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HomeMy WebLinkAboutHighway Equipment PurchaseELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 1,2011 Gary Wade All Island Equipment 39 Jersey Street West Babylon, NY 11704 Dear Mr. Wade: Congratulations. At the regular Town Board meeting held on October 25,2011, the Town Board accepted the bid of All Island Equipment for supplying various Highway equipment. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 1, 2011 Gary Ristau Farm-Rite Inc 3853 Middle Country Rd Calverton NY 11933 Dear Mr. Ristau: At the regular Town Board meeting held on October 25,2011, the Town Board accepted the bid of All Island Equipment for various Highway equipment. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD November 1,2011 Anthony Barbato Barbato Nursery Corp 1600 Railroad Avenue Holbrook, NY 11741 Dear Mr. Barbato: At the regular Town Board meeting held on October 25,2011, the Town Board accepted the bid of All Island Equipment for various Highway equipment. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of October 25,2011 RESOLUTION 2011-723 ADOPTED Item # 5.20 DOC ID: 7193 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-723 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 25, 2011: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of All Island Equipment Corp., of West Babylon, New York, who was the lowest bidder to fully meet all bid specifications in full for the attachments to couple to the Town-owned 2011 Takeuchi TL240 Rubber Track Loader, as follows: Item # 1 One (1) new 2011 Interstate 12,000 lb. Capacity Trailer Item # 2 One (1) new 2011 Backhoe BH Edge/CE attachment, together with an 18" digging bucket Item # 3 One (1) new 2011 Cold Planer Universal/Coneqtec attachment $ 6,995.00 $11,200.00 $16,900.00 Toml $35,095.00 All the above as subject to the approval of the Town Board and Town Attorney, and be it FURTHER RESOLVED that the appropriation line to be charged will be as follows: H.5130.2.300.400 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZMOUS] MOVER: Albert Krupski Jr., Councilman SECONDER: William Ruland, Councilman AYES: Rulandt Orlando, Talbot, Krupski Jr., Evans, Russell Generated October 31, 2011 Page 34 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING October 6, 2011 at 10:00 am Highway Dept - 3 Separate Items Item 1 - New 2011 12,000 lb Capacity Trailer Item 2 - New 2011 Backhoe Edge/CE attachments with 18" digging bucket Item 3 New 2011 cold Planer Universal/Coneqtec attachment Three (3) bidders: Item # 1 Item #2 Item #3 Farm-Rite Inc Gary Ristau 3853 Middle Country Rd Calverton NY 11933 631-284-3127 Barbato Nursery Corp Anthony Barbato 1600 Railroad Avenue Holbrook, NY 11741 631-285-6767 All Island Equipment Gary Wade 39 Jersey Street West Babylon, NY 11704 $ 6459.00 $11316.00 No Bid $ 8000.00 No bid No Bid $ 6995.00 $11200.00 $16900.00 #10391 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Candice Schott of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 22nd day of September, 2011. Sworn to before me this NO33(~ TO ~DDEIIS NOTICE ~ ~V G~ qu~ by ~e Sou~d To~ ~way 3.1 - new 2011 ~ld Planer UnivemaF Sou~old To~ Oer~ offi~ d~g nor- Box 1179, 53~5 Ma~ Road, Southold, Town Board of ~e To~ of Southold re- ~terest of the To~ of Southold to do price shall not include any t~, feder~, Sou~old is exempt. Principal Clerk NOTARY PUBLIC-STATE OF NEW YORK No. 01-V06105050 Qualified In Suffolk County LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items I - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 3. 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 6, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 13,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON September 22, 2011, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Highway Burrelle's Info Services Town Board Members Data Construction Town Clerk's Bulletin Board Town Attorney Dodge Reports SPECIFICATIONS It is the intent of these specifications to describe a (2011) 12,000Ib. Capacity Trailer such as the Interstate 12R.B.S. Low Deck Tag Along Trailer. SUSPENSION: Minimum Dexter 6K TorFlex maximum 2 COMPLY? YES / NO LOAD CAPACITY: 12,000 lbs. at 55 MPH. (G.V.W.R. 15,250 lbs.) DECK LENGTH: Minimum deck length 14' 0" flat deck Minimum length of beavertail 2' OVERALL LENGTH: Total over deck length of 16' DECK WIDTH: Minimum of 82" deck width between fenders Maximum overall width of 102" wide outside of fenders DECK HEIGHT: Maximum of 22 ½" unloaded height FRAME CONSTRUCTION CROSSMEMBERS: Mainbeams: Minimum of W6" x 12lbs. per ft., grade A36 Crossmembers: 4" Channel on 22" centers WEIGHTS: Minimum weight of trailer to be 3,250 lbs. empty G.V.W.R. shall be a maximum of 15,250 lbs. DECKING: 2" Nominal oak decking standard Secured to crossmember with 5/16" torque screws AXLES: (2) 6,000 lbs. capacity drop with oil bath hubs (Dexter HD) BRAKES: Shall be electric on all four (4) wheels 12 ½" x 2" with integral brake-away system. WHEEL S: 8 Hole steel disc COMPLY? YES / NO TIRES: (4) 235/80R x 16 Radial Tires JACK: 1 OK Spring loaded jack mounted to center of crossmembers. HEADBOARD: 5" Channel, full width of trailer PAINT: Trailer shall be painted black FORK TUBES & PINTLE EYE: Fork tubes shall be included to carry forks 2 5/8" Cast pintle eye with four (4) positions for ride height TIE DOWNS: (6) Heavy duty O-rings, (3) per side LIGHTS: Led light package standard 12-Volt DOT & ICC Approved All lights are sealed beam type and flush mounted in rubber grommets. Wiring is run in flexible neoprene jacket and modular in design. 