HomeMy WebLinkAboutMPD-03/08/2012Presiding Commissioners
Call to Order
Pledge
Approval of Minutes
Treasurer's Report
Clerk's Report
Maintenance Report
AGENDA
Matt/tuck Park District
Board of Commissioners Meeting
Thursday, March 8, 2012
RECEIVED
MAY 3 2012'
Southold Town Clerk
Nicholas Deegan, Chairperson
Charles Zaloom
Gerard Goehringer
Nicholas Deegan, Chairperson
Presented via email
Steven Brautigam
Lydia Tortora
Ed Grohoski
PUBLIC COMMENT SESSION ON AGENDA ITEMS
Ail other comments re~lardinR non-a.qenda items will be held at the end of the meeting
Please limit comments to no more than 5 minutes
PROJECTS
· MYC Electrical Work - Resolution 2012-11 Re~aining the Professional
Consulting Services of Condon Engineering, P.C. to Evaluate Electrical
Work at Yacht Club Property
· Breakwater Beach Improvements - Resolution 2012-12 Authorizing Secretary
Advertise Requesting Quotes for Improvements at Breakwater Beach
Aldrich Lane Building Addition - Resolution 2012-13 Retaining Professional
Consulting Services of Condon Engineering, P. C. for Addition to Aldrich Lane
Building
FIELD USE · MYC Multi-Use - Resolution 2012-14 Authorizing the Creation ora Multi-Use
Baseball Field at Matt/tuck Yacht Club
· Matt/tuck Soccer Club
EVENTS
· Spring Egg Hunt
PUBLIC COMMENT SESSION
Ex~cutive Session ~,. Discussion of matters leading to the appointment and/or employment of particular
people
· Confidential draft- Audit
MATTITUCK PARK DISTRICT
BOARD OF COMMISSIONERS MEETING MINUTES
MARCH 8, 2012
Attendance
Nicholas Deegan, Chairperson
Chades Zaloom, Commissioner
Gerard Goehdnger, Commissioner
David Prokop, Legal Counsel
Steven Brautigam, Treasurer
Lydia Tortora, Clerk
Beverly Vlcek, Secretary
Call to Order
Chairperson N. Deegan called the meeting to order at 7:15 p.m.
Pledge of Allegiance
APPROVAL OF MINUTES
Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the
minutes of the February 9, 2012 meeting, submitted via email.
TREASURER'S REPORT
S. Brautigam submitted the Treasurer's Report and noted that bills have been added to the check
register bdnging the total for this pedod to $11,802.81. He is requesting a budget modification in
the amount of $1,136.64, said amount to be taken from the Site Maintenance/Facility Repair
Account A7110.442, and added to Parks, Office Account A7112.12.
Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to enact Resolution
2012-10A Amending the 201 10pe~aGng Budget.
He reported that the DacEasy upgrades had been entered, and noted that there are still pending
bills from 2011 and after their approval, ha will close out the year and enter the new 2012 budget,
and then submit a financial year end report to the Town. He reported that ha is working on the
wdtten response to the audit and will participate in the ex'it conference next week. He noted that
our total assets are $769,398.50; the fund balance is $332,162.82; and total equity is $768,722.28;
and we will be closing out the year with a remaining budget of $215,868.66. He stated that in 2011
we had conserved spending and our revenues are on target.
G. Goehdnger commented that the Commissioners had reduced the tax levy by using some of the
fund balance.
C. Zaloom noted that there are three majOr projects that still need to be done out of this budget.
S. Brautigam further reported that $118,000 is remaining in the Site Improvement Account for
these projects and our revenues are still on target, if not better.
Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the
Treasurer's Report, as submitted.
CLERK'S REPORT
L. Tortora was present and submitted the Clerk's Report showing total receipts from Lodge
bookings, donations, Community room rental and Field Usage Fees of $2,770. She noted that the
Solinger wedding reception, which was to have used a 3,200 square foot tent has been cancelled.
lof5
She reported that Cub Scout Pack 39 will not be doing a project for us this season, as they already
have too many projects. They will come back in the fall. She stated we had one response to our
Surplus Garage Door ad and will wait until March 15, which is the deadline for responses.
C. Zaloom asked if we pay for the Spdng Egg Hunt eggs.
G. Goehdnger responded that we pay for the eggs and the Chamber of Commerce pays for the
bikes.
N. Deegan stated that in '09 and '10 we appropriated dollars for the eggs, as there was new
leadership in the Chamber and no donation was forthcoming. He further noted that the bikes are
donated at cost and that C. Zaloom and B. VIcek had paid that cost. We hope to alleviate that and
have the Chamber pay for the eggs and the Lions Club donation to be used for the bikes.
