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HomeMy WebLinkAboutMPD-03/08/2012Presiding Commissioners Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report AGENDA Matt/tuck Park District Board of Commissioners Meeting Thursday, March 8, 2012 RECEIVED MAY 3 2012' Southold Town Clerk Nicholas Deegan, Chairperson Charles Zaloom Gerard Goehringer Nicholas Deegan, Chairperson Presented via email Steven Brautigam Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS Ail other comments re~lardinR non-a.qenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes PROJECTS · MYC Electrical Work - Resolution 2012-11 Re~aining the Professional Consulting Services of Condon Engineering, P.C. to Evaluate Electrical Work at Yacht Club Property · Breakwater Beach Improvements - Resolution 2012-12 Authorizing Secretary Advertise Requesting Quotes for Improvements at Breakwater Beach Aldrich Lane Building Addition - Resolution 2012-13 Retaining Professional Consulting Services of Condon Engineering, P. C. for Addition to Aldrich Lane Building FIELD USE · MYC Multi-Use - Resolution 2012-14 Authorizing the Creation ora Multi-Use Baseball Field at Matt/tuck Yacht Club · Matt/tuck Soccer Club EVENTS · Spring Egg Hunt PUBLIC COMMENT SESSION Ex~cutive Session ~,. Discussion of matters leading to the appointment and/or employment of particular people · Confidential draft- Audit MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MARCH 8, 2012 Attendance Nicholas Deegan, Chairperson Chades Zaloom, Commissioner Gerard Goehdnger, Commissioner David Prokop, Legal Counsel Steven Brautigam, Treasurer Lydia Tortora, Clerk Beverly Vlcek, Secretary Call to Order Chairperson N. Deegan called the meeting to order at 7:15 p.m. Pledge of Allegiance APPROVAL OF MINUTES Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the minutes of the February 9, 2012 meeting, submitted via email. TREASURER'S REPORT S. Brautigam submitted the Treasurer's Report and noted that bills have been added to the check register bdnging the total for this pedod to $11,802.81. He is requesting a budget modification in the amount of $1,136.64, said amount to be taken from the Site Maintenance/Facility Repair Account A7110.442, and added to Parks, Office Account A7112.12. Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to enact Resolution 2012-10A Amending the 201 10pe~aGng Budget. He reported that the DacEasy upgrades had been entered, and noted that there are still pending bills from 2011 and after their approval, ha will close out the year and enter the new 2012 budget, and then submit a financial year end report to the Town. He reported that ha is working on the wdtten response to the audit and will participate in the ex'it conference next week. He noted that our total assets are $769,398.50; the fund balance is $332,162.82; and total equity is $768,722.28; and we will be closing out the year with a remaining budget of $215,868.66. He stated that in 2011 we had conserved spending and our revenues are on target. G. Goehdnger commented that the Commissioners had reduced the tax levy by using some of the fund balance. C. Zaloom noted that there are three majOr projects that still need to be done out of this budget. S. Brautigam further reported that $118,000 is remaining in the Site Improvement Account for these projects and our revenues are still on target, if not better. Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the Treasurer's Report, as submitted. CLERK'S REPORT L. Tortora was present and submitted the Clerk's Report showing total receipts from Lodge bookings, donations, Community room rental and Field Usage Fees of $2,770. She noted that the Solinger wedding reception, which was to have used a 3,200 square foot tent has been cancelled. lof5 She reported that Cub Scout Pack 39 will not be doing a project for us this season, as they already have too many projects. They will come back in the fall. She stated we had one response to our Surplus Garage Door ad and will wait until March 15, which is the deadline for responses. C. Zaloom asked if we pay for the Spdng Egg Hunt eggs. G. Goehdnger responded that we pay for the eggs and the Chamber of Commerce pays for the bikes. N. Deegan stated that in '09 and '10 we appropriated dollars for the eggs, as there was new leadership in the Chamber and no donation was forthcoming. He further noted that the bikes are donated at cost and that C. Zaloom and B. VIcek had paid that cost. We hope to alleviate that and have the Chamber pay for the eggs and the Lions Club donation to be used for the bikes. S. Braufigam stated that we will take in the donations as unclassified revenue. L. Tortora added that the Lionesses will donate, but their donation will come in next month. N. Deegan noted that the bikes cost $100 each and we could look for less expensive bikes. G. Goehdnger stated he would like to keep it local. Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to approve the Clerk's Report, as submitted. MAINTENANCE REPORT N. Deegan read the Maintenance Report, which had been submitted by E. Groheski, into the record. Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to approve the Maintenance Report as submitted. PROJECTS MYC Electrical Work - Resolu~fon 2012-11 Re~aining the Professional Consulting Services of Condon Engineering, P.C. to Evaluate Electrical Work at Yacht Club Property Breakwater Beach Improvements - Reso/u~on 20f2-12 Authorizing Secretary to Advertise Requesting Quotes for Improvements at Breakwa;er Beach (NOT ENACTED) Aldrich Lane Building Addition - Resolulfon 20'12-13 Re~ining Professional Consulting Services of Condon Engineering, P. C. for Addition to Aldrich Lane Building B. Vlcek at this time read Resolutions 2012-11, 2012-12 and 2012-13 into the record. L. Tortora stated that we have never in the past placed an ad requesting quotes. We have requested RFP's or bids. She asked what procedure is to be followed and noted that there is no provision for it in our Procurement Policy or in Section 103 of the General Municipal Law and asked if we are to do ads for all project quotes. D. Prokop noted that wa do have quote provisions in our Procurement Policy. L. Tortora stated that the General Municipal Law calls for oral quotes and that C. Zaloom had requested they be written. Our Procurement Policy now requires written quotes, but we have never advertised. D. Prokop stated that a lesser value would be quotes. G. Goehdnger stated it is between 6,000 to $7,500. L. Tortora stated that would be a written request and if over $10,000, then we do specs. N. Deegan stated he would like a box ad. L. Tortora asked if that would be for all quotes. N. Deegan stated why not, we could make it anything over 1,500 or 2,000. 2 of 5 C. Zaloom stated we would have to change our policy to incorporate these procedures maybe for $10,000 and above. N. Deegan stated he would like to keep it lower. C. Zaloom stated in either case it would require a change in our policy. G. Goehdnger stated we can't change the policy in the middle of our projects. N Deegan stated we could make advertising an exception to the policy, with the intention to amend. G. Goehdnger noted that there is a difference between sealing and slurry, and that slurry fills in beach areas. He would request slurry, as this will last for 8-10 years, if no big storms occur. N. Deegan stated we would include that in the ad. C. Zaloom stated that if we de not put an ad in the paper, we can target three bids; otherwise it will take a month and you have to specify. G. Goehdnger added that we could be successful with the ad in bdnging in more quotes. N. Deegan stated that maybe we should stick with the request for written quotes for now. L. Tortora stated that if they see it in the paper, they will wonder if it is a sealed bid. N. Deegan noted that if it's a request for proposal, they know it's not a sealed bid. He stated ok, and agreed to go with request for quotes and not place an ad. He submitted that if it's over 10,000, we must go with request for proposal. S. Brautigam stated we r~.c~J to give specs then, if we are requesting quotes. C. Zaloom noted that the procurement process may cost more. Decision made not to advertise. Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to enact Resolution 2012-11 and ResolUtion 2012-13. FIELD USE MYC Multi-Use - Resolution 2012-14 Authorizing the Creation of a Multi-Use Baseball Field at Mattituck Yacht Club B. Vlcek at this time read into the record Resolution 2012-14. Deegan stated he would like to see more sport teams embrace other available f'~-=lds in the Town, including the School field and the New Suffolk field, and hopes Little League will explore that possibility. Mike Ryan, Kathy Ryan, Mary Hassel and others spoke on behalf of Mattituck-Cutchogue Little League and complained that the field change at MYC was not in writing and took place without a fom3al vote. They feel there should be more transparency and that the field change gave one group exclusive use of the field and that they, the M-C I_itfle League, now has need for a safe 60' field, and they have been requesting the field be changed to a multi-use field. They stated that they had not requested a T-ball field, but had put it on the schedule, as that was the only use of the field available to them. The Commissioners responded that the fencing had been voted on and that the rest of the work was donated by Gatz with no funds dispersed by the Park District. They noted that it was not a major improvement, but a landscaping procedure. They added that there was also an understanding at the time that the field would be convertible and could always become a multi-use field, if needed. They stated that no one will be denied use, and explained that at the time of the field change they understood through Rich Perkins that the teams had worked it out and that the change was ok ~ the Little League. They agreed that field changes, however, should be in wdting, and the Commissioners noted that they understand there is now new leadership and that needs change yeady. 3 of 5 Motion by N. Deegan, seconded by C. Zaloom to enact Reso/ut/on 2012-14 Authorfzing the Creation of a Multi-Use Baseball Field at Mattituck Yacht Club. Vote take~ with C. Zaloom and G. Gcehdnger voting in favor and N. Deegan abstaining. Motion carded to enact Resolution 2012- 14. Mattituck Soccer Club G. Goehringer remarked that his objectives at Aldrich Lane are to put an addition onto the existing storage building, including a bathroom, and than create peq)endicular parking and increase the soccer field area. Regarding the use of the fields by people without permits, he has explored using secudty cameras. He would prefer not to, but feels it may be the only answer. Joe Pfaff, Bill Hayes, Ed Gatto, Steve Ostrowski, Cliff Batueilo and Scott Carter were present and spoke on behalf of the Mattituck Soccer Club. They complained that some of their concems were not being addressed and felt left out of the process and would like more transparency. Their concerns involved the light fees; privacy concerns regarding the Park District's request for rosters; groups without permits using the fields and using their equipment; the possibility that they will be charged coaching fees; and a clarification as to who will line the field and take care of the equipment. Regarding the lining of the field and the care of equipment, C. Zaloom responded that they should sit down together and create a schedule. The Commissioners responded that we have had many field use policy meetings and C. Z. aloom thought the Soccer Club had agreed in principle to the policy. The Commissioners noted that the policy could always be modified. They assured the Soccer Club that all rosters would be kept in a locked file and that we will implement a pdvacy policy. G. Goehdnger noted that our insurance