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HomeMy WebLinkAboutLubricantsELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2012 C. Martin Automotive (NAPA) Chuck Martin PO Box 761 Cutchogue, NY 11935 Dear Mr. Martin: Congratulations. At the regular Town Board meeting held on March 27, 2012, the Town Board accepted the bid of C. Martin Automotive (NAPA) for the following lubricants: Item 10W 30 Lubricant Oil Anti-Freeze (Ethylene Glycol Base) Windshield Washer fluid-premix Windshield Washer fluid-premix Unit Price Total Price (est. qty.) $ 18.50 $ 277.50 450.00 2,700.00 1.65 99.00 cases 90.00 180.00 drums A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk BBS. Southold Town Board - Letter Board Meeting of March 27, 2012 RESOLUTION 2012-264 ADOPTED Item # 5.10 DOC ID: 7715 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-264 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 27, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of C. Martin Automotive {NAPA) to supply the town with the following items: Item Unit Price Total Price (est. q .ty.) 10W 30 Lubricant Oil $ 18.50 $ 277.50 Anti-Freeze (Ethylene Glycol Base) 450.00 2,700.00 Windshield Washer fluid-premix 1.65 99.00 cases Windshield Washer fluid-premix 90.00 180.00 drams as submitted for the 2012 bid and all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Albert Krupski Jr. SECONDER: Louisa P. Evans, 3ustice AYES: Ruland, Talbot, Doherty, Krupski 3r., Evans, Russell Generated March 28, 2012 Page 23 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (831) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2012 Grade A Petroleum Thomas Comber 90 East Hawthorne Avenue Valley Stream, NY 11580 Dear Mr. Comber: Congratulations. At the regular Town Board meeting held on March 27, 2012, the Town Board accepted the bid of Grade A Petroleum for the following lubricants: Item Unit Price 15W-40 Lubricating Oil 2.55 15W-40 Lubricating Oil 379.94 15W-30 Lubricating Oil 10.22 Hydraulic Oil, ISO Grade 32 286.77 Gear Lubricant, Semi-Synthetic, SAE 80W-90 51.00 Transmission Fluid 420.20 Heavy Duty Chassis Grease 160.35 Extreme Pressure Grease 1.80 5W30 synthetic blend 2.02 10W30 synthetic blend 2.02 50-1 outboard 2 cycle 3.20 Total Price (est. qty.) 306.00 cases 5,699.10 drums 408.80 4301.55 510.00 8404.00 3207.00 90.00 242.40 242.40 192.00 A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk BBS. S outhold Town Board - Letter Board Meeting of March 27, 2012 RESOLUTION 2012-265 ADOPTED Item # 5.11 DOC ID: 7716 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-265 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 27, 2012: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Grade A Petroleum Corporation to supply the town with the following items: Item Unit Price 15W-40 Lubricating Oil 2.55 15W-40 Lubricating Oil 379.94 15W-30 Lubricating Oil 10.22 Hydraulic Oil, ISO Grade 32 286.77 Gear Lubricant, Semi-Synthetic, SAE 80W-90 51.00 Transmission Fluid 420.20 Heavy Duty Chassis Grease 160.35 Extreme Pressure Grease 1.80 5W30 synthetic blend 2.02 10W30 synthetic blend 2.02 50-1 outboard 2 cycle 3.20 Total PAce (est. q ,ty.) 306.00 cases 5,699.10 drums 408.80 4301.55 510.00 8404.00 3207.00 90.00 242.40 242.40 192.00 as submitted in the 2012 bid and all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Louisa P. Evans SECONDER: Christopher Talbot, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Page 24 Generated March 28, 2012 Page 1 of 2 Rudder, Lynda From: Bill Ruland [rulandfarm@yahoo.com] Sent: Friday, Mamh 16, 2012 8:56 AM To: Rudder, Lynda Subject: Re: lub bid Yes From: "Rudder, Lynda" <lynda.rudder@town.southold.ny.us> To: William Ruland <rulandfarm@yahoo.com> Sent: Friday, March 16, 2012 8:41 AM Subject: RE: lub bid items to NAPA balance to Grade A From: Bill Ruland [mailto:rulandfarm@yahoo.com] Sent: Friday, March 16, 2012 8:39 AM To: Rudder, Lynda Subject: Re: lub bid oops, that too, Thanks From: "Rudder, Lynda" <lynda.rudder@town.southold.ny.us> To: William Ruland <rulandfarm@yahoo.com> Sent: Friday, March 16, 2012 8:35 AM Subject: RE: lub bid what about the 10W 30 oil, Grade A did not bid on this item but NAPA did From: Bill Ruland [mailto:rulandfarm@yahoo.com] Sent: Friday, March 16, 2012 7:51 AM To: Rudder, Lynda Subject: Re: lub bid based on the bid sheet, we will award anti freeze and windshield washer fluid to NAPA and all the rest to Grade A on the 27th, Thanks, WPR From: "Rudder, Lynda" <lyndarudder@town.southoldny.us> To: "Bunchuck, Jim" <jbunchuck@town.southold.ny.us>; "Flatley, Martin" <mflatley@town.southold.ny.us>; "Sinramm, Joan" <Joan. Sinramm@town.southold.ny.us>; alkrupskitown@yahoo.com; "Andaloro, Jennifer" <jennifer.andaloro@town.southold.ny.us>; "Beltz, Phillip" <Phillip. Beltz@town.southold.ny.us>; "Berliner, Sandra" <sandra.berliner@town.southold.ny.us>; Christopher M. Talbot - Forward <christptal@yahoo.com>; "Cushman, John" <John. Cushman@town.southold.ny.us>; "Doherty, Jill" <jilLdoherty@town.southold.ny.us>; "Finnegan, Martin" <martin.finnegan@town.southold.ny.us>; "Krauza, Lynne" <lynne.krauza@town.southold.ny.us>; Ipevans@fishersisland.net; "Neville, Elizabeth" <E.Neville@town.southoldny.us>; "Russell, Scott" <Scott. Russell@town.southold.ny.us>; "Tomaszewski, Michelle" <michellet@town.southold.ny.us>; William Ruland <rulandfarm@yahoo.com>; "Woodhull, Ruthanne" <Ruthanne. Woodhull@town.southold.ny.us> Sent: Thursday, March 15, 2012 11:10 AM Subject: lub bid 3/16/2012 Page Iofl Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Thursday, March 01, 2012 10:04 AM To: Rudder, Lynda Subject: RE: Lubricants2.doc Hi Linda, I have received the notice and we are good to go for the 3/8 issue. Thanks and have a great day! Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Wednesday, February 29, 2012 12:29 PH To: alkrupskitown@yahoo.com; Andaloro, Jennifer; Berliner, Sandra; Cushman, .]ohn; Doherty, .Jill; Finnegan, Martin; Krauza, Lynne; Candice Schott; Ipevans@fishersisland.net; Neville, Elizabeth; Reisenberg, Lloyd; Russell, Scott; Talbot, Christopher; Tomaszewski, Nichelle; William Ruland Subject: Lubricants2.doc please publish 3/1/2012 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTItOLD BID OPENING 2012 Lubricants Bid Opening 3/15/12 10:00 A.M. Two (2) Bids received C. Martin Automotive (NAPA) Chuck Martin PO Box 761 Cutchogue, NY 11935 631-734-9000 Grade A Petroleum Thomas Comber 90 East Hawthorne Avenue Valley Stream, NY 11580 516-825-5544 $38,055.90 $26,736.55 #10581 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 8th day of March1 2012. ~////z/¢...//.~- ,~'~ Principal Clerk Sworn to before me this day of /~,'~j~'~._ - 2012. NO~CE TO BIDDERS NOTICE IS HEREB~ GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, ed o~ g~r [l~rdmse df L~m~ by the Town of $outhold for a period of a year from when the b/d is awarded. Specifica- tions and bid proposal form may be ob- tained It the Office of the Town Cle~, Town of Southoid, Town Hall; PO Box 117~, 153095 Main Road, Southold, New Yo~ 11971. TI~ ~aled bid, together with a colin~ Bid C~rtificate and bank draft or ~ified check in the amount of $1~0.00~ will be received by the To~n Cler~, at the Southold Town Hall, 53095 M~in Road, Southold, New York, until whi~ time they will be opened and read · k~l i~ public. The Tgwn Board of the ~ of Southold reserves the right to r~'t ~ny and all bids and waive any and all i~ormalities in any bid should it be deemed in the best interest of the Town of Southoid to do so. All bids m~st be signed and sealed in envelopes plainly marked "BM bn b~m~'~ and submitted to the Office o~ the Town Clerk. ~l~e bid price shall not include any tax, federal, state, or lo- cal, from wbich the Town pf Southold is exempt. Dated: February 28, 2012 ELIT~dSETH A. NEVILLE SOUTHOLD TOWN CLERK 10.551-1T 3/8 CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No. 01V06105050 Qualified In Suffolk County My Commmlon Ex,lies F~uory 28, 2016 Item # 1 2 3 2 3 4 5 6 7 8 9 10 10a 11 12 12a Descrip 15W-40 Lubricating Oil 15W-40 Lubricating Oil 15W-30 Lubricating Oil Hydraulic Oil, ISO Grade 32 Gear Lub Semi-Synthetic SAE 8OW-90 Anti-Freeze [Ethylene Glycol Base] Transmission Fluid Heavy Duty Chassis Grease Extreme Pressure Grease 5W30 synthetic blend 10W30 synthetic blend 50 - 1 outboard 2 cycle 50 - 1 outboard 2 cycle 10 W 30 lubricant oil Windshield Washer fluid pre-mix Windshield Washer fluid pre-mix NAPA Est. Qty Unit price Total Price 10 2.66 319.20 15 545.00 8,175.00 10 10.64 319.20 15 489.00 7,335.00 10 0.00 6 450.00 2,700.00 20 525.00 10,500.00 20 275.00 5,500.00 50 3.25 1,625.00 10 2.65 318.00 10 2.65 318.00 5 6.50 390.00 1 0.00 5 18.50 277.50 10 1.65 99.00 2 90.00 180.00 38,055.90 Grade A Unit Price Total Price 2.55 306.00 379.94 5,699.10 10.22 408.80 286.77 4,301.55 51.00 510.00 470.00 2,820.00 420.20 8,404.00 160.35 3,207.00 1.80 90.00 2.02 242.40 2.02 242.40 3.20 192.00 0.00 0.00 1.99 119.40 96.95 193.90 26,736.55 *Both prices based on 12/1 qt case *Grade A price based on 4/1 gl case **NAPA price based on 15W-40 *Grade A price based on 40 cart. *Both prices based on 12/1 qt case *Both prices based on 12/1 qt case *Both prices based on 12/1 qt case **NAPA price based on 10 **NAPA based on 3 gl/case *Both prices based on 12/1 qt case '/ (Name ofbidding entity) '~~ BID OF BID ITEM: OILS AND LUBRICANTS * BID DATE: TOTAL NO. EST. UNIT OF DESCRIPTION BRAND UNIT PRICE QTY. MEASURE BID PRICE (based on est. qty.) 1. 10 cases /,O-/1 qt l 5W-40 Lubricating Oil ~1,~ r,o ~,~ 2. 15 55 gal. drums 15W-40 Lubricating Oil 3 10 Cases Gallon 15W-30 Lubricating Oil 4. 15 55 gal. Drums Hydraulic Oil, ISO Grade 32 5. 10 5 gal. Bucket Gear Lubricant, Semi- Synthetic, SAE 8OW-90 Anti-Freeze 6. 6 55 gal. Drams [Ethylene Glycol Basel ~t~ 7. 20 55 Gal. Drums Transmission Fluid 8. 20 120 lb. Drams Heavy Duty Chassis Grease Cartridges (14 9. 50 qo om) Extreme Pressure Grease [, 10. 10 cases '{~t( 1 quart 5W30 synthetic blend 11 10 cases /~[(1 quart 10W30 synthetic blend 12 5 cases [( 1 quart 50 - 1 outboard 2 cycle 12a. 1 cases 6.4 oz bottles 50- 1 outboard 2 cycle 13. 5 cases Gallon 10W 30 lubricant oil 14. 10cases ~/[ Gallon Windshield Washer fluid-premix ~(t¢ /, 14a. 2drums 55gallons Windshield Washer fluid-premix ~0.(6, q~.~5' /q~. · See attachedEsTiMATEDPrOduct SpecificationSToTAL: for all items. '~ NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Printname '7~~ '~2"~i~'~~' Corporate Title (if any) t'~ Company Name ! Mailing Address Phone Number BID ON Lubricants 2012-13 8 1;RODUCT SPECIEICATIONS 1. SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, fanning and high speed marine diesel engines. Approved against MACK'S EO-M Plus specifications and Cummins CES 20076 specifications. Brand Comparison: Miles "ALL-SPEC Super" oil or equal. Only oils with the commercial APl rating of C J-4 (or better if/when available) will be accepted 2. ANTI-WEAR (A W) HYDRAULIC OIL -ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles "Stratus Premium Anti-Wear Industrial" Hydraulic Oil or equal. 3. GEAROIL-HEAVYDUTY,SAES0W-90 Multi-gear and High Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of APl Service designation GL-5/MT-I and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equipment under heavily loaded conditions against surface stress. Brand Comparison: Miles MPI Premium or equal. 4. ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. 5. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron I 1 I/(F-30 166) and Ford Mercon (M931113). Shall meet the requirements of Ford ESP-M2CI38CJ and ESP-M2CI66H. 6. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No.2 Lithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Comparison: Miles Extreme Red or equal. MULTIPURPOSE GEAR GREASE - No.8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease for extreme load joints. A synthetic high temperature EP grease that will stay in place under all weather and load conditions. Brand Comparison: Black Bear HT No. 8 or equal. 8. 5W 30 SYNTHETIC BLEND Conoco Super Synthetic blend or equal 9. 10W 30 SYNTHETIC BLEND Conoco Super Synthetic blend or equal 10. 50:1 OUTBOARD 2 CYCLE Kendall 50:1 outboard 2 cycle or equal, suitable for all 2 cycle uses 11. 