S. Braufigam stated that we will take in the donations as unclassified revenue.
L. Tortora added that the Lionesses will donate, but their donation will come in next month.
N. Deegan noted that the bikes cost $100 each and we could look for less expensive bikes.
G. Goehdnger stated he would like to keep it local.
Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to approve the
Clerk's Report, as submitted.
MAINTENANCE REPORT
N. Deegan read the Maintenance Report, which had been submitted by E. Groheski, into the
record.
Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to approve the
Maintenance Report as submitted.
PROJECTS
MYC Electrical Work - Resolu~fon 2012-11 Re~aining the Professional Consulting Services
of Condon Engineering, P.C. to Evaluate Electrical Work at Yacht Club Property
Breakwater Beach Improvements - Reso/u~on 20f2-12 Authorizing Secretary to Advertise
Requesting Quotes for Improvements at Breakwa;er Beach (NOT ENACTED)
Aldrich Lane Building Addition - Resolulfon 20'12-13 Re~ining Professional Consulting
Services of Condon Engineering, P. C. for Addition to Aldrich Lane Building
B. Vlcek at this time read Resolutions 2012-11, 2012-12 and 2012-13 into the record.
L. Tortora stated that we have never in the past placed an ad requesting quotes. We have
requested RFP's or bids. She asked what procedure is to be followed and noted that there is no
provision for it in our Procurement Policy or in Section 103 of the General Municipal Law and
asked if we are to do ads for all project quotes.
D. Prokop noted that wa do have quote provisions in our Procurement Policy.
L. Tortora stated that the General Municipal Law calls for oral quotes and that C. Zaloom had
requested they be written. Our Procurement Policy now requires written quotes, but we have
never advertised.
D. Prokop stated that a lesser value would be quotes.
G. Goehdnger stated it is between 6,000 to $7,500.
L. Tortora stated that would be a written request and if over $10,000, then we do specs.
N. Deegan stated he would like a box ad.
L. Tortora asked if that would be for all quotes.
N. Deegan stated why not, we could make it anything over 1,500 or 2,000.
2 of 5
C. Zaloom stated we would have to change our policy to incorporate these procedures maybe for
$10,000 and above.
N. Deegan stated he would like to keep it lower.
C. Zaloom stated in either case it would require a change in our policy.
G. Goehdnger stated we can't change the policy in the middle of our projects.
N Deegan stated we could make advertising an exception to the policy, with the intention to
amend.
G. Goehdnger noted that there is a difference between sealing and slurry, and that slurry fills in
beach areas. He would request slurry, as this will last for 8-10 years, if no big storms occur.
N. Deegan stated we would include that in the ad.
C. Zaloom stated that if we de not put an ad in the paper, we can target three bids; otherwise it will
take a month and you have to specify.
G. Goehdnger added that we could be successful with the ad in bdnging in more quotes.
N. Deegan stated that maybe we should stick with the request for written quotes for now.
L. Tortora stated that if they see it in the paper, they will wonder if it is a sealed bid.
N. Deegan noted that if it's a request for proposal, they know it's not a sealed bid. He stated ok,
and agreed to go with request for quotes and not place an ad. He submitted that if it's over 10,000,
we must go with request for proposal.
S. Brautigam stated we r~.c~J to give specs then, if we are requesting quotes.
C. Zaloom noted that the procurement process may cost more.
Decision made not to advertise.
Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to enact
Resolution 2012-11 and ResolUtion 2012-13.
FIELD USE
MYC Multi-Use - Resolution 2012-14 Authorizing the Creation of a Multi-Use Baseball Field
at Mattituck Yacht Club
B. Vlcek at this time read into the record Resolution 2012-14.
Deegan stated he would like to see more sport teams embrace other available f'~-=lds in the Town,
including the School field and the New Suffolk field, and hopes Little League will explore that
possibility.
Mike Ryan, Kathy Ryan, Mary Hassel and others spoke on behalf of Mattituck-Cutchogue Little
League and complained that the field change at MYC was not in writing and took place without a
fom3al vote. They feel there should be more transparency and that the field change gave one
group exclusive use of the field and that they, the M-C I_itfle League, now has need for a safe 60'
field, and they have been requesting the field be changed to a multi-use field. They stated that
they had not requested a T-ball field, but had put it on the schedule, as that was the only use of the
field available to them.
