HomeMy WebLinkAbout05/201206/04/2012 Town Clerk Monthly Report Page 1
May 01, 2012 -May 31, 2012
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, ~ hereby certify that the foregoing is a tull and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies, the application of which are otherwise provided for by law.
Account# Account Description Fee Description Qt¥ Local Share
FISW SS2.2130.00 Sewer District 20 8,550.00
Sub-Total: $8,550.00
INTEREST Interest Now Account Interest NOW Account 1 3.34
Sub-Total: $3.34
PART B.1255,00 Yard Sale Permits 111 1,665.00
B.1255.10 Study Cd 1 1.84
B. 1560.00 Building Permit Fees 16 47,42652
B.1601.10 Birth Trans. - Genealogical 1 11.00
B. 1601.20 Death Trans. 93 830.00
Death Trans. - Genealogical 1 11.00
B.2110.10 ZBA Application Fees 9 54800.00
B,2110.20 Petition 1 1;000.00
B.2590.10 House Trailer Permit 5 5(~0:00
B .2590.40 Fireworks 2 200.00
PT-HIGHWAY DB.2590.00
SWMD SR.2130.40
WHOLE
SR.259O.10
SR.2590.20
A.1255.10
A.1255.20
A.1255.30
A.1289.10
A.1670.4.600.400
A.2116.10
Excavation Permits
Bags - Retail - Large
Bags - Retail - Medium
Bags - Retail - Small
2 year - 2011 Add'l
2012 - 2 year
2012 - Add'l 2 year
Disposal Permit - Guest
Disposal Permit- Lessee
Disposal Permit - Replace
Disposal Permit-VOIDED
2010-11 First Permit
2011-12 Add'l Permit
2012-14 1st Permit
2012-14 Add'l Permil
Dog license issued
Dog license issued twice
Marriage License
Marriage Trans.
CD copy
Photocopies
Check Charge
'1 Love Southold" Sticker
Posters
Postage
Initial
Renewals 2010
Renewals 2011
Renewals 2012
Sub-Totah $57,445.36
9 1,592.00
Sub-Total: $1,592.00
159 357.75
150 225.00
95 71125
5 75.00
648 19,320.00
115 1,725.00
10 250.00
10 250.00
43 0.00
5 0.00
1 120.00
1 30.00
36 4,320.00
13 780.00
Sub-Total: $27,524.00
1 11.00
1 -11.00
7 122.50
16 150.00
1 1.84
400 245.40
2 40.00
6 6.90
3 6.90
4 6.67
8 200.00
1 10.00
5 50.00
123 1,230.00
06/04/2012 Town Clerk Monthly Report Page 2
May 01, 2012 - MaY 31, 2012
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies, the application of which are otherwise provided for by law.
Account~ Account Description Fee Description Qty Local Share
A.2116.20 2011 Fines 5 500.00
2012 Fines 13 1,300.00
A.2540.10 Bingo Proceeds 5 33.86
A.2544.10 Female, Spayed 25 250.00
Female, Unspayed 1 15.00
Male, Neutered 24 240.00
Male, Unneufered 1 15.00
Dog Redemption - 1st 5 50.00
Dog Redemptions - 3+ 1 35.00
A.2§90.10 Commercial 1 50.00
Free - NomCommer. 147 0.00
Non-resident 13 650.00
Replacement 2 0.00
Resid. - Non-Comm. 161 805.00
Voided 2 0.00
A.2590.20 Beach AttendantJlifeguards 1 0.00
Guest 144 4,320.00
Lessee 33 990.00
Motel 142 2,840.00
Non-Resident Seasonal 18 2,700.00
Replacement Sticker 38 0.00
Resident 1534 9,192.00
Voided Sticker 7 0.00
A.2590.30 A.2590.30 6 8.83
B.2655.00 Zoning Map - Large 1 40.00
VVWDD SS1.2130.00
Septic Permit - Construct - Resid.
Sub-Totah $26,134.90
7 70.00
Sub-Total: $70.00
Total Local Shares Remitted: $121,319.60
Amount paid to: NYS Ag. & Markets for spay/neuter program .................................................. 55.00
Amount paid to: NYS Environmental Conservation ............................................................................... 151,17
Amount paid to: NYS Health Dept. For Marriage License 157.50
Amount paid to: T1 - Sales Tax ............................................................................................................................................. 4,97
Total State, County & Local Revenues: $121,688.24 Total Non-Local Revenues: $368.64
Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received
by her during the month stated above, excepting only such fees and applications and payments of which are otherwise provided for by law.
