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Home My WebLink About05/201206/04/2012 Town Clerk Monthly Report Page 1 May 01, 2012 -May 31, 2012 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, ~ hereby certify that the foregoing is a tull and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law. Account# Account Description Fee Description Qt¥ Local Share FISW SS2.2130.00 Sewer District 20 8,550.00 Sub-Total: $8,550.00 INTEREST Interest Now Account Interest NOW Account 1 3.34 Sub-Total: $3.34 PART B.1255,00 Yard Sale Permits 111 1,665.00 B.1255.10 Study Cd 1 1.84 B. 1560.00 Building Permit Fees 16 47,42652 B.1601.10 Birth Trans. - Genealogical 1 11.00 B. 1601.20 Death Trans. 93 830.00 Death Trans. - Genealogical 1 11.00 B.2110.10 ZBA Application Fees 9 54800.00 B,2110.20 Petition 1 1;000.00 B.2590.10 House Trailer Permit 5 5(~0:00 B .2590.40 Fireworks 2 200.00 PT-HIGHWAY DB.2590.00 SWMD SR.2130.40 WHOLE SR.259O.10 SR.2590.20 A.1255.10 A.1255.20 A.1255.30 A.1289.10 A.1670.4.600.400 A.2116.10 Excavation Permits Bags - Retail - Large Bags - Retail - Medium Bags - Retail - Small 2 year - 2011 Add'l 2012 - 2 year 2012 - Add'l 2 year Disposal Permit - Guest Disposal Permit- Lessee Disposal Permit - Replace Disposal Permit-VOIDED 2010-11 First Permit 2011-12 Add'l Permit 2012-14 1st Permit 2012-14 Add'l Permil Dog license issued Dog license issued twice Marriage License Marriage Trans. CD copy Photocopies Check Charge '1 Love Southold" Sticker Posters Postage Initial Renewals 2010 Renewals 2011 Renewals 2012 Sub-Totah $57,445.36 9 1,592.00 Sub-Total: $1,592.00 159 357.75 150 225.00 95 71125 5 75.00 648 19,320.00 115 1,725.00 10 250.00 10 250.00 43 0.00 5 0.00 1 120.00 1 30.00 36 4,320.00 13 780.00 Sub-Total: $27,524.00 1 11.00 1 -11.00 7 122.50 16 150.00 1 1.84 400 245.40 2 40.00 6 6.90 3 6.90 4 6.67 8 200.00 1 10.00 5 50.00 123 1,230.00 06/04/2012 Town Clerk Monthly Report Page 2 May 01, 2012 - MaY 31, 2012 To the Supervisor: Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office, excepting only such fees and monies, the application of which are otherwise provided for by law. Account~ Account Description Fee Description Qty Local Share A.2116.20 2011 Fines 5 500.00 2012 Fines 13 1,300.00 A.2540.10 Bingo Proceeds 5 33.86 A.2544.10 Female, Spayed 25 250.00 Female, Unspayed 1 15.00 Male, Neutered 24 240.00 Male, Unneufered 1 15.00 Dog Redemption - 1st 5 50.00 Dog Redemptions - 3+ 1 35.00 A.2§90.10 Commercial 1 50.00 Free - NomCommer. 147 0.00 Non-resident 13 650.00 Replacement 2 0.00 Resid. - Non-Comm. 161 805.00 Voided 2 0.00 A.2590.20 Beach AttendantJlifeguards 1 0.00 Guest 144 4,320.00 Lessee 33 990.00 Motel 142 2,840.00 Non-Resident Seasonal 18 2,700.00 Replacement Sticker 38 0.00 Resident 1534 9,192.00 Voided Sticker 7 0.00 A.2590.30 A.2590.30 6 8.83 B.2655.00 Zoning Map - Large 1 40.00 VVWDD SS1.2130.00 Septic Permit - Construct - Resid. Sub-Totah $26,134.90 7 70.00 Sub-Total: $70.00 Total Local Shares Remitted: $121,319.60 Amount paid to: NYS Ag. & Markets for spay/neuter program .................................................. 55.00 Amount paid to: NYS Environmental Conservation ............................................................................... 