydia Tortora, Clerk Beverly Vlcek, Secretary Call to Order Acting Chairperson C. Zaloom called the meeting to order at 7:10 p.m. Pledge of AlleRiance APPROVAL OF MINUTES Motion by C. Zaloom, seconded by G. Goehdnger, all in favor and motion carried to approve the minutes of the April 12, 2012 Board of Commissioners' Meeting submitted via email. TREASURER'S REPORT J. Cushman submitted the Treasurer's Report and provided the Commissioners with a copy of the bill register for signature and a number of bills for review and signature. At this time the two Commissioners signed the bill register and the additional bills. He reported that cash on hand totaled $753,961, including $50 in petty cash. He noted there was approximately $1,400 in bills for payment that were not yet included in the balances submitted. Liabilities consisted of payroll taxes in the amount of $1,300 leaving a fund balance in the amount of $752,621. There is ~$515,000 of remaining appropriations and he reported the Park District was in good financial shape. He informed that we are still owed ~$48,000 in taxes, which should come in at the end of May. He stated that the Commissioners needed to review two payrolls and select a couple of journal entdes for verification. Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carded to approve the Treasurer's Report, as submitted, and pay the current bills. CLERK'S REPORT L. Tortora was present and submitted the Clerk's Report. She also presented the Commissioners with the booking worksheets, and stated that it is a good view of what is going on. C. Zaloom stated that he would like to get on a calendaring system L. Tortora reported that the Community Room bookings were picking up with bookings through August and people were continuing to come and look. A drawback seems to be capacity with many people wanting 100 person capacity. People are, therefore, renting the Community Room plus a tent. She reported that the total year-to-date receipts were $9,667.75. She noted that on page two of her report are bookings that all took place since the last meeting. She reported that the Cutchogue Elementary School Kindergarten Class had proposed an ecology field trip to Breakwater Beach; however, with the boardwalk under construction and a concern for the piping plovers, L. Tortora suggested Bailie Beach, which will work fine. She added that the 1 of 8 MHS Senior Class picnic will this year be held at Veterans Memorial Park and they are thrilled. She reported that the Peconic Bay Medical Center is having a volleyball fund raiser on September 8th with ~80-100 players and 50 spectators. Proceeds will go for education and equipment. C. Zaloom asked if there was a conflict with the Volleyball teams' schedules. L. Tortora replied that she did not know yet. C Zaloom suggested she coordinate it with the VB teams. L. Tortora noted that F. Polistena was in the ofr~ce today and will submit rosters at the end of June, if that was ok with the Commissioners. The Commissioners responded yes. C. Zaloom suggested she call F. Polistena and M. Ryan to resolve any conflicts. G. Goehringer reminded that they should contact the Town regarding parking so that there are no tickets issued. L. Tortora asked if they could use the Park pro bono. The Commissioners responded yes. She reported that the American Diabetes Foundation would again like to use Veterans Park as a rest stop for their bike race. C. Zaloom noted that they used it last year with no problems. Both Commissioners agreed to allow the requested use. J. Cushman reported that the Clerk's month-to-date total dovetails to his financial records. He suggested the Commissioners pick items from the list to verify. The Commissioners reviewed a $75 deposit made for a April 28"~ & 29th booking and they then reviewed the deposit slip provided by J. Cushman, as well as a payment in the amount of $275 from Venture Crew 2021 for booking dates of June 1, 2 & 3, and then reviewed a deposit slip provided by J. Cushman in the same amount. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to accept the Clerk's Report, as submitted. MAINTENANCE REPORT Ed Grohoski submitted the monthly Maintenance Report, which was reviewed by the Commissioners. G. Goehringer summarized the report noting that D. Reeve had done a groat job on repairing the docks. He stated that the pilings are questionable and one float for the ramp was crooked and a pin, which had been taken out, was now replaced with a bolt. He reported that D. Reeve was now working on the decking. He submitted that equipment update is needed, and he suggested we purchase a used truck. He would like to go to the Ford dealership and get a listing of 2010 used trucks for sale. C. Zaloom asked if he was considering a Ranger. G. Goehringer replied yes, one with an extended warranty. The oldest he feel we should Consider would be a 2008. He notes that our current truck doesn't keep its timing. C. Zaloom stated that it is a 1989. G Goehringer also stated the need for new water pumps at Aldrich Lane and Bailie Beach and added that we need two estimates on those. L. Tortora stated that Lindsey was contacted but we have not heard back. G. Goehringer noted that Lindsey doesn't do the work but had been subcontracting it out to Kroiger Well, who doesn't do the work any longer. He stated that we do have two estimates; one from North Shore Well Drilling in the amount of $2,500 and one from Casola Well for $4,285. C. Zaloom asked if we would use city water. 