HomeMy WebLinkAbout04/201205/0812012
Town Clerk Monthly Report Page
April 01, 2012 -April 30, 2012
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies, the application of which are otherwise provided for by law.
Account'# Account Description Fee Description Qty Local Share
AGENCY & TRUST T1 Tree Book - Retail 2 16.58
Sub-Total: $16.58
BID A,2620.00 Drainage Project - 2012 1 25.00
Sub-Total: $25.00
FISW SS2.2130.00 Sewer District 21 8,325.00
Sub-Total: $8,325.00
INTEREST Interest Now Account Interest NOW Account 1 2.00
Sub-Total: $2.00
PART B.1255.00 Yard Sale Permits 49 735.00
B. 1560,00 Building Permit Fees 13 36,725.60
B.1601.20 Death Trans. 72 710.00
B.2110.10 ZBA Application Fees 8 4,000.00
B.2590.10 House Trailer Permit 4 400.00
B.2590.40 Event Fee 1 100.00
PT-HIGHWAY DB.2590.00
SVVMD SR.2130.40
VVHOLE
SR.2590.10
SR.2590.20
A.1255.10
A,1255.20
A.1255.30
A.1289.10
A.2116.10
Excavation Permits
Bags - Retail - Large
Bags - Retail - Medium
Bags - Retail - Small
2 year - 2011 Add'l
2012 - 2 year
2012 - Add'l 2 year
Disposal Permit - Guest
Disposal Permit - Lessee
Disposal Permit - Replace
Disposal Permit-VOiDED
2012-14 1st Permit
2012-14 Add'l Permit
Sub-Total: $42,670.60
2 370.00
Sub-Total: $370.00
135 303.75
215 322.50
45 33,75
3 45.00
633 18,990.00
111 1,665.00
12 300.00
3 75.00
47 0.00
3 0.00
53 6,360.00
19 1,140.00
Sub-Totah $29,235.00
Marriage License 6 105.00
Marriage Trans. 14 120.00
CD copy 1 1.84
Photocopies 252 315,25
Check Charge I 20.00
"Houses" Hard Cover - Retail 4 36.63
"Houses" Soft Cover ~ Retail 3 13.80
"1 Love Southold" Sticker 1 1.15
Posters 4 9.18
2009 Renewals 1 10.00
Initial 11 275.00
Renewals 2008 1 10.00
Renewals 2010 1 10.00
Renewals 2011 7 70.00
Renewals 2012 99 990.00
05/08/2012 Town Clerk Monthly Report Page 2
April 01, 2012 - April 30, 2012
To the Supervisor:
Pursuant to Section 27, sub 1, of the Town Law, I hereby certify that the foregoing is a full and true statement of all fees and
monies received by me, Elizabeth A. Neville, Town Clerk, Town of Southold during the period stated above, in connection with my office,
excepting only such fees and monies, the application of which are otherwise provided for by law.
Account~ Account Description Fee Description Qty Local Share
WVVDD SS1.2130.00
A.2116.20 2011 Fines 1 100.00
2012 Fines 5 500.00
A.2540.10 Bingo Proceeds 4 29.68
A.2544.10 Female, Spayed 20 200.00
Male, Neutered 21 210.00
Male, Unneutered 2 30.00
A.2544.20 Dog Adoptions 3 30.00
Dog Redemption - 1st 2 20.00
A.2590.10 Free - Non-Commer. 111 0.00
Non-resident 7 350.00
Resid. - Non-Comm. 136 680.00
Voided 8 0.00
A.2590.20 Guest 83 2,490.00
Lessee 17 510.00
Non-Resident Seasonal 14 2,100.00
Replacement Sticker 33 0.00
Resident 956 5,736.00
Voided Sticker 7 0.00
A.2590.30 A.2590.30 9 14.29
A.2590.50 Fishers Island Mooring Permits 1 4,570.00
Domestic Termination Domestic Termination 1 10.00
Sub-Totah $19,567.82
Septic Permit - Construct - Resid. 4 40.00
Septic Permit - Construct. Non-resid. 1 25.00
Septic Permit - Operation - Resid. 2 20.00
Sub-Total: $85.00
Total Local Shares Remitted:
$'100,297.00
Amount paid to: NYS Ag. & Markets for spay/neuter program .......................................................... 47.00
Amount paid to: NYS Environmental Conservation ............................................................................................... 248,71
Amount paid to: NYS Health Dept. For Marriage License ................................................................................ 135,00
Amount paid to: T1 - Sales Tax 7,07
Total State, County & Local Revenues: $'100,734.78 Total Non-Local Revenues: $437.78
Elizabeth A. Neville being duly sworn, says that she is the Town Clerk, that the foregoing is a full and true statement of all fees and monies received
by her during the month stated above, excepting only such fees and applications and payments of which are othe~vise provided for by law.