7-way plug. RAMPS: 5' Long vertical storage spring assisted wood filled ramps with steel tips to zero. SPECIFICATIONS It is the intent of these specifications to describe various attachments to fit and operate on Town owned Rubber Track Loader. COMPLY? YES / NO BACKItOE BI-I609 EDGE/CEATTACItMENTS: Must be universal quick attach Must include backhoe half mount to attach to a Town owned Rubber Track Loader Must include loader half-mount bracket Must include 18" bucket with four bolt on teeth, 2.98 cf., 162 lbs. Must include all hoses and flat faced couplers Must have total weight of 2055 lbs. Minimum Must operate 11-14 GPM Rubber street pads in lieu of grouser pads Must have independent outriggers for balancing and stability Must articulate left and right with position swing Transport Height (boom fully retracted) 7' 9" Transport Width (stabilizers up) 4' 9" Ground Clearance 11" Overall Length 7' 7" Boom Pivot Height 16" Dig Depth Maximum 9' 8" Digging Depth 2' Flat Bottom 9' 7" Digging Depth 8' Flat Bottom 8' 3" Overall Operating Height (fully raised) 12' 10" Loading Height 6' 10" Loading Reach 4' 2" Reach from swing post 12' 10" Straight wall digging depth 7' 3" Stabilizer Spread Operating Position 9' 11" Stabilizer Down below Grade Digging Force Bucket Cylinder Digging Force, Dipper Cylinder 17" 5,908 lbs 3,232 lbs Unit must include set-up and installation onto Town owned machine AP600 COLD PLANER UNIVERSALICONEQTEC (2011) YEAR OR NEWER: Must be open drum design, no solid drums will be accepted. Must have front access door with hinges and turn buckles to tighten Must be center pivot design which puts force of the Track Loader directly over planer. Must have cutting width of 24" Minimum Must include hoses and flat faced couplers to attach to the high flow side of Town owned Track Loader. Must have high pic count outside drum-plate, minimum of 68 pics Must be direct drive Dan Foss Drive Motor, no planetary reduction systems will be accepted. Must have a cutting depth of 6" minimum Must have capability of 15° tilt left or right Side shift travel must be 24" Must be hi-flow ready with no more than 3 lines Shipping weight minimum of 1900 lbs. Unit must have four leveling wheels standard with sealed bearings. Unit must have 3-postion electronic controller to operate side shift, depth and tilt wired to adapt to Town owned Track Loader. Planer must use hi-flow auxiliary hydraulics minimum of 40 gpm Main carrier bearings shall be greasable Warranty 1 Year Parts and Labor Vendor shall be authorized dealer for unit being supplied Vendor must set-up and deliver and install planer onto Town owned Track Loader. Vendor shall also supply operator's manual with unit. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) ~~ ~~-~ (Corporate Title) (if any) ~.~ 'Do c...-~ ~0{~90((~-'~'~ Printed Name Company Phone ( ~ Bid on: Highway Equip Rebid Item # Price (in numbers) 113t , Price (in words) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 3. 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 6, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 13,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON September 22, 2011, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Highway Burrelle's Info Services Town Board Members Data Construction Town Clerk's Bulletin Board Town Attorney Dodge Reports NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Printed Name Company Bid on: Highway Equip Rebid Item # Price (in numbers) 2 '~. l l,~Zoo, oo a~ l{,;qoo, oo Price (in words) SPECIFICATIONS It is the intent of these specifications to describe a (2011) 12,000Ib. Capacity Trailer such as the Interstate 12R.B.S. Low Deck Tag Along Trailer. SUSPENSION: Minimum Dexter 6K TorFlex maximum 2 COMPLY? YES / NO LOAD CAPACITY: 12,000 lbs. at 55 MPH. (G.V.W.R. 15,250 lbs.) DECK LENGTH: Minimum deck length 14' 0" flat deck Minimum length of beavertail 2' OVERALL LENGTH: Total over deck length of 16' DECK WIDTH: Minimum of 82" deck width between fenders Maximum overall width of 102" wide outside of fenders DECK HEIGHT: Maximum of 22 ½" unloaded height FRAME CONSTRUCTION CROSSMEMBERS: Mainbeams: Minimum of W6" x 12lbs. per fi., grade A36 Crossmembers: 4" Channel on 22" centers WEIGHTS: Minimum weight of trailer to be 3,250 lbs. empty G.V.W.R. shall be a maximum of 15,250 lbs. DECKING: 2" Nominal oak decking standard Secured to crossmember with 5/16" torque screws AXLES: (2) 6,000 lbs. capacity drop with oil bath hubs (Dexter HD) BRAKES: Shall be electric on all four (4) wheels 12 ½" x 2" with integral brake-away system. COMPLY? YES / NO WHEELS: 8 Hole steel disc TIRES: (4) 235/80R x 16 Radial Tires JACK: 1 OK Spring loaded jack mounted to center of crossmembers. HEADBOARD: 5" Channel, full width of trailer PAINT: Trailer shall be painted black FORK TUBES & PINTLE EYE: Fork tubes shall be included to carry forks 2 5/8" Cast pintle eye with four (4) positions for ride height TIE DOWNS: (6) Heavy duty O-rings, (3) per side LIGHTS: Led light package standard 12-Volt DOT & ICC Approved All lights are sealed beam type and flush mounted in rubber grommets. Wiring is run in flexible neoprene jacket and modular in design. 