The Commissioners responded that the fencing had been voted on and that the rest of the work
was donated by Gatz with no funds dispersed by the Park District. They noted that it was not a
major improvement, but a landscaping procedure. They added that there was also an
understanding at the time that the field would be convertible and could always become a multi-use
field, if needed. They stated that no one will be denied use, and explained that at the time of the
field change they understood through Rich Perkins that the teams had worked it out and that the
change was ok ~ the Little League. They agreed that field changes, however, should be in
wdting, and the Commissioners noted that they understand there is now new leadership and that
needs change yeady.
3 of 5
Motion by N. Deegan, seconded by C. Zaloom to enact Reso/ut/on 2012-14 Authorfzing the
Creation of a Multi-Use Baseball Field at Mattituck Yacht Club. Vote take~ with C. Zaloom and
G. Gcehdnger voting in favor and N. Deegan abstaining. Motion carded to enact Resolution 2012-
14.
Mattituck Soccer Club
G. Goehringer remarked that his objectives at Aldrich Lane are to put an addition onto the existing
storage building, including a bathroom, and than create peq)endicular parking and increase the
soccer field area. Regarding the use of the fields by people without permits, he has explored using
secudty cameras. He would prefer not to, but feels it may be the only answer.
Joe Pfaff, Bill Hayes, Ed Gatto, Steve Ostrowski, Cliff Batueilo and Scott Carter were present and
spoke on behalf of the Mattituck Soccer Club. They complained that some of their concems were
not being addressed and felt left out of the process and would like more transparency. Their
concerns involved the light fees; privacy concerns regarding the Park District's request for rosters;
groups without permits using the fields and using their equipment; the possibility that they will be
charged coaching fees; and a clarification as to who will line the field and take care of the
equipment.
Regarding the lining of the field and the care of equipment, C. Zaloom responded that they should
sit down together and create a schedule.
The Commissioners responded that we have had many field use policy meetings and C. Z. aloom
thought the Soccer Club had agreed in principle to the policy. The Commissioners noted that the
policy could always be modified. They assured the Soccer Club that all rosters would be kept in a
locked file and that we will implement a pdvacy policy. G. Goehdnger noted that our insurance
company wants to know who has permission to play and, therefore, resters are needed. D. Prokop
added that the School Distdct is requiring rosters. K. Ryan from Liffie League noted that they
provide names and town only. The Commissioners assured the Soccer Club that the coaching
fees do not apply to them. G. Goehdnger suggested they write us a letter stating that the coach is
charging a fee that is being passed onto the players.
Regarding the light charge, L Tortora suggested the three hour minimum be eliminated, and that
they pay for the lights in advance one month at a time based on their schedule.
The Soccer Club would like to see a separate fund for the light fees and would like to see the
dollars go back into the fields. They stated they don't mind paying toward the lights, but feel they
should not be footing the whole bill. The Commissioners responded that the Clerk's Report will
identify the income, but that we will not establish a dedicated fund. C. Zaloom noted that the lights
had cost $350,000. N. Dccgan added that we had gotten $100,000 from the Town and $5,000
from the State. C. Zaloom submitted that the cost of running Aldrich was $42,000 with
depreciation for the lights, which was $16,000 per year to replace and $26,000 per year to maintain
the field. G. Goehdnger noted that we have about ten projects pending. The Soccer Club was
reminded that we still have a cease and desist order in force, and they need to apply to the School
Distdct for use of those fields. The Park District noted that the Lacrosse Field had been lined in
without our knowledge.
Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion carded to move into
Executive Session at 9:30 p.m.
Motion by N. Deegan, seconded by G. Goehdnger, all in favor and motion camed to close the
Executive Session at 10:10 p.m.; and motion by N. Deegan, seconded by G. Goehdnger, all in
favor and motion carded to reopen the meeting at 10:11 p.m.
4of5
BOARD OF COMMISSIONER'S MEETING CONTINUED
Monfort by N. Dccgan, seconded by G. Goehringer, all in favor and motion carded to enact
Resolutfon 2012-12 Appoin~fng Steven Brautigam as Interim T~easurer of the Mattituck Park
District for the remainder of the month of March, a term ending March 31, 2012, for a fee of
$1,000.
Motion by G. Goehdnger, seconded by N. D~--cgan, all in favor and motion carried to move into
Executive Session at 10:15 p.m
Motion by G. Goehdnger, seconded by N. Deegan, all in favor and motion carded to close the
Executive Session at 10:26 p.m.; and mot/on by G. Goehdnger, seconded by N. Deegan, all in
favor and motion carded to reopen the meeting at 10:27 p.m.
