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HomeMy WebLinkAboutMPD-02/09/2012 AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, February 9, 2012 Presiding Commissioners Nicholas Deegan, Chairperson Charles Zaloom Gerard Goehringer Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Nicholas Deegan, Chairperson Presented via email Steven Brautigam Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments r~. ardin.q non-a.qenda items will be held at the end of the meetinq Please limit comments to no more than 5 minutes Contracts · Retention of LK. McLean for Pike Street - Resolution 2012-6 Retaining Engineering Services of L.K. McLean Associates, P.C. · Lindsay Irrigation Contract - Resolution · Mobile Concession Contract- Resolution · Vending Machine Contract- Resolution Projects · Vets Park Air Conditioning_- True Mechanical's Evaluation - Resolution ??? · Pike Street Parking Lot_- Update · Vets Park Parking Lot - Quotes from Condon & Dwyer · Yacht Club electrical work FieldUse · M-C Field Use Agreement · Usage by unscheduled soccer players Policies · Credit Card Policy- Signatures required by all users Other Business · Capital One Bank - Removal of J. Cushman and C. Zaloom from accounts PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES FEBRUARY 9, 2012 Attendance Nicholas Deegan, Chairperson Charles Zaloom, Commissioner David Prokop, Legal Counsel Steven Brautigam, Treasurer Lydia Tortora, Clerk Beverly Vlcek, Secretary Call to Order Chairperson N. Deegan called the meeting to order at 7:05 p.m. Pled~le of Allegiance APPROVAL OF MINUTES N. Deegan would like the minutes from last month amended to reflect his lack of support for using plywood on the Breakwater Walkway replacement. C. Zaloom agreed that N. ~gan had not bccn in favor of using plywood. N Deegan also stated that when the vote was taken on January 12 appointing legal counsel, he had not abstained but had voted no. N. Deegan suggested that perhaps we should tape record the minutes. This will be discussed again, when J. Goehdnger is present. N. Deegan would also like the record to reflect that in response to a comment at the last meeting by someone who stated they detest Cutchogue using the Mattituck fields, he is not part of that thinking, as they are part of the School District. MOTION by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the minutes of the January 12, 2012 meeting submitted via email ~ the amendments included regarding his lack of support for plywood on the Breakwater Walkway and his vote of abstention changed to "no". Motion seconded by C. Zaloom, all in favor and motion carried. TREASURER'S REPORT S. Brautigam submitted the Treasurer's report and noted that the cover sheet shows a request by the Department of Civil Service for signature authorizations in order to expedite any filing of forms for Civil Service. Three signatures are required; an Appointing Authority and two alternates. S. Braufigam suggested the Chairperson be the Appointing Authority, with C. Zaloom and S. Brautigam as alternates. D. Prokop reviewed the form requesting signatures and found it to be satisfactory. N. Deegan signed as the Appointing Authority, S. Brautigam signed as Alternate One and C. Zaloom as Alternate Two. S. Brautigam noted that we have so far received $326,451 from Southold Town in tax revenue. He stated that our total assets are $769,657.12, which is a healthy bank account. He explained that he will be working on closing out the accounts for the year end and will have a new budget proposal for next month's meeting, showing old budget and new proposed budget. He reported that the check register for the month totaled $7,693.78. lof8 He noted that this year's tax revenue budget is $404,560 and to date we have received $326,451. He explained that the Town acts as the agent and by law they must distribute tax dollars equally every seven days. D. Prokop asked what happens if a taxpayer doesn't pay until February; do we get the revenue in ddps and drabs. S. Brautigam replied yes, the Town has seven days to give out the money, and if someone doesn't pay their taxes within 30 days, the County will pay those taxes. He noted that the County is also responsible for collection. Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the Treasurer's Report as submitted. CLERK'S REPORT L. Tortora was present and submitted the Clerk's Report showing total receipts from Lodge bookings of $1,715, as well as numerous events booked for the future at the Lodge, Community Room and Picnic Area. She noted that she expects the Community Room will be booked every Saturday this summer and that the residents seem to love the Room. She expressed a parking concern end noted that the Community Room has a max of 80 people and there are 45 parking spaces at the picnic area and 50 spaces for the beach and playground. She reported that we have eight picnics already booked, some with over 100 people each and is concerned we wilt be short on parking. C. Zaloom submitted that the ratio used is three people per car. L. Tortora stated that Mapes and Strang had used a r~ure of 2.5 people per car. N. Deegan noted there was a proposal by Strang to use a square area over by the far fence for parking. C. Zaloom stated that L. Tortora should manege the permits and not have two large events at one time. L. Tortora explained that she is looking for guidance. C. Zaicom stated we need to f'~ure out the quantity of cars and identify what events are at max capacity. N. Deegan suggested we look at the last survey. C. Zaloom noted that the ratio used for Breakwater is three per car. N. Deegan stated that he feels it is the same hero and that Strong had revised his site plan to meet Town approval. L. Tortora noted that the Planning Board had waived a site plan, but it would be easy to call the Town. N. Deegan responded that Strang had shown the perking on his survey. C. Zaloom stated he wants to know how the capacity is based and feels it is controlled by the number of people based on the number of cars in the lot. L. Tortora noted that the permit application says 40 cars ma,,dmum for the picnic area. N. Deegan stated that he thinks it's 45 and we can use the dog leg by the parking lot. L. Tortora asked if we could have them park by Bay Avenue. C. Zaloom responded that we can't put a burden on the public. N. Deegan stated we could use the west side of tho Tennis Court location. L. Tortora feels that after paying $350 guests shouldn't have to tromp down the road. N. Deegan asked if there had been a shuttle used. L. Tortora responded no. 2 of 8 C. Zaloom stated we need to see what the capacity is. L. Tortora stated that Strang spoke about parking but didn't say how many. C. Zaloom stated he must have. L. Tortora then left the meeting room and found a survey. C. Zaloom noted that parking capacity should be written on it. L. Tortora stated this is all she has. C. Zaloom stated that we couldn't use that and we needed to get the permit to find the numbers. He asked if we have documentation. L. Tortora stated that is all she has. N. Deegan feels the survey should have it and stated there was a piece used for parking by the fence. L. Tortora asked if there were a number of spaces indicated. N. Deegan responded that it was enough to handle the beach, building and picnic area. L, Tortora stated she doesn't think it was ever resolved. She needs to know what spaces were allocated for each use. C. Zaloom stated we should find out how many and then use a ratio. He added that we have to balance it and the users need to know the limit is 80. N. Deegan stated we will have to look at our documents, and asked if we would have to deny people usage. C. Zaloom stated not necessarily, but that he wouldn't want two events crushing one another. L Tortora agreed that charm would be lost. N. Deegan stated he thought there wes someone that was told to park off-site. L. Tortora responded that there was to be a shuttle for the yacht dub parking dudng their regatta. N. Deegan stated we will have to tell them off-site parking with a possible shuttle should be used. L. Tortora stated she needs guidelines. L. Tortora reported that Steve Jester of Cub Scout Pack 39 would like a project for his scouts. She suggested they do some planting at Breakwater between the boardwalk and the bathroom and feels it is just the dght size area for them. C. Zaloom asked if Jester had Eked that suggestion. L. Tortora responded yes, and asked if anyone had other ideas. N. Deegan suggested they dean up by the bushes at Breakwater. L. Tortora noted there is poison ivy down there. N. Deegan offered that dean-up could be done around the rock line L. Tortora responded it would take a day to work on the area and dean it up She will see if they're interested. C. Zaloom stated we should find out wflat they want to do, and asked if they wanted a whole project with presentation and our approval, giving them an understanding of the civic process. N. Deegan stated we should leave it up to Steve Jester to point it in the right direction. L. Tortora reported that the Peconic Plunge will take place on Sunday as a fundraiser for Maureen's Haven. We will proceed the same as last year and use the meeting room, not the Community Room, and they will use the hall to change. We will put a tarp down here to protect from water. And she asked who will open up. N. Deegan stated he would open up in the a.m. and noted that last year he went in the water. L. Tortora stated that E. Grohosld needed to be informed that the room is needed for registration and a few added chairs. 