151,17 Amount paid to: NYS Health Dept. For Marriage License 157.50 Amount paid to: T1 - Sales Tax ............................................................................................................................................. 4,97 Total State, County & Local Revenues: $121,688.24 Total Non-Local Revenues: $368.64 Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received by her during the month stated above, excepting only such fees and applications and payments of which are otherwise provided for by law. -V ..... -- /L l I Southold Town Supervisor Date (_M'douthold Town Clerk Date POE soUTH*Lo; NY ii971 6/5/2012 PAY TO THE SuperVisor Scott A: Russell ~ *'121,324.57 ORDER OF One HUndred Twenty-One ThouSand Thr~e Hundred Twenty-Four and ******************************************************** DOLLARS 6/12 recpts 0 SO00 .'OD ~ ?G ?"' MEMO 6/12 dogs DS000 ~ SI, GG,,' DOLLARS I ~; *'157.50 M~;MO 6/12 marriage OSO00 INTEREST BREAKDOWN WHOLE TOWN BREAKDOWN 53% DOG LICENSE WHOLE TOWN PART TOWN HIGHWAY Fi SEWER SWMD WASTE WATER TOTAL OF DISTRICTS 26,189.90 0.00 26,189.90 57,445.36 1,592.00 8,550.00 27,524.00 70.00 121,371.26 WHOLE 0.721 PART 1.581 HIGHWAY 0.044 FI SEWER 0.235 SVVMD 0.757 WASTE WATER 0,002 TOTAL 3.340 NON LOCAL REVENUES & MISC. AGENCY & TRUST, SALES TAX BID SPECIFICATION FEES INTEREST ACCOUNT COUNTY TREASURER NYS AG & MARKETS SPAY/NEUTER NYS ENVIRONMENTAL NYS HEALTH DEPT MARRIAGE STATE ~ BELL JAR/GMS OF CHANCE STATE - BINGO 4.97 TOTAL OF DISTS 0.00 3.34 0.00 TOTAL NON-LOCAL REVENUES 151.17 157.50 0.00 0.00 316.98 121,371.26 316.98 121,688.24 May 2012 13 06/04/2012 Cash Cate.qory Adoption Alarm Fees Beach Permits Building Permit Fees Certification, Birth Certification, Death Certification, Marriage Change Of Zone Conservation (DECALS) [own of Southold Summary Daily Cash Report May 01, 2012 - May 31,2012 Sub-Category Account # WHOLE Account # WHOLE Page: I Qty Description Amount I Dog license issued 11.00 1 Dog license issued twice -11 00 2 Category Sub-Total... $0.00 3 Dog Adoptions 3000 3 Category Sub-Total... $30.00 5 2011 Fines 500,00 13 2012 Fines 1,300.00 8 Initial 20Q00 1 Renewals 2010 10.00 5 Renewals 2011 50.00 123 Renewals 2012 1,23Q00 155 Category Sub-Total... $3,290.00 1 Beach Attendant/lifeguards 0.00 144 Guest 4,32Q00 33 Lessee 990.00 142 Motel 2,840.00 18 Non-Resident Seasonal 2,700.00 38 Replacement Sticker 0.00 1534 Resident 9,192.00 7 Voided Sticker 0.00 1917 Category Sub-Total... $20,042.00 16 Building Permit Fees 47,426.52 16 Category Sub-Total... $47,426.52 1 Birth Trans. - Genealogical 11.00 I Category Sub-Total... $11,00 93 Death Trans 83000 1 Death Trans. - Genealogical 1100 94 Category Sub-Total... $84t.00 16 Marriage Trans. 150.00 16 Category Sub-Total... $150.00 1 Petition 1,000.00 I Category Sub-Total... $1,000.00 6 Conservation (DECALS) 160.00 6 Category Sub-Total... $160.00 06/04/2012 Cash Cate.qory Dog Licenses Fishers Island Sewer District Highway Excavation Historical Items House Trailer Permits Interest Now Account Misc Cash O~inance Fees Postage Racing And Wagering Redemptions Returned Town of Southold Summary Daily Cash Report May 01, 2012 - May 31, 2012 Sub-Category Original Origina[ Renewal Renewal Renewal Renewal Bingo Page: 2 Qty Description Amount 6 Female, Spayed 66.00 4 Male, Neutered 4400 10 Category Sub-Total... 