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HomeMy WebLinkAboutUniform Rental ServiceRESOLUTION {RESNUM} ADOPTED DOC ID: 7149 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-676 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 27, 2011: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Standard Uniform Rental Service Agreement Renewal in connection with the Town's purchase of uniforms for the Solid Waste District employees, subject to the approval of the Town Attorney. Elizabeth A. Neville SoUthold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Albert Krupski Jr., Councilman SECONDER: William Ruland, Councilman AYES: Ruland, Orlando, Krupski Jr., Evans, Russell ABSENT: Christopher Talbot STANDARD UNIFORM RENTAL SERVICE AGREEMENT RENEWAL Location No. ~ ~i Contract No. 4 ' ~: [ .r~ Customer No..;~ ~-,_~,_ City CU r~: ~-ic:~ ~ State ~'i':' Zip UNIFORM PRICING: Item # Description inventory Changes Weekly Price · This agreement is effective as of the date of execution for a term of 60 months from date of installation. · '173e additional charges listed belew are subject to adjustment by Company effective upon notice to Customer, which notice may be in the form of an invoice. · Name Emblem $ -". ;;;~ ea · Company Emblem $ ? ea · Custom Emblem $ ~':*. ~.O ea · Embroidery $ ;.; ;!,~ ea · COD Terms $ ~ O O© per week charge for pdor service (if Amount Due is Carried to Following Week) · Credit Terms - Charge Payments Due 10 Days After End of Month · Automatic Lest Replacement Charge; Item % of Inventory __ $ Ea. · Automatic Lost Replacement Charge: Item % of Inventory __ $ Ea. · Minimum Charge $ per delivery. · Make-Up Charge $ :~, ~f:' per garment. · Non-Standard/Special Cut Garment (i.e., non-standard, non-stocked, unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ {~. '[ ;~t per garment. · Seasonal Sleeve Change $ ;;? C~? per garment. · Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or eelvent spills. Shop towe[ container $ per week. · Artwork Charge for LogoMat $ · Uniform Storage Lockers: $ __ ea/week, Laundry Lock-up: $ .ea/week Shipping: ST · Service Charge $ :[ ~ ?r{.) per delivery. This Service Charge is used to help Company pay vadous fluctuating current and future costs including, but not limited to, costs directly or indirectly related to the environment, energy issues, service and delivery of goods and services, in addition to other miscellaneous costs incurred or that may be incurred in the future by Company. · Size Change: Customer agrees to have employees measured by a Cintas representative using garment "size samples". A charge of $ ~ ¢,3¢"~ per garment will be assessed for employees size changed within 4 weeks of installation. · Other FACILITY SERVICES PRODUCTS PRICING: Item # Description Rental Freq. Inventory Unit Pdce Cintas Loc. No. Please Sign Name Title Accepted-GM: .lease Print Title ~¢ ¢[~O ¢ Forro Distribution: (1) White-~ice (2) Canaw-Customer (3) Pink-Co~orate Office Page 1 of 2 R-2100ARENEWCONT (3/10) 10. 11. 12. 13. 14. STANDARD UNIFORM RENTAL SERVICE AGREEMENT RENEWAL 1. The customer, its successors and assigns ("Customer") orders from CINTAS CORPORATION or any of its subsidiaries, successors and assigns ("Company") all of the Customer's requirements of garment rental services and other items covered by this agreement during the term of this agreement all in accordance with the pricing, terms and conditions contained herein. Pricing is based on 52 weeks billing per rental item per year. 2. All garments will be cleaned and maintained by Company. Any garments that require replacement due to normal wear will be replaced by Company at no charge to Customer. 3. Unless specified otherwise, the garments supplied under this agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. Flame retardant and acid resistant garments are available from Company upon request. Customer agrees to notify its employees that their garments are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Customer warrants that none of the employees for whom garments are supplied under this agreement require flame retardant or acid resistant clothing. 4. Customer agrees to notify Company, in writing, of any hazardous materials that may be picked up by Company in the soiled garments or other textiles serviced under this agreement. In no case will hazardous materials be present to the extent that they may be harmful to Company's employees. 5. The weekly rental charge for any individual leaving the employ of Customer can be terminated, but only after all garments issued to that individual, or the value of same, have been returned to Company. All garments and other rented items remain the property of Company. Any special products (logo mats) must be purchased by the customer if service is stopped. If items are lost or damaged by any means Customer will pay the then current replacement values for said items. Company is a licensee and not the owner of the Carhartt trademarked products. If Company should no longer have such license, then Company will substitute the Carhartt trademarked garments with garments of similar material and quality. This agreement is effective as of the date of execution. The initial term of this agreement shall be as set forth on the front of this agreeme~jjlalt automatically renew for the same period of time u, nless Company is notified, to the contrary, in writing, '6~l~-¢~ys ilq advance of the expiration of the then current term. L~O,,, ~z~,h c,n~,',-.,.,,~o,~, ,.;~[~ ,.,;' :.: ,;~ ~.'~,-,' !r~de,~ ~,-,, ,h,~ pre"!e'_': 12 .~.~.c~4hc, ..........dd ........o p y has the right to increase prices at any time by written notice to the customer, 4,,¢,',ch ma:,' ,,, ~n thc ......... The customer has the right to reject the increase within ten (10) days of the notice. If Customer rejects the price increase, Company may terminate this agreement. Customer hereby agrees to defend, indemnify and hold harmless Company from any claims and damages arising out of or associated with this agreement. Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of the service which have not been resolved in the normal course of business must be sent by registered letter to Company's General Manager. If Company then fails to resolve any material complaint in a reasonable period of time, Customer may terminate this agreement provided all rental items are paid for at the then current replacement values or returned to Company in good and usable condition. Additional customer employees, products and services may be added to this agreement and shall automatically become a part of and subject to the terms hereof. If this agreement is terminated early, the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured as set forth above, or terminated by Company for cause at any time, Customer will pay to Company, as liquidated damages and not as a penalty, the greater of 50% of the average weekly invoice total multiplied by the number of weeks remaining in the unexpired term, or buy back alt garments and other products allocated to Customer at the then current replacement values. All invoices must be pa!d within ten days after the end of the month. ~rt~;C3t ~ ...... F,c, ym cnt ;~ .... &t Customer shall also be responsible for any unpaid charges on Customer's account prior to termination. Any dispute or matter arising in connection with or relating to this agreement shall be resolved by binding and f(~al arbitration under app!icable state or federal laws providing for the enfOrcement; of a~reements to arbitrate disputes. Any such dispute shall be determined on an individual basis, shall be considered unique 'as to its facts, and shall not be consolidated in any arbitration or other proceeding with any claim or controversy qf any other party. Customer certifies that Company is in no way infringing upon any existing contract between Customer and any other service provider.