2 of 8 G. Goehringer responded no, city water is expensive and for the amount of use we have it would be cost prohibitive. C. Zaloom stated he was thinking of Bailies. Motion by G. Goehringer to enact Resolution 2012-25 Authorizing the Chairperson to Enter into a Contract with North Shore Well Drilling for the Purpose of Replacing the Water Pump at AIdrich Lane at a cost of $2,500. C. Zaloom asked if we had gotten a third quote. L Tortore informed that she had spoken to E. Grohoski and he had been unable to find a third company. C. Zaloom noted that, therefore, due diligence had been met, as we had exhausted all local companies. He asked about the water pump at Bailies Beach G. Goehringer reported that it is still running, but we will get quotes. Motion seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2012-25 Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to approve the Maintenance Report, as submitted. C. ZALOOM ASKED IF THERE WAS ANY PUBLIC COMMENT ON AGENDA ITEMS. THERE WAS NO RESPONSE. Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to move into Executive Session at 7:42 p.m. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to close the Executive Session and move back into the Regular Meeting. POSITIONS Resolution 2012-22 Extending the Appointment of John Cushman as Interim Treasurer was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to enact Resolution 2012-22. Resolution 2012-23 Appointing Lynne Krauza as Secretary was at this time read into the record by B. Vlcek. Motion by G. Goehringer, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 2012-23. Summer Help G. Goehringer would like to recommend a student to work at the Park Distdct as a summer help laborer and suggested the other commissioners also make recommendations. He has a 16 year old in mind, who is ready to go and who he feels will be a good candidate. J. Cushman stated that we need to make sure we have a slot and he will call Civil Service to find out. He noted that if it's a labor class, there is no need to advertise. He also stated that he also has a worker in mind. C. Zaloom suggested it be discussed at the work session. OTHER BUSINESS Fire Dept. To Borrow Six Picnic Tables 3 of 8 G. Goehringer requested permission to loan the Firehouse six picnic tables for use at a fundraiser to take place on May 19t~. C. Zaloom agreed to the request. Tree Removal at Pike Street G. Goehringer reported that Toohey had requested we allow him to take down three trees located on the Pike Street parking lot that straddle his property. He noted that the trees are in deplorable condition and Toohey is afraid they will fall on his shed. Toohey would like the Park District to take a look and get back to him. C. Zaloom asked if he was volunteering to take down the trees. G. Goehringer responded yes. D. Prokop noted that there is an insurance issue. G. Goehringer stated we should get in touch with Jon Shearin. D. Prokop wanted to know if the tree remover would be licensed & insured. G. Goehringer stated that Toohey is not, but he would be hiring someone who is. He noted that he had marked the trees with tape. C. Zaloom stated he would take a look. PUBLIC COMMENT - Frank Polistena F. Polistena asked if there was any progress with the light pole at Breakwater and would we be striping the parking lot. He also submitted a follow-up letter regarding his additional court request attempting to bring it to closure. G. Goehringer reported that we are not taking the pole down. He noted that we are in the process of replacing the boardwalk and then we will seal the lot and put in plantings. He noted the pole helps prevent kids from driving crazy and keeps them away from the building. LIPA says the only place to move it is close to the playset. He added that we will stripe the parking lot, when sealing is done, and pick a time that doesn't interfere with the VB playing season. He noted we would take F. Polistena's letter under advisement. F. Polistena questioned the out-of-town fee schedule now included in our Field Use Policy and stated that we had told him there would be no fee for VB due to the expenditures they have and the lack of maintenance required by the Park District. C. Zaloom noted that we had said if they did the work to maintain & support the courts, we would waive the fees. L. Tortora noted that it is not in the policy. F. Polistena stated that it was approved at that time. C. Zaloom stated that we would get back to him. L. Tortora stated that she is sending out letters and applications next week and that it wasn't included in the Field Use Policy. F. Polistena noted the season is beginning now. PROJECTS Skinning of Field at MYC C. Zaloom reported that he had gotten a quote to skin the field. Labor cost is $3,400 and the clay will cost quite a bit. We would need an RFP on that. He noted that the decision to be made is what to do, how far to go. G. Goehringer agreed that the issue is partial versus total skinning. 