-V ..... -- /L l I
Southold Town Supervisor Date (_M'douthold Town Clerk Date
POE
soUTH*Lo; NY ii971
6/5/2012
PAY TO THE SuperVisor Scott A: Russell ~ *'121,324.57
ORDER OF
One HUndred Twenty-One ThouSand Thr~e Hundred Twenty-Four and ********************************************************
DOLLARS
6/12 recpts
0 SO00
.'OD ~ ?G ?"'
MEMO
6/12 dogs
DS000 ~ SI, GG,,'
DOLLARS
I ~; *'157.50
M~;MO
6/12 marriage
OSO00
INTEREST BREAKDOWN
WHOLE TOWN BREAKDOWN
53% DOG LICENSE
WHOLE TOWN
PART TOWN
HIGHWAY
Fi SEWER
SWMD
WASTE WATER
TOTAL OF DISTRICTS
26,189.90
0.00
26,189.90
57,445.36
1,592.00
8,550.00
27,524.00
70.00
121,371.26
WHOLE 0.721
PART 1.581
HIGHWAY 0.044
FI SEWER 0.235
SVVMD 0.757
WASTE WATER 0,002
TOTAL 3.340
NON LOCAL REVENUES & MISC.
AGENCY & TRUST, SALES TAX
BID SPECIFICATION FEES
INTEREST ACCOUNT
COUNTY TREASURER
NYS AG & MARKETS SPAY/NEUTER
NYS ENVIRONMENTAL
NYS HEALTH DEPT MARRIAGE
STATE ~ BELL JAR/GMS OF CHANCE
STATE - BINGO
4.97 TOTAL OF DISTS
0.00
3.34
0.00 TOTAL NON-LOCAL
REVENUES
151.17
157.50
0.00
0.00
316.98
121,371.26
316.98
121,688.24
May 2012
13
06/04/2012
Cash Cate.qory
Adoption
Alarm Fees
Beach Permits
Building Permit Fees
Certification, Birth
Certification, Death
Certification, Marriage
Change Of Zone
Conservation (DECALS)