3of8 Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the Clerk's Report, as submitted. MAINTENANCE REPORT C. Zaloom stated that he had mad the Maintenance Report. N. Deegan reported that we are into deep winter maintenance. C. Zaloom asked if the guys were rebuilding the picnic tables. N. Deegan responded yes, and working on floats. He added that the pilings needed to be addressed. C, Zaloom stated that we need to bid on the installation of pilings. He noted there wes no ice this year to damage them, but we need to replace the five pilings that are there. He stated we need to place an ad. N. Deegan suggested we usa a box ed for items that need to be done, electricians, etc. and this way we cover our bases and open it up to more people. C. Zaloom stated it would cost more. D. Prokop noted that we would be setting a precedent, and we should adopt a policy and then continue to follow it. C. Zaloom asked if the policy could say placing the ad was an option. D. Prokop responded that gets dangerous. L. Tortora added that would be more work. C. Zaloom also noted that when something needs to get done, it would delay us and tie things up. N. Deegan suggested that we could include in our policy an exception for emergencies. L. Tortora noted that the auditors are aware of emergency situations and what they are. S. Brautigam stated that an emergency needs qualification; i.e., a tree is down and you have to fix it dght away. It is tricky. C. Zaloom stated he was fine with the request to publicize for work we need done. S. Brautigam stated that we then need to do it all the time. He suggested we have in mind a minimum amount; perhaps anything under $500 would not need the ad. L. Tortora stated there is a financial impact. It will cost more and involve more work. N. Deegan stated that regarding the YC electrical work, the AC, etc. we usually come up with five names and call three. He feels a box ad would increase the number of proposals received and expand the area they come from. C. Zaloom stated it is not urgent. We can make a modification to the Procurement Policy and look at it. D. Prokop said them could be some exceptions; i.e. under $500. N. Deegan stated that for the fence we had put an ad in the paper. He would tike to put an ad in for the piling work. C. Zaloom stated it should be for over a certain figure. Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to approve the Maintenance Report as submitted. CONTRACTS Retention of L. K. McLean for Pike Street Resolution 20~2-6 Retaining Engineering Services of L. K. McLean Assoc/ates, P. C. was at this time read into the record by B. Vlcek, Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 20~2-6. 4of8 Lindsay Irriflation Contract D. Prokop noted that he had a problem with the language in the Lindsay Irrigation Contract, which states that he can change fees at any time. N. Deegan stated that he said he won't_ D. Pmkop responded that he would like a letter stating that. S. Brautigam added that he would like rite dollar amount stated in the resolution, and also to put in the line item being charged. He feels this would be mom transparent. D. Prokop stated he is aware that irrigation repair items have come up. S. Brautigam stated that the main contract is adopting his agreement, which includes maintenance and his hourly rate. D. Prokop would like a letter stating that he cannot change his fees for 2012. L. Tortora suggested D. Prokop dictate it over the phone to her and she will get it to Lindsay. S. Brautigam stated the hourly rate should be attached to the main contract and we can include that we agree to the houdy rate, but that he needs prior approval for any repair work. N. Deegan noted that one year we replaced the heeds ourselves and then Lindsay did. He's not sure why we can't continue to do that ourselves. D. Prokop suggested we sat a number of work hours that he cannot exceed. S. Brautigam suggested anything over two hours would need prior approval. N. Deegan suggested three hours or $210. L. Tortora stated it changed last year. The cost last year was $2,930. N. Deegan stated that we did give authorization for two jobs last year. All agreed that we need him to agree to freeze the rate. C. Zalnom stated that enacting the Resolution would simply allow the Chairperson to authorize renewal of the contract. S. Brautigam suggested we pass the resolution tonight subject to Counsel's review. Resolution 2012-7, as amended this date, wes at this time read into the record by B. Vlcek. Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carried to enact Resol~don 2012-7 Authorizing Chairperson to Renew Contract v~h Lindsay Irrigation for the 2012 Season. Mobile Concession Contract - Resolu#on 2012-8 Exercising Renewal Option of Contract with Saf Sap Ice Cream Corp. to Ope~,~;~ Mobile Snack Concession for the 2012 Summer Season was at this time read into the record by B. Vlcek. Motion by N Deegan, seconded by C. Zaloom, all in favor and motion carded to enact Resolution 2012-8. Vendinf:l Machine Contract- Resolution 2012-9 Approving Renewal of L JR Vending's Proposal to Provide Vending Machines D. Prokop, having reviewed Resolution 2012-9, requested removal of the fourth "whereas" clause. S. Brautigam asked how we verify the sales. L. Tortora submitted that D. McGreevy had wanted someone to check the count. C. Zaloom informed that L JR has a counter on the machines. S. Brautigam stated that then the burden is on him, but it should be in the contract that he provide figures, and that we request a count and the selling price of each item. When he gives us the check, it should be documented with the count and dollars charged. Resolution 2012-9, as amended this date, was at this time read into the record by B. Vlcek. 5of8 Motion by N. Deegan, seconded by C. Zaloom, all in favor and motion carried to enact Resolution 20/2-9 PROJECTS Vets Park Air Conditioning - Resolution 20/2-10 Re~aining Coesultin~ SenSces of True Mechanical Corporation for Air Conditfoning at Veterans Memorial Parle N Deegen reported that True Mechanical had not yet firmed up the cost of consulting. S. Brautigam suggested we enact the resolution, and if issues arise or the cost will exceed the sum set forth in the resolution, we can always retract the resolution. Resolution 20/2-10was at this time read into the record by B. Vlcek. Moron by N. Deegan, seconded by C. Zaloom, all in favor and motion carded to enact Resolution 2012-10. Pike Street Parking Lot Update S. Brautigam stated that there was nothing to report since Monday's work session. Vets Park Parkinfl Lot - Quotes from Condon and Dwyer N. Deegan reported that he had put a request in to John Condon to give us a quote to do an engineering evaluation for repair of the Vets Park Parking Lot C. Zaloom reported that he will call Chds Dwyer for the same. Yacht Club Electrical Work N. Deegan reported that he has gotten 3 to 4 proposals with pdce differences ranging from $1,000- $1,500 of each other, and they include different ways of performing the electrical work. One was to move service from interior of bb field to edge of property and one to move to the pump and then run a line to the shed and put the service in the shed. After consideration, N. Deegan feels it is more practical to ge from the pole nearest the YC to the meter at the shed and service that area and then a line to the pump. Two separate services - one from pump, one from shed. He asked if we need an RFP for thai He reported that quotes came from DoroskJ for $5,300 - from shed straight away and then to pump, which he noted is a long distance; Big Blue for $7,500 - Pump 1= and then shed, which included copper widng, which he does feel we should use copper; and two proposals from Goedale - one for 100 amp service from the LIPA pole nearest the Yacht Club to shed for $3,990 and a 30 amp wire from the shed to existing well for another $1,995. Goodale's second proposal is for 100 amp service by the Peconic Bay Blvd. pump to service pole by the well pump, which was for overhead service, and then underground service to the shed for a total of $4,760. He feels the simplest method is two meters - One at each location using no underground wires, which LIPA says would cost an extra $73/year for the extra meter, but it would take 25 years to spend the dollars we will save in trenching. LIPA says the contractors can put up the pole themselves and LIPA will run wires to it. He would like to gat it done before baseball season L. Tortora asked if there was a problem with underground wires. N. Deegan responded that they are expensive to install and expensive to fix and that time is of the essence in order to get the t-ball field ready. C. Zaloom stated he reviewed the proposals and they are proposals to do it different ways. He asked if N. Deegan was proposing another way with a 2"~ meter. He doesn't know which he prefers - maybe star{ at the pump by the road. 6of8 N. Deegan stated that some proposals start there and some start at the pole. He thinks having two services might be best. C. Zaloom asked if he meant a second meter at a cost of another $2,000 and feels we should pick one of the proposals rather than spec it new and go out again. N. Deegan stated that if we trench it, the $2,000 can't be avoided C. Zaloom asked if we have met the requirements of our Procurement Policy. S. Brautigam