7-way plug. RAMPS: 5' Long vertical storage spring assisted wood filled ramps with steel tips to zero. SPECIFICATIONS It is the intent of these specifications to describe various attachments to fit and operate on Town owned Rubber Track Loader. COMPLY? YES / NO BACKHOE BH609 EDGE/CEATTACItMENTS: Must be universal quick attach Must include backhoe half mount to attach to a Town owned Rubber Track Loader Must include loader half-mount bracket Must include 18" bucket with four bolt on teeth, 2.98 cf., 162 lbs. Must include all hoses and flat faced couplers Must have total weight of 2055 lbs. Minimum Must operate 11-14 GPM Rubber street pads in lieu of grouser pads Must have independent outriggers for balancing and stability Must articulate left and right with position swing Transport Height (boom fully retracted) 7' 9" Transport Width (stabilizers up) 4' 9" Ground Clearance 11" Overall Length 7' 7" Boom Pivot Height 16" Dig Depth Maximum 9' 8" Digging Depth 2' Flat Bottom 9' 7" Digging Depth 8' Flat Bottom 8' 3" Overall Operating Height (fully raised) 12' 10" Loading Height 6' 10" Loading Reach 4' 2" Reach from swing post 12' 10" Straight wall digging depth 7' 3" Stabilizer Spread Operating Position 9' 11" Stabilizer Down below Grade Digging Force Bucket Cylinder Digging Force, Dipper Cylinder 17" 5,908 lbs 3,232 lbs Unit must include set-up and installation onto Town owned machine AP600 COLD PLANER UNIVERSALICONEQTEC (2011) YEAR OR NEWER: Must be open drum design, no solid drums will be accepted. Must have front access door with hinges and turn buckles to tighten Must be center pivot design which puts force of the Track Loader directly over planer. Must have cutting width of 24" Minimum Must include hoses and flat faced couplers to attach to the high flow side of Town owned Track Loader. Must have high pic count outside drum-plate, minimum of 68 pics Must be direct drive Dan Foss Drive Motor, no planetary reduction systems will be accepted. Must have a cutting depth of 6" minimum Must have capability of 15° tilt left or right Side shift travel must be 24" Must be hi-flow ready with no more than 3 lines Shipping weight minimum of 1900 lbs. Unit must have four leveling wheels standard with sealed bearings. Unit must have 3-postion electronic controller to operate side shift, depth and tilt wired to adapt to Town owned Track Loader. Planer must use hi-flow auxiliary hydraulics minimum of 40 gpm Main carrier bearings shall be greasable Warranty 1 Year Parts and Labor Vendor shall be authorized dealer for unit being supplied Vendor must set-up and deliver and install planer onto Town owned Track Loader. Vendor shall also supply operator's manual with unit. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the pnrchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 3. 1 - new 2011 Cold Planer Universai/Coneqtec attachment or equal; The above-listed attachments must ail couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The seaied bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 6, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southotd reserves the right to reject any and ail bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or locai, from which the Town of Southold is exempt. Dated: September 13,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON September 22, 2011, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Highway Burrelle's Info Services Town Board Members Data Construction Town Clerk's Bulletin Board Town Attorney Dodge Reports NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening oftbe bid. (Signed) ~--~ ~ (Corporate Title) (if any) luathony Barbato - Preaident Printed Name Company Address [Jro [Io~'O 0k- Bid on: Highway Equip Rebid Item # Price (in numbers) Price (in words) SPECIFICATIONS It is the intent of these specifications to describe a (2011) 12,0001b. Capacity Trailer such as the Interstate 12R.B.S. Low Deck Tag Along Trailer. SUSPENSION: Minimum Dexter 6K TorFlex maximum 2 COMPLY? YES / NO LOAD CAPACITY: 12,000 lbs. at 55 MPH. (G.V.W.R. 15,250 lbs.) DECK LENGTH: Minimum deck length 14' 0" flat deck Minimum length of beavertail 2' OVERALL LENGTH: Total over deck length of 16' DECK WIDTH: Minimum of 82" deck width between fenders Maximum overall width of 102" wide outside offenders DECK HEIGHT: Maximum of 22 ½" unloaded height FRAME CONSTRUCTION CROS SMEMBERS: Mainbeams: Crossmembers: WEIGHTS: Minimum of W6" x 12lbs. per ft., grade A36 4" Channel on 22" centers Minimum weight of trailer to be 3,250 lbs. empty G.V.W.R. shall be a maximum of 15,250 lbs. DECKING: 2" Nominal oak decking standard Secured to crossmember with 5/16" torque screws AXLE S: (2) 6,000 lbs. capacity drop with oil bath hubs (Dexter HD) BRAKES: Shall be electric on all four (4) wheels 12 ½" x 2" with integral brake-away system. WHEEL S: 8 Hole steel disc TIRES: (4) 235/80R x 16 Radial Tires JACK: 1 OK Spring loaded jack mounted to center of crossmembers. HEADBOARD: 5" Channel, full width of trailer PAINT: Trailer shall be painted black FORK TUBES & PINTLE EYE: Fork tubes shall be included to carry forks 2 5/8" Cast pintle eye with four (4) positions for ride height COMPLY? YES / NO TIE DOWNS: (6) Heavy duty O-rings, (3) per side LIGHTS: Led light package standard 12-Volt DOT & ICC Approved All lights are sealed beam type and flush mounted in rubber grommets. Wiring is mn in flexible neoprene jacket and modular in design. 