BOARD OF COMMISSIONER'S MEETING CONTINUED
Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to enact
Resolution 2012-15 Creatfng a Part Time Clerk's Position and Hi, lng Shelley Maddaloni as
the Part Time Clerk
There being no further business to come before the meeting, motion by N. Deegan, seconded by
G. Goehdnger, all in favor and motion carded to adjourn the meeting at 10:30 p.m.
Respectfully submitted,
Beverly Vlce~.k~ Secretary
Mattituck ~rark District
5of5
MATTITUCK
PARK DISTRICT
P.O. BOX 1413 · MATTITUCK, NEWYORK 11952
TREASURERS REPORT 3/8/2012
1) Attached are the 3/8/2012 financials and currant abstract
including the last payroll.
2) Request permission to do the following budget
modification in the 2011 budget: Add $1136.64 to GIL
account A.7112.12 parks office and deduct it from G/L
account A.7110.442 site maint./facility (see #2 financial)
3) All dacleasy upgrades have been done.
4) Some of the current bills and budget modification must
be approved before I close out the year and enter the
new budget.
5) Once this is done I will submit the yearend report to the
Town.
6) I am available to work with the park commissioners to
prepare a written response to the NYS comptrollers
audit findings and participate in the exit conference.
e: 03/05/2012
~e: 7:14 PM
k Check
rant Number
Code
Mattituck Park District
PO Box 1413
Mattituck~ NY 11952
CHECK REGISTER REPORT
From: 03/01/12 To: 03/31/:12
* Not Posted
Tram Tran. Check
Number Reference Date
Page no. 1
Check Tran. Tran.
Amount S~atus Source
0
0
0
D
O
0
D
D
D
00022800
00022801
00022802
00022803
00022804
00022805
00022806
00022807
00022808
00022809
00022810
00022811
00022812
00022813
00022814
00022815
00022816
00022817
00022818
00022819
00022820
00022821
00022822
00022823
0O022824
00022825
00022826
00022827
BEVERLY
GROHOSKI
LYDIA
REEVE
STEVE
ZAZESKI
WELLS TED
[CVM
PROKOP
STAPLES
AYERS
OXFORD
NEXTEL
8ERGO
NY/'EL
CABLEVtSIO
mou
EO(ERT
ISLAND
LIPA
DUZ£R
WELD
STORR
PENNY
KOLBS
BP
ORLOWSKI
VLCEK
Vlcek, Beverly A.
Grohoski, Edward R.
Tortora, Lydia
Reeve, David L.
Brautigam, Steven W.
Zazeski, David J.
TED WELLS
ICVM Group
David B Proko~
Staples Credit Plan
AYERS DISTRIBLrrING
Oxfo~ Health Mans
Nextel CommunicaUons
Bergo lanitodal Supply, Inc.
Verlzon
CabtvisJon
Lou's Service StaUon Inc.
Eckert Oil Service, Inc.
Island Portables, Inc.
LIPA
C.F, Van Dazer Gas Service Inc.
Southold Welding Services, Inc.
Storr Tractor Company
Madam Supply Co.
Kolb Service Corp.
BP
Odowski Hardware Company, Inc.
I~-werly Vlcek
03/08/12 195.73 O PY
03/08/12 1352.93 O PY
03/08/12 614.77 O PY
03/08/12 382.98 O PY
03/08/12 198.59 O PY
03/08/12 4t8.60 O PY
0000007679 03/08/12 495.00 O CH
0000007680 03/08/12 487.00 O CH
0000007681 03/08/12 772.50 O CH
0000007682 03/08/12 127.62 O CH
0000007683 03/08/12 544.00 O CH
0000007684 03/08/12 1369.18 O CH
0000007685 03/08/12 157.52 O CH
0000007686 03/08/12 350.06 0 CH
0000007687 03/08/12 38.05 O CH
0000007688 03/08/12 99.85 O CH
0000007689 03/08/12 274.59 0 CH
0000007690 03/08/12 1348.27 O CH
0000007691 03/08/12 469.50 O CH
0000007692 03/08/12 165.14 O CH
0000007693 03/08/12 129.80 O CH
0000007694 03/08/12 190.00 O CH
0000007695 03/08/12 336,35 O CH
0000007696 03/08/12 115.39 O CH
0000007697 03/08/12 148.75 O CH
0000007690 03/08/12 321,22 O CH