10W 30 LUBRICANT OIL Shell Rotella T or equal 12. WINDSHIELD WASHER FLUID - PRE-MIX Usable to -20 degrees LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for a period ora year from when the bid is awarded. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. //~e sealed bid, together with a Non-collusive Bid Certificate and bank draft or~ ~ified check in the mount of $100.00, will be received by the Town Clerk, at the\ Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., ~,x Thursday, March 15, 2012 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not in'~ude any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 28, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MARCH 8, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck ' T~)WN OF SOUTHOLD LUBRICANT SPECIFICATIONS (For 2012-13 Bid) The Town of Southold herein seeks bids for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town of Southold for a period of one (1) year after bid is awarded. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS current contracts. REGARDLESS OF THE PRICES RECEIVED IN RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGHT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuffwhich is completely miscible. The dyestuffshall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of (a) leak/so NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a 10 micron filter. The intent of this Invitation for Bid is to establish an Annual Contract for the Purchase of Oil and Grease/Lubricants for the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, fuel surcharges, incidentals, material, supplies, and documentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OF A REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACTAWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. 1.3 Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. 1.4 The Town of Southold does not guarantee any quantities to be purchased under this contract. The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. 1.5 All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. 1.6 All oils, grease, and lubricants must be virgin unless otherwise specified. 1.7 1.8 1.9 All oils, grease, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warranty requirements for all major automotive and heavy equipment manufacturers. All oils, grease, and lubricants furnished under this contract must meet or exceed American Petroleum Institute (API) standards. All drums furnished under this contract shall be properly sealed to prevent leakage. 2 1.10. Pr?ducts furnished in drums are to be priced on an exchange basis with no provisions for deposits as the drums will remain the property of the supplying Vendor/Supplier. If for any reason a container or drum is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point) while in the Town's possession, vendor will be reimbursed for the cost of the container or drum. IA1 Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. If drums are missing bung plugs awarded Vendor/Supplier shall be responsible for replacing plugs before transporting. I. 12 Material Safety Data Sheets (MSDS' s) and Placards must be furnished at the time of delivery as specified by the State and Federal regulations. 1.13 Labeling Requirements: All containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled memhandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled memhandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. 1.14 Brand name or trade name are for reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition. Other products will be considered for award if such products are identified in the bid and are determined by the Town to meet its needs. Products substantially equivalent to those designated shall qualify for consideration. Bids on brands other than those listed are subject to approval based on evaluation. 1.15 Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. 1.16 Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179, Southold, NY 11971on any and all notice of discontinuance or substitution ora product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel the contract item. If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.16. I Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required. 1.16.2 Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. 1.16.3 A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. 3 ' ' 1.1 &4 Documentation from the manufacturer that the product of model has been discontinued. 1.16.5 Documentation that names the replacement product or model. Any unauthorized substitution will be picked UP by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. 1.17 Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace without charge any product furnished under this contract that is found not to comply with the specifications or defective. 1.18 Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. 1.19 Delivery Timeframe: All products and supplies covered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. 1.20 Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. 1.21 Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the purchase order. The awarded vendor/supplier shall insure the product(s) for all risk of loss or damage. The awarded Vendor/Snpplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. 1.22 All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. 1.23 Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.23.1 Name and address of the Vendor/Supplier; 1.23.2 Name and address of the Ordering/Requesting Department; 1.23.3 Town Purchase Order Number; 1.23.4 A description of material shipped, including item number, quantity, number of containers and package number, if applicable. 1.24 1.25 1.26 1.27 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered,' shall 1Se accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the following information: 1.24.1 Southold Town Departmental Purchase Order Number 1.24.2 Description of material, including item number, and any backorders 1.24.3 Unit Price for each 1.24.4 Quantity Shipped 1.24.5 Date of Delivery Invoices shall be sent to the: The Ordering/Requesting Department indicated on the purchase order The successful Vendor/Supplier shall assign an account representative to the Town of Southold. This representative shall be responsible for but not limited to: 1.25.1 Coordinating all orders and shipments 1.25.2 Coordinate with using Town Departments 1.25.