7-way plug. RAMPS: 5' Long vertical storage spring assisted wood filled ramps with steel tips to zero. ! SPECIFICATIONS It is the intent of these specifications to describe various attachments to fit and operate on Town owned Rubber Track Loader. BACKHOE BH609 EDGE/CEATTACHMENTS: Must be universal quick attach Must include backhoe half mount to attach to a Town owned Rubber Track Loader Must include loader half-mourn bracket Must include 18" bucket with four bolt on teeth, 2.98 cf., 162 lbs. Must include all hoses and flat faced couplers Must have total weight of 2055 lbs. Minimum Must operate 11-14 GPM Rubber street pads in lieu of grouser pads Must have independent outriggers for balancing and stability Must articulate left and right with position swing Transport Height (boom fully retracted) 7' 9" Transport Width (stabilizers up) 4' 9" Ground Clearance 11" Overall Length 7' 7" Boom Pivot Height 16" Dig Depth Maximum 9' 8" Digging Depth 2' Flat Bottom 9' 7" Digging Depth 8' Flat Bottom 8' 3" Overall Operating Height (fully raised) 12' 10" Loading Height 6' 10" Loading Reach 4' 2" Reach from swing post 12' 10" Straight wall digging depth 7' 3" Stabilizer Spread Operating Position 9' 11" COMPLY? YES / NO Stabilizer Down below Grade Digging Force Bucket Cylinder Digging Fome, Dipper Cylinder 17" 5,908 lbs 3,232 lbs Unit must include set-up and installation onto Town owned machine AP600 COLD PLANER UNIVERSALICONEQTEC (2011) YEAR OR NEWER: Must be open drum design, no solid drums will be accepted. Must have front access door with hinges and turn buckles to tighten Must be center pivot design which puts force of the Track Loader directly over planer. Must have cutting width of 24" Minimum Must include hoses and flat faced couplers to attach to the high flow side of Town owned Track Loader. Must have high pie count outside dram-plate, minimum of 68 pics Must be direct drive Dan Foss Drive Motor, no planetary reduction systems will be accepted. Must have a cutting depth of 6" minimum Must have capability of 15° tilt left or right Side shift travel must be 24" Must be hi-flow ready with no more than 3 lines Shipping weight minimum of 1900 lbs. Unit must have four leveling wheels standard with sealed bearings. Unit must have 3-postion electronic controller to operate side shift, depth and tilt wired to adapt to Town owned Track Loader. Planer must use hi-flow auxiliary hydraulics minimum of 40 gpm Main carrier bearings shall be greasable Warranty 1 Year Parts and Labor Vendor shall be authorized dealer for unit being supplied Vendor must set-up and deliver and install planer onto Town owned Track Loader. Vendor shall also supply operator's manual with unit. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 3. 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 6, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 13,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON September 22, 2011, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Highway Burrelle's Info Services Town Board Members Data Construction Town Clerk's Bulletin Board Town Attomey Dodge Reports SPECIFICATIONS It is the intent of these specifications to describe a (2011) 12,000Ib. Capacity Trailer such as the Interstate 12R.B.S. Low Deck Tag Along Trailer. COMPLY? YES / NO SUSPENSION: Minimum Dexter 6K TorFlex maximum 2 LOAD CAPACITY: 12,000 lbs. at 55 MPH. (G.V.W.R. 15,250 lbs.) DECK LENGTH: Minimum deck length 14' 0" flat deck Minimum length of beavertail 2' OVERALL LENGTH: Total over deck length of 16' DECK WIDTH: Minimum of 82" deck width between fenders Maximum overall width of 102" wide outside of fenders DECK HEIGHT: Maximum of 22 ½" unloaded height FRAME CONSTRUCTION CROSSMEMBERS: Mainbeams: Crossmembers: WEIGHTS: Minimum of W6" x 12lbs. per ft., grade A36 4" Channel on 22" centers Minimum weight of trailer to be 3,250 lbs. empty G.V.W.R. shall be a maximum of 15,250 lbs. DECKING: 2" Nominal oak decking standard Secured to crossmember with 5/16" torque screws AXLES: (2) 6,000 lbs. capacity drop with oil bath hubs (Dexter HD) BRAKES: Shall be electric on all four (4) wheels 12 ½" x 2" with integral brake-away system. WHEELS: 8 Hole steel disc TIRES: (4) 235/80R x 16 Radial Tires JACK: 1 OK Spring loaded jack mounted to center of crossmembers. HEADBOARD: 5" Channel, full width of trailer PAINT: Trailer shall be painted black FORK TUBES & PINTLE EYE: Fork tubes shall be included to carry forks 2 5/8" Cast pintle eye with four (4) positions for ride height COMPLY? YES / NO TIE DOWNS: (6) Heavy duty O-rings, (3) per side LIGHTS: Led light package standard 12-Volt DOT & ICC Approved All lights are sealed beam type and flush mounted in rubber grommets. Wiring is run in flexible neoprene jacket and modular in design. 7-way plug. RAMP S: 5' Long vertical storage spring assisted wood filled ramps with steel tips to zero. SPECIFICATIONS It is the intent of these specifications to describe various attachments to fit and operate on Town owned Rubber Track Loader. COMPLY? YES / NO Transport Height (boom fully retracted) 7' 9" Transport Width (stabilizers up) 4' 9" Ground Clearance 11" Overall Length 7' 7" Boom Pivot Height 16" Dig Depth Maximum 9' 8" Digging Depth 2' Flat Bottom 9' 7" Digging Depth 8' Flat Bottom 8' 3" Overall Operating Height (fully raised) 12' 10" Loading Height 6' 10" Loading Reach 4' 2" Reach from swing post 12' 10" Straight wall digging depth 7' 3" Stabilizer Spread Operating Position 9' 11" BACKHOE BH609 EDGE/CEATTACHMENTS: Must be universal quick attach Must include backhoe half mount to attach to a Town owned Rubber Track Loader Must include loader half-mount bracket Must include 18" bucket with four bolt on teeth, 2.98 cfi, 162 lbs. Must include all hoses and flat faced couplers Must have total weight of 2055 lbs. Minimum Must operate 11-14 GPM Rubber street pads in lieu of grouser pads Must have independent outriggers for balancing and stability Must articulate left and right with position swing Stabilizer Down below Grade Digging Force Bucket Cylinder Digging Force, Dipper Cylinder 17" 5,908 lbs 3,232 lbs Unit must include set-up and installation onto Town owned machine AP600 COLD PLANER UNIVERSALICONEQTEC (2011) YEAR OR NEWER: Must be open drum design, no solid