~Town ~upervisor Date (~S;~lthold :l-o~nn ~l'erk ' D~te- ' '
PO BOX 1179
soU~OLD, Ny 11971
PAYTOTHE Supervisor Scott A; Russeil ] ~ *'100,304.07
ORDER OF
One Hundred Thousand Three Hundred Four and **************************************************************************
DOLLARS
MEMO
April 2012 receipts
,'00 ~, ? ~, ~,,' ~.'0 ~ ~,NOE&& ?':
05000
i ORDEROF ~¥~:!,
**47.00
DOLLARS
MEMO
April 2012 Dogs
ii' 00 ~ ? B I, ii"
0 SO00 [
I $ *'135.00
One Hundred Thirty-Five and ******************************************************************************************
DOLLARS
,'00 l,?&5.' ~-'0 2 ~.l. Or~&g?l: 05000 ~.51. r~r~,.
610114 i~1/11i READY TO REORDER? CAI~L 1-800-433-8810 OR VI. SIT US A~T www. intuitmarket.com/orderchecks ~e~ 3~u ·
NEW YORK STATE DEPARTMENT OF HEALTH
Empire State Plaza - Coming Tower
Bureau of Accounts Monagement - Revenue Unit - Room 1258
Albany, New York 12237-0016
Monthly Report of
Marriage Licenses Issued
SEE INSTRUCTIONS AT BOTTOM OF PAGE
Report for the month of DEP NO.
April 2012
$
City or Town of Southold Check #
County of Suffolk DO NOT WRITE IN ABOVE SPACE
Pursuant to thc provisions of Section 15 of the Domestic Relations Law, as last amended by Chapter 62 &the Laws of 2003, I herewith transmit
to the State Commissioner &Health a fee of twenty two dollars and fifty cents for each marriage license issued by me during the month covered
by this report.
Licenses issued were numbered from 20 to 25 inclusive.
(If ONE license was issued place number in the first space only!) (If NO licenses were issued write "NONE" in the above space.)
Make remittance by CHECK or Name of City or Town Clerk (Please Print)
MONEY ORDER payable to the State Elizabeth A. Neville
Department of Health
Signature of City or Town Clerk Date
DO NOT SEND CASH ~"/~ ~~j ~~ 05/08/2012
Mailing Addr~)
Amount of remittance with this report P.O Box 1179
Southold, NY 11971
$ 135.00
E-mail Address Phone
Eneville~town.southold.ny.us (631) 765-1800
THIS MONTHLY REPORT OF MARRIAGE LICENSES ISSUED MUST BE TRANSMITTED TO THE STATE DEPARTMENT OF
HEALTH AT THE ABOVE ADDRESS FOR EACH MONTH regardless of whether or not any licenses were issued. If no licenses were issued,
indicate NONE in the space provided for license numbers.
The issuance of a marriage license makes you responsible for the remittance fee of $22.50, regardless of whether or not the marriage ceremony is
ever performed.
Marriage licenses must be numbered and reported consecutively throughout the year starting with number I at the beginning of EACH calendar
Pursuant to the authority of Section 19 of the New York State Domestic Relations Law, the Commissioner of Health has directed that this report,
together with any fee must be transmitted to the State Department of Health by the 15th of the month following the month which the report covers.