[own of Southold
Summary Daily Cash Report
May 01, 2012 - May 31,2012
Sub-Category
Account # WHOLE
Account # WHOLE
Page: I
Qty Description Amount
I Dog license issued 11.00
1 Dog license issued twice -11 00
2 Category Sub-Total... $0.00
3 Dog Adoptions 3000
3 Category Sub-Total... $30.00
5 2011 Fines 500,00
13 2012 Fines 1,300.00
8 Initial 20Q00
1 Renewals 2010 10.00
5 Renewals 2011 50.00
123 Renewals 2012 1,23Q00
155 Category Sub-Total... $3,290.00
1 Beach Attendant/lifeguards 0.00
144 Guest 4,32Q00
33 Lessee 990.00
142 Motel 2,840.00
18 Non-Resident Seasonal 2,700.00
38 Replacement Sticker 0.00
1534 Resident 9,192.00
7 Voided Sticker 0.00
1917 Category Sub-Total... $20,042.00
16 Building Permit Fees 47,426.52
16 Category Sub-Total... $47,426.52
1 Birth Trans. - Genealogical 11.00
I Category Sub-Total... $11,00
93 Death Trans 83000
1 Death Trans. - Genealogical 1100
94 Category Sub-Total... $84t.00
16 Marriage Trans. 150.00
16 Category Sub-Total... $150.00
1 Petition 1,000.00
I Category Sub-Total... $1,000.00
6 Conservation (DECALS) 160.00
6 Category Sub-Total... $160.00
06/04/2012
Cash Cate.qory
Dog Licenses
Fishers Island Sewer District
Highway Excavation
Historical Items
House Trailer Permits
Interest Now Account
Misc Cash
O~inance Fees
Postage
Racing And Wagering
Redemptions
Returned
Town of Southold
Summary Daily Cash Report
May 01, 2012 - May 31, 2012
Sub-Category
Original
Origina[
Renewal
Renewal
Renewal
Renewal
Bingo
Page: 2
Qty Description Amount
6 Female, Spayed 66.00
4 Male, Neutered 4400
10 Category Sub-Total...
19 Female, Spayed
1 Female, Unspayed
20 Male, Neutered
1 Male, Unneutered
$110,00
209.00
18.00
220.00
18.00
41 Category Sub-Total.,. $465.00
20 Sewer District 8,550.00
20 Category Sub-Total... $8.550,00
9 Excavation Permits 1,592.00
9 Category Sub-Total... $1,592.00
6 "1 Love Southold" Sticker 750
3 Posters 7.50
9 Category Sub-Total... $15.00
5 House Trailer Permit 50000
5 Category Sub-Total... $$00.00
I Interest NOW Account 334
I Category Sub-Total... $3.34
1 CD copy 2.00
400 Photocopies 245.40
1 Study Cd 2,00
402 Category Sub-Total,.. $249.40
1 Zoning Map- Large 43.45
I Category Sub-Total... $43.45
4 Postage 667
4 Category Sub-Totel... $6.67
5 Bingo Proceeds 3386
5 Category Sub-Total... $33.86
5 Dog Redemption - 1st 5000
1 Dog Redemptions- 3+ 3500
6 Category Sub-Total... $85.00
2 Check Charge 40.00
2 Category Sub-Total... $40.00
06/04/2012
Cash Cateflory
Shellfish
Solid Waste Management
District
Special Events
Vital Statistics
Wastewater Disposal District
Yard Sale Permits
ZBA Application Fees
Sub-Category
Marriage
Town of Southold
Summary Daily Cash Report
May 01, 2012- May 31, 2012
Qty Description
1 Commercial
147 Free- Non-Commen
13 Non-resident
2 Replacement
161 Resid. - Non-Comm.
2 Voided
$26 Category Sub-Total...
5 2 year - 2011 Add'l
I 2010-11 First Permit
1 2011-12 Add'l Permit
648 2012 - 2 year
115 2012 - Add'l 2 year
36 2012-14 1st Permit
13 2012-14Add'l Permit
159 Bags- Retail - Large
150 Bags - Retail - Medium
95 Bags - Retail - Small
10 Disposal Permit-Guest
10 Disposal Permit- Lessee
43 Disposal Permit - Replace
5 Disposal Permit-VOIDED
1291 Category Sub-Total...
2 Fireworks
2 Category Sub-Total...
7 Marriage License
7 Category Sub-Total...
7 Septic Permit - Construct - Resid.
7 Category Sub-Total...
111 Yard Sale Permits
111 Category Sub-Total...
9 ZBA Application Fees
9 Category Sub-Total...
Page: 3
Amount
50.00
0.00
650.00
0.00
805.00
0.00
$1,505.00
75.00
12000
30.00
19,320.00
1,725,00
4,320.00
780.00
357.75
225.00
71.25
250.00
250.00
0.00
0.00
$27,524.00
200.00
$200.00
280.00
$280.00
70.00
$70.00
1,665.00
$1,665.00
5,800.00
$8,800.00
06/04/2012
Town of Southold
Summary Daily Cash Report
May 01, 2012 - May 31,2012
Page:
Cash Category
Payment Method
CASH
CHECK
CREDIT CARD
Sub.Category
Received Thru
$59,961.41 COUNTER
$61,696.83 MAIL
$30.0(2 OFFICE
Description
Grand Total .........................