drums will be accepted. Must have front access door with hinges and turn buckles to tighten Must be center pivot design which puts force of the Track Loader directly over planer. Must have cutting width of 24" Minimum Must include hoses and flat faced couplers to attach to the high flow side of Town owned Track Loader. Must have high pic count outside drum-plate, minimum of 68 pics Must be direct drive Dan Foss Drive Motor, no planetary reduction systems will be accepted. Must have a cutting depth of 6" minimum Must have capability of 15° tilt left or right Side shift travel must be 24" Must be hi-flow ready with no more than 3 lines Shipping weight minimum of 1900 lbs. Unit must have four leveling wheels standard with sealed bearings. Unit must have 3-postion electronic controller to operate side shift, depth and tilt wired to adapt to Town owned Track Loader. Planer must use hi-flow auxiliary hydraulics minimum of 40 gpm Main carrier bearings shall be greasable Warranty 1 Year Parts and Labor Vendor shall be authorized dealer for unit being supplied Vendor must set-up and deliver and install planer onto Town owned Track Loader. Vendor shall also supply operator's manual with unit. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) (if any) Printed Name Company_ Address Phone Bid on: Highway Equip Rebid Item # Price (in numbers) 1 2 3 Price (in words) STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly swom, says that on the /' ~ ~day of ~,. ~- ,2011, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Re: Hwy Equip rebid Sworn before me this Iq dayof ~'ep'~-- ,2011. C")~o}ary Public /YNDAM. _~...1 NOTARY PUBLIC, State of New York No. 01BO6020932 Qualified in Suffolk County Term Expires March 8, 20 ~--~ Southold Town Clerk ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Mare Road RO Box 1179 Southold. Nex~ York 11971 Fax/631! 765-6145 Telephone/631/765-1800 sour holdtown northfhrk.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 14, 2011 Gary Ristau Farm-Rite Inc 3853 Middle Country Rd Calverton NY 11933 Dear Mr'. Ristau: Thank you for submitting a bid for the Highway Equipment Items. The Town Board, at its meeting on Tuesday, September 13,2011, adopted a resolution rejecting the bid and authorizing the rebid with amendments. I have enclosed a copy of the resolution and the new bid specifications. You will notice that the Brush Cutter Attachment in the original bid request has been eliminated; it is now available under New York State contract. Please do not hesitate to contact me if you have any questions concerning this matter. Very truly yours. Linda J. Cooper Deputy Town Clerk Eno. Page 1 of l Cooper, Linda From: Candice Schott [cschott@timesreview.com] Sent: Thursday, September 15, 2011 9:27 AM To: Cooper, Linda Subject: RE: Highway Equipment rebid 9-30-11 Hi Linda, We are §ood to §o for the 22nd. Thanks and have a great Thursday! Candice From: Cooper, Linda [mailto:Linda. Cooper@town.southold.ny.us] Sent: Wednesday, September 14, 2011 8:54 AM To-' tr-legals Subject: Highway Equipment rebid 9-30-11 Good morning, Please confirm receipt of this Legal Notice for the Sept. 22 edition of the Suffolk Times. Thank you and have a great day. Linda Cooper 9/15/2011 Page I of I Cooper, Linda From: Cooper, Linda Sent: Wednesday, September 14, 2011 8:54 AM To: Suffolk Times Legals Subject: Highway Equipment rebid 9-3041 Attachments: Highway Equipment rebid 9-30-11.doc Good morning, Please confirm receipt of this Legal Notice for the Sept. 22 edition of the Suffolk Times. Thank you and have a gmat day. Linda Cooper 9/14/2011 14/09 '11 WED 06:30 FAX 631 765 6145 SOUTHOLD TOWN CLERK ~001 TX/RX NO INCOMPLETE TX/RX TRANSACTION OK ERROR MULTI TX/RX REPORT *** 1777 1. 50] [* 51118005243329 [* 52]18862329941 [* 53]18002582984 [* 54]18009620544 Burrelle's Info Data Construct Dodge Reports Construct Info LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Aloha trailer~ or coual: 1 - new 2011 Backhoe BI-t609 Edge/CE ar~ae orients, together with 18" digging bucket, or equal; 3. 1 - new 2011 Cold Planer Univcrsal/Coneatec attachment or equal; The abovedisted attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerl; of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 6, 2011, at which time they will be opened and read aloud in pubhc. The Town Board of the Town of Southoid reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly maxked "Bid on ltighway Equipment", and submitted to fl~e Office of the Town Clerk. Thc bid price shall not include any tax, federal, state, or local, from which the Tom~ of Southold is exempt. Dated: September 13, 2011 !~LIZABETH A. NEVILLE SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 3. 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, October 6, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: September 13,2011 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net BID OPENING September 8, 2011 at 10:00 am Highway Dept - 4 Separate Items Only one bidder: Farm-Rite Inc 3853 Middle Country Rd Calverton NY 11933 631-284-3127 Item 1 New 20ll 12,000 lb Capacity Trailer Item 2 - New 2011 Heavy Duty land Clearing Bruch Cutter Attachment Item 3 - New 2011 Backhoe Edge/CE attachments with 18" digging bucket Item 4 - New 2011 cold Planer Universal/Coneqtec attachment $ 6459.00 $ 8593.00 $11316.00 NO BID LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Heavy Duty Land Clearing Brush Cutter Attachment Model DL-66, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 4. 