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Home My WebLink AboutMPD-07/14/2011 AGENDA Mattituck Park Distdct Board of Commissioners Meeting Thursday, July 14, 2011 AUG 12 2011 ~outhoI~ To~ Cler~ Presiding Commissioners Charles Zaloom, Chairperson Nicholas Deegan Doris McGreevy Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Charles Zaloom, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments reffardinfl no--da items will be held at the end of the meeting Please limit comments to no mom than $ minutes Field Usage · Northside Out Volleyball Courts · Field Use Policy Work Session · No Insurance for Mattituck Mets · Lease Agreement for Aldrich Lane Projects · SSD letter and final approvals from Trustees & DEC · Donation to Girl Scout Project/location changes · Yacht Club Pipe Personnel · Beach Attendant - Resolution 2011-32 Appointing i _ ~-%C~ ~ ~.. 0 <~ c~ ! e_~ a Beach Attendant for the Summer 2011 Season · Lifeguard - Resolution 2011-33 Appointing Kerry Glenn es a Lifeguard for the Summer 2011 Season Other Business · Incidents - Drug arrest, lifeguard equipment and handicap chair, fall on walkway & topless bathing · Notice of Audit by NYS Comptroller's Office · 2012 Budget Proposal Third Party Collateral Agreement - Resolution 2011-34 Authorizing The Chairperson of the Board Of Commissioners and the Treasurer of the Matiftuck Park Disl~ict to Execute a Third Party Collateral Agreement with Capital One Bank and The Bank Of America PUBLIC COMMENT SESSION EXECUTIVE SESSION · Position designation change MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING JULY 14, 2011 Attendance Charles Zaloom, Chairperson Nicholas Deegan, Commissioner Dods McGreevy, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Bevedy Vlcek, Secretary Call to Order Chairperson C. Zaloom called the meeting to order at 7:10 p.m. Pledge of Allegiance Approval of Minutes Motion by C. Zaloom, seconded by N. Deegan, all in favor, and motion carried to approve the minutes of the June 9, 2011 Meeting submitted via email. Treasurer's Report J. Cushman submitted the Treasurer's report, including the bill register for July totaling $12,447.24 and the balance sheet as of July 13, 2011 showing $740,571.48 in total assets, $92,795.45 in liabilities, and a fund balance of $ 647,776.03 with less than six months until the end of the fiscal year. We are over budget in Unemployment Insurance funding by $1,000 as of today due to unanticipated expenses and we will need to modify the budget, but J. Cushman believes the benefits are almost over and this may be the last invoice. He stated we need to work on the budget for next year. Motion by C. Zaloom, seconded by N. Deegan, all in favor, and motion carried to authorize the Treasurer to pay the current bills, and accept the Treasurer's report, as submitted. Clerk's Report L. Tortora submitted the Clerk's Report showing total receipts from Lodge, Community Room & Vets Picnic Area bookings; Park usage, donations, vendor fees, beach permits, & marina permits in the total amount of $6,975. Events booked include a wedding and scout meetings at the lodge; various groups at the Picnic area; a seminar, company party and an anniversary celebration at the Community Room, and ball games at the Yacht Club. D. McGreevy noted that the number of bookings has skyrocketed and it is taking a great deal of time for our part time clerk to handle the escalation in bookings. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to accept the Clerk's Report as submitted. Maintenance Report E. Grohoski submitted the attached Maintenance Report, which was reviewed by the Commissioners, and read into the record by N. Deegan 3. of 7 D. McGreevy requested that a sign be placed at MYC stating "Park at your Own Risk" due to flying baseballs. N. Deegan responded yes, and he would see if there were signboards left. D. McGreevy asked if the speed bump had been placed at Breakwater. N. Deegan responded yes. He stated that a major maintenance item performed was prepping the Love Lane ramp area for placement of concrete. D. McGreevy reported that wa did not have approval yet, C. Zaloom added that the Town did not like the grass. D. McGreevy stated that a non-turf buffer had bean required and that the cost of changing it is being picked up by the engineadng firm, as they had known of the requirement. N. Deegan stated that DEC had wanted plantings or grass and Dwyer was compromising by putting in a berm, which the Trusteas had called for. D. McGreevy stated that he apologizes, but we do have a negative inspection report. C. Zaloom asked if this was the only issue. D. McGreevy stated that we need DEC approval. N. Deegan stated that the ramp is now safe. C. Zaleam stated that we will ask E Powers if it's ok to use the ramp