4of8 C. Zaloom stated that he had not seen a field converted from 75 to 60', but that it will look awkward. The alternative is to skin, which creates greater flexibility in use. He noted that the downside is aesthetics. G. Goehringer added also the maintenance. C. Zaloom stated we will have to see what the will of the teams is, and noted that we have a spec for a clay-skinned field. G. Goehringer suggested we discuss it with the baseball people. C. Zaloom agreed and noted they are now dropping bags at 60' for practice, but are not happy doing that. We would need to find time when the fields are not in use. L. Tortora informed that they will finish on the 15-16th of June and then the summer season begins. C. Zaloom stated we don't want to interrupt and suggested we wait for the fall. G. Goehringer agreed that that makes sense. D. Prokop stated that he would rather not see it skinned. C. Zaloom noted that the teams don't want it skinned, although the Travel Teams wouldn't mind it. He noted his preference would be to create the multi-use field. He added that there is no space for ladies' softball to play, and they are, therefore, not forming teams. He would like to try to meet all needs and try to provide the most use, including t-ball. D. Prokop asked if the Mets had seen the temporary mound. C. Zaloom replied that they have one. FIELD USE Teams Playing Without Permits G. Goehringer reported that there are two soccer groups not fulfilling permit requirements. L. Tortora corrected that it is one soccer team and one baseball team. G. Goehringer stated that he had asked N. Deegan to order signs for the field at Aldrich stating that if there is no permit, you don't play, and then he would like to meet with the Captain of Southold Police and ask him what to do regarding illegal use. D. Prokop stated that he thought there had been a resolution of the permitting process at the last meeting with the two groups. L Tortora informed that it hadn't resolved the issues. C. Zaloom asked how we would enforce it. G. Goehringer stated that for the 2013 season his offer would be that for use of the Aldrich Lane field 50% would go to Sag Harbor and 50% to Mattituck Soccer Club. He had discussed the situation with the gentlemen from Sag Harbor and there is too much use by MSC. He feels we have no choice but to offer 50/50. C. Zaioom noted that we are not prohibiting use, but their League is preventing it. L Tortora explained that they sent the rosters with names and addresses but not with a breakdown of teams, just a running list. She noted that the form has a spot for team name, which they had initially given but not now. She informed that they also do not have waivers. C. Zaioom submitted that if they have a permit and we have rosters, that should be good. F. Polistena asked if we want each individual team to have roster. C. Zaloom stated that is what they are supposed to provide. D. Prokop asked if that means one permit for the overall group. L. Tortora responded right, and explained that what she has is only 12 waivers, and that the application is not complete. She also noted that the Riverhead Fury team, which plays with the Long Island Junior League, has no permit. 5 of 8 D. Prokop asked if we need it broken down by team, and asked if what we have is 100 kids from the MSC with names and addresses all as one. L. Tortora stated that our application requests the name of the team. F. Polistena suggested we change it to "league". D. Prokop stated that we could issue the permit to the club or league. L. Tortora stated that then we need to change the application. D. Prokop, "for any permitted club/league, organization we need a list ..." He noted that without waivers we have a liability issue. He feels a letter is needed that says if a child's waiver is not in our file, they cannot participate. L. Tortora asked if that would be a letter from the Commissioners. C. Zaloom stated he thinks a first-tier letter should come from L Tortora, and if no results, we can escalate it to a letter from D. Prokop. D. Prokop suggested we would then pull the permit. He stated that if we send a letter but allow them to continue, it leaves some risk. He feels there should be a deadline and if not received, we pull the permit. C. Zaloom stated the first letter should come from L. Tortora and then the second letter from the Commissioners or Legal Counsel. G. Goehringer suggested it come from D. Prokop. D. Prokop stated that they are already on notice, and, therefore, he would draft the letter. C. Zaloom stated that L. Tortora handles the scheduling and the first notice should be a reminder. L. Tortora informed