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum t0tal, whichever may be most advantageous to the Town. Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2012 (Name of bidding entity) -- - BID ITEM: OILS AND LUBRICANTS * ~ BID DATE: TOTAL NO. EST. UNIT OF DESCRIPTION BRAND UNIT PRICE QTY. p MEASURE BID PRICE (based on est. qty.) 1. 10 case. seo~ 1 qt 15W-40_ Lubricating Oil ~,~l~ 2. 15 55 gal. drums 15W-40 Lubricating Oil 3 10 Case~. Gallon 15W4~0 Lubricating__ Oil 4. 15 55gal. Drums Hydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- 5. 10 5 gal. Bucket Synthetic, SAE 8OW-90 Anti-Freeze Glycol Base] 6. 6 55 gal. Drums [Ethylene ~oO.°-"0 &7(~), OO 7. 20 55 Gal. Drums Transmission Fluid Cartridges (l 4 ExU'eme Press, -e Grease I1 10 cases~ZI quart 10W30 synthetic blend 12 5 cases,,&1 quart 50- 1 outboard 2 cycle 12a. 1 cases 6.4 oz bottles 50 - 1 outboard 2 cycle - - 13. 5 cases ~ Gallon 10W 30 lubricant oil , 14. 10 cases (a Gallon Windshield Washer fluid-premix 14a. 2 drums 55 gallons Windshield Washer fluid-premix I~aerl~ · See attached Product Specifications for all items. ESTIMATED TOTAL: 6 ' · " NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to th~ofl~cial 9~r['ng of the bid. Print name Corporate Title (if any) Company Name C. ,IVl.~'bo 6u'Fotq~gT,'v~. Ftho'l'. ~ (/k/~P,') NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the[of~cia191:Jer['ng of the bid. Signed: Print name Corporate Title (if any) ?~{t.b't~O.r']" Company Name Mailing Address ~>.O, ~' 7¢ I Phone Number 62ol- "73q- 9000 11935- BID ON Lubricants 2012-13 8 LEGALNOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for a period of a year from when the bid is awarded. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, March 15, 2012 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: February 28, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MARCH 8, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being dulyswom, says that on the c~q dayof ~[3rutarxt ,2012, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. RE-bid on Lubricants 2012 -- ~zabeth X. ~qew-'i'~ Southold Town Clerk Sworn before me this Oq dayof Ftbrt.Jo.r'4 ,2012. o~ry Public ~,,- c~ ~..,~ LYNDA M. ~ NOTARY PUBLIC, State of New York No. 01BO6020932 Qualified in Suffolk County Term Expires March 8, TOWN OF SOUTHOLD LUBRICANT SPECIFICATIONS (For 2012-13 Bid) The Town of Southold herein seeks bids for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town of Southold for a period of one (1) year after bid is awarded. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS current contracts. REGARDLESS OF THE PRICES RECEIVED IN RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGHT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED 1N THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of (a) leak/so NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a 10 micron filter. The intent of this Invitation for Bid is to establish an Annual Contract for the Purchase of Oil and Grease/Lubricants for the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, fuel surcharges, incidentals, material, supplies, and documentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REdECTION BY THE TOWN BOARD OF A REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACTAWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. 1.3 Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. 1.4 The Town of Southold does not guarantee any quantities to be purchased under this contract. The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. 1.5 All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. 1.6 All oils, grease, and lubricants must be virgin unless otherwise specified. 1.7 1.8 1.9 All oils, grease, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warranty requirements for all major automotive and heavy equipment manufacturers. All oils, grease, and lubricants furnished under this contract must meet or exceed American Petroleum Institute (API) standards. All drums furnished under this contract shall be properly sealed to prevent leakage. 2 1.11 1.12 1.13 1.14 1.15 1.16 Products furnished in drums are to be priced on an exchange basis with no provisions for deposits as the drams will remain the property of the supplying Vendor/Supplier. If for auy reason a container or drum is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point) while in the Town's possession, vendor will be reimbursed for the cost of the container or drum. Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. If drums are missing bung plugs awarded Vendor/Supplier shall be responsible for replacing plugs before transporting. Material Safety Data Sheets (MSDS' s) and Placards must be furnished at the time of delivery as specified by the State and Federal regulations. Labeling Requirements: AIl containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merchandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. Brand name or trade name are for reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition. Other products will be considered for award if such products are identified in the bid and are determined by the Town to meet its needs. Products substantially equivalent to those designated shall qualify for consideration. Bids on brands other than those listed are subject to approval based on evaluation. Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179, Southold, NY 11971 on any and all notice of discontinuance or substitution of a product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel the contract item. If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.16.1 Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required. 1.16.2 Docamentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. I. 16.3 A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. 3 1.16.4 Documentation from the manufacturer that the product of model has been discontinued. 