0000007699 03/05/12 63.32 O CH
0000007700 03/08/12 20.34 O CH
Total number of register entries: 28
Total amount: 11187.05
te: 12/31/2011
ne: 7:20 PM
count Account Name
[001 Real Property Taxes
!090 Interest-Real Prop. Tax
_~01 Interest & ~amin~;
~.4~0 ~ R~I
~590 ~ ~
~620 ~ ~d ~
~655 ~mp Ke~
~705 Gi~ & ~a~s ,
~771 ~r R~eno~
~ ~at~ Fu~ ~lan~
Total Revenues
ExpendibJres
Parking Attendants
;650.12 Paddng Attend., Hourly
Total Par~ing Attendants
Parks
'110.12 Parks, Partq3rne Hourly
'111.12 Parks, FuIFUme Houri'/
'112.12 Parks, Office
Total Park5 Personn~
Capital Ou0ay
'110.242 Site Improvements
'110.243 Equipment
Total Capital Outlay
Contractual Expenses
980 IvFrA Payroll Tax
'110.41I Supplies & Materials
'110.410 Prompt Payment Discounts
'110.412 Office StaUonery
110.421 Telephone
~110.422 Electric
~110.423 Water
110.424 Natural Gas
110.431 lesu~nce
i10.4~2 Site Maint/FacJlity Rprs
110.443 Equipment Repairs
110.451 Legal Coundl
110.452 S~3'etary
110.453 Treasurer
110,454 Election Tellers
110.455 AudiUng Services
110.461 Postage
t10.462 Permits
Total Contractual Expen3¢
Beaches
180.11 Beach Manager
180.12 Bead,s, Houdy
Total Beaches
Employee Benefits
030.8 RCA, Employee Ben,ts
050.8 Unemployment Insurance
060.8 Medical Insurance
Total Employee Benefits
Debt Service
310.6 Debt Principal
310,7 Debt Intere~
Total Debt Service
Mattituck Park District
P.O. Box 1413
432,360.00 0.00 432,360.00 0.00
0.00 0.00 23.65 -23.65
3,000.00 132.02 2,293.95 706.05
500.00 0.00 1,336.00 -836.00
9,000.00 0.00 17,220.00 -8,220.00
0.00 0.00 0.00 0.00
1,000.00 0.00 5.00 995.00
0.00 0.00 760.00 -760.00
15,000.00 1,805.00 21,235.00 -6,235.00
106,000.00 0.00 0.00 106,000.00
566,860.00 1,937.02 475,233.60 91,626.40
17,000.00 0.00 10,126.43 6,873.57
17,000.00 0.00 10,126.43 6,873.57
40,000.00 1,615.88 27,105.32 12,894.68
56,000.00 3,494.50 47,545.40 ,.J~.60
18,ooo.oo 1,349.60 19,136. 2
114,000.00 6,459.98 93,787.36 20,212.6':1
140,000.00 2.24 21,584.99 118,415.01
10,000.00 0.00 6,661.24 3,338.76
150,000.00 2.24 28,246.23 121,753.77
600,00 100.51 487.58 112.42
49,775.00 3,962.67 31,351.09 18,423.91
-5.00 0.00 -5.95 0.95
500,00 0.00 0,00 500,00
5,000.00 487.98 3,520.24 1,479.76
12,000.00 3,474.06 9,544.03 2,455.97
500.00 56.61 236.60 263.40
5,000.00 438.82 1,116.48 3,883.52
30,000.00 1,414.42 27,347.34 ~
20,000.00 4,500.66 13,421.11
5,000.00 236.14 3,064.13
10,000.00 772.50 9,270.00 730.00
6,500.00 435.76 5,664.88 835.12
7,250.00 495.16 6,437.08 812.92
480.00 346.50 478.50 1.50
14,700.00 0.00 0.00 14,700.00
500.00 0.00 366.39 133.61
360.00 0.00 310.00 50.00
168,160.00 16,721.79 112,609.50 55,550.50
6,500.00 0.00 5,100.00 1,400.00
27,000.00 0.00 22,292.38 4,707.62
33,500.00 0.00 27,392.38 6,107.62
13,700.00 565.41 10,971.09 2,728.91
3,080.00 0.00 3,080.00 0.00
16,000.00 2,532.36 14,488.35 1,511.65
32,780.00 3,097.77 28,539.44 4,240.56
50,000.00 0.00 50,000.00 0.00
1,420.00 0.00 290.00 1,130.00
51,420.00 0.00 50,290.00 1,130.00
566,860.00 26,281.78 350,991.34 215,868.66
Total Expenditures
ate: 03/31/2012
me: 7:21 PM
ccount Account Name
Mattituck Park District
P.O. Box 1413
Matiit~ck, New York 11952
Current Budg Month To Date Year To Date Remaining Budg
i001 Real Prop~ Taxes
1090 Interest*Reai Prop. Tax
2401 ln~erest & Eamings
2440 Concess~n Rental