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed 3 attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, September 8, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 16, 2011 ELIZABETH A; NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON August 25, 2011, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Highway Burrelle's Info Services Town Board Members Data Construction Town Clerk's Bulletin Board Town Attorney Dodge Reports SPECIFICATIONS It is the intent of these specifications to describe a (2011) 12,000lb. Capacity Trailer such as the Interstate 12R.B.S. Low Deck Tag Along Trailer. SUSPENSION: Minimum Dexter 6K TorFlex minimum 2 LOAD CAPACITY: 12,000lbs. at 55 MPH. (G.V.W.R. 15,250 lbs.) DECK LENGTH: Minimum deck length 14' 0" flat deck Minimum length of beavertail 2' OVERALL LENGTH: Total over deck length of 16' DECK WIDTH: Minimum of 82" deck width between fenders Maximum overall width of 102" wide outside of fenders DECK HEIGHT: Maximum of 22%" unloaded height FRAME CONSTRUCTION CROSSMEMBERS: Mainbeams: Minimum of W6"x 12lbs. per ft., grade A36 Crossmembers: 4" Channel on 22" centers COMPLY? YES I NO WEIGHTS: Minimum weight of trailer to be 3,2501bs. empty G.V.W.R. shall be a maximum of 15,2501bs. DECKING: 2" Nominal oak decking standard Secured to crossmember with 5/16" torque screws COMPLY? Page 1 of 2 YES I NO AXLES: (2) 6,000lbs. capacity drop with oil bath hubs (Dexter HD) BRAKES: Shall be electric on all four (4) wheels 12 ¼"x 2" with integral brake-away system. WHEELS: 8 Hole steel disc TIRES: (4) 235/80R x 16 Radial Tires JACK: 10K Spring loaded jack mounted to center of crossmembers. HEADBOARD: 5" Channel, full width of trailer PAINT: Trailer shall be painted black FORK TUBES & PINTLE EYE: Fork tubes shall be included to carry forks 2 5/8" Cast pintle eye with four (4) positions for ride height TIE DOWNS: (6) Heavy duty D-rings, (3) per side LIGHTS: Led light package standard 12-Volt DOT & ICC Approved All lights are sealed beam type and flush mounted in rubber grommets. Wiring is run in flexible neoprene jacket and modular in design. 7-way plug. RAMPS: 5' Long vertical storage spring assisted wood filled ramps with steel tips to zero. Page 2 of 2 SPECIFICATIONS It is the intent of these specifications to describe various attachments to fit and operate on Town owned Rubber Track Loader. COMPLY? YES I NO HEAVY DUTY LAND CLEARING BRUSH CUTTER: Cutter must have a minimum cutting width of 66" Overall width maximum of 79" Overall height shall be a minimum of 40 ½" Overall length to be a minimum of 81" Mower must have 4" wide replaceable skid shoes made of AR400 steel. Minimum 30" spring loaded front door to open to allow tree into cutter. Cutter housing shall be A-36 steel front intake Cutter must have a minimum of four (4) 12" dual-sided rotary axe blades ~" thick Cutter shall have a direct drive gear motor, motor must be bi-directional Blade carrier must be a minimum of 1" steel cross bar minimum. Unit shall be capable of cutting clockwise and counterclockwise. Hydraulic hoses must be a minimum of 1" diameter with heavy duty quick disconnect couplers, flat faced. Minimum of %" steel deck sides are reinforced minimum. Mower must operate on skid loader with a minimum hydraulic flow of 22-40 GPM. Cutter must have a heavy duty reinforced front push bar to lean tree over Cutter shall be able to cut trees up to 6" diameter minimum Unit must have a front chain shielding for protection Unit must come with universal style coupler Unit shall be delivered to Town Yard. Unit shall be painted with safety Orange paint. Vendor shall install unit and demonstrate upon installation. Unit shall be minimum 2000lbs. operating weight. Page 1 of 4 COMPLY? YES I NO WARRANTY: Warranty on unit shall be a minimum of (1) year. Extra set of blades to be supplied One (1) parts, operators manual to be supplied. BACKHOE BH609 EDGE/CEATTACHMENTS: Must be universal quick a.ffach Must include backhoe half mount to attach to a Town owned Rubber Track Loader Must include loader half-mount bracket Must include 18" bucket with four bolt on teeth, 2.98 cf., 1621bs. Must include all hoses and flat faced couplers Must have total weight of 20551bs. Minimum Must operate 11-14 GPM Rubber street pads in lieu of grouser pads Must have independent outriggers for balancing and stability Must articulate left and right with position swing Transport Height (boom fully retracted)7' 9" Transport Width (stabilizers up) 4' 9" Ground Clearance 11" Overall Length 7' 7" Boom Pivot Height 16" Dig Depth Maximum 9' 8" Digging Depth 2' Flat Bottom 9' 7" Digging Depth 8' Flat Bottom 8' 3" Overall Operating Height (fully raised)12' 10" Loading Height 6' 10" Loading Reach 4' 2" Reach from swing post 12' 10" Straight wall digging depth 7' 3" Page 2 of 4 BACKHOE BH609 EDGE/CEATTACHMENTS CONT'D: Stabilizer Spread Operating Position 9' 11" Stabilizer Down below Grade 17" Digging Force Bucket Cylinder 5,9081bs. Digging Force, Dipper Cylinder 3,2321bs. Unit must include set-up and installation onto Town owned machine AP600 COLD PLANER UNIVERSALICONEQTEC (2011) YEAR OR NEWER: Must be open drum design, no solid drums will be accepted. Must have front access door with hinges and turn buckles to tighten Must be center pivot design which puts force of the Track Loader directly over planer. Must have cutting width of 24" Minimum Must include hoses and flat faced couplers to attach to the high flow side of Town owned Track Loader. Must have high pic count outside drum-plate, minimum of 68 pics Must be direct drive Dan Foss Drive Motor, no planetary reduction systems will be accepted. Must have a cutting depth of 6" minimum Must have capability of 15° tilt left or right Side shift travel must be 24" Must be hi-flow ready with no more than 3 lines Shipping weight minimum of 1900lbs. Unit must have four leveling wheels standard with sealed bearings. Unit must have 3-postion electronic controller to operate side shift, depth and tilt wired to adapt to Town owned Track Loader. Planer must use hi-flow auxiliary hydraulics minimum of 40 gpm Main carrier bearings shall be greasable Warranty 1 Year Parts and Labor Vendor shall be authorized dealer for unit being supplied COMPLY? YES [ NO Page 3 of 4 COMPLY? YES I NO AP600 COLD PLANER UNIVERSAL/CONEQTEC (2011) YEAR OR NEWER CONT'D: Vendor must set-up and deliver and install planer onto Town owned Track Loader. Vendor shall also supply operator's manual with unit. Page 4 of 4 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. / Printname (~..