now. D. McGreevy reported that there has been a boat docked at the transient dock for a month now using the facilities and residents are complaining. The boat's name is "Summertime". N. Deegan asked if it was the same boat as last year. D, McGreevy steted she did not know. She stated he was using the facilities as his own personal boathouse and asked what to do; should we have E. Grohoski tell him to move on. N. Deegan responded that he could tie out on the water and use the dock but not to moor at it, C. Zaleam stated that E, Grohoski should tell him not to stay at the dock overnight, Motion by C. Zaloom, seconded by N Deagan, all in favor and motion carded to accept the Maintenance Report as submitted. FIELD USAGE North Side Out Volleyball C. Zaleam stated that the process has been to evaluate neighborhood acceptance and understand the permitting process. He stated that George Lomaga of Capt. Kidd Estates had attended the last work session and G. Lomaga informed that the Association had voted unanimously against the additional volleyball court. (14 votes against) C. Zaloom stated the second issue dealt with the trustees reviewing satellite photos supplied by North Side Out of the area to do a preliminary site review in an effort to sea if they, the trustees, were inclined to support the courts or not. As a result of that, Jill Doherty, a trustee, has written a letter, which was read into the record by C. Zaleom (copy attached), which stated in general that the Trustees feel the area in question is a critical environmental area and a permit would be required. C. Zaloom feals the DEC would have to weigh in also. He stated we cannot support the additional courts and N. Deegan and D. McGreevy agreed. D. Zaloom stated that if North Side Out wished to pursue it, they would have to reverse those two items. F. Polistena stated that the Trusteas' determination was the most important one and feels that the Association vote is not valid due to misinformation, including information supplied from a Park Distdct employee. 2of7 D. McGreevy stated there was a need to discuss people making false accusations and asked if C. Zaloom had spoken directly to the employee. C. Zaloom stated no, there was no need. He had heard rumors and then asked G. Lomaga if Lydia Tortora had represented herself as acting on behalf of the MPD in an official role. G. Lomaga had stated no. C. Zaloom stated good. He then asked G. Lomaga at the work session if L. Tortora said the Commissioners had organized secret meetings with the volleyball people to plot to build additional courts. G. Lomaga told him no. D. Kujawski from North Side Out asked C. Zaloom if he had listened to the recording. C. Zaloom stated that he accepted the representation that L Tortora had not been acting on behalf of MPD and had not s[a[ed that the Commissioners were meeting secretly wi~ volleyball people. The information he received had been from a person who knew about the volleyball situation for one and a half years. D. Kujawski stated he should listen to the tape and that she did make the comments and was challenged at the time. C. Zalonm stated regardless of that G. Lomaga told him that it was not a factor in the Association's decision. The important issue is to ensure that we are getting the best read on neighborhood's position. He stated that if a comment from a MPD employee had made that all untrue, that would be an issue, but G. Lomaga said no. F. Polistena stated that the Association accepted her input as an authority that has inside information. C. Zaloom stated that she lives in the neighborhood and is aware of the situation from that point. D. Kujawski stated that she should have her facts straight. D. McGreevy stated that she had been a past Association president and people know and respect her. C. Zaloom stated that this is an issue to be discussed by the Commissioners in Executive Session. D. Kujawski suggested they listen to the tape. C. Zaloom stated that we accept the vote of the Association and feels the permit process was fair and just. If there is an employment issue, wa will take it up. D. Kujawski stated that G. Lomaga may have said it did not have an effect, but they had already gotten the Association's approval in the past, and L. Tortora had misinformed the Association. C. Zaloom said the vote was unanimous and a strong indication of their will. Ronald McGreevy stated that G. Lomaga did not say L. Tortora's statement did not affect the decision but that G. Lomaga had stated she did not make the statement. C. Zaloom stated that was a separate issue. R. McGreevy stated there is never any use permitted in virgin dunes. C. Zaloom stated that the process had been to first find out what the neighborhood impact would be; traffic, use, etc. and stated