stated that it is important that everyone gets the same specs and then you can choose. Each proposal should have written on top what specs they were given and, therefore, what they were quoting on. C. Zaloom stated that we can confirm with each one that it wes to go from pump to shed. S. Brautigam stated it should be bdef; i.e., electric to these areas needed. D. Prokop suggested we ask the contractors for their acknowledgement from all three with Nick giving them the specs. The acceptance of proposals will be contingent upon attorney approval of compliance with Procurement Policy. D. Prekop will proceed with plan to have each contractor acknowledge receipt of the same specs. Decision made to wait for selection of an electrical contractor pending mere review. FIELD USE M-C Field Use Agreement D. Prokop reported that regarding the School District's request that they can cancel and change field use at their discretion, he spoke to Antonio who told him she would go back and speak to the School Board, but she wes not very optimistic. He noted that she is relying on Section 414 of the Education Law, and feels she is stretching. He is not sure why they went the dght to cancel at their discretion, but Antonio has told him it will only be used in an "emergency," but be will not accept only a statement. N. Deegan stated that we have gone from 2003 until now without an agreement and it seemed to work ok. D. Prokop reminded that we now have a cease and desist order in place. N. Deegan asked if it was issued by a judge or by an attorney. C. Zaloom stated that we will try to socialize on our side and ask questions. Usage by Unscheduled Soccer Players N. Deegan stated that the use of our soccer fields by unscheduled groups was becoming a problem. C. Zaloom noted that whether the groups are organized or not is really the issue. He considers organized to be with refs and 40 or 50 players. N. Deegan replied that 40 players will show up after work. C. Zaloom stated then it is a quantity issue. N. Deegan responded it is a density of use issue. Other players have permits and these teams attach on the sides and use the lighted area. He asked if the permitted teams should ask the others to leave. D. Prokop asked if we have had problems. N. Deegan reported that in the past they would be asked to leave, but are now more demanding, and also we are now charging a fee. C. Zaloom noted that we have just now formalized the fees. He stated that maybe we should ask the police to help. He also noted that they can apply for permits. N. Deegan explained that they come as individuals, not a team. 7 of 8 D. Prokop asked if the fields were posted. N. Deegan stated yes, in English, but we should post it in Spanish also. C. Zaloom stated he doesn't want it to appear as if we're attacking anyone. N. Deegan stated it would say," Use by Permit Only". C. Zaloom expressed that he feels unco~;'o~abte with that N. Deegan stated there is a sign there now "Field Use by Permit". C. Zaloom suggested we replace it with a new bilingual sign. D. Prokop stated it is a social issue and informed that you are indeed covered with the English only sign. N. Deegan stated it is a density of use issue between the hours of 5 and 7. They play at the side and think they're entitled. The Spanish teams go to the MSC to ask if they can play. L. Tortora suggested maybe the Commissioners go and talk to them and tell them they need a permit. POLICIES Credit Card Policy - Signatures required by all users. N. Deegan to have all credit card users; including himseff, L. Tortora, D. Reeve, D. Zazeski and E. Grohoski sign the Credit Card Policy. OTHER BUSINESS Capital One Bank - Removal of J. Cushman and C. Zaloom from Accounts N. Deegan informed that the Bank requires the Treasurer and Chairperson's names to be on the accounts and at this time the names of C. Zaloom and J. Cushman still appear. They need to go in person in order to remove their names. C. Zaloom stated that he will go to Capital One to remove his name, and N. Deegan told him to speak to Melanie. There being no further business to come before the meeting, mot/o~ by N. Deegan, seconded by C. Zaleem, all in favor, and motion carded to adjourn the meeting at 9:20 p.m. Respectfully sul~mitted, Beverly Vlce~, Secretary Mattituck P~afk Distdct 8of8 PARK DISTRJCT MATTITUCK PARK DISTRICT P.O. BOX 1413 · MATTITUCK, NEWYORK 11952 TREASURERS REPORT 2/9/2012 1) We received a letter from Civil Service requesting a signature authorization for filing all forms with them. I would like to request to be one on the three allowed as I am trained in this area. 2) We have receives $326,451 in tax revenue from the town so far. 3) I plan to close out the year after the new software updates are installed and have the new budget for the next meeting. heck ~umber Code Mattituck Park District PO Box 1413 Mattituck, NY 11952 CHECK REGISTER REPORT From: 02/01/12 To: 02/29/12 * Not Posted Tran. Tram Check Check Tran. Tran, Name Number Reference Date Amount Status Source Page no i 3022769 2022-':i 2622'2 1,0227'3 3022778 0022775 }022776 3022777 3022778 2, C22779 2022780 }O2278! 