that she had already notified them. They know they have no permit, as does the Riverhead Fury team. D. Prokop asked who the parties were and what their status was. L. Tortora will get that information to D. Prokop PROJECTS (continued) Skinning of Field at Mattituck Yacht Club (continued) C. Zaloom stated he would like to talk to and poll the baseball groups. He will send an email out to the baseball teams and have them weigh in. Pike Street Parking Lot Update G. Goehringer informed that the Town is not willing to do any improvements. He explained that work is being done to the parking lot behind the Fire Department and he will get in touch with the person doing that work, as well as obtain two other bids, based on the specs we have for the work needed. C. Zaloom noted that the property is not in our strategic needs. We have attempted to find common funding and have contacted the town with the lease terms and requested they do the work. He feels we need a letter to that effect. He would like to document that the Park District has attempted to get public funding and has gone to the Town, or he would like to present a letter requesting a 10-15 year $1.00 lease. D. Prokop asked if the Town would entertain that letter. C. Zaloom stated they would say yes or no. He would like to make sure we document that we have exhausted efforts to find municipal support before we spend the $45,000. G. Goehringer stated that Mr. Zahra wants an easement and maybe he's interested in buying the property. C. Zaloom stated he wants to be sure we have exhausted all avenues before we do something we are not chartered to do. 6of8 D. Prokop suggested it is in our best interests to get dd of it. G. Goehringer reminded that we had tried to sell a right-of-way on our Love Lane property, and the Park District residents don't want any property sold. C. Zaloom added that our charter states it is not proper use. We should improve it and sell it. G. Goehringer stated we would need a referendum. D. Prokop stated maybe we would be allowed to auction it. C. Zaloom repeated that he would like to document that we tried to get funding. D. Prokop will write a letter to the Town. Breakwater Beach & Veterans Park - Sealin~h speed bump and potholes Resolution 2012-24 Authorizing the Chairperson to Enter into a Contract with North Fork Seal Coating, Inc. for the Purpose of Parking Lot Work at Breakwater Beach & Veterans Park was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to enact Resolution 2012-24. D. Prokop will get a W-9 form from North Fork Seal Coating. Air Conditionin;I at Veterans Park Resolution 2012026 Authorizing Chairperson to Enter into a Contract with DJK Heating and Cooling, LLC for the Purpose of Installing Air Condib'oning at Veterans Park Facility was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to enact Resolution 2012-26. D. Prokop will get a W-9 form from DJK Heating and Cooling, LLC. Mattituck Yacht Club Electrical Work G. Goehringer reported that three bids had come in on time and one came in two weeks after. He gave the file to D. Prokop to review and select the lowest bid. D. Prokop stated he had contacted each bidder giving them the specs. G. Goehringer stated that there were specific specs that individuals could not meet. L. Tortora explained that Nick had sent out RFQ's with no specs. Three quotes had come in in February, but they had not been given the specs. Specs were then given to those three bidders as well as another bidder. Only one vendor responded, who said the specs were written as if it was a huge project. Conclusion is that the specs might be wrong. C. Zaloom suggested we call J. Condon and get the specs updated, and try to model the procedure as it was done on the AC from True Mechanical. Resolution for Electrical Work tabled at this time. SUMMER SEASON RESOLUTIONS Resolution 2012-27 Appointing Rebecca Grohoski, Savanna Campbell, Kyra Leonardi, Stephanie Reisenberg, Daina Reynolds, Casey Grathwohl and Lenny Llewellyn as Seasonal Beach Attendants for the Summer 2012 Season. Resolution 2012-28 Appointing Savanna Campbell and Kyra Leonardi "Beach Attendants" with Additional Monetary Responsibilities for the Summer 2012 Season Resolution 2012-29 Authorizing Treasurer to Provide Petty Cash to Beach Attendants for the Purpose of Providing Change 7of8 Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to enact Resolutions 2012-27, 20~2-28 and 20~2-29. FIELD USE M-C School Agreement G. Goehringer reported that the School District is no longer cuffing the grass on their fields. He has instructed E. Grohoski to do it. Resolution 20~ 2-31 to Approve Inter-Municipal Agreement with Mattituck School Disb'ict Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to enact Resolution 20f2-3~. Agreement to be signed by Chairperson N. Deegan. Pike Street Tree Removal (continued) G. Goehringer asked if it was ok to put the gentleman, who has requested to take the trees down, in touch with J. Shearin. He noted that the trees are dying and he will have it professionally done. C. Zaloom asked if it was as a volunteer with services being donated to us. D. Prokop responded that we should get the information as to who will be doing the work and then we will go to J. Shearin. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to move into Executive Session at 9:40 p.m. Motion by C. Zaloom, seconded by G. Goehringer, all in favor and motion carried to move out of Executive Session and back into Regular Session at 10:00 p.m. There being no further business to come before the meeting, motion by C. Zaleom, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 10:01 p.m. Respectfully subr~itted, Beverly Vlce~, ecretary Mattituck Park District 8of8 Bill Register May 2012 Check No. Payee 22884 22889 22890 22891 22892 22893 22894 22895 22896 22897 22898 22899 22900 22901 22902 22903 22904 22905 22906 22907 22908 22909 22910 22911 22912 Date Amount Commissioner of Finance 4/30/2012 50.00 BP 5/7/2012 486.83 Cablvision 5/7/2012 99.85 John Condon, P.E. 5/7/2012 350.00 LIPA 5/7/2012 691.82 Marjam Supply Co. 5/7/2012 244.27 Mattituck Plumbing Supply Inc. 5/7/2012 96.00 Northeastern Equipment Unlimite 5/7/2012 38.74 Oxford Health Plans 5/7/2012 1,369.18 David B Prokop 5/7/2012 822.50 Scotty's D & E Tire Service Inc 5/7/2012 330.30 Nextel Communications 5/7/2012 159.55 Staples Credit Plan 5/7/2012 255.2'1 New York State Insurance Fund 5/7/2012 384.50 Times/Review Newspapers 5/7/20t2 51.08 Twin Fork Tire Corp. 5/7/2012 16.75 Verizon 5/7/2012 39.34 BWP-Carquest Auto Parts 5/10/2012 199.44 Cutchogue Hardware Inc. 5/10/2012 89.84 Home Depot Credit Services 5/10/2012 116.77 Island Portables, Inc. 5/10/2012 469.50 Mattituck Sanitation 5/10/2012 286.90 Orlowski Hardware Company, 5/10/2012 93.37 Southold Town Dept Solid W 5/10~2012 6.60 Lydia Tortora 5/10/2012 210~00 6,958.34 Account A.200 A.201 A.210 Mattituck Park District Balance Sheet 5/7/2012 Assets Account Name Cash Cash in Time Petty Cash Total Assets Balance 7,717.30 746,194.53 50.00 753,961.83 Account A.021 A.022 A.026 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Tax Payable FICA Tax Payable Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 424.67 350.78 565.03 1,340.48 752,621.35 753,961.83 Date: 05/07/2012 Time: 6:25 PM Account AccountName Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month TO Date Year To Date Remaining Budg A.1001 Real Property Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2650 Sale of Excess Materials A.2655 Ramp Keys A.2701 Refunds Prior Year Exp. A.2705 Gifts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance Total Revenues Expenditures Parking Attendants A.5650.12 Parking Attend., Hourly Total Parking AI/endants Parks A.7110.12 Parks, PaCe-Time Hourly A.7111.12 Parks, Full-time Hourly A.7112.12 Parks, Orifice Total Parks Personnel Capital Outlay A.7110.242 Site improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies&Materials A.7110.410 Prompt Payment Discounts A.7110.412 Office Stationary A.7110.421 Telephone A.7110.422 Electric A.7110.423 Water A.7110.424 Natural Gas A.7110.431 Insurance A.7110.442 Site Maint/Facilib/Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Council A.7110.452 Secretary A.7110.453 Treasurer A.7110.454 Election Tellers A.7110.455 Auditing Services A.7110.461 Postage A.7110.462 Permits Total Contractual Expense Beaches A.7180. tl Beach Manager A.7180.12 Beaches, Hourly Total Beaches Employee Benefits A.9030.8 FICA, Employee Benefits A.9050.8 Unemployment Insurance A.9060.8 Medical insurance 404,860.00 10,380.00 356,553.00 48,307.00 0.00 0.00 0.00 0.00 3,000.00 0.00 738.42 2,261.58 500.00 0.00 0.00 500.00 9,000,00 0.00 0.00 9,000.00 0,00 0,00 0.00 0.00 0.00 0.00 500.00 -500.00 1,000.00 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 500.00 -500.00 20,000.00 100.00 8,667.75 11,332.25 150,000.00 0.00 0.00 150,000.00 588,360.00 10,480.00 366,959.17 221,400.83 16,640.00 0.00 0.00 16,640.00 16,640.00 0.00 0.00 16,640.00 33,500.00 1,269.84 8,634.00 24,866.00 52,000.00 1,968.00 15,979.60 36,020.40 25,220.00 788.30 6,309.20 18,910.80 1101720.00 41026.14 30,922.80 79,797.20 205,000.00 350.00 ?,775.08 197,224.92 26,000.00 0.00 336.35 25,663.65 231,000.00 350.00 8,111.43 222,888.57 600.00 0.00 78.01 521.99 50,000.00 1,188.88 10,824.54 39,175.46 -50.00 0.00 -206.25 156.25 500.00 0.00 0.00 500.00 5,000.00 298.74 1,284.90 3,715.10 12,000.00 691.82 1,619.89 10,380.11 SO0.O0 0.00 45.98 454.02 5,000.00 0.00 722.05 4,277.95 30,000.00 384.S0 929.46 29,070.54 20,000.00 0.00 946.60 19,053.40 5,000.00 330.30 1,664.99 3,335.0i 10,000.00 772.50 3,090.00 6,910.00 5,892.00 222.23 1,995.72 3,896.28 6,694.00 0.00 3,184.85 3,509.15 300.00 0.00 0.00 300.00 15,000.00 0.00 0.00 15,000.00 500.00 0.00 89.00 411.00 60.00 50.00 50.00 10.00 166,996.00 3,938.97 26,319.74 140,676.26 5,304.00 0.00 0.00 5,304.00 26,000.00 0.00 0.00 26,000.00 31,304.00 0.00 0.00 31,304.00 13,700.00 325.00 2,761.86 10,938.14 0.00 0.00 0.00 0.00 18,000.00 1,266.18 4,549.72 13,450.28 Page no. 1 Total Employee Benefits 31,700.00 1,591.18 7,311.58 