New York State Domestic Relations Law 22 provides that any Town or City Clerk who violates or fails to comply with any &the above
mentioned reporting or filing requirements, shall be deemed guilty of a misdemeanor and shall pay a fine not exceeding the sum of one hundred
, dollars on conviction thereo£
DOtt-963 (09/2004)
From: 4/1/2012 To: 4/30/2012 DOG LICENSE MONTHLY REPORT 05/08/2012
Suffolk 47 Send Copy To: Animal Population Control Elizabeth A. Neville
Southold Town Clerk
Town of Southold 10
LICENSE TYPES
3. Exemption 0 0
4. Purebred (1-10) 0 0 0
5. Purebred (11-25) 0 0 0
Unspa~ed Spayed
Statutory Fee Statutory Fee Local Fee (D) Late Penalty (E) Spayed Fee (F) Unspayed Fee (G)
(E) (C)
NO FEE 0.00 0.00 10.00 410.00 @ 0.00 0.00 @ 1.00 41.00 NO FEE
6. Purebred (26+) 0 0 0
7. TOTALS 43 43 2
REPLACEMENT AND PUREBRED
NO FEE
NO FEE
0.00 0.00
0.00 0.00
100.00 0.00
15.00 30.00
NO FEE
25.00 0.00
50.00 0.00
0.00 0.00
$0.00 $440.00
@ 0.00 0.00
NO FEE
0.00 0.00
0.00 0.00
0.00 0.00
$0.00
NO FEE
NO FEEl
1.00 0.00i @ 3.00 0.00
1.00 0.001 @ 3.00 0.00
@ 0.00 0.00
NO FEE
@ 0.00 0.00
@ 0.00 0.00
@ 100.00 0.00
$0.00
Column H Column I (Local) Colu.tn J (Statutory)
TAG ORDERS PROCESSED % Each Tag Fees Tag Fees
8. Replacement Tags 0 0.00 0.00
9. Purebred Tags 0 0.00 0.00
10. TOTALS 0 $0.00 $0.00
@ 3.00 6.00
NO FEE
@ 3.00 0.00
$41.00
$6.00
DISBURSEMENTS (tO T.C.V.) (to County) (to Animal Population Control)
12. Local% of 7B + 7C $0.00 15. Stat% of 7B + 7C $0.00
13. Local% of 7D + 7E + 10I $440.00 16. Stat% of 10J $0.00
14. Total $440.00 17. Total $0.00
Amount paid to: County Treasurer for Dog Licenses ........................
Amount paid to: NYS Ag. & Markets for spay/neuter program ................
18. 100% of 7F + 7G $47.00
$0.00
$47.00
LICENSE SUMM/LRy
1. Number of Original Standard DOg Licenses:
2. Number of Original Purebred Dog Licenses:
3. Number of Standard Renewals (including New Owner Licenses):
4. Number of Purebred License Renewals:
5. Total of Lines 1 3:
9
0
34
0
43
05/08/2012
Town of Southold
DECALS I~port Transaction Report
April 01, 2012 - April 30, 2012
Page:
Date
04/02/2012
04/03/2012
04/09/2012
04/13/2012
04/16/2012
04/19/2012
04/23/2012
04/24/2012
04/27/2012
Aqent Total Sales
29.00
29.00
29.00
2900
29.00
79.00
5.00
5,00
29,00
Less Commission
1.60
1.60
1.60
1.60
1.60
4.13
0.28
0.28
1.60
Net Due to Encon
2740
27.40
2740
27.40
27.40
74.87
4.72
4.72
27.40
UaedD
LYNDAR
CAROLH
CAROLH
CAROLH
CAROLH
CAROLH
LYNDAR
BONNIED
CAROLH
Report Totals: $263.00 $14.29 $248,71
INTEREST BREAKDOWN
WHOLE TOWN BREAKDOWN
19,565.98 WHOLE 0.390
53% DOG LICENSE
WHOLE TOWN
PART TOWN
HIGHWAY
FI SEWER
SWMD
WASTE WATER
TOTAL OF DISTRICTS
0.00 PART 0.851
HIGHWAY 0.007
19,565.98 FI SEWER 0.166
42,672.44 SVVMD 0.583
370.00 WASTE WATER 0.002
8,325.00
29,235.00
85.00
100,253.42
TOTAL 2.000
NON LOCAL REVENUES & MISC.