3022782 3022783 3022784 1022785 3022786 )022787 1022286 3022789 3022790 3022791 P~)KbP REEVE BP MA~ITUCK CABLEVISIO PENNY ZALOOH NEXT-Et !SLAND ORLOWSKI NYIEL ECKERT LOU OXFORD STATE iNK GR]FF[NG H EAT POST DUZER HOME B~U David B Prokop 0000007650 1/12-2/13 02/09/12 772.50 O CH Mattituck Plumbing & Heating Corp. 0000007651 #8177 02/09/12 180,00 O CH Roy H. Reeve Agency Inc, 0000007652 bond 02/09/12 20,00 O CH BP 0000007653 33i06502 02/09/12 345.60 O CH Mattituck Sanitation 0000007654 98209 02/12/12 14345 O CH Cablvision 0000007655 02/09/12 99.85 O CH Mar}am Supply Co. 0000007656 2/1/12 02/09/12 6791 O CH Charles Zaloom 0000007657 reim-comp 02/09/12 613,69 O CH Nexfel Communications 0000007658 347899429- 02/09/12 157.50 O CH Island Portables, Inc. 0000007659 5202 02/09/12 15650 O CH Orlowski Hardware Company, Inc, 0000007660 59684i 02/09/12 7181 O CH Verizon 0000007661 631-298-93 02/09/12 39,61 O CH Eckert Oil Service, Inc. 0000007662 9657 02/09/12 1348.27 O CH Lou's Service Station Inc. 0000007663 124633 02/09/12 241.26 O CH Oxford Health Plans 0000007664 40505864 02/09/12 1369.18 O CH New York State Insurance Fund 0000007665 18178377 02/09/12 504.96 O CH The Ink Spot 0000007666 120118 02/09/12 42.00 O CH Griffmg Hardware Co., Inc. 0000007667 108116 02/09/12 12.50 O CH Mattituck Plumbing E Heating Corp. 0000007668 001908 02/09/12 31.00 O CH Postmaster 0000007669 stamps 02/09/12 45.00 O CH C.F. Van Duzer Gas Service Inc. 0000007670 35099 02/09/12 309.37 O CH Home Depot Credit Services 0000007671 6009 02/09/12 97.87 O CH Brautigam Steven 0000007672 re~m-comp 02/09/12 1023.95 O CH Total number of register entries: .l.3 Total amount: 02/08/2012" 7:08 PM Mattituck Park District PO Box 1413 Mattituck, NY 11952 Page no. 2 ccount Account Name BALANCE SHEET As of 02/29/3.2 NYS Tax Payable Federal Withholding FICA Tax Payable Accounts Payable Accounts Payable-B Deferred Revenues Total Liabilities Fund Balance Profit (Loss) Last Yr. Profit (Loss) Current Yr. Total Equity Total Liabilities plus Equity General Account Detail Account 102.60 253.44 475.69 648.60 0.00 0.00 1,480.33 332,162.82 125,384.29 310,629.68 768,176.79 769,657.12 02/08/2012 7:08 PM ccount Hattituck Park District PO Box 1413 Mattituck, NY 11952 Account Name BALANCE SHEET As of 02/29/12 Cash Cash in Time Cash in MB[A/CLASS Petty Cash General Account Total Assets Page no. 1 Detail Account 54,385.03 588,445.52 126,776.57 50.00 769,657.12 :e: .02~08/20'12 le: 7:50 PM count Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg 001 Real Property Taxes 090 Interest-Real Prop. Tax 401 Interest & Earnings 440 Concession Rental 590 Beach Permits 620 Forfeited Bid Deposits 655 Ramp Keys 705 Gifts & Donations 771 Other Revenues 99 Appropriated Fund Balance Total Revenues Expenditures Parking Attendants 650.12 Parking Attend., Hourly Total Parking Attendants Parks 110.12 Parks, ParbTime Hourly 111.12 Parks, Full-time Hourly 112.12 Parks, Or, ce Total Parks Personnel Capital Outlay 110.242 Site Improvements 110.243 Equipment Total Capital Outlay Contractual Expenses 980 MTA Payroll Tax 110.411 Supplies & Materials 110.410 Prompt Payment Discounts 110.412 O~ce Stationary 110.421 Telephone 110.422 Electric 110.423 Water 110.424 Natural Gas 110.431 Insurance 110.442 Site Maint/Facility Rprs 110.443 Equipment Repairs 110.451 Legal Council 110.452 Secretary 110.453 Treasurer 110.454 EleCtion Tellers 110.455 Auditing Services 110.461 Postage 110.462 Permits Total Contractual Expense Beaches 180.11 Beach Manager 180.12 Beaches, Hourly Total Beaches Employee Benefits 030.8 FICA, Employee Benefits 050.8 Unemployment Insurance 060.8 Medical Insurance Total Employee Benefits Debt Service 310.6 Debt Principal 3107 Debt Interest Total Debt Service Total Expenditures 432,360.00 142,725.00 326,451.00 105,909.00 0.00 0.00 0.00 0.00 3,000.00 0.00 0.00 3,000.00 500.00 0.00 0,00 500.00 9,000.00 0.00 0.00 9,000.