2590 Beach Permits
2620 Forfeited Bid Deposits
2655 Ramp Keys
2705 Git~s & Donations
2771 Other Re~eouee
599 Appropriated FO~d Balance
Total ReYenues
5650.12
Expenditures
Parking Attendants
Parking Attend., Hourly
Total Far!dng Attendants
Parks
7110.12 Parks, Part-'nme Houdy
7111.12 Park% Full-time Hourly
7112,12 Parks, Office
Total PatksPersonn~
Capital Outlay
7110.242 Site lmprovemellts
7110.243 Equipment
Total Capital OuUay
Conl~actual Expenses
.980 MTA Payroll Tax
~110.411 Supplies & Natefials
'110.410 Prompt Payment Discounts
'110.412 Office Stationary
'110.421 Telephone
'110.422 Eled~ic
710.423 Water
'110,424 Natural Ga~
'110.431 Inso~ece
'110.442 Site Maint~/FadlitY Rprs
'110.443 Equipment Repairs
'110.451 Legal Co~ndi
110.453 Treasurer
110.454 Election Tellers
110.455 Auditing Services
110.451 Postage
110.462 Permits
Total Contractual Expense
Beaches
180.11 Beach Manager
180.12 Beaches, Hourly
432,360.00 0.00 339,945.00 92,415.00
0.00 0.00 0.00 0.00
3,000.00 0.00 0.00 3,000.00
500.00 0.00 0.00 500.00
9,000.00 0.00 0.00 9,000.00
0.00 0.00 0.00 0.00
1,000.00 0.00 0.00 1,000.00
0.00 0.00 0.00 0.00
15,000.00 820.00 5,250.25 9,749.75
106,000.00 0.00 0.00 106,000.00
566,860.00 820.00 345,195.25 221,664.75
17~000.00 0.00 0.00 17,000.00
17,000.00 0,00 0.00 17,000.00
40,000.00 923.52 3,670.08 36,329.92
5~000.00 1,845.00 8,698.00 4~302.00
18,000.00 -197.80 3,444.00 14,556.00
114,000.00 2,570.72 15,812.08 98,187.92
140,000.00 0.00 0.00 140,000.00
1~000.00 336.35 336.35 9,663.65
150,000.00 336.35 336.35 149,663.65
600.00 0.00 0.00 600.00
49,775.00 4,036.72 7,670.32 42,329.68
-5.00 0.00 0.00 -50.00
500.00 0.00 0.00 500.00
5,000.00 295.42 692.23 4,307.77
12,000.00 165.14 165.14 11,834.86
500.00 0.00 0.00 500.00
5,000.00 129.80 439.17 4,560.83
30,000.00 0.00 524.96 29,475.04
20,000.00 148.75 659.70 19,340.30
5,000.00 769.59 1,010.85 3,989.15
10,000.00 772.50 1,545.00 8,455.00
6,500.00 222.23 1,106.80 5,393.20
7,250.00 247.58 1,184.85 6,065.15
480.00 0.00 0.00 300.00
14,700.00 0.00 0.00 15,000.00
500.00 0.00 45.00 455.00
360.00 0.00 0.00 60.00
168,160.00 6,787.73 15,044.02 153,115.98
6,500.00 0.00 0.00 6,500.00
27,000.00 0.00 0.00 27,000.00
Total Beaches 33,500.00 0.00 0.00 33,500.00
Employee Benefits
330.8 FICA, Employee BeneAts 13,700.00 232.60 1,384.89 12,315.11
]50.8 Unemployment Insurance 3,080.00 0.00 0.00 0.00
360.8 Medical Insurance 16,000.00 1,266.18 2,223.36 15,776.64
Total Employee Benefits
Debt Se~
Debt Prindpal
Debt Interest
Total Debt Service
Total Expenditures
310.6
I10.7
32,780.00 1,498.78 3,608.25 28,091.75
50,000.00 0.00 0.00 50,000.00
1,420.00 0.00 0.00 2,500.00
51,420.00 0.00 0.00 52,500.00
566,860.00 11,193.58 34,800.70 532,059.30
Page ~. 1
3/05/2012
7:23 PM
count
Mattituck Park District
Box 1413
Mmttituc~, NY 11952
BALANCE SHEET
AS of 03/31/12
A~count Name
General Account
~ge no. 1
Detail A~ount
40~500.39
602,071.54
126,776,57
50.00
769,398.50
Cash
Cash in llme
Cash in MBIA/CLASS
Petty Cash
Total Assets
,3/05/2012
7:23 PN
count
Mattituck Park District
PO Box 1413
Mat'dtuck, NY 11952
BALANCE SHEET
As of 03/31/12
Account Name
General Account
NY$ Tax Payable
Federal Withholding
RCA Tax Payable
Accounts Payable
Accounts Payable-B
Deferred Revenues
Total Uablllties
Fund Balance
Profit (Loss) Last Yr.