1.17 1.18 1.19 1.20 1.21 1.22 1.23 1.16.5 Documentation that names the replacement product or model. Any unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace without charge any product furnished under this contract that is found not to comply with the specifications or defective. Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Pumhase Order Number issued by the Ordering Department. Delivery Timeframe: All products and supplies covered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and tm-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the purchase order. The awarded vendor/supplier shall insure the product(s) for all risk of loss or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.23.1 Name and address of the Vendor/Supplier; 1.23.2 Name and address of the Ordering/Requesting Department; 1.23.3 Town Purchase Order Number; 1.23.4 A description of material shipped, including item number, quantity, number of containers and package number, if applicable. 4 1:24 1.25 1.26 1.27 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shall be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the following information: 1.24.1 Southold Town Departmental Purchase Order Number 1.24.2 Description of material, including item number, and any backorders 1.24.3 Unit Price for each 1.24.4 Quantity Shipped 1.24.5 Date of Delivery Invoices shall be sent to the: The Ordering/Requesting Department indicated on the purchase order The successful Vendor/Supplier shall assign an account representative to the Town of Southold. This representative shall be responsible for but not limited to: 1.25.1 Coordinating all orders and shipments 1.25.2 Coordinate with using Town Departments 1.25.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may be most advantageous to the Town. Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. 5 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2012 BID OF (Name of bidding entity) BID ITEM: OILS AND LUBRICANTS * BID DATE: TOTAL EST. UNIT OF BRAND UNIT PRICE NO. QTY. MEASURE DESCRIPTION BID PRICE (based on est. qty.) 1. I0 cases 1 qt 15W-40 Lubricating Oil 2. 15 55 gal. drums 15W-40 Lubricating Oil 3 t0 Cases Gallon 15W-30 Lubricating Oil 4. 15 55 gal. Drums Hydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- 5. 10 5 gal. Bucket Synthetic, SAE 8OW -90 Anti-Freeze 6. 6 55 gal. Drums [Ethylene Glycol Base] 7. 20 55 Gal. Drums Transmission Fluid 8. 20 120 lb. Drums Heavy Duty Chassis Grease 9. 50 Cartridges (14 Extreme Pressure Grease oz) 10. 10 cases I quart 5W30 synthetic blend 11 10 cases 1 quart 10W30 synthetic blend 12 5 cases 1 quart 50 - 1 outboard 2 cycle 12a. 1 cases 6.4 oz bottles 50 - 1 outboard 2 cycle 13. 5 cases Gallon 10W 30 lubricant oil 14. 10 cases Gallon Windshield Washer fluid-premix 14a. 2 drams 55 gallons Windshield Washer fluid-premix · See attached Product Specifications for all items. ESTIMATED TOTAL: 6 PRODUCT SPECIFICATIONS 1. SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, fanning and high speed marine diesel engines. Approved against MACK'S EO-M Plus specifications and Cummins CES 20076 specifications. Brand Comparison: Miles "ALL-SPEC Super" oil or equal. Only oils with the commercial APl rating of Cd-4 (or better if/when available) will be accepted. 2. ANTI-WEAR (A W) HYDRAULIC OIL -ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles "Stratus Premium Anti-Wear Industrial" Hydraulic Oil or equal. 3. GEAROIL-HEAVYDUTY,SAESOW-90 Multi-gear and High Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of APl Service designation GL-5/MT-I and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equipment under heavily loaded conditions against surface stress. Brand Comparison: Miles MPI Premium or equal. 4. ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. 5. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron I 1 I/(F-30 166) and Ford Mercon (M931113). Shall meet the requirements of Ford ESP-M2CI38CJ and ESP-M2CI66H. 6. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No.2 Lithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Comparison: Miles Extreme Red or equal. MULTIPURPOSE GEAR GREASE - No.8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease for extreme load joints. A synthetic high temperature EP grease that will stay in place under all weather and load conditions. Brand Comparison: Black Bear HT No. 8 or equal. 8. 5W 30 SYNTHETIC BLEND Conoco Super Synthetic blend or equal 9. 10W 30 SYNTHETIC BLEND Conoco Super Synthetic blend or equal 10.50:1 OUTBOARD 2 CYCLE Kendall 50:1 outboard 2 cycle or equal, suitable for all 2 cycle uses 11.10W 30 LUBRICANT OIL Shell Rotella T or equal 12. WINDSHIELD WASHER FLUID- PRE-MIX Usable to -20 degrees 7 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Lubricants 2012-13 8 r L USE 7009 0820 0001 7820 9102 ~s Fm'm 3811, r-eb.~.y 2004 7009 0820 0001 7820 9096 ELIZABETH A. NEVILI.E, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.north fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 29, 2012 Thomas Comber Grade A Petroleum 90 East Hawthorne PO Box 1238 Valley Stream, NY 11582 Dear Mr. Comber: Enclosed please find the bid specifications for supplying the Town of Southold with lubricants. We look forward to receiving your bid. Thank you for your cooperation. Very truly yours, Lynda M Rudder Deputy Town Clerk encs ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor thfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 29, 2012 Angela Stem Miles Petroleum 66 Marine Street Farmingdale, NY 11735 Dear Ms. Stern: Enclosed please find the bid specifications for supplying the Town of Southold with lubricants. We look forward to receiving your bid. Thank you for your cooperation. encs Very truly yours, Lynda M Rudder Deputy Town Clerk Southold Town Board - Letter Board Meeting of February 28, 2012 RESOLUTION 2012-188 ADOPTED Item # 5.7 DOC ID: 7627 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-188 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 28, 2012: WHEREAS the Town Clerk advertised for the Lubricant bid, and WHEREAS no bids were received, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to re-advertise for bids for supplying Lubricants for one (1) year after bid is awarded. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated February 29, 2012 Page 29 01/02 '12 WED 10:23 FAX 631 765 6145 SOUTHOLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR *** MULTI TX/RX REPORT *** 1960 [* 50] [* 51118005243329 [* 52]18882329941 [, 53118002582984 [, 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEG AL NOTICE NOTICE TO BIDDERS NOTICE IS ItEREBY GIVEN, in accordmtce with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for a period from Match 1, 2012 to February 28, 2013. Specifications and bid proposal tbrm may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and hank draft or certified check in the mount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 16, 2012 at which time they will be opened and read aload in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, slate, or local, from which the Town of Southold is exempt. Dated: January 31, 2012 ELIZABETH A. NEVILLE SOUTI'IOLD TOWN CLERK PLEASE PUBLISH ON FEBRUARY 9, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of Lubricants by the Town of Southold for a period from March 1, 2012 to February 28,2013. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, February 16, 2012 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Lubricants", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 31, 2012 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON FEBRUARY 9, 2012 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being that on the I day of.J~jp.l~, 2012, she affixed a duly sworn, says notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2012 Lubricants bid OEhzabeth A. Nevdle Southold Town Clerk Sworn before me this day of F*loru~r,~ ,2012. Notary Public LYNDA M. ~ NOTARY PUBLIC, State of New York No. 01 B06020932 Qualified in Suffolk County__ Term Expires March 8, 20 ~ TOWN OF SOUTHOLD LUBRICANT SPECIFICATIONS (For 2012-13 Bid) The Town of Southold herein seeks bids for the supply of lubricants (motor, hydraulic, and gear oils; transmission fluid; chassis and heavy wear joint grease) to the Town of Southold for a period of for March I, 2012 to February 28, 2013. The specifications for motor oil and hydraulic oil are intended to be consistent with those required by the State of New York OGS current contracts. REGARDLESS OF THE PRICES RECEIVED 1N RESPONSE TO THIS BID, THE TOWN RESERVES THE RIGHT TO PURCHASE LUBRICANTS THROUGH THE NEW YORK STATE OGS CONTRACTS SHOULD IT BE DEEMED IN THE BEST INTEREST OF THE TOWN TO DO SO. RETURNABLE DRUMS: All 55 gallon drums delivered under a contract(s) awarded pursuant to this bid shall remain the property of the contractor, unless otherwise requested by the Town. COLOR: The hydraulic oil provided under this bid shall be colored blue using an oil soluble dyestuff which is completely miscible. The dyestuff shall be added at the factory or distributor/contractor level and shall be reasonably consistent in shade throughout the product. The degree of this blue shading shall readily distinguish this hydraulic oil from other oils present in the event of (a) leak/so NOTE: Hydraulic oil provided shall contain no particles larger than that which will pass through a 10 micron filter. The intent of this Invitation for Bid is to establish an Annual Contract for the Purchase of Oil and Grease/Lubricants for the Southold Town fleet of vehicles. 1. GENERAL REQUIREMENTS 1.1 Vendor/Supplier shall furnish all labor, personnel, service, supervision, administration, management, inside delivery, shipping, handling, transportation, fuel surcharges, incidentals, material, supplies, and documentation necessary to perform the requested services and provide the required product. 1.2 Price Adjustments/Increases: The Town recognizes that, as is the case with diesel fuel, the market price of mineral oil-based lubricants can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of labor and/or materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective thirty (30) calendar days after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented as a percentage of increase/decrease, which will be used to adjust vendor pricing accordingly to the Town. The price increase shall not exceed five (5%) percent over a ninety (90) calendar day period and shall be limited to the actual increase incurred by the awarded vendor(s) whichever is the "least amount of increase". Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OF A REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS' RESPONSIBILITIES UNDER A CONTRACTA WARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. 1.3 Minimum Order Requirements: One Hundred Dollars ($100.00) per order release. 1.4 The Town of Southold does not guarantee any quantities to be purchased under this contract. The quantities indicated in the bid are for evaluation purposes only and may not reflect the actual quantity required during the duration of the contract. 1.5 All materials/supplies requested by the Town must be of the highest quality and must conform to appropriate standards. 1.6 All oils, grease, and lubricants must be virgin unless otherwise specified. 1.7 1.8 1.9 All oils, grease, and lubricants shall be premium grade properly refined from petroleum crude and shall not contain any water or sediment. All products must meet or exceed the warranty requirements for all major automotive and heavy equipment manufacturers. Ail oils, grease, and lubricants furnished under this contract must meet or exceed American Petroleum Institute (APl) standards. All drums furnished under this contract shall be properly sealed to prevent leakage. 1.10 1.11 1.12 Products fumished in drums are to be priced on an exchange basis with no provisions for deposits as the drums will remain the property of the supplying Vendor/Supplier. If for any reason a container or drum is lost, stolen, or permanently damaged (must be documented by Town representative or personnel prior to leaving delivery and pick-up point) while in the Town's possession, vendor will be reimbursed for the cost of the container or drum. Vendor/Supplier shall retrieve and properly dispose of all empty drums when delivering new products at no additional charge to the Town. If drums are missing bung plugs awarded Vendor/Supplier shall be responsible for replacing plugs before transporting. Material Safety Data Sheets (MSDS' s) and Placards must be fumished at the time of delivery as specified by the State and Federal regulations. 