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00 15,000.00 0.00 3,080.25 11,919.75 106,000.00 0.00 0.00 106,000.00 566,860.00 142,725.00 329,531.25 237,328.75 17,000.00 0.00 0.00 17,000.00 17,000.00 0.00 0.00 17,000.00 40,000.00 692.64 2,053.92 37,946.08 56,000.00 1,722.00 5,131.00 50,869.00 18,000.00 692.30 2,059.40 15,940.60 1141000.00 3,106.94 9,24~.32 104,755.68 140,000.00 0.00 0.00 140,000.00 10,000.00 0.00 0.00 10,000.00 150,000.00 0.00 0.00 150,000.00 600.00 0.00 0.00 600.00 49,775.00 3,633.60 3,633.60 46,366.40 -5.00 0.00 0.00 -50.00 500.00 0.00 0.00 500.00 5,000.00 296.96 396.81 4,603.19 12,000.00 0.00 0.00 12,000.00 500.00 0.00 0.00 500.00 5,000.00 309.37 309.37 4,690.63 30,000.00 524.96 524.96 29,475.04 20,000.00 5].0.95 510.95 19,489.05 5,000.00 241.26 241.26 41758.74 10,000.00 772.50 772.50 9,227.50 6,500.00 222.23 662.34 5,837.66 7,250.00 247.58 689.69 6,560.31 480.00 0.00 0.00 300.00 14,700.00 0.00 0.00 15,000.00 500.00 45.00 45.00 455.00 360.00 0.00 0.00 60.00 168,160.00 6,804.41 7,786.48 160,373.52 6,500.00 0.00 0.00 6,500.00 27,000.00 0.00 0.00 27,000.00 33,S00.00 0.00 0.00 33,500.00 13,700.00 273.61 810.59 12,889.41 3,080.00 0.00 0.00 0.00 16,000.00 1,266.18 1,060.18 16,939.82 32,780.00 1,539.79 1,870.77 29,829.23 50,000.00 0.00 0.00 50,000.00 1,420.00 0.00 0.00 2,500.00 $1,420.00 0.00 0.00 52,500.00 566,860.00 11,451.14 18,901.57 547,958.43 Page no, i February 2012 Period Covering January 10, 2012 - February 6, 2012 LODGE Date(g) 1/13, 14 & 15 2/2, 3 &4 5/5&6 1/28 & 29 2/17, 18 & 19 Recei~)ts Receipts GrOuD/Pavee Amt. DeD'd Concerned Parents BS Tr. 25 $ 200 Laura Nealon for GST 613 $ 385 & GST 3787 Suffolk County GS Troop 164 $180 Babylon Village GS Troop 1820 $ 375 Manorville BS Troop 221 ~ 575 Total Lodge ...........$1,715 Total Receipts ....... $1,715 for 8 additional @ $25 pp for 10 p (2 nights) @ $25, and 4 p (l night) @ $15 plus 75 htg. 1/17/12 for 12 p (1 night) @ $15 pp 1/17/12 for25 p addl. (1 night) @ $15 pp 1/30/12 for 20 p @ $25 pp plus $75 htg. 1/30/12 DePosit Date 1/17/12 LODGE 3/23, 24 & 25 6/1, 2 & 3 6/23, 24 & 25 7/13, 14 & 15 7/20, 21 & 22 COMMUNITY ROOM Sun., March 11 Events Booked this Pedod Robert Koch, Venturing Crew 777 Paul LaMartina, Venture Crew 2021 Colette Galvez, Girl Scout Troop 1499 Cathy Sabella, Girl Scout Troop 1045 Jean Holomshek, Boy Scout Troop 384 Gerard Goehringer, Birthday Party Page 1 of 2 February 2012 Period Covering January 10, 2012 - February 6, 2012 Events Booked this Pedod- Continued COMMUNITY ROOM Sat., June 9 Sat., June 23 Sat.; Aug. 11 Andrea Nickerson, "Sweet Sixteen Party" (note: date change from 6/2 to 6/9/12) Diane Bellavia, Graduation Party (note: canceled Picnic Area booking to book C.R Arthur West & Stephanie West, "Sweet 16 Party & Picnic' PICNIC AREA Sun., July 8 Sat., Aug. 18 Joe Finora, North Fork Italian-American Club, Annual Picnic Jason Haas, Mattituck Fi?e Department, Annual Picnic Page 2 of 2 January- February 2012 Report Aldrich Field 1. Spread fill, and leveled pot holes in parking lot. 2. Hung sheetrock, and spackled wall upstairs. Bailey's Beach Lodge 1. Cleaning,opening, and lighting stove for rentals. 2. Cleaned debris from along driveway. 3. Painted center island in kitchen. 4. Unclogged men's room toilet. 5. Patched hole in Sheetrock downstairs wall. Unknown persons punched hole, and bent wall in. 6. Repaired broken, and missing ceiling files in basementl Bay Avenue Ball Field 1. Removed tennis court nets. Breakwaters Beach 1. Roped off boardwalk to beach per request of Commissioner Garanger. Yacht Club 1. Installed new lock on storage shed. 2. Replaced snapped offlight bulb, in shed. Veteran's Beach Park 1. Moved picnic tables under main building overhang. 2. Put sand in playground under hanging bars per insurance inspection request. 3. Racked debris from beach. 4. Removed all Christmas decorations, and placed in storage. 5. Installed burlap around evergreen tree. Wolf Pit 1. Installed ice rescue safety rope. Misc 1. Called in electrical readings, for Lodge. 2. Repairing, and painting picnic tables. 3. Doing maintenance on lawn tractors. 4. Met Girl Scout Leader at Veterans Park to pick up plaques. 5. Got three quotes for material to repair Breakwater Beach board walk. 6. Talked to personal at Lowes to get paper work to start an account. 7. Flushed and refilled snow plow hydraulics on Chevy pickup. 8. Brought Ford Pickup in to Lofts for service. 9. Showed Mattituck Park District electrical service at Yacht Club to Big Blue Electric, Custom Lighting, and Goodale Electrical. For quotes on replacing service. I0. Generated Police report. Unknown persons drove on, and tore grass up at Bay Avenue Ball field open lot, Veterans Park, left front, and Yacht Club ball field, front lawn. Talked to neighbor across the mad fi.om Veterans Park. He has a video camera aimed at the end of his driveway, but it didn't show the lawn in question. 