$62,611.27
$5,902.95
$53,174.02
Amount
$121,688.24
CHECK REC
Town Clerk Balance
Supervisor
NYSA&M
NYSDOH
DECALS o Actual
DECALS - BAS Monthly Report
Difference in DECALS
Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 Jun 2012
167,549.12
(166,769.67)
(88.00)
(135.00)
(556.45)
81,072.34 86,560.96 100,734.78 121,688.24
(80,712.76) (85,951.71) (100,304.07) (121,324.57)
(91.00) (77.00) - (47.00) (55.00)
(90.00) (202.50) . (135.00) (157.50)
(178.58) (329.75) (248.71) (151.17)
556.45 178.58 329.75 248.71 151.17
0.00 0.00 0.00 0.00 0.00
July 2012 Aug 2012
0.00 0.00 0.00
Receipts Difference (0.00) 0.00 0.00 (0.00) (0.00) 0.00 0.00 0.00
Sep2012 0ct2012 Nov2012 Dec2012
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 (0.00)
Bank Balance as of the 1st of the Month
Prior month's deposits
Included in prior month total
of Town Clerk Deposits per
report, but not on bank
statement until current month
01/31/12 02/28/12 03/31/12
250,915.55 169,646.15 85,361.39
58.40
827.00
166.35
398.80
463.95
721.20
1,276.44
4,197.10
4,641.60
634.84
5,226.77 2,836.75
339.00 312.00
Items to be adjusted
credit card
returned check
Adjustment
Credit Memo
Overpayment
BIdg Dept CC prior month
Unknown
Debit memo
Foreign Exchange
Check Fees
Prior months check
Prior months check
Prior months check
DECALS
DEC monthly charge
Subtotal
Balance in General Ledger as on last day of Month
Deposits in Transit
Included in current month total
of Town Clerk Deposits per
report, but not on bank
statement until next month
30.00
(6.00) (166,769.67) (80,712.76)
(255,892.47) (135.00) (91.00)
(5t.00) (88.00) (90.00)
(225.00)
(878.71) (556.45) (178.58/
7,503.05 7,437.80 71437.80
167,708.87 81,072.34 86,560.96
(5,226.77) (2,836.75) (1,823.50)
(132.00) (180.00) (315.00)
(207.00) (96.00) (294.00)
(36.00)
Balance of General Ledger minus Deposits in Transit
Ending Bank Balance per Statement
Difference Between Bank & General Ledger
169,646.15 85,361.39 91,566.26
169,646.15 85,361.39 91,566.26
0.00 0.00 0.00
' 04/30/'12
91,566.26
2012 RECONCILIATION BY MONTH
05/31/12 06/30/12 07/31/12 08/31/12
99,163.43
1,823.50 8,451.15
609.00 240.00
318.00
2,398.00
09/30/12
10/31/12
(77.00) (100,304.07)
(202.50) (47.00)
(85,951.71) (135.00)
(329.75) (248.71)
7,437.80 9,835.80
100,734.78 121,688.24
(8,451.15) (3,558.72)
(240.00) (118.25)
(318.00) (100.50)
(0.10)
0.00
I I I
0.00
0.00
0.00
0.00
99,163.43 127,746.47
99,163.43 127,746.47
0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
From: 5/1/2012
Suffolk
Town of Southold
TO: 5/31/2012
47
DOG LICENSE MONTHLY P~PORT
Send Copy To: Animal Population Control
06/04/2012
Elizabeth A. Neville
Southold Town Clerk
LICENSE TYPES ~
AND FEES ~ ~ Unspayed Spayed
~ ~ ~ Statutory Fee Statutory Fee / Local Fee (D) Late Penalty (E) Spayed
m ~ ~ (B) (C) h
~i ~/~;~ ~;~ ~--F~'' ~':~']~/~."b-6 ......... ~7~ ~oo
2. Unspay/Unneuter 2 2
3. Exemption 0 0
4. Purebred (1-10) 0 0 0
5. Purebred (11-25) 0 0 0
6. Purebred (26+) 0 0 0
7. TOTALS 51 51 2
REPLACEMENT AND PUREBRED
TAG ORDERS PROCESSED
8. Replacement Tags
9. Purebred Tags
2 ~ 0.00 0.00
NO FEE
8 0.00 0.00
8 0.00 0.00
@ 100.00 0.0
$0.00
10. TOTALS
NO FEE @ 15.00
NO FEE
0.00 0.00 @ 25.00
@ 0.00 0.00 @ 50.00
@ lOO.00 0.00 @ 0.00
30.00
NO FEE
0.00
0 @ 0.00 0.00
NO FEE
® 0.00 0.00
0.00 @ 0.00 0.00
0.00 ® 0,00 0.00
$0.00 $520.00 $0.00
Column H Column I (Local) Column J
# Each Tag Fees
0 0.00
0 0.00
o $0.00
Fee (F) Unspayed Fee (G)
49.00 NO FEE
NO FEE
NO FEE
1.00 0.00
3.00 6.00
NO FEE
3.00 0.00
3.00 0.00
3.00 0.00 '
$49.00 $6.00
Statutory)
Tag Fees
0.00
0.00
$0.00
DISBURSEMENTS (to T,C.V.) (to County) (to Animal Population Control)
12. Local% of 7B + 7C $0.00 15. Stat% of 7B + 7C $0.00
13. Local% of 7D + 7E + 10I $520.00 16. Stat% of 10J $0.00
14. Total $520.00 17. Total $0.00
Amount paid to: County Treasurer for Dog Licenses ........................
Amount paid to: NYS Ag. & Markets for spay/neuter program ................