1.13 Labeling Requirements: All containers, cases and drums must be labeled with petroleum companies' approved company labels, in accordance with all O.S.H.A. labeling requirements. Shipments containing improperly labeled merchandise will be rejected and returned to the supplier at no charge to the Town. Repeated occurrences of improperly labeled merchandise may result in cancellation of contract. Furthermore, all containers will have the API's Service Symbol and Certification Mark prominently displayed on the petroleum companies' approved labels as they identify quality engine oils for gasoline- and diesel-powered vehicles. Oils displaying these marks meet performance requirements set by U.S. and international vehicle and engine manufacturers and the lubricant industry. 1.14 Brand name or trade name are for reference only such identification is intended to be descriptive and is not intended to be restrictive or limit competition. Other products will be considered for award if such products are identified in the bid and are determined by the Town to meet its needs. Products substantially equivalent to those designated shall qualify for consideration. Bids on brands other than those listed are subject to approval based on evaluation. 1.15 1.16 Technical and Descriptive Literature: Bidders shall include the complete manufacturer's technical and descriptive literature regarding the brand and material your firm is proposing to utilize for this project. Literature shall be sufficient in detail in order to allow full and fair evaluation of the offer submitted. Substitutions: Written notification is required to the Office of the Southold Town Clerk, P.O. Box 1179, Southold, NY 11971 on any and all notice of discontinuance or substitution of a product. In the event that a manufacturer discontinues a product and/or model, the Town may allow the successful Vendor/Supplier to provide a substitute for the discontinued item or may cancel thc contract item. If the Vendor/Supplier requests permission to substitute a new product or model, the cost of a substituted item shall be the same or less than the cost of the awarded item. In addition, the vendor/supplier may be required to provide the following to the Town: 1.16.1 Written approval and authorization from the Ordering Department, subject to approval from the Southold Town Attorney and/or the Southold Town Department of Finance and Accounting, and/or the Southold Town Board, as may be required. 1.16.2 Documentation that provides clear and convincing evidence that the substitution item meets or exceeds the written specifications required by the original Invitation for Bid. 1.16.3 A sample of the substituted item whereupon the Ordering Department must provide written confirmation to the Vendor/Supplier that the substitution is acceptable before approving delivery. 1.16.4 Documentation from the manufacturer that the product of model has been discontinued. 1.17 1.18 1.19 1.20 1.21 1.22 1.23 1.16.5 Documentation that names the replacement product or model. Any unauthorized substitution will be picked up by the Vendor/Supplier within five (5) business days upon notification by Ordering Department. Failure to pick-up the product item(s) within the five (5) business day period (unless other arrangement have been approved in advance) will be considered a donation to the Town of Southold. Warranty: The successful bidder must warrant all items to be free from defects in material and workmanship. Upon notice by the Town Vendor/Supplier will promptly repair or replace without charge any product furnished under this contract that is found not to comply with the specifications or defective. Ordering Authority: Vendor/Supplier should understand that any request for purchase of material, goods, or services shall be accompanied by a valid Purchase Order Number issued by the Ordering Department. Delivery Timeframe: All products and supplies covered under this solicitation request shall be delivered within three (3) business days (not including weekends and holidays) after receipt of order. Delivery Violation: It shall be the Contractor's responsibility to meet the Town's delivery and performance requirements, as called for in the bid specifications. Southold Town reserves the right and will be held free from any liabilities to obtain services or products on the open market in the event the Contractor fails to make delivery or perform in accordance to terms stated herein and any and all price differential will charge against the Contractor. Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded inside on-site at the Town designated address with all charges for handling, freight, transportation and unloading paid by the awarded Vendor/Supplier. Delivery shall be made to the location specified on the pumhase order. The awarded vendor/supplier shall insure the product(s) for all risk of loss or damage. The awarded Vendor/Supplier shall retain title and control of goods until they are delivered and the contract coverage has been completed. All claims for visible or concealed damage shall be filed by Vendor/Supplier. The Town will notify the awarded Vendor/Supplier of any damaged goods or products and shall assist the Vendor in arranging for inspection. All deliveries shall be completed during normal business hours and days: 8:00 a.m. - 4:00 p.m., Monday through Friday, excluding weekends and Town holidays. The Contractor/Supplier should be prepared to handle all products/materials during delivery, including all unloading and loading, without the assurance of any help from Town personnel, and must notify his truckers or delivery firms accordingly. Shipping Documents: A packing list or other suitable shipping documents shall accompany each shipment and shall include the following: 1.23.1 Name and address of the Vendor/Supplier; 1.23.2 Name and address of the Ordering/Requesting Department; 1.23.3 Town Purchase Order Number; 1.23.4 A description of material shipped, including item number, quantity, number of containers and package number, if applicable. 