11. Talked to Mattituck Mets, and the head of the Little League, about locks, and keys, on storage sheds at Bay Avenue, and Yacht Club Ball fields. RESOLUTION 2012-6 RESOLUTION RETAINING ENGINEERING SERVICES OF L.K. MC LEAN ASSOCIATES, P.C. WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that the services of an engineering consultant are necessary to analyze and review work to be done at our Pike Street parking lot property; and WHEREAS, the Board has reviewed the rates and qualifications of L.K. McLean Associates, P. C. and has found them to be well qualified for the services needed; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retains the engineering services of L. K. McLean Associates, P.C. to conduct a watershed analysis and stormwater management plan of the Mattituck Park District Pike Street property at a cost of $3,285.00, in accordance with their June 9, 2011 proposal. Enacted: February 9, 2012 RESOLUTION 2012-7 RESOLUTION AUTHORIZING CHAIRPERSON TO RENEW CONTRACT WITH LINDSAY IRRIGATION FOR THE 20'12 SEASON WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that it is in the best interest of the Park District to have an irrigation contract for the maintenance of Park District properties; and WHEREAS, the Board of Commissioners of the Mattituck Park District has reviewed the proposal of Lindsay Irrigation, Inc. to provide irrigation services to the Park District and finds said proposal to be acceptable with the understanding that any repairs exceeding three hours or the equivalent of $210 requires prior approval of the Board of Commissioners; NOW, THEREFORE, BE IT RESOLVED, that the Chairperson of the Board of Commissioners of the Mattituck Park District is hereby authorized to renew the contract dated April 19, 2011 with Lindsay Irrigation, Inc. to provide irrigation services for the 2012 irrigation season to run from April 19, 2012 through April 19, 2013, subject to the Park District attorney's approval. The irrigation contract costs are to be paid out of the Site Maintenance/Facility Repair Account Number A.7110.442. Enacted: February 9, 2012 RESOLUTION 2012-8 RESOLUTION EXERCISING RENEWAL OPTION OF CONTRACT WITH SAF SAP ICE CREAM CORP. TO OPERATE MOBILE SNACK CONCESSION FOR THE 2012 SUMMER SEASON WHEREAS, the Board of Commissioners of the Mattituck Park District previously reviewed and accepted the proposal by Saf Sap Ice Cream Corp. to sell ice cream and packaged snacks by mobile concession at the Park District, and to pay the Park District $250 in advance; and WHEREAS, the Board of Commissioners has found their services for the 2011 season to be satisfactory, and believes it is in the best interest of the Park District to continue with their services; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park Distdct hereby exercises its option to annually renew the previously approved agreement and extends the agreement for an additional one year for the 2012 season. Enacted: February 9, 2012 RESOLUTION 2012-9 RESOLUTION APPROVING RENEWAL OF L JR VENDING'S PROPOSAL TO PROVIDE VENDING MACHINES WHEREAS, the Board of Commissioners of the Mattituck Park District has reviewed the proposal by L JR to provide vending machines at the Park District, and has determined that vending machines should again be installed for the benefit and convenience of beachgoers, and has found the services of L JR to be acceptable; and WHEREAS, the Board of Commissioners will request the vendor provide three vending machines; one at Veterans Memorial Park, one at Breakwater Beach, and one at Mattituck Yacht Club, which will contain water, sport drinks, juice & soda and be installed on or about May 15, 2012 and removed on or about September 30, 2012; and WHEREAS, the Mattituck Park District is to receive 20% of the vendoCs gross sales from vending sales; and $10 per machine per month for three months representing electric costs; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts and approves the renewal of L JR Vending's proposal to provide vending machines at the Mattituck Park District, as per the above stated, for the 2012 summer season. Enacted: February 9, 2012 RESOLUTION 2012-10 RESOLUTION RETAINING CONSULTING SERVICES OF TRUE MECHANICAL CORPORATION FOR AIR CONDITIONING AT VETS WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that a consultant is necessary to compile specifications for the installation of air conditioning units at Veterans Memorial Park; and WHEREAS, the Board has reviewed the qualifications of True Mechanical Corporation, and has found them to be well qualified for the services needed; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retains the services of True Mechanical Corporation to conduct an evaluation of the Veterans Memorial Park facility to determine what capacity air conditioning units are needed and to compile and submit specifications for the installation of said units at a cost not to exceed $300, which sum will be paid out of our Site Improvement A7'110.242 Account. Enacted: F~ebruary 9, 2012