24,388.42 Total Expenditures 588,360.00 9,906.29 72,665.55 515,694.45 May 2012 Period Covering April 10, 2012 - May 7, 2012 Receipts LODGE Date(~) Booked July 20, 21 & 22 June 1,2 & 3 April 28 & 29 MISC: GrouD/Pavee Mt. Sinai BSA 384 C. O'Neill Scholarship Paul LaMartina, Venture Crew 2021 S.C. Girl Scout Troop 916 Sub Total Lodge ........... Scout Refund issued to Venturing Craw 777 BS PICNIC AREA: Sat., June 16 Sat., Aug. 4 COMMUNITY ROOM: Sun., June 3 FIELD USAGE FEES: Spring 2012 Spring 2012 Total Lodge ........... Receipts Amt. Deo'd 500 275 75 850 -75 775 Mattituck Sanitation Mattituck Sanitation Deoosit Date for20 p @ $25 pp 4/16/12 for 1 lp @ $25 pp (MPD sponsor 4) 4/24/12 for 5 p addl @ $15 pp 4/26/12 for heating problems 3/23, 24 & 25 $ 300 sale of excess garage door 4/16/12 $ 200 sale of excess garage door 4/15/12 Total Misc ........ $ 500 Laurence & Sharlene Catullo Evelyn & Joseph Turchiano 100 for family picnic + 50p 4/24/12 100 for family picnic + 50p 5/7/12 Total Picnic Area .... $ 200 Michael & Penny Maffetone $ 350 Total Comm. Room ....$ 350 Mattituck Soccer Club Inc. $ 85.00 Mattituck Soccer Club Inc. $ 52.50 Total Field Usage .., $137.50 for family party 4/24/12 for 17 additional non-rasidents 4/26/12 for 3.5 hrs. lights @ $15/hr 4/26/12 Total Receipts ..... $1,962.50 Year to Date Receipts ...... $ 9,667.75 Page I of 2 May 2012 Period Covering April 10, 2012 - May 7, 2012 Events Booked this Pedod LODGE May 26 & 27 June 26, 27 &28 July 27, 28 & 29 August 10, 11 & 12 August 24, 25 & 26 Girl Scout Troop 361, Doreen Moore Girls Scout Troop 443, Carrie Schor Girl Scout Troop 647, Jean Marie O'Connor Boy Scout Troop 362, Peter Vermaelen Boy Scout Troop 298, James Carlucci PICNIC AREA Sun., May20 Sun.,June 17 Sun.,June 24 Sun. July 29 Sat., Aug. 4 Kate Sperry & Elizabeth Volpe. 70th Birthday picnic Markela Katos, Leros Association. Annual Fathers Day Picnic John Siolas, Geros Tou Morea. Arcadian Association. Annual picnic Susan Fruin, Birthday party picnic Evelyn & Joseph Turchiano, family picnic COMMUNITY ROOM Sun., August 19 Sun., June 3 Ashley Dunne & Greg Pettersen, Wedding Reception Michael & Penny Maffetone, family party OTHER PARK ACTIVITIES: Fri., May 11 Mon., June 11 June 25 - July 5 Cutchogue East Elementary School, Sarah Maine. Ecology field trip for second graders at Bailie beach and Lodge. Mattituck High School, David A. Smith, assistant principal. Senior class picnic at Veterans Memorial Park. Southold Town Recreation Department, Kenneth Reeves. Town sponsored swimming lessons at Veterans Park beach. Events Canceled: Lodge - 8/20, 21 & 22. Regina Rouge, Girl Scout Troop 1806 Page 2 of 2 April - May 2012 Report Aldrich Field 1. Cleaned behind building. 2. Painting building siding. 3. Put left over mulch l~om Veteran's Park around bushes by fence. 4. Unable to get water from sprinkler pump notified Commissioner Goehringer. 5. Put P°rtable light on field. 6. Called in for dumpstar pick up. 7. Cut grass. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals, Stove, and stairway given extra cleaning. 2. Replaced broken wall switch plate, main hall. 3. Relamped, and replaced one ballast in main hall. 4. Install rear grab rails in both handicapped bathroom stalls. 5. Replaced missing ceiling files in Cub Scout storage closet. 6. Unknown persons tried to remove chain from in front of driveway by driving into it. SupPort post was bent over. Dug out and straightened Post. 7. Told Campers in dunes with tent, no camping allowed unless given permission from Mattituck Park Commissioners. They left. Bay Avenue Ball Field 1. Removed shells from tennis courts. Owl was damaged by wind need new owl, will try to find one, any ideas? 2. Cut grass, infield twice. 3. Met Kevin Ryan, and gave him key to open gate for little league parade. He gave me key for storage building Breakwaters Beach 1. Brought Life Guard stand from Aldrich put out on beach. Had to put stand out early to avoid conflict with the Pipeing Cloven breeding grounds. Beach has now been fenced off by North Fork Audubon Society. 2. Raked Beach to remove winter debris, and picked up large drift wood, and placed where vehicles get on beach. Love Lane Boat. Ramp 1. Completed repairs of floating docks. 2. Cut, and weed whacked grass. 3. Repaired bench from picnic table. 4. Installed floating docks. 5. Removed beach grass from beat ramp. 6. Removed lock cylinder from boat ramp, brought to Griffen Hardware for re keying. 7. Float decks have been stained by Commissioner Goehringer, while on land. Yacht Club 1. Cut grass, infield twice. Veteran's Beach Park 1. Removed Easter Banner, and put Easter setup materials back in storage. 2. Put two bags of cold asphalt patch into missing section of speed bump. 3. Put picnic tables out in picnic area. 4. Replaced battery in office thermostat. 5. Put mulch around young trees, in and around playground. 6. Watering new trees. 7. Setup tables, and chairs for display per Lydia in main hall. 8. Removed cover from large garbage bins in picnic area. 9. Removed old plastic Easter egg shells, put in dumpster. 