19 Female, Spayed 1 Female, Unspayed 20 Male, Neutered 1 Male, Unneutered $110,00 209.00 18.00 220.00 18.00 41 Category Sub-Total.,. $465.00 20 Sewer District 8,550.00 20 Category Sub-Total... $8.550,00 9 Excavation Permits 1,592.00 9 Category Sub-Total... $1,592.00 6 "1 Love Southold" Sticker 750 3 Posters 7.50 9 Category Sub-Total... $15.00 5 House Trailer Permit 50000 5 Category Sub-Total... $$00.00 I Interest NOW Account 334 I Category Sub-Total... $3.34 1 CD copy 2.00 400 Photocopies 245.40 1 Study Cd 2,00 402 Category Sub-Total,.. $249.40 1 Zoning Map- Large 43.45 I Category Sub-Total... $43.45 4 Postage 667 4 Category Sub-Totel... $6.67 5 Bingo Proceeds 3386 5 Category Sub-Total... $33.86 5 Dog Redemption - 1st 5000 1 Dog Redemptions- 3+ 3500 6 Category Sub-Total... $85.00 2 Check Charge 40.00 2 Category Sub-Total... $40.00 06/04/2012 Cash Cateflory Shellfish Solid Waste Management District Special Events Vital Statistics Wastewater Disposal District Yard Sale Permits ZBA Application Fees Sub-Category Marriage Town of Southold Summary Daily Cash Report May 01, 2012- May 31, 2012 Qty Description 1 Commercial 147 Free- Non-Commen 13 Non-resident 2 Replacement 161 Resid. - Non-Comm. 2 Voided $26 Category Sub-Total... 5 2 year - 2011 Add'l I 2010-11 First Permit 1 2011-12 Add'l Permit 648 2012 - 2 year 115 2012 - Add'l 2 year 36 2012-14 1st Permit 13 2012-14Add'l Permit 159 Bags- Retail - Large 150 Bags - Retail - Medium 95 Bags - Retail - Small 10 Disposal Permit-Guest 10 Disposal Permit- Lessee 43 Disposal Permit - Replace 5 Disposal Permit-VOIDED 1291 Category Sub-Total... 2 Fireworks 2 Category Sub-Total... 7 Marriage License 7 Category Sub-Total... 7 Septic Permit - Construct - Resid. 7 Category Sub-Total... 111 Yard Sale Permits 111 Category Sub-Total... 9 ZBA Application Fees 9 Category Sub-Total... Page: 3 Amount 50.00 0.00 650.00 0.00 805.00 0.00 $1,505.00 75.00 12000 30.00 19,320.00 1,725,00 4,320.00 780.00 357.75 225.00 71.25 250.00 250.00 0.00 0.00 $27,524.00 200.00 $200.00 280.00 $280.00 70.00 $70.00 1,665.00 $1,665.00 5,800.00 $8,800.00 06/04/2012 Town of Southold Summary Daily Cash Report May 01, 2012 - May 31,2012 Page: Cash Category Payment Method CASH CHECK CREDIT CARD Sub.Category Received Thru $59,961.41 COUNTER $61,696.83 MAIL $30.0(2 OFFICE Description Grand Total ......................... $62,611.27 $5,902.95 $53,174.02 Amount $121,688.24 CHECK REC Town Clerk Balance Supervisor NYSA&M NYSDOH DECALS o Actual DECALS - BAS Monthly Report Difference in DECALS Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 Jun 2012 167,549.12 (166,769.67) (88.00) (135.00) (556.45) 81,072.34 86,560.96 100,734.78 121,688.24 (80,712.76) (85,951.71) (100,304.07) (121,324.57) (91.00) (77.00) - (47.00) (55.00) (90.00) (202.50) . (135.00) (157.50) (178.58) (329.75) (248.71) (151.17) 556.45 178.58 329.75 248.71 151.17 0.00 0.00 0.00 0.00 0.00 July 2012 Aug 2012 0.00 0.00 0.00 Receipts Difference (0.00) 0.00 0.00 (0.00) (0.00) 0.00 0.00 0.00 Sep2012 0ct2012 Nov2012 Dec2012 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (0.00) Bank Balance as of the 1st of the Month Prior month's deposits Included in prior month total of Town Clerk Deposits per report, but not on bank statement until current month 01/31/12 02/28/12 03/31/12 250,915.55 169,646.15 85,361.39 58.40 827.00 166.35 398.80 463.95 721.20 1,276.44 4,197.10 4,641.60 634.84 5,226.77 