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Home My WebLink AboutHeating Fuel OilCertified F Postmark Total Postage & Fees ....................................... ~.~ ................................ · Complete items 1, 2, and 3. Also complete item 4 ff Restricted Deliver/Is de~lmd. · Pdnt your name and address on the reverse so that we can retum the card to you. · Attach this card to the back of the maiipiece, or on the fzont If space permits. 1. Article Add~is~cl to: 0 Agent [] Addressee Name) C. Date of Delivery Item 17 []Yes If.,~'ES, enter dalive~ [] No [] Reglet~red ~-I Insured Mall [] Return Receipt for Merchandise [] C.O.D. 4. Res~icted Delive~ ¢~ra Fee) r"l ye~ 2. Article Number ~rmr~?~om~ 7009 0820 0001 7820 9782 PS Form 3811, February 2004 Domestic Retum Receipt 10259S-O2-M-lS40 Postage · Complete items 1,2, and 3. Alan complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. '-P. o. [] Agon~ 3. Sen~elype I'1 Re~l~cl i-I Return Receipt for Merchandise t-I Insured Mall [] C.O.D. ,~ 14. Restflcted Dall~j? (~-~a Fee) i-ly~ 7009 0820 0001 7820 9799 2. Article Number PS Form 3811, February 2004 Domestic Return Receipt ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 1,2011 John Romanelli President Burt's Reliable 1515 Youngs Avenue PO Box 696 Southold, NY 11971 Dear Mr ~4renmxelli: Congratulations. At the regular Town Board meeting held on November 22, 2011, the Town Board accepted the bid of Burt's Reliable for supplying Heating Fuel Oil for the 2012 calendar year. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 1,2011 Mr Swede Westerlund Account Manager Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 Dear ~erlu~d: At the regular Town Board meeting held on November 22, 2011, the Town Board accepted the bid of Burt's Reliable for supplying Heating Fuel Oil for the 2012 calendar year. A certified copy of the resolution is enclosed. Your bid deposit is being retumed to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of November 22, 2011 RESOLUTION 2011-790 ADOPTED Item # 5.12 DOC ID: 7358 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-790 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 22, 2011: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Burt's Reliable~ 1515 Young's Avenue~ Southold~ NY to supply the town with heating fuel oil for 2012 at $0.14½ per gallon over the Northville Rack Price, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Coundlman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated December 1,2011 Page 24 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2012 Heating Fuel Oil Bid Opening 11/17/11 10:00 A.M. Burt's Reliable 1515 Youngs Avenue P O Box 696 Somhold, NY 11971 631-765-3767 $0.14 ½ Per Gallon over Northville Rack Price Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1800 Per Gallon over Northville Rack Price #10442 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Candice Schott of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 3rd day of November, 2011. Sworn to before me this fion 103 of ~ Ge~ M~p~ ~w, Ym ~ S~o~ for such bi~ may ~ ~ ~To~ H~ PO ~x H79, 5~5 ~ R~ ~u~o~, New York 5~ ~ R~d, ~u~old, New Y~k, ~ 17, ~ at w~ch ~e ~ey ~ ~ ~ ~ of ~e T~ of ~ ~erk,~e ~d ~ ~ not ~lude ~y SO~O~ ~ ~ Principal Clerk day of )/~r~-(~ 2011' CHRISTINA VOLINSKI NOTARy PUBLIC~STATE OF NEW YORI( NO. 01'VO6105050 Qualified in Suffolk County Page 1 of 1 Rudder, Lynda From: McMahon, James Sent: Friday, November 18, 2011 12:07 PM To: Rudder, Lynda Subject: RE: YES....Go for it ....... sounds good to me From: Rudder, Lynda ~ent: Friday, November 18, 2011 11:29 AM To: Sinramm, .loan; Bunchuck, .~im; HcHahon, James Subject: Yesterday I emailed you results from the yearly bids. Please let me know what bids to accept. I would like to put the resolutions on for the meeting on 11/22, thanks. 11/18/2011 i URTPS RELIABLE We ?l Take Care of It.TM HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels Bid for Heating Oil ~qOV I 7 ~'~ So ,hi , T~','r: C!~rk 11-16-11 Elizabeth Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Bun's Reliable Inc will supply Heating Fuel Oil for calendar year 2012 at a fixed transportation charge of. 14.5 cents per gallon above Northville Industries Heating Fuel consumer rack price on the date of delivery. President 1515 Youngs Avenue, RO. Box 696 · Southold, NY 11971 · 631-765-3767 ° Fax 631-765-1744 · www. burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on a~y bond furnished herewith prior to the official openingSigned:°fthe bid~j~. ,, (/ Print name Corporate Title (if any) Company Name Mailing Address Phone Number ./ALS /:Y //??/ BID ON 2012 ~l~r.- P E T 0 Commercial Services ~f SINCE 1903 Main Office: 1820 Cropscy Ave. Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 718- 946-3808 E-Mail pcs (~ Detroheat .corn Web Site www.Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: Kerosene #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Services: Burner/Boiler Installations Comprehensive Service Division Environmental ,Assessment Analysis Equipment inspections Gas Heating Service Air Conditioning November 9, 2011 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal -#2 Fuel Oil" Opening 11/17/2011 Pefco would like to propose a bid tbr the furnishing of your fuel requirements for the fiscal year 2012 based off the Northvillc Rack prices dated 11/08/11 follows: #2 HEATING OIL PR PER GALLON Northville rack price PETRO's - fixed differential Your delivered price today $ 3.2575 .1800 $ 3.4375 Repair service will be on a Time & Material basis; labor rates during workweek Monday thru Friday arc $125.00 per hour, $150.00 per hour weekends and Holidays. The price stated above will increase or decrease as the posted price increases or decreases, thc fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel free to call the undersigned at (800) 758-3835. Sincerely, Swede Westerlund Account Manager SW:aj Enclosures Annette Jerro From: Kelly Cunningham Sent: Tuesday, November 08,2011 4:31 PM To: Swede Westurlund; Mary Kapassakis; Jeannette Holmes; Willie Taylor; Jack Gomes; Annette Jerro; Carmen Davis; Ellen Horstman; Lisa Hannam; Cettina Pecoraro; John Russo Subject: FW: Prices Effective November 08 2011 at 1800 From: Patty Marm[SMTP:PATTYM~NORTHVILLE.COM] Sent: Tuesday, November 08, 2011 4:30:28 PM Subject: Prices Effective November 08 2011 at 1800 Auto forwarded by a Rule Northville Prices Effective November 8, 2011 @ 18:00 hrs (6pm) Northville (HoltsvilJe) if 2 Non-Hwy Diesel Motor Fuel ...................... $ 3.2575 (available at EAST RACK only) Clear 15ppm Hwy Diesel Motor Fuel ................ $ 3.3125 Dyed 15ppm Non-Hwy Diesel Motor Fuel ......... $ 3.3225 Clear Wntr 15ppm Hwy Diesel Motor Fuel ......... $ 3.3325 Dyed Wntr 15ppm Non-Hwy Diesel Motor Fuel,,. $ 3.3425 Dyed Kerosene (Bottom Load only) ........ $ 3.9685 (available at EAST RACK only) Vehicle Refueling MV Diesel ................ $ 4,1500 (Before taxes 3,30368) Ethanol Regular Gas ....... $ 2.9055 Ethanol Premium Gas... $ 3.1225 Ethanol Midgrade Gas ...... $ 2,9675 E-85 ............................. $ 3.1050 inland Terminals (Call Patty Ann at 631-753-4227 to link terminal, then set up EZ-Access at www.northville.com) NOTE; Each terminal requires a certificate of insurance from your company ~rank Bros. (Bay Shore) Romanelli (Lindenhurst) 631- 665 3300 631-956-12o I Non-Hwy Diesel Motor FueLS 3.2975 Non Hwy Diesel Motor FueLS 3.2975 Oswego (Hempstead) Windsor (Mineola) 516-485 3900 516-746-59oo # 2 Non-Hwy Diesel Motor Fuel.,$ 3.3075 # 2 Non-Hwy Diesel Motor FueLS 3.2975 Prices do not include taxes Magno Tour 1/08/2011 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of' the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southoid owned heating systems for Calendar Year 2012. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 17, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 25,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 3, 2011 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2012 Under these specifications the Town of Southold seeks bids for furnishing all of the No.'2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peeonie Lane, Peeonic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2012. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Corporate Title /~ .ff , Company Name PE'rRo OOMM[RC[~L $[::~V[C[8 EO. BOX 140246 BROOKLYN, NY 11214-0246 Mailing Address Phone Number BID ON 2012 Heating Oil Page I of 1 Rudder, Lynda From: Candice Scho~[cschoE@timesreview.com] Sent: Monday, O~ober31.2011 2:25 PM To: Rudder, Lynda Subject: RE: Forpublicationinthe 11/3/11 edition Thanks, Candice From: Rudder, Lynda [mailto:lynda.rudder@town.southold.ny.us] Sent: Monday, October 31, 2011 1:50 PM To: alkrupskitown@yahoo.com; Andaloro, Jennifer; Beltz, Phillip; Cushman, John; Finnegan, Martin; Krauza, Lynne; Candice Schott; Ipevans@fishersisland.net; Orlando, Vincent; Russell, Scott; Talbot, Christopher; William Ruland Subject: For publication in the 11/3/11 edition Importance: High For publication in the 11/3/11 edition 10/31/2011 ........... : LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2012. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 17, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 25,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 3, 2011 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2012 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2' fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peeonic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2012. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2012 Heating Oil STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the .~l day of ~ cato ~ e t'" ,2011, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2012 Heating Oil -(~lizabettl A. Neville Southold Town Clerk Sworn before me this 3~ dayof ("}e,3m~e,.~ ,2011. II4otary Public LYNDA ....... NOTARY PUBLIC, State of New York No, 01~1~6020932 Qualified in Suffolk Count'./ Term Expires March 8, Southold Town Board - Letter Board Meeting of October 25, 2011 RESOLUTION 2011-706 ADOPTED Item # 5.3 DOC ID: 7173 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-706 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 25, 2011: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2012: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Household Hazardous Waste Removal Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER'- Louisa P. Evans, Justice AYES: Ruland, Orlando, Talbot, Krupski Jr., EYans, Russell Generated October 31, 2011 Page 13