HomeMy WebLinkAbout10/2011ZONING BOARD OF APPEALS
Town Hall Annex, 54375 Roul~ g5
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-9064
Telephone (631) 765-1809
TO:
FROM:
RE:
DATE:
Elizabeth Neville, Town Clerk (for Distribution to Supervisor Russell and
Town Board Members)
Leslie Kanes Weisman, ZBA Chairperson/Department Head
COMBINED MONTHLY DEPARTMENT HEAD AND NEW
APPLICATIONS/FEES REPORT for: October, 2011
November 7~ 2011
11.
II1.
IV.
Requires Immediate Attention:
Ongoing Problems with Municitv Software
At the monthly meeting with ZBA staff I was made aware of the details of numerous
problems our office has with the operation of the Town's Municity software program,
and the inability of the company subcontracted by General Code to successfully
resolve them. These persistent problems (including receiving ZBA applications for
Greenport Village that must be deleted from our records)~ often require redundant,
repetitive and frustrating procedures that necessarily reduce the efficiency and
productivity of office operations m~d staff morale, l,loyd Reisenberg has provided
constant assistance and intervention on our behalf and has once again submitted
requests to the programmers to address our concerns. Alter talking to Mr. Reisenberg,
should the problems continue to persistent, we will be bringing this matter to the
Town Board mhd Town Atto~aey's office for further action.
Board and Office Policies, Practices, and Activities:
ZBA Code of Conduct and Procedural Guidelines
A confidential draft "ZBA Code of Conduct and Procedural Guidelines" complied at
the request of the Board by ATA Andaloro has been distributed for Board review and
discussion in December 2011. The draft is based on input from Board Members and
notes taken at seminars given by Special Counsel Phil Siegel, which the Town Board
approved in fulfillment of the annual continuing education requirement for ZBA
Members. Our goal is to voluntarily adopt a final draft that will supplement and
further clarify the responsibilities and ethical standards proscribed for Zoning Boards
by the Town of Southold and New York State.
Financial/Budget/Personnel Issues:
Nothing at this time
Activities of the Board/Accomplishments:
Regular Meeting: Date: 10/6/11 Call to Order: 8:48 AM Adjourned: 2:02 PM
Public Hearings: Total: 10
Number of new applications heard: 8
Number of Carryovers from previous hearings: 2
Number closed reserving decision to later date: 6
Number closed subject to receipt of additional intbrmation: 2
Nmnber adjourned to another date: 1
Number adjourned w/o a date: l
Number of Resolations passed: 14
Number of decisions made: 0
Number of Site Inspections made by Board members: 10 x 5 = 50
Next Regular Meeting: 11/3/11
Special Meeting: Date: 10/20/11
Meeting was re-scheduled to 8AM Nov. 3,2011 due to lack of quorum
available on Oct. 20 2011
Meetings attended/initiated by ZBA Chairp_erson/Department Head
10/5 - Chief Building Inspector and ZBA Secretary re: pending applications
10/5 - Assr TA re: confidential draft findings
10/7 2012 ZBA budget bearing with To~vn Board and Supervisor
10/13 - ZBA Office Staff Meeting
10/26 - Asst. TA re legal advise/procedural matters
10/26 LKW, TA, Police, Code Enforcement re: specific special event permit
10/27 -LKW, Code Enforcement, Event Manager and Owner rc special event
permit at specific winery
Staff Activities
Number of people assisted at the counter: 49 Hours spent assisting: I1 hrs. 15 min.
(Assistance includes filling out new applications, mailings and postingx, providing
copies qf decisions, FOI£ requesls and other materials, and general inquirias)
Meetings attended by Staff
10/5- Vicki Toth with LKW and Building Inspector
10/13- ZBA Full staff office meeting with LKW
10/27- Vicki Toth with IXW, Code Enforcement and winery owner/event
manager
VI. MONTHLY REPORT ON NEW APPLICATIONS AND FEES
Total Applications Received for the month of October 20l 1: 4
Total Fees Collected in October 2011: $2,900
Total Fees collected ibr October 2011 under ol~d fee schedule $1,550
Additional revenue generated through fee increases this month: $1,350
Leslie Kanes Weisman
Chairperson/Department Head
2