18. 100% of 7F + 7G $55.00
$0.00
$55.00
LICENSE SUMMARY
t, Number of Original Standard Dog Licenses:
2, Number of Original Purebred Dog Licenses:
3. Number of Standard Renewals (including New Owner Licenses):
4. Number of Purebred License Renewals:
5. Total of Lines 1-3:
0
0
NEW YORK STATE DEPARTMENT OF HEALTH
Empire State Plaza - Coming Tower
Bureau of Accounts M~nagement - Revenue Unit - Room 1258
Albany, New York 12237-0016
Monthly Report of
Marriage Licenses Issued
SEE INSTRUCTIONS AT BOTTOM OF PAGE
Report for the month of DEP NO.
May 2012
$
City or Town of Southold Check #
Do NOT WRITE IN ABOVE SPACE
County of Suffolk
Pursuant to the provisions of Section 15 of the Domestic Relations Law, as last amended by Chapter 62 of the Laws of 2003, I herewith transmit
to the State Commissioner of Health a fee of twenty two dollars and fifty cents for each marriage license issued by me during the month covered
by this report.
Licenses issued were numbered from 26 to 32 inclusive.
If ONE license was issued place number in the first space only!) (If NO licenses were issued write "NONE" in the above space.)
Make remiaance by CHECK or Name of City or Town Clerk (Please Print)
MONEY ORDER payable to the State Elizabeth A. Neville
Department of Health
Sign~f City or Town Clerk~~-~ ~ ff~./ Date
DO NOT SEND CASH ~r~j~~. 06/04/2012
Mailing Addre~__~)
S, mount of remittance with this report P.O Box 1179
Southold, NY 11971
$ 157.50
E-mail Address Phone
Eneville~town.southold.ny.us (631) 765-1800
THIS MONTHLY REPORT OF MARRIAGE LICENSES ISSUED MUST BE TRANSMITTED TO THE STATE DEPARTMENT OF
HEALTH AT THE ABOVE ADDRESS FOR EACH MONTH regardless of whether or not any licenses were issued, lfno licenses were issued,
indicate NONE in the space provided for license numbers.
The issuance of a marriage license makes you responsible for the remittance fee of $22.50, regardless of whether or not the marriage ceremony is
ever performed.
Marriage licenses must be numbered and reported consecutively throughout the year starting with number I at the beginning of EACH calendar
year.
Pursuant to the authority of Section 19 of the New York State Domestic Relations Law, the Commissioner of Health has directed that this report,
together with any fee must be transmiaed to the State Department of Health by the 15th of the month following the month which the report covers.
New York State Domestic Relations Law 22 provides that any Town or City Clerk who violates or fails to comply with any of the above
mentioned reporting or filing requirements, shall be deemed guilty ora misdemeanor and shall pay a fine not exceeding the sum of one hundred
dollars on conviction thereof.
DOH-963 (09/2004)
06/04/2012
Town of Southold
Proceeds Report
For: All License Types
Date Range: 05/01/2012 to 05/31/2012
Page: 1
License Type
2012-Bingo
2012-Bingo
2012-Bingo
2012-Bingo
2012-Bingo
License #
4014
4014
4014
4014
4014
Organization Name Receipt Date Occasion Receipts
American, Legion Post 803 05/01/2012 05/01/2012 $95100
American, Legion Post 803 05/08/2012 05/08/2012 $875.00
American, Legion Post 803 05/15/2012 05/15/2012 $1,284.00
American, Legion Post 803 05/22/2012 05/22/2012 $1,140.00
American, Legion Post 803 05/29/2012 05/29/2012 $1,192.00
Expenses Profits Cash
$793.75 $152.53 $472
$793.75 $78.81 $244
$918.75 $354.29 $1096
$893.75 $238.86 $7.39
$913.75 $269.90 $8.35
Totals: $5,44200 $4,313.75 $1,094.39 $3386
06/04/2012
Town of Southold
DECALS Import Transaction Report
May 01, 2012 - May 31,2012
Page:
Da~
05/03/2012
05/07/2012
05/10/2012
05/14/2012
05/18/2012
05/25/2012
Aaent Total Sales
5.00
29.00
39.00
29.00
29.00
29.00
Less Commission
0.28
1.60
2.15
1.60
1,60
1 60
Net Due to Encon
4.72
27.40
3685
27.40
27.40
27.40
UsedD
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
Report Totals: $160.00 $8.83 $151.17