company wants to know who has permission to play and, therefore, resters are needed. D. Prokop added that the School Distdct is requiring rosters. K. Ryan from Liffie League noted that they provide names and town only. The Commissioners assured the Soccer Club that the coaching fees do not apply to them. G. Goehdnger suggested they write us a letter stating that the coach is charging a fee that is being passed onto the players. Regarding the light charge, L Tortora suggested the three hour minimum be eliminated, and that they pay for the lights in advance one month at a time based on their schedule. The Soccer Club would like to see a separate fund for the light fees and would like to see the dollars go back into the fields. They stated they don't mind paying toward the lights, but feel they should not be footing the whole bill. The Commissioners responded that the Clerk's Report will identify the income, but that we will not establish a dedicated fund. C. Zaloom noted that the lights had cost $350,000. N. Dccgan added that we had gotten $100,000 from the Town and $5,000 from the State. C. Zaloom submitted that the cost of running Aldrich was $42,000 with depreciation for the lights, which was $16,000 per year to replace and $26,000 per year to maintain the field. G. Goehdnger noted that we have about ten projects pending. The Soccer Club was reminded that we still have a cease and desist order in force, and they need to apply to the School Distdct for use of those fields. The Park District noted that the Lacrosse Field had been lined in without our knowledge. Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to move into Executive Session at 9:30 p.m. Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion camed to close the Executive Session at 10:10 p.m.; and motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to reopen the meeting at 10:11 p.m. 4of5 BOARD OF COMMISSIONER'S MEETING CONTINUED Monfort by N. Dccgan, seconded by G. Goehringer, all in favor and motion carded to enact Resolutfon 2012-12 Appoin~fng Steven Brautigam as Interim T~easurer of the Mattituck Park District for the remainder of the month of March, a term ending March 31, 2012, for a fee of $1,000. Motion by G. Goehdnger, seconded by N. D~--cgan, all in favor and motion carried to move into Executive Session at 10:15 p.m Motion by G. Goehdnger, seconded by N. Deegan, all in favor and motion carded to close the Executive Session at 10:26 p.m.; and mot/on by G. Goehdnger, seconded by N. Deegan, all in favor and motion carded to reopen the meeting at 10:27 p.m. BOARD OF COMMISSIONER'S MEETING CONTINUED Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to enact Resolution 2012-15 Creatfng a Part Time Clerk's Position and Hi, lng Shelley Maddaloni as the Part Time Clerk There being no further business to come before the meeting, motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to adjourn the meeting at 10:30 p.m. Respectfully submitted, Beverly Vlce~.k~ Secretary Mattituck ~rark District 5of5 MATTITUCK PARK DISTRICT P.O. BOX 1413 · MATTITUCK, NEWYORK 11952 TREASURERS REPORT 3/8/2012 1) Attached are the 3/8/2012 financials and currant abstract including the last payroll. 2) Request permission to do the following budget modification in the 2011 budget: Add $1136.64 to GIL account A.7112.12 parks office and deduct it from G/L account A.7110.442 site maint./facility (see #2 financial) 3) All dacleasy upgrades have been done. 4) Some of the current bills and budget modification must be approved before I close out the year and enter the new budget. 