Profit (Loss) Currant Yr.
Total Equlb/
Total Uabilities plus Equity
F~ge no. 2
Detail Account
60.54
211.28
648.60
-648.60
0.00
676.22
332,162.82
126,164.9!
310,394.55
768,722.28
769,398.50
March 2012
Period Covering February 7, 2012 - March 8, 2012
Receipts
LODGE
Dete(s) Booked
3/23, 24 & 25
2/10, 11& 12
4/10.11 & 12
2/17, 18 & 19
3/10
DONATIONS:
Receipts
Group/Payee Amt. DeD'd
Venturing Crew 777 BSA $ 375
BS Troop 414 $125
Rocky Point GS Troop 1984 $ 475
Manorville BS Troop 221 $125
Dan Edgett/JamesMcMahon ~ 1~
Total Lodge ........... $1,250
Mattituck Chamber of Commerce $ 500
Total Donations ....... $ 500
COMMUNITY ROOM:
Sun., Mamh 11
FIELD USAGE FEES:
Spdng 2012
Spring 2012
Spring 2012
Spring 2012
Spdng 2012
DePosit Date
for 12 p @ $25 pp plus $75 htg 2/13/12
for 5 p additional ~ $25 pp 2113112
for 16 p ~ $25 pp plus $75 htg 2/28/12
for 5 p additional @ $25 pp 2/28/12
for private B'Day Party -50 p 3/8/12
for Spring 2012 Easter Egg Hunt 3/2/12
Gerard Goehringer $ 250
Total Comm. Room ....$ 280
Kevin Mahon for Mattituck Mets 11U $ 20 c
Mattituck-Cutchogue Little League $ 300
Lynne Fritscher for the "Rockets" $ 50
(L.I. Ladies Soccer League)
Mattituck North Fork Soccer Club $175
Mattituck North Fork Soccer Club $165
for Birthday Party 2/13/12
for 4 non-resident @ $5 pp
of 12 total players
for 60 non-resident @ $5 pp
of 141 total players
for 10 non-resident @ $5 pp
of 13 total players
for Matfituck Stars*
for Mattituck Spirit*
3/2/12
3/2/12
3/6/12
3/6/12
3/8/12
Note: Total both teame: 14 non-residents ~ $5 of 23 total player~= $ 70, plus 18 hfs MPD portable lights ~ $15/hr,= $270
Spring 2012 Leona Dugan for"East End Kickers" $ 60 for 12 non-resident @ $5 pp
(L.I. Ladies Soccer League) of 18 total players 3/8/12
Total Field Usage ... $770
Total Receipts ....... $ 2,770
P~elof2
March 2012
Period Covering February 7, 2012 - March 8, 2012
LODGE
8/20, 21 & 22
10/26, 27 & 28
11/9. 10& 11
SaL, April 21
Sun., June 17
Fri., July 20
Sat., July 21
Events Booked this Pedod
Regina Rouge, Girl Scout Troop 1806
Jim Langan, Boy Scout Troop 187
Tom McNamee, Boy Scout Troop 197
Mike Ryan, MCLL, Pre-parade gathering for parade from Vets to Bay Ave. Ball Field
Markala Katos, Lems Association Annual Fathers Day Picnic
Stacey Schweilzer, Twomey, Latham, Shea & Kelley, LLC - company picnic
Cindy McCaffery, Mattituck Class of 1987 Reunion Picnic
COMMUNITY ROOM & PICNIC AREA
Set., Sept. 29 Canceled: Corey Solinger wedding recepb'on
Page 2 of 2
February- March 2012 Report
Aldrich Field
1. Primed, and painted office space main building.
2. Removed graffiti from light pole.
3. Removed loose paint, and repainted trim around outside door.
4. Unlocked north field. Per Commissioner Deegan.
Bailey's Beach Lodge
1. Cleaning,opening, and lighting stove for rentals.
Bay Avenue Ball Field
1. Used sod cutter on infield, and base lines. Raked, and removed weeds.
2. Filled in, and raked fire tracks on large field.
Breakwaters Beach
1. Police report generated, graffiti found on bathroom east, and north outside walls.
2. Painted over graffiti.
3. Someone removed, and took three fence stakes from around board walk, replaced
stakes.