1.24 1.25 1.26 1.27 Invoicing Requirements: All item(s) purchased by the Town, whether picked up or delivered, shall be accompanied by a proper invoice billed to the appropriate Town department per the purchase order instructions. All invoices shall include the following information: 1.24.1 Southold Town Departmental Purchase Order Number 1.24.2 Description of material, including item number, and any backorders 1.24.3 Unit Price for each 1.24.4 Quantity Shipped 1.24.5 Date of Delivery Invoices shall be sent to the: The Ordering/Requesting Department indicated on the purchase order The successful Vendor/Supplier shall assign an account representative to the Town of Southold. This representative shall be responsible for but not limited to: 1.25.1 Coordinating all orders and shipments 1.25.2 Coordinate with using Town Departments 1.25.3 Provide the Ordering Department with a quarterly usage report delineating the acquisition activity governed by the Contract. Award: The Town of Southold shall award this contract to the lowest responsible and responsive bidder(s) who best meets the terms and conditions of the bid. The award will be made on basis of price and product evaluation. The Town of Southold reserves the right to reject any or all bids in whole or in part, to make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may be most advantageous to the Town. Failure to comply with requirements stated in theses specifications will results in the termination of contract due to non-performance. 5 BID PRICE SHEET FOR TOWN OF SOUTHOLD BID ON OILS AND LUBRICANTS: 2012 BID OF (Name of bidding entity) BID ITEM: OILS AND LUBRICANTS * BID DATE: TOTAL EST. UNIT OF DESCRIPTION BRAND UNIT PRICE NO. QTY. MEASURE BID PRICE (based on est. qty.) 1. 10 cases 1 qt 15W-40 Lubricating Oil 2. 15 55 gal. drums 15W-40 Lubricating Oil 3 10 Cases Gallon 15W-30 Lubricating Oil 4. 15 55 gal. Drums Hydraulic Oil, ISO Grade 32 Gear Lubricant, Semi- 5. 10 5 gal. Bucket Synthetic, SAE 8OW-90 Anti-Freeze 6. 6 55 gal. Drums [Ethylene Glycol Base] 7. 20 55 Gal. Drums Transmission Fluid 8. 20 120 lb. Drums Heavy Duty Chassis Grease 9. 50 Cartridges (14 Extreme Pressure Grease oz) 10. 10 cases 1 quart 5W30 synthetic blend 11 10 cases 1 quart 10W30 synthetic blend 12 5 cases 1 quart 50 - 1 outboard 2 cycle 12a. I cases 6.4 oz bottles 50 - 1 outboard 2 cycle 13. 5 cases Gallon 10W 30 lubricant oil 14. 10 cases Gallon Windshield Washer fluid-premix 14a. 2 drums 55 gallons Windshield Washer fluid-premix · See attached Product Specifications for all items. ESTIMATED TOTAL: 6 PRODUCT SPECIFICATIONS 1. SAE 15W40 DIESEL ENGINE MOTOR OIL Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, fanning and high speed marine diesel engines. Approved against MACK'S EO-M Plus specifications and Cummins CES 20076 specifications. Brand Comparison; Miles "ALL-SPEC Super" oil or equal. Only oils with the commercial AP1 rating of C J-4 (or better if/when available) will be accepted. 2. ANTI-WEAR (A W) HYDRAULIC OIL -ISO GRADE 32 Anti-wear hydraulic and circulating fluids formulated with high quality base stocks and thermally stable additives. Multi-grade and heavy duty formulated to use in turbocharged and naturally aspirated diesel engines in various types of service with either high or low sulfur fuels. Must meet or exceed the requirements of most manufacturers of heavy duty trucks, construction, mining, farming and high speed marine diesel engines. Approved against Allison C-4 and Caterpillar TO-2 specifications. Brand Comparison: Miles "Stratus Premium Anti-Wear Industrial" Hydraulic Oil or equal. 3. GEAROIL-HEAVYDUTY,SAE80W-90 Multi-gear and High Temperature Gear Oil. Petroleum based gear oils. Must meet or exceed the requirements of APl Service designation GL-5/MT-1 and MIL-PRF-2105E. Keeps critical parts clean of deposits and sludge when subjected to high temperature service. Protect gear equipment under heavily loaded conditions against surface stress. Brand Comparison: Miles MP1 Premium or equal. 4. ANTI-FREEZE (ENGINE COOLANT) UNIVERSAL - GREEN Single phase ethylene gycol based, universal. For use in both heavy duty diesel and automotive engines particularly those containing aluminum alloys. 5. AUTOMATIC TRANSMISSION FLUID Shall meet or exceed the requirements for applications requiring General Motors Dexron I 1 I/(F-30 166) and Ford Mercon (M931113). Shall meet the requirements of Ford ESP-M2CI38CJ and ESP-M2CI66H. 6. MULTIPURPOSE LITHIUM LUBRICATING GREASE - No.2 Lithium complex, water resistant, extreme pressure grease for heavy duty chassis applications. Brand Comparison: Miles Extreme Red or equal. 7. MULTIPURPOSE GEAR GREASE - No.8 Longer-lasting, high temperature, water-resistant, extreme pressure Grease for extreme load joints. A synthetic high temperature EP grease that will stay in place under all weather and load conditions. Brand Comparison: Black Bear HT No. 8 or equal. 8. 5W 30 SYNTHETIC BLEND Conoco Super Synthetic blend or equal 9. 10W 30 SYNTHETIC BLEND Conoco Super Synthetic blend or equal 10. 50:1 OUTBOARD 2 CYCLE Kendall 50:1 outboard 2 cycle or equal, suitable for all 2 cycle uses 11.10W 30 LUBRICANT OIL Shell Rotella T or equal 12. WINDSHIELD WASHERFLUID-PRE-MIX Usable to -20 degrees 7 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Lubricants 2012-13 Southold Town Board - Letter Board Meeting of January 31, 2012 RESOLUTION 2012-138 ADOPTED Item # 5.31 DOC ID: 7581 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2012-138 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 31, 2012: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for supplying Lubricants for a period from March 1~ 2017 to February 28~ 2013. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Talbot, Doherty, Krupski Jr., Evans, Russell Generated February 1, 2012 Page 45