5) Once this is done I will submit the yearend report to the Town. 6) I am available to work with the park commissioners to prepare a written response to the NYS comptrollers audit findings and participate in the exit conference. e: 03/05/2012 ~e: 7:14 PM k Check rant Number Code Mattituck Park District PO Box 1413 Mattituck~ NY 11952 CHECK REGISTER REPORT From: 03/01/12 To: 03/31/:12 * Not Posted Tram Tran. Check Number Reference Date Page no. 1 Check Tran. Tran. Amount S~atus Source 0 0 0 D O 0 D D D 00022800 00022801 00022802 00022803 00022804 00022805 00022806 00022807 00022808 00022809 00022810 00022811 00022812 00022813 00022814 00022815 00022816 00022817 00022818 00022819 00022820 00022821 00022822 00022823 0O022824 00022825 00022826 00022827 BEVERLY GROHOSKI LYDIA REEVE STEVE ZAZESKI WELLS TED [CVM PROKOP STAPLES AYERS OXFORD NEXTEL 8ERGO NY/'EL CABLEVtSIO mou EO(ERT ISLAND LIPA DUZ£R WELD STORR PENNY KOLBS BP ORLOWSKI VLCEK Vlcek, Beverly A. Grohoski, Edward R. Tortora, Lydia Reeve, David L. Brautigam, Steven W. Zazeski, David J. TED WELLS ICVM Group David B Proko~ Staples Credit Plan AYERS DISTRIBLrrING Oxfo~ Health Mans Nextel CommunicaUons Bergo lanitodal Supply, Inc. Verlzon CabtvisJon Lou's Service StaUon Inc. Eckert Oil Service, Inc. Island Portables, Inc. LIPA C.F, Van Dazer Gas Service Inc. Southold Welding Services, Inc. Storr Tractor Company Madam Supply Co. Kolb Service Corp. BP Odowski Hardware Company, Inc. I~-werly Vlcek 03/08/12 195.73 O PY 03/08/12 1352.93 O PY 03/08/12 614.77 O PY 03/08/12 382.98 O PY 03/08/12 198.59 O PY 03/08/12 4t8.60 O PY 0000007679 03/08/12 495.00 O CH 0000007680 03/08/12 487.00 O CH 0000007681 03/08/12 772.50 O CH 0000007682 03/08/12 127.62 O CH 0000007683 03/08/12 544.00 O CH 0000007684 03/08/12 1369.18 O CH 0000007685 03/08/12 157.52 O CH 0000007686 03/08/12 350.06 0 CH 0000007687 03/08/12 38.05 O CH 0000007688 03/08/12 99.85 O CH 0000007689 03/08/12 274.59 0 CH 0000007690 03/08/12 1348.27 O CH 0000007691 03/08/12 469.50 O CH 0000007692 03/08/12 165.14 O CH 0000007693 03/08/12 129.80 O CH 0000007694 03/08/12 190.00 O CH 0000007695 03/08/12 336,35 O CH 0000007696 03/08/12 115.39 O CH 0000007697 03/08/12 148.75 O CH 0000007690 03/08/12 321,22 O CH 0000007699 03/05/12 63.32 O CH 0000007700 03/08/12 20.34 O CH Total number of register entries: 28 Total amount: 11187.05 te: 12/31/2011 ne: 7:20 PM count Account Name [001 Real Property Taxes !090 Interest-Real Prop. Tax _~01 Interest & ~amin~; ~.4~0 ~ R~I ~590 ~ ~ ~620 ~ ~d ~ ~655 ~mp Ke~ ~705 Gi~ & ~a~s , ~771 ~r R~eno~ ~ ~at~ Fu~ ~lan~ Total Revenues ExpendibJres Parking Attendants ;650.12 Paddng Attend., Hourly Total Par~ing Attendants Parks '110.12 Parks, Partq3rne Hourly '111.12 Parks, FuIFUme Houri'/ '112.12 Parks, Office Total Park5 Personn~ Capital Ou0ay '110.242 Site Improvements '110.243 Equipment Total Capital Outlay Contractual Expenses 980 IvFrA Payroll Tax '110.41I Supplies & Materials '110.410 Prompt Payment Discounts '110.412 Office StaUonery 110.421 Telephone ~110.422 Electric ~110.423 Water 110.424 Natural Gas 110.431 lesu~nce i10.4~2 Site Maint/FacJlity Rprs 110.443 Equipment Repairs 110.451 Legal Coundl 110.452 S~3'etary 110.453 Treasurer 110,454 Election Tellers 110.455 AudiUng Services 110.461 Postage t10.462 Permits Total Contractual Expen3¢ Beaches 180.11 Beach Manager 180.12 Bead,s, Houdy Total Beaches Employee Benefits 030.8 RCA, Employee Ben,ts 050.8 Unemployment Insurance 060.8 Medical Insurance Total Employee Benefits Debt Service 310.6 Debt Principal 310,7 Debt Intere~ Total Debt Service Mattituck Park District P.O. Box 1413 432,360.00 0.00 432,360.00 0.00 0.00 0.00 23.65 -23.65 3,000.00 132.02 2,293.95 706.05 500.00 0.00 1,336.00 -836.00 9,000.00 0.00 17,220.00 -8,220.00 0.00 0.00 0.00 0.00 1,000.00 0.00 5.00 995.00 0.00 0.00 760.00 -760.00 15,000.00 1,805.00 21,235.00 -6,235.00 106,000.00 0.00 0.00 106,000.00 566,860.00 1,937.02 475,233.60 91,626.40 17,000.00 0.00 10,126.43 6,873.57 17,000.00 0.00 10,126.43 6,873.57 40,000.00 1,615.88 27,105.32 12,894.68 56,000.00 3,494.50 47,545.40 ,.J~.60 18,ooo.oo 1,349.60 19,136. 