10. Cut grass. 11. Raked deed beach grass from in front of main building. 12. Found three wheel trailer abandoned in parking lot. Called police who ran tags, and they told person to remove trailer. 13. Talked to women who called me Nick. She told me she will swap out stainless steel table soon. Told her to call me when she wants to do this, and I will let her in and supervise them. Wolf Pit 1. Cut,weed whacked, and cleaned up branches, bottles, and trash from around pond. Misc 1. Called in electrical readings for Lodge. 2. Doing maintenance on lawn tractors. 3. Brought front wheel of John Deere Tractor in to Twin Fork Tire for repair of flat. 4. Brought John Deere Tractor in to Scotty's D&E T'tre Service to repair two slow leaks of rear tires. Cleared this with Commissioner Goehringer. Tractor has been repaired, and back at Aldrich. 5. Dodge Dump track wouldn't start, brought battery to Carquest. Battery tested bad cell, replaced battery. 6. Replaced electrical cable on portable light tower. Also changed oil and oil filter. Checked light brackets, put never seize on clamping bolts. One was frozen, and sheared offwhen worked on. Drilled out bolt, re-tapped hole, welded new bolt to adjustment handle. Two light brackets were bent so badly they had to be taken off machine,and put in vise to be re-straighten. Spot painted mst spots. 7. Meet with Lindsay irrigation, gave hira keys for new locks. 8. Called,and met with: North Shore well drilling, Casola Well (killers, and Ike Green from Lindsay Irrigation. All looked at well, and will fax estimates for a new pump, at Aldrich field. 9. Replaced driver side running light Chew pickup. 10. Replaced bad safety inter lock switch on seat, Hustler lawn mower. 11. Bought small new tire for Toro Lawn mower. Scottys Tires. 12. Started new gas logs for all vehicles, and gas cans, First reports will be this month. 13. Have found doors unlocked :Veterans Park building twice, Aldrich Lane building Monday morning once. People have been in Lodge at night without being on schedule, found numbers on lock changed, garbage left in lodge, and bathrooms being used. RESOLUTION 2012-22 RESOLUTION EXTENDING THE APPOINTMENT OF JOHN CUSHMAN AS INTERIM TREASURER BE IT RESOLVED, that John Cushman's previous appointment as Interim Treasurer is hereby extended through June 30, 2012 at a salary of one-thousand dollars ($1,000.00) per month. Enacted: May 10, 2012 RESOLUTION 2012-23 RESOLUTION APPOINTING LYNNE KRAUZA AS SECRETARY WHEREAS, the current Secretary, Beverly Vlcek, will be resigning effective May 31, 2012; and WHEREAS, the Board of Commissioners of the Mattituck Park Disthct has advertised the available position in the Suffolk Times and has interviewed four qualified candidates, and has found Lynne Krauza to be the most highly qualified candidate; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park Distdct hereby appoints Lynne Krauza to the position of Secretary for the period of June 1,2012 through December 31,2012 at a yearly salary of $5,600.00. Enacted: May 10, 2012 RESOLUTION 2012-24 RESOLUTION AUTHORIZING THE CHAIRPERSON TO ENTER INTO A CONTRACT WITH NORTH FORK SEAL COATING, INC. FOR THE PURPOSE OF PARKING LOT WORK AT BREAKWATER BEACH AND VETERANS PARK WHEREAS, the Board of Commissioners has reviewed three or more proposals for the sealing of the parking lot and addition of a speed bump at Breakwater Beach; and for the sealing of the ingress and egress areas, repair of speed bump if necessary, and the filling of pot holes at Veterans Memorial Park, and has chosen North Fork Seal Coating, Inc. as having the lowest responsible proposal; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts the proposal of North Fork Seal Coating, Inc. in the amount of $ 2,960.00 and authorizes the Chairperson, Nicholas Deegan, to execute a contract between the Mattituck Park District and North Fork Seal Coating, Inc. for the purpose as stated above, upon approval of the Park District's attorney. Said cost not to exceed $ 2,960.00 and to be paid out of Site Improvement Account A7110.242. Enacted: May 10, 2012 RESOLUTION 2012-25 RESOLUTION AUTHORIZING THE CHAIRPERSON TO ENTER INTO A CONTRACT WITH NORTH SHORE WELL DRILLING TO REPLACE WATER PUMP AT ALDRICH LANE WHEREAS, the Board of Commissioners of the MattJtuck Park District has reviewed two proposals for the purpose of replacing tho water pump at Aldrich Lane, and has chosen North Shore Well Drilling as having tho lowest responsible proposal; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the proposal of North Shore Well Drilling in the amount of $2,500, and authorizes the Chairperson, Nicholas Deegan, to execute a contract between the Mattituck Park District and North Shore Well Drilling for the purpose of replacing the water pump at Aldrich Lane, upon approval of the Park District's attorney. Said cost not to exceed $2,500 and will be paid out of Site Maintenance/Facility Repairs Account A. 7110.442. Enacted: May 10, 2012 RESOLUTION 