HomeMy WebLinkAboutBowne Management CoRESOLUTION 2010-857
ADOPTED
DOC ID: 6322
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-857 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
OCTOBER 25, 2010:
RESOLVED that the Town Board of the Town of Southold hereby accepts the proposal of
Bowne Management Company~ Inc. to complete the "Needs Assessment for a
Geographical Information System (GIS) for the Town of Southold in the amount of $36,000.,
all in accordance with the approval of the Town Attorney, and it
FURTHER RESOLVED that the Town Board of the Town of Southold hereby authorizes and
directs Supervisor Scott A. Russell to execute and sign the agreement between the Town of
Southold and Bowne Management Company, Inc. for this Needs Assessment, all in accordance
with the approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Albert Krupski Jr., Councilman
SECONDER: Vincent Orlando, Councilman
AYES: William Ruland, Vincent Orlando, Albert Krupski Jr., Scott Russell
ABSENT: Christopher Talbot, Louisa P. Evans
Neville, Elizabeth
From:
Sent:
To:
Subject:
Cushman, John
Wednesday, September 21, 2011 8:02 AM
Neville, Elizabeth (E.Neville@town.southold.ny.us)
Education Dept Payment FYi
Remltta~ Informatkm for ACH ~ce~ 01932825
Date of ~ I~ Se~ber 22, 2011 *~'
For additional information abo~ your payment, please call the telephone number ~or the agency
listed above,
The University of the State of New York
THE STATE EDUCATION DEPARTMENT
(see instructions for mailing address)
FINAL EXPENDITURE FOR A
FEDERAL OR STATE PROJECT
FS- 10-F Short Form (08/06)
Project Number: 0580 - 11 - 1083
Funding Source:
Report Prepared By:
Agency Name:
Mailing Address:
City, State:
Telephone#:
E-Mail Address:
Local Agency Information
Local Government Records Management Improvement
Fund
Elizabeth Neville
Town Of Southold
53095 MainRd SIP 2 ] 20]]
Southold NY 11971
County: Suffolk
e.neville~town.southold.ny.us
RECEIVED
~outhold Town Ch
INSTRUCTIONS
Upon audit, you may be requested to provide additional detail to support the reported expenditures
or to complete the Full FS-10-F form. Submit one signed original and one copy of the FS-10-F Short
Form as a two page form (not back-to-back on a single sheet) directly to the appropriate State
Education Department office as indicated in the application instructions for the grant program for
which you are applying.
For State projects the final expenditure reports are due within 30 days after the project end dates.
Reports for Federal projects are due within 90 days after the project end dates, although for certain
programs, the State Education Department program manager may impose earlier due dates. See the
Grant Award Notice for your project to verify the due date.
Category subtotals must be reported in whole dollar amounts. To be in compliance with applicable
audit requirements, complete and accurate records must be maintained at the local level. All
encumbrances must have taken place within the approved funding dates of the project.
Certification must be signed by Chief Administrative Officer or designee. High quality computer
generated reproductions of this form may be used.
Beginning with the 2005-06 year, there are changes to the reporting requirements for Supplies and
Materials (Code 45) and Equipment (Code 20). For further information on these changes and
completing the final expenditure report, please refer to the Fiscal Guidelines for Federal and State
Aided Grants at www.oms.nysed.gov/cafe/or call Grants Finance at (518) 474-4815.
For Special Legislative Projects only, submit one signed original report and three copies. A final
narrative report must be submitted with this report.