~'~ ~'cS~,-~ BID ON Highway Equipment 2011 Item# Pri ce (in Numbers) Corporate Title (if any) Mailing Address 3~S~ /~,"IbDL_[:- ~d(~1 ('~'~ , Phone Number Price (in words) #10373 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Candice Schott of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 25th day of August, 2011. Sworn to before me this ~..~(~'~-'L_. day of Principal Clerk CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK NO. 01-VO6105050 Qualified in Suffolk County My Commbslon Expire= February 28, 2012 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested by the Southold Town Highway Department for the purchase of the following items 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; I - new 2011 Heavy Duty Land Clearing Brush Cutter Attachment Model DL-66, or equal; 1 - new 2011 Backhoe BH609 Edge/CE attachments, together with 18" digging bucket, or equal; 4. 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed 3 attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader. Specifications are available at the Southold Town Clerks office during normal business hours, 8 - 4 p.m., Monday thru Friday. The sealed bids, together with a Non-Collusive Bid Certificate will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, September 8, 2011, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Highway Equipment", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 16, 2011 ELIZABETH A, NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON August 25, 2011, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Highway Burrelle's Info Services Town Board Members Data Construction Town Clerk's Bulletin Board Town Attorney Dodge Reports STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being dulyswom, says that on the ~ dayof (...l~c.a-ff , 2011, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on Highway Equipment 2011 ff_.~lizabeth' ~.. Ne~'~lle Southold Town Clerk S~9~m before r~e this o. day of~, 2011. ~-~ ' lk!otary Public' LYNDA M."~ NOTARY PUBLIC, Stats of New York No. 01~020932 Qualified in Suffolk CounT ~ Term Expires March 8, 20 -L~ Mainbeams: Crossmembers: WEIGHTS: SPECIFICATIONS It is the intent of these specifications to describe a (2011 ) 12,0001b. Capacity Trailer such as the Interstate 12R.B.S. Low Deck Tag Along Trailer. COMPLY? YES I NO SUSPENSION: Minimum Dexter 6K TorFlex minimum 2 LOAD CAPACITY: 12,000lbs. at 55 MPH. (G.V.W.R. 15,250 lbs.) DECK LENGTH: Minimum deck length 14' 0" flat deck Minimum length of beavertail 2' OVERALL LENGTH: Total over deck length of 16' DECK WIDTH: Minimum of 82" deck width between fenders Maximum overall width of 102" wide outside of fenders DECK HEIGHT: Maximum of 22½" unloaded height FRAME CONSTRUCTION CROSSMEMBERS: Minimum of W6" x 12lbs. per ft., grade A36 4" Channel on 22" centers Minimum weight of trailer to be 3,2501bs. empty G.V.W.R. shall be a maximum of 15,2501bs. DECKING: 2" Nominal oak decking standard Secured to crossmember with 5/16" torque screws Page 1 of 2 COMPLY? AXLES: (2) 6,000lbs. capacity drop with oil bath hubs (Dexter HD) BRAKES: Shall be electric on all four (4) wheels 12 ¼" x 2" with integral brake-away system. WHEELS: 8 Hole steel disc TIRES: (4) 235/80R x 16 Radial Tires JACK: 10K Spring loaded jack mounted to center of crossmembers. HEADBOARD: 5" Channel, full width of trailer PAINT: Trailer shall be painted black FORK TUBES & PINTLE EYE: Fork tubes shall be included to carry forks 2 5/8" Cast pintle eye with four (4) positions for ride height TIE DOWNS: (6) Heavy duty D-rings, (3) per side LIGHTS: Led light package standard 12-Volt DOT & ICC Approved All lights are sealed beam type and flush mounted in rubber grommets. Wiring is run in flexible neoprene jacket and modular in design. 7-way plug. RAMPS: 5' Long vertical storage spring assisted wood filled ramps with steel tips to zero. YES l NO Page 2 of 2 SPECIFICATIONS It is the intent of these specifications to describe various attachments to fit and operate on Town owned Rubber Track Loader. COMPLY? YES I NO HEAVY DUTY LAND CLEARING BRUSH CUTTER: Cutter must have a minimum cutting width of 66" Overall width maximum of 79" Overall height shall be a minimum of 40 ½" Overall length to be a minimum of 81" Mower must have 4" wide replaceable skid shoes made of AR400 steel. Minimum 30" spring loaded front door to open to allow tree into cutter. Cutter housing shall be A-36 steel front intake Cutter must have a minimum of four (4) 12" dual-sided rotary axe blades %" thick Cutter shall have a direct drive gear motor, motor must be bi-directional Blade carrier must be a minimum of 1" steel cross bar minimum. Unit shall be capable of cutting clockwise and counterclockwise. Hydraulic hoses must be a minimum of 1" diameter with heavy duty quick