Yacht Club
1. Removed broken snow fence from entrance.
2. Raked out snow plowed earth along driveway.
Veteran's Beach Park
1. Setup main hall for birthday party.
2. Cleaned main building from Peconic plunge, and birthday party.
3. Unknown persons broke outlet box in picnic area, repaired box.
4. Installed light fixture,and switch, in attic space over hot air furnaces.
Misc
1. Called in electrical readings, for Lodge.
2. Doing maintenance on lawn tractors, ordered parts for tractors.
3. Ordered toilet tissue, for all parks. Received paper.
4. Got price on new cordless drill for Commissioner Garanger.
5. Ordered, and received new drill, put on inventory list.
6. Brought Trailer to Welder for repair of romp brace, fixed.
7. Removed one foot of platform on Breakwater Beach Lifeguard platform.
8. Picked up four boxes of Easter eggs, and delivered them to Veterans Park.
9. Working on floats at Love Lane.
RESOLUTION 2012-10 A
RESOLUTION MODIFYING THE 2011 OPERATING BUDGET
RI~OLVED, that the Board of Commissioners of the Mattituck Park District
hereby modifies the 2011 budget as follows:
TO: Parks, Office Account A7112.12 $1,136.64
FROM: Site Maintenance/Facility Repair Acct. A7110.442
$1,136.64
Enacted: March 8, 2012
RESOLUTION 2012-11
RESOLUTION RETAINING THE PROFESSIONAL CONSULTING SERVICES
OF CONDON ENGINEERING, P.C. TO EVALUATE ELECTRICAL WORK AT
YACHT CLUB PROPERTY
WHEREAS, thc Board of Commissioners of the Mattituck Park District has
determined that a consultant is necessary to evaluate electrical service
alterations needed at the Mattituck Yacht Club property; and
WHEREAS, the Board has reviewed the qualifications of Condon Engineering,
P.C. and has found them to be qualified for the services needed;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the
Mattituck Park District hereby retains the services of Condon Engineering, P.C.
to conduct an evaluation of the electrical work needed, determine the best
method of installation and submit a report at a cost not to exceed $500, which
sum will be paid out of the Site Improvement A7110.242 Account.
Enacted: March 8, 2012
RESOLUTION 2012-12
RESOLUTION APPOINTING STEVEN BRAUTIGAM AS INTERIM
TREASURER
BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park
District, hereby appoints Steven Brautigam as its Interim Treasurer to serve for
the balance of the month for a period ending March 31, 2012 at a salary of one-
thousand dollars ($1,000).
Enacted: March 8, 2012
RESOLUTION 20t2-13
RESOLUTION RETAINING PROFESSIONAL CONSULTING SERVICES OF
CONDON ENGINEERING, P.C. FOR ADDITION TO ALDRICH LANE
BUILDING
WHEREAS, the Board of Commissioners of the Mattituck Park District has
determined that a consultant is necessary to prepare preliminary plans for a
proposed addition to the Aldrich Lane Building; and
WHEREAS, the Board has reviewed the qualifications of Condon Engineering,
P.C. and has found them to be qualified for the services needed;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the
Mattituck Park District hereby retains the services of Condon Engineering, P.C.
to prepare preliminary plans for a proposed 24' x 30' addition to the east side of
the Alddch Lane Building, which shall be used for storage, and include bathroom
facilities, at a cost not to exceed $3,000, which sum shall be paid out of the Site
Improvement A7110.242 Account.
Enacted: March 8, 2012
RESOLUTION 2012-14
RESOLUTION AUTHORIZING THE CREATION OF A MULTI-USE BASEBALL
FIELD AT MATTITUCK YACHT CLUB
WHEREAS, the Board of Commissioners of the Mattituck Park District has
determined a need exists by the users of the Park District for a multi-use baseball
field on its Mattituck Yacht Club property;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the
Mattituck Park District hereby approves the cutting of the Yacht Club baseball
field in order to create a multi-use field and to expend up to $5,000 for this
purpose, which cost will be paid out of Site Improvement Account A7110.242.
Enacted: March 8, 2012
RESOLUTION 2012-15
RESOLUTION CREATING A PART TIME CLERK'S POSITION AND APPOINTING
SHELLEY MADDALONI
WHEREAS, the Board of Commissioners of the Mattituck Park District has determined
that a Part Time Clerk is needed to assist with clerical duties;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the
Mattituck Park District hereby creates a position of Part Time Clerk, and hires Shelley
Maddaloni to fill that position contingent upon interview and reference check.
BE IT FURTHER RESOLVED, that her work hours shall not exceed 17.5 hours per
week at a salary of $16.00 per hour.
Enacted: March 8, 2012