2 114,000.00 6,459.98 93,787.36 20,212.6':1 140,000.00 2.24 21,584.99 118,415.01 10,000.00 0.00 6,661.24 3,338.76 150,000.00 2.24 28,246.23 121,753.77 600,00 100.51 487.58 112.42 49,775.00 3,962.67 31,351.09 18,423.91 -5.00 0.00 -5.95 0.95 500,00 0.00 0,00 500,00 5,000.00 487.98 3,520.24 1,479.76 12,000.00 3,474.06 9,544.03 2,455.97 500.00 56.61 236.60 263.40 5,000.00 438.82 1,116.48 3,883.52 30,000.00 1,414.42 27,347.34 ~ 20,000.00 4,500.66 13,421.11 5,000.00 236.14 3,064.13 10,000.00 772.50 9,270.00 730.00 6,500.00 435.76 5,664.88 835.12 7,250.00 495.16 6,437.08 812.92 480.00 346.50 478.50 1.50 14,700.00 0.00 0.00 14,700.00 500.00 0.00 366.39 133.61 360.00 0.00 310.00 50.00 168,160.00 16,721.79 112,609.50 55,550.50 6,500.00 0.00 5,100.00 1,400.00 27,000.00 0.00 22,292.38 4,707.62 33,500.00 0.00 27,392.38 6,107.62 13,700.00 565.41 10,971.09 2,728.91 3,080.00 0.00 3,080.00 0.00 16,000.00 2,532.36 14,488.35 1,511.65 32,780.00 3,097.77 28,539.44 4,240.56 50,000.00 0.00 50,000.00 0.00 1,420.00 0.00 290.00 1,130.00 51,420.00 0.00 50,290.00 1,130.00 566,860.00 26,281.78 350,991.34 215,868.66 Total Expenditures ate: 03/31/2012 me: 7:21 PM ccount Account Name Mattituck Park District P.O. Box 1413 Matiit~ck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg i001 Real Prop~ Taxes 1090 Interest*Reai Prop. Tax 2401 ln~erest & Eamings 2440 Concess~n Rental 2590 Beach Permits 2620 Forfeited Bid Deposits 2655 Ramp Keys 2705 Git~s & Donations 2771 Other Re~eouee 599 Appropriated FO~d Balance Total ReYenues 5650.12 Expenditures Parking Attendants Parking Attend., Hourly Total Far!dng Attendants Parks 7110.12 Parks, Part-'nme Houdy 7111.12 Park% Full-time Hourly 7112,12 Parks, Office Total PatksPersonn~ Capital Outlay 7110.242 Site lmprovemellts 7110.243 Equipment Total Capital OuUay Conl~actual Expenses .980 MTA Payroll Tax ~110.411 Supplies & Natefials '110.410 Prompt Payment Discounts '110.412 Office Stationary '110.421 Telephone '110.422 Eled~ic 710.423 Water '110,424 Natural Ga~ '110.431 Inso~ece '110.442 Site Maint~/FadlitY Rprs '110.443 Equipment Repairs '110.451 Legal Co~ndi 110.453 Treasurer 110.454 Election Tellers 110.455 Auditing Services 110.451 Postage 110.462 Permits Total Contractual Expense Beaches 180.11 Beach Manager 180.12 Beaches, Hourly 432,360.00 0.00 339,945.00 92,415.00 0.00 0.00 0.00 0.00 3,000.00 0.00 0.00 3,000.00 500.00 0.00 0.00 500.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00 15,000.00 820.00 5,250.25 9,749.75 106,000.00 0.00 0.00 106,000.00 566,860.00 820.00 345,195.25 221,664.75 17~000.00 0.00 0.00 17,000.00 17,000.00 0,00 0.00 17,000.00 40,000.00 923.52 3,670.08 36,329.92 5~000.00 1,845.00 8,698.00 4~302.00 18,000.00 -197.80 3,444.00 14,556.00 114,000.00 2,570.72 15,812.08 98,187.92 140,000.00 0.00 0.00 140,000.00 1~000.00 336.35 336.35 9,663.65 150,000.00 336.35 336.35 149,663.65 600.00 0.00 0.00 600.00 49,775.00 4,036.72 7,670.32 42,329.68 -5.00 0.00 0.00 -50.00 500.00 0.00 0.00 500.00 5,000.00 295.42 692.23 4,307.77 12,000.00 165.14 165.14 11,834.86 500.00 0.00 0.00 500.00 5,000.00 129.80 439.17 4,560.83 30,000.00 0.00 524.96 29,475.04 20,000.00 148.75 659.70 19,340.30 5,000.00 769.59 1,010.85 3,989.15 10,000.00 772.50 1,545.00 8,455.00 6,500.00 222.23 1,106.80 5,393.20 7,250.00 247.58 1,184.85 6,065.15 480.00 0.00 0.00 300.00 14,700.00 0.00 0.00 15,000.00 500.00 0.00 45.00 455.00 360.00 0.00 0.00 60.00 168,160.00 6,787.73 15,044.02 153,115.98 6,500.00 0.00 0.00 6,500.00 27,000.00 0.00 0.00 27,000.00 Total Beaches 33,500.00 0.00 0.00 33,500.00 Employee Benefits 330.8 FICA, Employee BeneAts 13,700.00 232.60 1,384.89 12,315.11 ]50.8 Unemployment Insurance 3,080.00 0.00 0.00 0.00 360.8 Medical Insurance 16,000.00 1,266.18 2,223.36 15,776.64 Total Employee Benefits Debt Se~ Debt Prindpal Debt Interest Total Debt Service Total Expenditures 310.6 I10.7 32,780.00 1,498.78 3,608.25 28,091.75 50,000.00 0.00 0.00 50,000.00 1,420.00 0.00 0.00 2,500.00 51,420.00 0.00 0.00 52,500.00 566,860.00 11,193.58 34,800.70 532,059.30 Page ~. 