AGENCY & TRUST, SALES TAX
BID SPECIFICATION FEES
INTEREST ACCOUNT
COUNTY TREASURER
NYS AG & MARKETS SPAY/NEUTER
NYS ENVIRONMENTAL
NYS HEALTH DEPT MARRIAGE
STATE - BELL JAR/GMS OF CHANCE
STATE - BINGO
23.65 TOTAL OF DISTS
25.00
2.00
0.00 TOTAL NON-LOCAL
47.00 REVENUES
248.71
135.00
0.00
0.00
100,253.42
481.36
100,734.78
481.36
RECEIYED
MAY 8 2012
~outh014 Town Clee~
Bank Balance as of the let of the Month
Prior month's deposits
Included in prior month total
of Town Clerk Deposits per
report, but not on bank
statement until current month
01/31/12
250,915.55
58.40
827.00
166.35
398.80
463.95
721.20
1,276.44
4,197.10
4,641.60
634.84
02/28/12
169,646.15
5,226.77
339.00
Items to be adjusted
credit card
returned check
Adjustment
Credit Memo
Overpayment
Bldg Dept CC prior month
Unknown
Debit memo
Foreign Exchange
Check Fees
Prior months check
Prior months check
Prior months check
DECALS
DEC monthly charge
Subtotal
Balance in General Ledger as on last day of Month
Deposits in Transit
Included in current month total
of Town Clerk Deposits per
report, but not on bank
statement until next month
30.00
(6.00)
(255,892.47)
(51 .oo)
(878.71)
7,503.05
167,708.87
(5,226.77)
(132.00)
(207.00)
(166,769.67)
(135.00)
(88.00)
(225.00)
(556.45)
7,437.80
81,072.34
(2,836.75)
(180.00)
(96.00)
(36.00)
Balance of General Ledger minus Deposits in Transit
Ending Bank Balance per Statement
Difference Between Bank & General Ledger
169,646.15
169,646.15
0.00
85,361.39
85,361.39
0.00
DECALS
B.A.S.
State
Last Day of Month DECALS
556.45
(1,495.70)
(939.25)
0.00
2012 RECONCILIATION BY MONTH
05/31/12 06/30/12 07/31/12 08/31/12 09/30/12
03/31/12 04/30/12
85,361.39 91,566.26
2,836.75 1,823.50
312.00 609.00
(80,712.76) (77.00)
(91.00) (202.50)
(90.00) (85,951.71)
(178.58) (329.75)
7,437.80 7,437.80
0.00 0.00 0.00 0.00 0.00
86,560.96 100,734.78
(1,823.50) (8,451.15)
(315.00) (240.00)
(294.00) (318.00)
91,566.26
91,566.26
0.00
99,163.43
99,163.43
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00 0.00 0,00
CHECK REC
Town Clerk Balance
Supervisor
NYSA&M
NYSDOH
DECALS - Actual
DECALS - BAS Monthly Report
Difference in DECALS
Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012
167,549.12 81,072.34 86,560.96 100,734.78
(166,769.67) (80,712.76) (85,951.71) (100,304.07)
(88.00) (91.00) (77.00) (47.00)
(135.00) (90.00) (202.50) (135.00)
(556.45) (178.58) (329.75) (248.71)
556.45 178.58 329.75 248.71
0.00 0.00 0.00 0.00
0.00
Receipts Difference
(0.00) 0.00 0.00
(0.00) 0.00
UAY 8 2012
Jun2012 July2012 Aug2012 Sep2012 Oct2012 Nov2012 Dec2012
0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 (0.00)
05/08/2012 Page: 1
License Type
2012-Bingo
2012-Bingo
2012-Bingo
2012-Bingo
Licenae #
4014
4014
4014
4014
Town of Southold
Proceeds Report
For: All License Types
Date Range: 04/01/2012 to 04/30/2012
Organization Name Receipt Date Occasion Receipts
American, Legion Post 803 04/03/2012 04/03/2012 $1,071~00
American, Legion Post 803 04/10/2012 04/10/2012 $1,170.00
American, Legion Post 803 04/17/2012 04/17/2012 $1,016.00
American, Legion Post 803 04/24/2012 04/24/2012 $1,177.00
Expenses Profits Cash
$873.75 $191.33 $5.92
$873.75 $287.36 $8,89
$82375 $186.48 $577
$873.75 $294.15 $910
Totals: $4,434.00 $3,44500 $959.32 $29.68