CF121'
ENTRY DATE 09/14/11
PROJECT 0580111083
SED CODE 581005640067
NYC DOC #
PROF SALARY 15
NON PROF SALARY 16
PURCH SERVICES 40
SUPP & MATERIAL 45
TRAVEL EXPENSE 46
EMP BENEFITS 80
INDIRECT COST 90
BOCES SERVICES .49
REMODELING 30
EQUIPMENT 20
GRANTS FINANCE
PROJECT STATUS REPORT RUN DATE 09/14/11
LOCAL GOV'T RECORDS MANAGEMENT
TOWN OF SOUTHOLD
BUDGET DETAIL INFORMATION
0.00 BEGIN DATE 07/01/10
0.00 END DATE 06/30/11
36,000.00 AMENDMENT #
0.00 CONTRACT #
0.00 STOP DATE
0.00 REFUND CHECK #
0.00 IND COST RATE 0.0
0.00 INT ELIG N
0.00
0.00
BUDGET SUMMARY INFORMATION
FUNDYEAR BUDGET SPLITS PAID TO DATE OUTSTANDING ENC
058011 14,400.00 14,400.00 0.00
058010 21,600.00 21,600.00 0.00
058012 0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
TOTAL 36,000.00 36,000.00 0.00
RECEIVED
BUDGET 10/07/10
INTERIM
FINAL 08/19/11 09/14/11
LOG AND CONTRACT DATES
ENTERED
11/09/10 CONTRACT
APPROVED
ENTRY DOC # TRANS ENC RPT
111010 305970F INIT 000 11/10
030111 309580F PAY 000 01/11
091411 304619F FINAL 000 09/11
CASH DETAIL
LINE AMOUNT
01 18,000.00
02 14,400.00
03 3,600.00
FUNDYR MIR
058010 110910
058011 022811
058010 091311
PD DT ,STAT
PAID
PAID
ENT
THIS FINAL EXPENDITURE REPORT HAS BEEN PROCESSED BY THE NEW YORK STATE
EDUCATION DEPARTMENT. THIS SUMMARY REPLACES THE SIGNED COPY.
RECEIVED
8EP 2 1 2011
~outhold Town Cler,,k
Wendor No. ~
2 Southold ~qew Yorl~ Paymenti i Voucher ', : 2605 i
Vendor # Vendor Address r i i
3 Vendor Tax ID Number or Social Security I~ i I
4 2630268 ~ I ' ! i
5 Vendor Name ' [
--~-- B°wne Management ~~~ i 235 E. JeHcho Tpke I ! i ',
7 Systems, Inc. I Mineola, NY11501-0109 i i i
9 Vendor Contact i I I ! i L
.1o ! I ! i
12 Invoice Invoice Invoice [ J Net Purchase Order
13 Number Date 1 Discount F Amount Claimed Number
14 243542 812120111 I 3,600.00 Final GlO T~
15 I I Needs Asse~ Plan
23 I i I
24 Payee Certification l)ep-rtment Certification
25 The undersigned (Claimant) (Acting on behalf of the above named claimant) [ hereby certify that the materials above specified have been received by me
26 docs hereby certify that the foregoing claim is true and correct, that no part has in good condition without substitution, the services properly
27 been paid, except as therein stated, that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions
28 due and owing, and that taxes from which the Town is exempt are excluded, or discrepancies noted, and payment is al~0mved.
3029Jl ] [ i SignaturC~Uff~/_ i~~ ~d-~-?q/( g-[
3'1 C°mpanyName1 I i ] Southo~d ;- T(~a' i Clerk
Statement
Bowne Management Systems, Inc.
235 E. Jericho Turnpike
P.O. Box 109
Mineola, NY 11501-0109
Phone: 516-746-2350
August 2, 2011
Elizabeth Neville
Town of Southold Planning Department
Town Hall, 53095 Main Street
P.O. Box 1179
Southold, NY 11971
Current
Past Due
Balance Due
$3,600.00
$3,600.00
Outstanding Invoices
Days
Number Date Outstanding Invoiced
Project: 41041033.00 SOUTHOLD PLAN/LGRMIF NEEDS ASSESSMENT
Received
Balance
Due
243542 4/14/11 110.00 $3,600.00 $3,600.00
31 - 60 61 - 90 91 - 120 121 - 150 Over 150
Current Days Days Days Days Days
$3,600.00
Average Days 110. O0