disconnect couplers, flat faced. Minimum of %" steel deck sides are reinforced minimum. Mower must operate on skid loader with a minimum hydraulic flow of 22-40 GPM. Cutter must have a heavy duty reinforced front push bar to lean tree over Cutter shall be able to cut trees up to 6" diameter minimum Unit must have a front chain shielding for protection Unit must come with universal style coupler Unit shall be delivered to Town Yard. Unit shall be painted with safety Orange paint. Vendor shall install unit and demonstrate upon installation. Unit shall be minimum 2000lbs. operating weight. Page 1 of 4 COMPLY? YES I NO WARRANTY: Warranty on unit shall be a minimum of (1) year. Extra set of blades to be supplied One (1) parts, operators manual to be supplied. BACKHOE BH609 EDGE/CEATTACHMENTS: Must be universal quick attach Must include backhoe half mount to attach to a Town owned Rubber Track Loader Must include loader half-mount bracket Must include 18" bucket with four bolt on teeth, 2.98 cf., 1621bs. Must include all hoses and flat faced couplers Must have total weight of 20551bs. Minimum Must operate 11-14 GPM Rubber street pads in lieu of grouser pads Must have independent outriggers for balancing and stability Must articulate left and right with position swing Transport Height (boom fully retracted) 7' 9" Transport Width (stabilizers up) 4' 9" Ground Clearance 11" Overall Length 7' 7" Boom Pivot Height 16" Dig Depth Maximum 9' 8" Digging Depth 2' Flat Bottom 9' 7" Digging Depth 8' Flat Bottom 8' 3" Overall Operating Height (fully raised) 12' 10" Loading Height 6' 10" Loading Reach 4' 2" Reach from swing post 12' 10" Straight wall digging depth 7' 3" Page 2 of 4 COMPLY? YES I NO BACKHOE BH609 EDGE/CEATTACHMENTS CONT'D: Stabilizer Spread Operating Position 9' 11" Stabilizer Down below Grade 17" Digging Force Bucket Cylinder 5,9081bs. Digging Force, Dipper Cylinder 3,2321bs. Unit must include set-up and installation onto Town owned machine AP600 COLD PLANER UNIVERSAL/CONEQTEC (2011) YEAR OR NEWER: Must be open drum design, no solid drums will be accepted. Must have front access door with hinges and turn buckles to tighten Must be center pivot design which puts force of the Track Loader directly over planer. Must have cutting width of 24" Minimum Must include hoses and flat faced couplers to attach to the high flow side of Town owned Track Loader. Must have high pic count outside drum-plate, minimum of 68 pics Must be direct drive Dan Foss Drive Motor, no planetary reduction systems will be accepted. Must have a cutting depth of 6" minimum Must have capability of 15° tilt left or right Side shift travel must be 24" Must be hi-flow ready with no more than 3 lines Shipping weight minimum of 1900lbs. Unit must have four leveling wheels standard with sealed bearings. Unit must have 3-postion electronic controller to operate side shift, depth and tilt wired to adapt to Town owned Track Loader. Planer must use hi-flow auxiliary hydraulics minimum of 40 gpm Main carrier bearings shall be greasable Warranty 1 Year Parts and Labor Vendor shall be authorized dealer for unit being supplied Page 3 of 4 COMPLY? YES I NO AP600 COLD PLANER UNIVERSAL/CONEQTEC (2011) YEAR OR NEWER CONT'D: Vendor must set-up and deliver and install planer onto Town owned Track Loader. Vendor shall also supply operator's manual with unit. Page 4 of 4 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Highway Equipment 2011 Item# Pri ce (in Numbers) 1 2 3 4 Price (in words) Southold Town Board - Letter Board Meeting of August 16, 2011 RESOLUTION 2011-601 ADOPTED Item # 5.16 DOC ID: 7078 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-601 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 16, 2011: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following: 1 - new 2011 12,000 lb. Capacity Trailer, such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer, or equal; 1 - new 2011 Heavy Duty Land Clearing Brash Cutter Attachment Model DL-66, or equal; I - new 2011 Backhoe BH609 Edge/CEattachments, together with 18" digging bucket, or equal; I - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed 3 attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader, and be it further RESOLVED that the appropriation line to be charged for the above purchases will be H.5130.2.300.400. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated August 19, 2011 Page 25 PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane - P.O. Box 178 · Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM TO: Elizabeth A. Neville Southold Town Clerk FROM: Peter W. Harris Superintendent of Highways DATE: August 15,2011 RE: Resolution to Advertise - Equipment for Highway Department As Superintendent of Highways, I hereby request that the Town Board consider the following resolution: 2011-[ l CA TEGOR Y: Permission to Advertise for Bids DEPARTMENT: Highway Department RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following: 1 - new 2011 12~000 lb. Capaci .ty Trailer~ such as an Interstate 12 R.B.S. Low Deck Tag-Along trailer~ or equal; 1 - new 2011 Heavy Du.ty Land Clearing Brush Cutter Attachment Model DL-66, or equal; 1 - new 2011 Backhoe BH609 Edge/CEattachments: together with 18" digging bucket, or equal; 1 - new 2011 Cold Planer Universal/Coneqtec attachment or equal; The above-listed 3 attachments must all couple to a 2011 Takeuchi-TL240 Rubber Track Loader, and be it further RESOLVED that the appropriation line to be charged for the above purchases will be H.5130.2.300.400. cc: John A. Cushman Connie Solomon Martin Finnegan, Esq. Linda Cooper Lynda Rudder