1 3/05/2012 7:23 PM count Mattituck Park District Box 1413 Mmttituc~, NY 11952 BALANCE SHEET AS of 03/31/12 A~count Name General Account ~ge no. 1 Detail A~ount 40~500.39 602,071.54 126,776,57 50.00 769,398.50 Cash Cash in llme Cash in MBIA/CLASS Petty Cash Total Assets ,3/05/2012 7:23 PN count Mattituck Park District PO Box 1413 Mat'dtuck, NY 11952 BALANCE SHEET As of 03/31/12 Account Name General Account NY$ Tax Payable Federal Withholding RCA Tax Payable Accounts Payable Accounts Payable-B Deferred Revenues Total Uablllties Fund Balance Profit (Loss) Last Yr. Profit (Loss) Currant Yr. Total Equlb/ Total Uabilities plus Equity F~ge no. 2 Detail Account 60.54 211.28 648.60 -648.60 0.00 676.22 332,162.82 126,164.9! 310,394.55 768,722.28 769,398.50 March 2012 Period Covering February 7, 2012 - March 8, 2012 Receipts LODGE Dete(s) Booked 3/23, 24 & 25 2/10, 11& 12 4/10.11 & 12 2/17, 18 & 19 3/10 DONATIONS: Receipts Group/Payee Amt. DeD'd Venturing Crew 777 BSA $ 375 BS Troop 414 $125 Rocky Point GS Troop 1984 $ 475 Manorville BS Troop 221 $125 Dan Edgett/JamesMcMahon ~ 1~ Total Lodge ........... $1,250 Mattituck Chamber of Commerce $ 500 Total Donations ....... $ 500 COMMUNITY ROOM: Sun., Mamh 11 FIELD USAGE FEES: Spdng 2012 Spring 2012 Spring 2012 Spring 2012 Spdng 2012 DePosit Date for 12 p @ $25 pp plus $75 htg 2/13/12 for 5 p additional ~ $25 pp 2113112 for 16 p ~ $25 pp plus $75 htg 2/28/12 for 5 p additional @ $25 pp 2/28/12 for private B'Day Party -50 p 3/8/12 for Spring 2012 Easter Egg Hunt 3/2/12 Gerard Goehringer $ 250 Total Comm. Room ....$ 280 Kevin Mahon for Mattituck Mets 11U $ 20 c Mattituck-Cutchogue Little League $ 300 Lynne Fritscher for the "Rockets" $ 50 (L.I. Ladies Soccer League) Mattituck North Fork Soccer Club $175 Mattituck North Fork Soccer Club $165 for Birthday Party 2/13/12 for 4 non-resident @ $5 pp of 12 total players for 60 non-resident @ $5 pp of 141 total players for 10 non-resident @ $5 pp of 13 total players for Matfituck Stars* for Mattituck Spirit* 3/2/12 3/2/12 3/6/12 3/6/12 3/8/12 Note: Total both teame: 14 non-residents ~ $5 of 23 total player~= $ 70, plus 18 hfs MPD portable lights ~ $15/hr,= $270 Spring 2012 Leona Dugan for"East End Kickers" $ 60 for 12 non-resident @ $5 pp (L.I. Ladies Soccer League) of 18 total players 3/8/12 Total Field Usage ... $770 Total Receipts ....... $ 2,770 P~elof2 March 2012 Period Covering February 7, 2012 - March 8, 2012 LODGE 8/20, 21 & 22 10/26, 27 & 28 11/9. 10& 11 SaL, April 21 Sun., June 17 Fri., July 20 Sat., July 21 Events Booked this Pedod Regina Rouge, Girl Scout Troop 1806 Jim Langan, Boy Scout Troop 187 Tom McNamee, Boy Scout Troop 197 Mike Ryan, MCLL, Pre-parade gathering for parade from Vets to Bay Ave. Ball Field Markala Katos, Lems Association Annual Fathers Day Picnic Stacey Schweilzer, Twomey, Latham, Shea & Kelley, LLC - company picnic Cindy McCaffery, Mattituck Class of 1987 Reunion Picnic COMMUNITY ROOM & PICNIC AREA Set., Sept. 29 Canceled: Corey Solinger wedding recepb'on Page 2 of 2 February- March 2012 Report Aldrich Field 1. Primed, and painted office space main building. 2. Removed graffiti from light pole. 3. Removed loose paint, and repainted trim around outside door. 4. Unlocked north field. Per Commissioner Deegan. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. Bay Avenue Ball Field 1. Used sod cutter on infield, and base lines. Raked, and removed weeds. 2. Filled in, and raked fire tracks on large field. Breakwaters Beach 1. Police report generated, graffiti found on bathroom east, and north outside walls. 2. Painted over graffiti. 3. Someone removed, and took three fence stakes from around board walk, replaced stakes. Yacht Club 1. Removed broken snow fence from entrance. 2. Raked out snow plowed earth along driveway. Veteran's Beach Park 1. Setup main hall for birthday party. 2. Cleaned main building from Peconic plunge, and birthday party. 3. Unknown persons broke outlet box in picnic area, repaired box. 4. Installed light fixture,and switch, in attic space over hot air furnaces. Misc 1. Called in electrical readings, for Lodge. 