2012-26 RESOLUTION AUTHORIZING THE CHAIRPERSON TO ENTER INTO A CONTRACT WITH DJK HEATING AND COOLING, LLC FOR THE PURPOSE OF INSTALLING AIR CONDITIONING AT VETERANS PARK FACILITY WHEREAS, the Board of Commissioners of the Mattituck Park Distdct has reviewed three or more proposals for the installation of air conditioning at its Veterans Memorial Park facility and has chosen DJK Heating and Cooling, LLC as having the lowest responsible proposal; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park Distdct hereby accepts the proposal of DJK Heating and Cooling, LLC in the amount of $8,600.00 and authorizes the Chairperson, Nicholas Deegan, to execute a contract between the Mattituck Park District and DJK Heating and Cooling, LLC for the installation of air conditioning at its Veterans Park facility, upon approval of the Park District's attorney. Said cost not to exceed $8,600.00 and to be paid out of Site Improvement Account A7110.242. Enacted: May 10, 2012 RESOLUTION 2012-27 RESOLUTION APPOINTING REBECCA GROHOSKI, SAVANNA CAMPBELL, KYRA LEONARDI, STEPHANIE REISENBERG, DA1NA REYNOLDS, CASEY GRATHWOHL, AND LENNY LLEWELLYN AS SEASONAL BEACH ATTENDANTS FOR THE SUMMER 2012 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendant and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with each employee listed above; NOW, THEREFORE, BE 1T RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the below listed people to the position of seasonal Beach Attendants with the following work schedules; Beginning May 26th at Breakwater and Veterans Park Beaches and continuing through June 17th, Beach Attendants will work weekends only, but shall include Monday, May 28th' Beginning June 22'~d through September 3rd , Beach Attendants will work daily from 10:00 a.m. to 4:00 p.m. weekdays at Breakwater and Veterans Beach, and from 10:00 a.m to 4:30 pm weekends Beach Attendants working at the boat ramp shall work from 8:00 a.m. to 10:30 a.m. at an hourly rate of $8 50 with the dates to be decided by the Park District. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattituck Park District establishes the following seasonal employee hourly rate for 2012 summer employees as follows: Entry Level $7 50 Year Two 8.00 Year Three 8.50 Year Four plus 900 (this is the cap) Therefore, the hourly salaries of the above appointed Beach Attendants shall be as follows: Rebecca Grohoski Savanna Campbell Kyra Leonardi Stephanie Reisenberg Daina Reynolds Casey Grathwohl Lenny Llewellyn 9.00 5~ year 850 3"d year 8:50 3~ vear 8.50 3"s year 8.00 2~ year 8.00 2~ year 850 3nd year (ramp only) Enacted: May 10, 2012 RESOLUTION 2012-28 RESOLUTION APPOINTING SAVANNA CAMPBELL AND KYRA LEONARDI "BEACH ATTENDANTS" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE SUMMER 2012 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendants and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with the employees listed above; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Savanna Campbell and Kyra Leonardi to the position of Beach Attendants with the following enhanced responsibilities and pay schedule: Beginning May 26th and continuing through September 3rd the Beach Attendants shall work, as per the Clerk's schedule, collecting fees from the sale of beach permits from Attendants at Breakwater and Veterans Park Beaches, one hour daily as required. Beach Attendants shall keep accurate records of receipts collected from each beach location, and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing, When performing their collection duties, the Beach Attendants' salary shall be $13 per day on weekdays, and $15 per day on weekends and the Holidays of Memorial Day, the 4th of July and Labor Day, which salary includes gas used and the use of her personal vehicle. Enacted: May 10, 2012 RESOLUTION 2012-29 RESOLUTION AUTHORIZING TREASURER TO PROVIDE PE I I Y' CASH TO BEACH ATTENDANTS FOR THE PURPOSE OF PROVIDING CHANGE WHEREAS, in the performance of their job it is necessary for Beach Attendants to make change to residents and Park District users; NOW, THEREFORE, BE IT RESOLVED, that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of $30 to each Beach Attendant at the beginning of the summer season; and BE IT FURTHER RESOLVED, that such petty cash in the amount of $30 shall be returned by each Beach Attendant to the Park Distdct at the end of the season, Enacted: May 10, 2012 RESOLUTION 2012 - 30 RESOLUTION TO APPROVE INTER-MUNICIPAL AGREEMENT WITH MATTITUCK SCHOOL DISTRICT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby approves and authorizes the execution of the Inter-Municipal Agreement dated May 15, 2012 with the Mattituck Cutchogue Union Free School District, which agreement pertains to the use of the respective facilities by each party. BE IT FURTHER RESOLVED, that the Mattituck Park District Field use Policy is hereby amended to include the Rider to Field Use Policy for Athletic Fields in the form attached as an Exhibit to the Inter-Municipal Agreement. Enacted: May 10, 2012