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HomeMy WebLinkAboutGasoline· CompLete items t, 2, and 3. Also complete item 4 il Restricted Delivery Is desired · PriRt yuur R~f~e aRd address on the reverse so that we can return the card to you. · Altach th~s oard to the baok of the or oR the front If space permits. A. Si§nature ~ Agent Received by f'P~nted Name) [ G Date of Delh'~r, D is delivery address dii~eCent lrom item1? []]Yes Service Type [] Insured Mail [] C.O.D Rudder, L~,nda From: Sent: To: Subject: Tomaszewski, Michelle Wednesday, October 12, 2011 11:32 AM Rudder, Lynda RE: Emailing: Gas Specs.dec Chief reviewed the spec's and has approved them. Michelle L. Tomaszewski Secretarial Assistant Southold Town Police Dept. 631-765-2758 ..... Original Message ..... From: Rudder, Lynda Sent: Wednesday, October 12, 2011 8:59 AM To: Tomaszewski, Michelle Subject: Emailing: Gas Specs.doc The message is ready to be sent with the following file or link attachments: Gas Specs.doc Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 13, 2011 Swede Westerlund Petro Commercial Services PO Box 140246 Brooklyn, NY 11214-0246 Dear Mr. Westerlund: Congratulations. At the regular Town Board meeting held on December 6, 2011, the Town Board accepted the bid of Petro Commercial Services for supplying Gasoline for the Town of Southold. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 6, 2011 RESOLUTION 2011-808 ADOPTED Item # 5.10 DOC ID: 7376 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-808 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 6, 2011: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid{s) from Petro Commercial Services~ at a price of $0.1775 per gallon fixed differential above the Northville Rack Price, for supplying the Town of Southold with both Unleaded Gasoline (Ethanol) and Unleaded Plus Gasoline {Ethanol)~ respectively~ for the 2012 calendar year~ subject to the approval of the Town Attorney. Elizabeth A. Neville Southoid Town Clerk RESULT: ADOPTED [UNANIMOUS] I~IOVER: Louisa P. Evans, Justice SECONDER: Albert Krupski Jr., Councilman AYES: Ruland, Orlando, Krupski Jr., Evans, Russell ABSENT: Christopher Talbot Generated December 12, 2011 Page 23 #10441 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Candice Schott of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 3rd day of November, 2011. Sworn to before me this LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in ac- cot'dance with the provisions of Section 1(13 of the General Municipal Law, that scaled bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2012. Specifications for such bids may be obtained at thc Office of the Southold l'own Clerk, Town Hall, PO Box 1179, 53(19~ Main Road, Southold, New York 11971. Sealcd bids, together with a Non Col- lusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be rccelved by the Town Clerk at the Sl~uthold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 17, 2911, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves thc right ~o reject any and all bids and waive any and ali in formalities in any bid should is bc deemed in the best interest oi Ihe Iown of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gas- oline'', and submitted to the Town Clerk. Ihe bid price shall not include any tax, ~cdcr:d. state, or local, from which the El [ZABETH A. NEVILLE St)U I HOLDTOWN CLERK /I) 141 [[ 11/3 Principal Clerk day o,) /~(,~l)~ (~f~( 2011. "-~C H RISTINA VOLliqsK, I!©!AR¥ PUBLIC-STATE OF NEW YORk No Of-V06 i05050 Qualified in Suffolk County ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2012 Gasoline Bid Opening 11/17/11 10:00 A.M. Unleaded & Unleaded Plus Gasoline Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1775 Per Gallon over Northville Rack Price 2542 2~3~8 JOSEPH CESARIA 6900814796 lC/ 17 OELSNER DRIVE D^T~ /~/~/ /~~ NORTHPORT, NY 11768 CHASEO MEMO I:O 8 l, OOOO 8 r-, ct O O a, I, ~../7c~ r:,"= ;] 5 [' ;~ _ . ,, P E T I:l 0 Commercial Services ~1~ SINCE 1903 Main Office: i820 Cropsey Ave. Brooklyn, NY 11214 Tel # 800 758-3835 Fax # 718 946-3808 E-Mail Web Site www.Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: Kerosene #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Environmental ,Assessment Analysis Equipment Inspections Gas Heating Service Air Conditioning November 9, 201 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATEN: Ms. Elizabeth Neville, Town Clerk RECEIVED NOV I 7 2011 RE: "Bid Proposal- Gasoline" Opening 11/17/2011 $0uth01d Town CIerl~ Petro would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2012 based off the Northville Rack prices dated 11/08/11 as follows: UNLEADED GASOLINE (ETHANOL) PRPERGALLON Northville rack price PETRO's - fixed differential Your delivered price today $ 2.9055 .1775 $ 3.0830 UNLEADED PLUS GASOLINE (ETHANOL) PRPERGALLON Northville rack price PETRO's- fixed differential Your delivered price today $ 2.9675 :1775 $ 3.1450 The prices stated above will increase or decrease as the