we had NFEC letters as well. He stated the permitting process was a separate issue. F. Polistena stated that they are not pursuing the courts at the moment but feels the decision should not be upheld with misinformation. D. McGreevy stated wa do not have the tape. C. Zaloom stated that if the decisions wore reversed, maybe it could be reconsidered. F. Polistena stated that sensitive things were said about him that attacked his character. E. Powers stated that an employee is entitled to her own opinion. D. K~jawski stated again that there was misinformation provided. E. Powers stated that you feel your character was attacked and now you are attacking L. Tortora's character. F. Polistena stated that it was misinformation and that there are recorded minutes and he is asking that the vote not be held official. C. Zaloom stated that the vote has no legal input and the decision is not perpetual. If they can get the neighborhood support, it could change. 3of7 D. Kujawski stated that they accept the Trustees decision, but were upset that an employee would slander us and encourage Bill Toedter to do the same thing. E. Powers stated that now you are returning the favor. N. Deegan stated that D. Kujawski did not go there, and feels the focus should be on recreation. D. McGreevy stated we are only here for Mattituck/Laurel residents. F. Polistena stated that our community is bigger than Mattituck/Laurel. C. Zaloom thanked them and stated we have closure and we should move on. Field Use Meefinf:l There will be a Field Use Policy Work Session held on July 25th at 7 p.m. Mattituck Mets Insurance C. Zaloom reported that insurance forms had been submitted from the Mets and they were at this time shown to E. Powers. D. McGreevy asked if the Mets were part of the National Junior Baseball League. E. Powers responded no, they were part of Boys of Summer League. C. Zaloom stated that one form covered the league and one for the individual team. E. Powers stated that the League policy covers every team and that MPD was added as an additional insured. The insurance forms are to be given to L. Tortora. D. McGreevy asked if the Mets had submitted a correct schedule. E. Powers stated there had been no changes to the schedule. Aldrich Lane Lease With Mattituck-Cutchoflue HS C. Zaloom stated he had sent a note to G. Diffley and suggested a meeting on July 28th with C. Zaloom and E. Powers from the MPD attending. N. Deegan stated that the Park District Board should discuss it beforehand. E. Powers stated that she feels the school made the lease complicated and untenable for the MPD. C. Zaloom feels that will become obvious after a redraft. He feels this is a lease and should not include a field use policy as a contingency. E. Powers stated that it should be a basic lease, which allows the Park Distdct to use and permit-out the field and in exchange the Park District maintains the field. The only caveat would be that the School District gets first pdority and an offset, if they use the field. She added that the Park Distdct does not make money from the field use, but we spend a lot of dollars for the benefit of the users. C. Zaloom stated that if we can't keep the lease simple, we will get out of there. E. Powers stated there was no benefit to that and added that the School District doesn't want to spend dollars if they're not using the field. C. Zaloom stated we will redraft the lease. E. Powers stated we will make it simple. And asked if the School Distdct getting first pdodty for use was in the lease. N. Deegan stated yes. E. Powers asked if the Park District was willing to take the risk of allowing teams, including private camps, to play while there is a cease and desist request in place. N. Deegan stated that at the first work session with the School they said it was ok for the MPD to operate as it always did. 4of7 D. McGreevy stated that was only till the end of June involving permits already in place. N. Deegan stated that D. McGreevy wasn't at the work session, D. McGreevy stated she was at a meeting N. Deegan wasn't and they were told to let teams with permits in place only play. N. Deegan suggested we permit play on MPD fields only. Motion by C. Zaloom to approve the schedule for the Soccer League for use of the north side field only. D. McGreevy added it is only for use of the Park District property pending reversal of the cease and desist order. Moron seconded by D. McGreevy, all in favor and motion carded. D. McGreevy stated that at the last work session she noted that the soccer field numbem had been reconfigured and they ware now referring to Field #1. All Commissioners agreed we would continue with the past numbers used, C. Zaloom noted that the problems in Mattituck School District's proposed lease were particular