2. Doing maintenance on lawn tractors, ordered parts for tractors. 3. Ordered toilet tissue, for all parks. Received paper. 4. Got price on new cordless drill for Commissioner Garanger. 5. Ordered, and received new drill, put on inventory list. 6. Brought Trailer to Welder for repair of romp brace, fixed. 7. Removed one foot of platform on Breakwater Beach Lifeguard platform. 8. Picked up four boxes of Easter eggs, and delivered them to Veterans Park. 9. Working on floats at Love Lane. RESOLUTION 2012-10 A RESOLUTION MODIFYING THE 2011 OPERATING BUDGET RI~OLVED, that the Board of Commissioners of the Mattituck Park District hereby modifies the 2011 budget as follows: TO: Parks, Office Account A7112.12 $1,136.64 FROM: Site Maintenance/Facility Repair Acct. A7110.442 $1,136.64 Enacted: March 8, 2012 RESOLUTION 2012-11 RESOLUTION RETAINING THE PROFESSIONAL CONSULTING SERVICES OF CONDON ENGINEERING, P.C. TO EVALUATE ELECTRICAL WORK AT YACHT CLUB PROPERTY WHEREAS, thc Board of Commissioners of the Mattituck Park District has determined that a consultant is necessary to evaluate electrical service alterations needed at the Mattituck Yacht Club property; and WHEREAS, the Board has reviewed the qualifications of Condon Engineering, P.C. and has found them to be qualified for the services needed; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby retains the services of Condon Engineering, P.C. to conduct an evaluation of the electrical work needed, determine the best method of installation and submit a report at a cost not to exceed $500, which sum will be paid out of the Site Improvement A7110.242 Account. Enacted: March 8, 2012 RESOLUTION 2012-12 RESOLUTION APPOINTING STEVEN BRAUTIGAM AS INTERIM TREASURER BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District, hereby appoints Steven Brautigam as its Interim Treasurer to serve for the balance of the month for a period ending March 31, 2012 at a salary of one- thousand dollars ($1,000). Enacted: March 8, 2012 RESOLUTION 20t2-13 RESOLUTION RETAINING PROFESSIONAL CONSULTING SERVICES OF CONDON ENGINEERING, P.C. FOR ADDITION TO ALDRICH LANE BUILDING WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that a consultant is necessary to prepare preliminary plans for a proposed addition to the Aldrich Lane Building; and WHEREAS, the Board has reviewed the qualifications of Condon Engineering, P.C. and has found them to be qualified for the services needed; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby retains the services of Condon Engineering, P.C. to prepare preliminary plans for a proposed 24' x 30' addition to the east side of the Alddch Lane Building, which shall be used for storage, and include bathroom facilities, at a cost not to exceed $3,000, which sum shall be paid out of the Site Improvement A7110.242 Account. Enacted: March 8, 2012 RESOLUTION 2012-14 RESOLUTION AUTHORIZING THE CREATION OF A MULTI-USE BASEBALL FIELD AT MATTITUCK YACHT CLUB WHEREAS, the Board of Commissioners of the Mattituck Park District has determined a need exists by the users of the Park District for a multi-use baseball field on its Mattituck Yacht Club property; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby approves the cutting of the Yacht Club baseball field in order to create a multi-use field and to expend up to $5,000 for this purpose, which cost will be paid out of Site Improvement Account A7110.242. Enacted: March 8, 2012 RESOLUTION 2012-15 RESOLUTION CREATING A PART TIME CLERK'S POSITION AND APPOINTING SHELLEY MADDALONI WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that a Part Time Clerk is needed to assist with clerical duties; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby creates a position of Part Time Clerk, and hires Shelley Maddaloni to fill that position contingent upon interview and reference check. BE IT FURTHER RESOLVED, that her work hours shall not exceed 17.5 hours per week at a salary of $16.00 per hour. Enacted: March 8, 2012