2,836.75 339.00 312.00 Items to be adjusted credit card returned check Adjustment Credit Memo Overpayment BIdg Dept CC prior month Unknown Debit memo Foreign Exchange Check Fees Prior months check Prior months check Prior months check DECALS DEC monthly charge Subtotal Balance in General Ledger as on last day of Month Deposits in Transit Included in current month total of Town Clerk Deposits per report, but not on bank statement until next month 30.00 (6.00) (166,769.67) (80,712.76) (255,892.47) (135.00) (91.00) (5t.00) (88.00) (90.00) (225.00) (878.71) (556.45) (178.58/ 7,503.05 7,437.80 71437.80 167,708.87 81,072.34 86,560.96 (5,226.77) (2,836.75) (1,823.50) (132.00) (180.00) (315.00) (207.00) (96.00) (294.00) (36.00) Balance of General Ledger minus Deposits in Transit Ending Bank Balance per Statement Difference Between Bank & General Ledger 169,646.15 85,361.39 91,566.26 169,646.15 85,361.39 91,566.26 0.00 0.00 0.00 ' 04/30/'12 91,566.26 2012 RECONCILIATION BY MONTH 05/31/12 06/30/12 07/31/12 08/31/12 99,163.43 1,823.50 8,451.15 609.00 240.00 318.00 2,398.00 09/30/12 10/31/12 (77.00) (100,304.07) (202.50) (47.00) (85,951.71) (135.00) (329.75) (248.71) 7,437.80 9,835.80 100,734.78 121,688.24 (8,451.15) (3,558.72) (240.00) (118.25) (318.00) (100.50) (0.10) 0.00 I I I 0.00 0.00 0.00 0.00 99,163.43 127,746.47 99,163.43 127,746.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 From: 5/1/2012 Suffolk Town of Southold TO: 5/31/2012 47 DOG LICENSE MONTHLY P~PORT Send Copy To: Animal Population Control 06/04/2012 Elizabeth A. Neville Southold Town Clerk LICENSE TYPES ~ AND FEES ~ ~ Unspayed Spayed ~ ~ ~ Statutory Fee Statutory Fee / Local Fee (D) Late Penalty (E) Spayed m ~ ~ (B) (C) h ~i ~/~;~ ~;~ ~--F~'' ~':~']~/~."b-6 ......... ~7~ ~oo 2. Unspay/Unneuter 2 2 3. Exemption 0 0 4. Purebred (1-10) 0 0 0 5. Purebred (11-25) 0 0 0 6. Purebred (26+) 0 0 0 7. TOTALS 51 51 2 REPLACEMENT AND PUREBRED TAG ORDERS PROCESSED 8. Replacement Tags 9. Purebred Tags 2 ~ 0.00 0.00 NO FEE 8 0.00 0.00 8 0.00 0.00 @ 100.00 0.0 $0.00 10. TOTALS NO FEE @ 15.00 NO FEE 0.00 0.00 @ 25.00 @ 0.00 0.00 @ 50.00 @ lOO.00 0.00 @ 0.00 30.00 NO FEE 0.00 0 @ 0.00 0.00 NO FEE ® 0.00 0.00 0.00 @ 0.00 0.00 0.00 ® 0,00 0.00 $0.00 $520.00 $0.00 Column H Column I (Local) Column J # Each Tag Fees 0 0.00 0 0.00 o $0.00 Fee (F) Unspayed Fee (G) 49.00 NO FEE NO FEE NO FEE 1.00 0.00 3.00 6.00 NO FEE 3.00 0.00 3.00 0.00 3.00 0.00 ' $49.00 $6.00 Statutory) Tag Fees 0.00 0.00 $0.00 DISBURSEMENTS (to T,C.V.) (to County) (to Animal Population Control) 12. Local% of 7B + 7C $0.00 15. Stat% of 7B + 7C $0.00 13. Local% of 7D + 7E + 10I $520.00 16. Stat% of 10J $0.00 14. Total $520.00 17. Total $0.00 Amount paid to: County Treasurer for Dog Licenses ........................ Amount paid to: NYS Ag. & Markets for spay/neuter program ................ 18. 