posted prices increase or decrease, the fixed differentials will remain constant throughout the bid year. We are also enclosing along with the bid thc $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel free to call the undersigned at (800) 758-3835. Sincerely, Swede Westerlund Account Manager SW:aj Enclosures Page 1 of 2 Annette Jerro From: Kelly Cunningham Sent: Tuesday, November 08,2011 4:31 PM To: Swede Westurlund; Mary Kapassakis; Jeannette Holmes; Willie Taylor; Jack Gomes; Annette Jerro; Carmen Davis; EHen Horstman; Lisa Hannam; Cettina Pecoraro; John Russo Subject: FW: Prices Effective November 08 2011 at 1800 From: Patty Mann[SMTP:PATTYM@NORTHVILLE.COM] Sent: Tuesday, November 08,2011 4:30:28 PM Subject: Prices Effective November 08 2011 at 1800 Auto forwarded by a Rule Northville Prices Effective November 8, 2011 ¢. 18:00 hrs (6pm) Northville (Holtsville) # 2 Non Hwy Diesel Motor Fuel ...................... $ 3.2575 (available at EAST RACK only) Clear 15ppm Hwy Diesel Motor Fuel ................ $ 3.3125 Dyed 15ppm Non-Hwy Diesel Motor Fuel ......... $ 3.3225 Clear Wntr 15ppm Hwy Diesel Motor Fuel $ 3.3325 Dyed Wntr 15ppm Non-Hwy Diesel Motor Fuel... $ 3.3425 Dyed Kerosene (Bottom Load only) ........ $ 3.9685 (available at EAST RACK only) Vehicle Refueling MV Diesel ................ $ 4.1500 (Before taxes 3.30368) Ethanol Regular Gas ....... $ 2.9055 Ethanol Premium Gas... $ 3.1225 Ethanol Midgrade Gas ...... $ 2.9675 E-85 ............................. $ 3.1050 inland Terminals (Call Patty Ann at 631 753-4227 to link terminal, then set up EZ-Access at www.northville,com ~ NOTE: Each terminal requires a certificate of insurance from your company ~rank Bros. (Bay Shore) Romanelli (Lindenhurst) Oswego (Hempstead) Windsor (Mineola) 631 665-3300 631-956 1201 516-485-3900 51~746-5900 # 2 Non Hwy Diesel Motor Fuel..$ 3.2975 # 2 Non-Hwy Diesel Motor Fuel..$ 3.2975 # 2 Non Hwy Diesel Motor FueLS 3.3075 # 2 Non-Hwy Diesel Motor Fuel..$ 3.2975 Prices do not include taxes Magno - Tom 11/08/2011 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2012. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the mount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 17, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 25, 2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 3, 2011 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways SPECIFICATIONS FOR THE .PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2012 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2012 year for all town departments. The Police Department maintains a 2,500 gallon capacity tan~. at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~ Print name ~//~]//~ ~/f'~~ Corporate Title (if any) 6E.-~/'/ Company Name .... Mailing Address Fb I HU CUMMERCIAL SERVICES P.O. BOX 140246 RRnNKIV~U ~UV ~tOt~_noztR Phone Number BID ON 2012 Gasoline Page 1 of 1 Rudder, Lynda From: Candice Schott [cschott@timesreview.com] Sent: Monday, October 31, 2011 2:25 PM To: Rudder, Lynda Subject: RE: For publication in the 11/3/11 edition Thanks, Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Nonday, October 31, 2011 1:50 PM To: alkrupskitown@yahoo.com; Andaloro, Jennifer; Beltz, Phillip; Cushman, John; Finnegan, HarUn; Krauza, Lynne; Candice Schott; Ipevans@fishersisland.net; Orlando, Vincent; Russell, Scott; Talbot, Christopher; William Ruland Subject: For publication in the 11/3/11 edition Importance: High For publication in the 11/3/11 edition 10/31/2011 ........ LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2012. Specifications for such bids may be obtained at thc Office of thc Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 17, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 25, 2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 3, 2011 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2012 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2012 year for all town departments. The Police Department maintains a 2,500 gallon capacity tan.k at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service tbr any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2012 Gasoline STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the ,31 day of ~¢4~ ~ ,2011, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2012 Gasoline Sworn before me this ~ .dayof Oc.~/o~ ,2011. / v - N~otary Public LYNDA M. ~ NOTARY PUBLIC, State of New York No. 01 I]ED6020932 Qualified in Suffolk County Term Expires March 8, 20~..~ Southold Town Board * Letter Board Meeting of October 25, 2011 RESOLUTION 2011-706 ADOPTED Item # 5.3 DOC ID: 7173 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-706 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 25, 2011: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2012: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZHOUS] HOVER: William Ruland, Councilman SECONDER: Louisa P. Evans, 3ustice AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated October 31, 2011 Page 13