100% of 7F + 7G $55.00 $0.00 $55.00 LICENSE SUMMARY t, Number of Original Standard Dog Licenses: 2, Number of Original Purebred Dog Licenses: 3. Number of Standard Renewals (including New Owner Licenses): 4. Number of Purebred License Renewals: 5. Total of Lines 1-3: 0 0 NEW YORK STATE DEPARTMENT OF HEALTH Empire State Plaza - Coming Tower Bureau of Accounts M~nagement - Revenue Unit - Room 1258 Albany, New York 12237-0016 Monthly Report of Marriage Licenses Issued SEE INSTRUCTIONS AT BOTTOM OF PAGE Report for the month of DEP NO. May 2012 $ City or Town of Southold Check # Do NOT WRITE IN ABOVE SPACE County of Suffolk Pursuant to the provisions of Section 15 of the Domestic Relations Law, as last amended by Chapter 62 of the Laws of 2003, I herewith transmit to the State Commissioner of Health a fee of twenty two dollars and fifty cents for each marriage license issued by me during the month covered by this report. Licenses issued were numbered from 26 to 32 inclusive. If ONE license was issued place number in the first space only!) (If NO licenses were issued write "NONE" in the above space.) Make remiaance by CHECK or Name of City or Town Clerk (Please Print) MONEY ORDER payable to the State Elizabeth A. Neville Department of Health Sign~f City or Town Clerk~~-~ ~ ff~./ Date DO NOT SEND CASH ~r~j~~. 06/04/2012 Mailing Addre~__~) S, mount of remittance with this report P.O Box 1179 Southold, NY 11971 $ 157.50 E-mail Address Phone Eneville~town.southold.ny.us (631) 765-1800 THIS MONTHLY REPORT OF MARRIAGE LICENSES ISSUED MUST BE TRANSMITTED TO THE STATE DEPARTMENT OF HEALTH AT THE ABOVE ADDRESS FOR EACH MONTH regardless of whether or not any licenses were issued, lfno licenses were issued, indicate NONE in the space provided for license numbers. The issuance of a marriage license makes you responsible for the remittance fee of $22.50, regardless of whether or not the marriage ceremony is ever performed. Marriage licenses must be numbered and reported consecutively throughout the year starting with number I at the beginning of EACH calendar year. Pursuant to the authority of Section 19 of the New York State Domestic Relations Law, the Commissioner of Health has directed that this report, together with any fee must be transmiaed to the State Department of Health by the 15th of the month following the month which the report covers. New York State Domestic Relations Law 22 provides that any Town or City Clerk who violates or fails to comply with any of the above mentioned reporting or filing requirements, shall be deemed guilty ora misdemeanor and shall pay a fine not exceeding the sum of one hundred dollars on conviction thereof. DOH-963 (09/2004) 06/04/2012 Town of Southold Proceeds Report For: All License Types Date Range: 05/01/2012 to 05/31/2012 Page: 1 License Type 2012-Bingo 2012-Bingo 2012-Bingo 2012-Bingo 2012-Bingo License # 4014 4014 4014 4014 4014 Organization Name Receipt Date Occasion Receipts American, Legion Post 803 05/01/2012 05/01/2012 $95100 American, Legion Post 803 05/08/2012 05/08/2012 $875.00 American, Legion Post 803 05/15/2012 05/15/2012 $1,284.00 American, Legion Post 803 05/22/2012 05/22/2012 $1,140.00 American, Legion Post 803 05/29/2012 05/29/2012 $1,192.00 Expenses Profits Cash $793.75 $152.53 $472 $793.75 $78.81 $244 $918.75 $354.29 $1096 $893.75 $238.86 $7.39 $913.75 $269.90 $8.35 Totals: $5,44200 $4,313.75 $1,094.39 $3386 06/04/2012 Town of Southold DECALS Import Transaction Report May 01, 2012 - May 31,2012 Page: Da~ 05/03/2012 05/07/2012 05/10/2012 05/14/2012 05/18/2012 05/25/2012 Aaent Total Sales 5.00 29.00 39.00 29.00 29.00 29.00 Less Commission 0.28 1.60 2.15 1.60 1,60 1 60 Net Due to Encon 4.72 27.40 3685 27.40 27.40 27.40 UsedD CAROLH CAROLH CAROLH CAROLH CAROLH CAROLH Report Totals: $160.00 $8.83 $151.17