to Page 4, Paragraphs D, E & F; and Page 3, Paragraph B. PROJECTS South Shore Docks C. Zaloom stated that wa are waiting for DEC final approval. E. Powers informed that the contract states it is upon DEC approval and we should continue to withhold payment. Girl Scout Project Donation D. McGreevy reported that at the previous work session the Commissioners agreed to contribute $300 to the project. C. Zaloom noted that the contribution was for beautifying and adding to our property. D. McGreevy agreed and added that we are contributing to the purchase. She stated that N. Deegan feels the proposed location is not the best due to limited space and she spoke to Maria Mineo who is fine with any location. N. Deegan stated that between the playground and the building or by the flag is a good spot. D. McGreevy added that it would help prevent cars from parking in that area. N. Deegan feels it will fit well in that area and more planting would be a good idea. D. McGreevy stated we would look at it again and reconsider the location C. Zaloom indicated he would like to be informed of the plan. N. Deegan stated he would stake it out. Yacht Club Pipe N. Deegan reported that he was still awaiting word from Vector regarding ownership of the pipe. PERSONNEL Beach Attendant - Resolution 2011-32 Appointing Cesar Rosales as Beach Attendant for the Summer 2011 Season Lifeguard - Resolution 2011-33 Appointing Kerry Glenn as a Lifeguard for the Summer 2011 Season. Motion by C. Zalonm, seconded by N. Deegan, all in favor and motion carried to enact Resolutions 2011-32 and 2011-33. 5of7 OTHER BUSINESS Incidents 1. D. McGreevy reported that there wes a drug arrest at Veterans Park on June 21~t at 10 p.m. N. Deegan added it wes a couple in their late 20's who were sitting in their car and smoking pot. The police also found some pills. E. Powers informed that it is a felony to possess unprescfibed pills D. McGreevy stated maybe we should consider locking the gates E. Powers stated it could happen anytime. N. Deegan stated it doesn't call for locking gates 2. D. McGreevy reported that there was a complaint from the staff that lifeguard equipment was left in the bathroom and the handicap beach chair was left outside. She stated these are costly items, and that the lifeguard who had left the items out is on probation. C. Zaloom asked if we lost the items. D. McGreevy responded no. C. Zaloom stated that N. Hartmann is responsible for the lifeguards. D. McGreevy reiterated that the person is on probation and that N Hartmann said she would talk to him and get beck to the Commissioners. E. Powers added that she was informed the key didn't work. 3. D. McGreevy reported that there was a fall on the welkway and we will inform our insurance broker of it. J. Cushman asked if the Park District had been put on notice. E. Powers responded no, but we should report it nonetheless. 4. D. McGreevy asked if we should pass a resolution banning topless bathers on the beach due to a reported incident. E. Powers responded that we can make it illegal, but with only one incident maybe we should wait and see. Notice of Audit E. Powers stated that audits are being conducted at all small districts. J. Cushman reported that he had worked it out with L Tortora. N. Deegan asked if we were leaving requested material out for them. E. Powers responded that they will work here. C. Zaloom added that they are working in J. Cushman's Office, and asked if they need additional items. J. Cushman answered that they will let us know. Third Party Collateral Af:lreement - Resolution 2011-34 Authorizing the Chairperson of the Board of Commissioners end the Treasurer of the Mattituck Park District to Execute a Third Party Collateral Agreement with Capital One Bank and The Bank of America. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carded to enact Resolution 2011-34 2012 Budget Proposal - Resolution 2011-35 Notice of Budget Vote for Fiscal Year Beginning January 1, 2012 J. Cushman reported that we are spending less than budgeted and we should reduce the fluff and bdng the budget in line with projected actuals. E. Powers stated that we keep adding more work with no help or pay for the staff. D. McGreevy asked whether we could include bathrooms at the MYC 6of7 N. Deegan stated yes. D. McGreevy stated she would like to see an awning with tables at Vets. A bdef discussion was held regarding budgeted site improvements and employee salaries. J. Cushman continued stating that the total appropriations would be $588,360, less anticipated revenues of $33,500 and appropriated fund balance of $150,000, leaving a total to be raised by taxes of $404,860, which is a decrease of $27,500 or 6.36%. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to submit the attached proposed budget for vote and enact Reso/ut/on 2011-35 Notice of Budget Vote for Fiscal Year Beginning January 1, 2012. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to go into Executive Session. EXECUTIVE SESSION · Position Designation Change · Closing Picnic Area After Hours Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carded to end the Executive Session and return to Regular Meeting. REGULAR MEETING CONTINUED Position Designation Change - Resolution 2011-36 Changing Sr. Clerk Typist's Designation from Pert Time to Exempt Position and Secretary's Designation from Exempt to Part Time Position Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carded to enact Resolution 2011-36. Closing Picnic Area after Hours - Resolution 2011-37 Compensating Beach A~tendant for Closing the Picnic Area Motion by C. Z. aloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-37. There being no further business to come before the meeting, moron by C. Zaloom, seconded by D. McGreevy, all in favor and motion carded to adjourn the meeting at 9:10 p.m. Respectfully subn~ittod, 'Beverly Vlce~e ry Mattituck Park District 7 of 7 Bill Register July 2011 Check No. 22273 22392 22393 22394 22395 22396 22397 22398 22399 22400 22401 22402 22403 22404 22405 22406 22407 22408 22409 22410 22411 22412 22413 22414 22415 22443 22444 22445 22446 22447 22448 22449 22450 22451 22452 22453 Payee The Hartford Bergo Janitorial Supply, Inc. BP Cablevision Riverhead East End Sporting Goods Harry Goldman Water Testing Lindsay Irrigation, Inc. Grainger Kreiger Well & Pump Corp. The Ink Spot Island Portables, Inc. JJ Simms Backflow Testing Laurel Stone Supply Plus Inc. LIPA Madam Supply Co. NYS Department of Taxation ~ Northeastern Equipment Unlirr Eileen A. Powers Southold Town Dept Solid Wa: Nextel Communications Storr Tractor Company Oxford Health Plans Verizon Lou's Service Station Inc. Postmaster Capital One Bank Nancy Hartmann Home Depot Credit Services The ink Spot Laurel Stone Supply Plus Inc. Mattituck Sanitation Qrlowski Hardware Company, Schwing Electrical Supply Coq Twin Fork Tire Corp. Blackman Plumbing Supply NYS Dept of Labor-Ui Division Date Amount 6/13/2011 55.00 7/5/2011 910.21 7/5/2011 615.70 7/5/2011 99.85 7/5/2011 604.00 7/5/2011 133.00 7/5/2011 1,390.00 7/5/2011 17500 7/5/2011 483.25 7/5/2011 170.00 7/5/2011 356.00 7/5/2011 75.00 7/5/2011 69.00 7/5/2011 909.23 7/5/2011 130.28 7/5/2011 112.03 7/5/2011 282.13 7/5/2011 77250 7/5/2011 48.00 7/5/2011 158.66 7/5/2011 101.50 7/5/2011 1,308.17 7/5/2011 34.46 7/5/2011 612.33 7/5/2011 44.00 7/11/2011 219.75 7/11/2011 37.85 7/11/2011 175.95 7/11/2011 365.00 7/11/2011 4000 7/11/2011 538.75 7/11/2011 169.04 7/11/2011 24.42 7/11/2011 8940 7/14/2011 59.78 7/14/2011 1,078.00 12,447.24 Account A,200 A.201 A.205 A,210 Mattituck Park District Balance Sheet 7/13~2011 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 1,051.85 612,459.28 126,770.35 290.00 740,571.48 Account A021 A.022 A.026 A600 A.605 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Tax Payable FICA Tax Payable Accounts Payable Retained Percentages Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 209.34 747.38 1,531.73 85,791.65 4,515.35 92,795.45 647,776.03 740,571.48 Date: 07/11/2011 Time: 6:30 PM Account AccountName Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg Al001 Real Properly Taxes A 1090 Interest-Real Prop. Tax A2401 Interest & Earnings A2440 Concession Rental A2590 Beach Permits A2620 Forfeited Bid Deposits A.2655 Ramp Keys A.2705 Gifts 8* Donations A.2771 Other Revenues A 599 Appropriated Fund Balance Total Revenues Expenditures ParKing Attendants A.5650.12 Parking Attend., Hourly Total Parking Attendants Parks AT110.12 Parks, Part-Time Hourly A 71:1 12 Parks, Full-time Hourly A711212 Parks, Office Total Parks Personnel Capital Outlay A7110242 Site Improvements A.7110 243 Equipment Total Capital Outlay Contractual Expenses A 1980 MTA Payroll Tax A 7110.41i Supplies 8. Materials A 7110 410 Prompt Payment Discounts A.7110 412 Office Stationary A 7110 421 Telephone A 7110.422 Electric A 7110.423 Water A,7110,424 Natural Gas A 7110.431 Insurance A.7110.442 Site MaintjFacilit3, Rprs A 71i0.443 Equipment Repairs A7110451 tegaiCouncd A.7110,452 Secretary A 7110.453 Treasurer A.7110.454 Election Tellers A 7110.455 Auditing Services A.7110.461 Postage A.7110 462 Permits Total Contractual Expense Beaches A.7180.1i Beach Manager A.7180.12 Beaches, Hourly Total Beaches Employee Benefits A.9030 8 FICA, Employee Benefits A.9050.8 Unemployment Insurance A 9060.8 Medical Insurance A.9310.6 9310 7 Total Employee Ben~fits Debt Service Debt Principal Debt Interest Total Debt Service Total Expenditures 432,360.00 0.00 432,360.00 0.00 0.00 0.00 0.00 0.00 3,000.00 438.18 1,293.30 1,706.70 500.00 250.00 500.00 0.00 9,000.00 2,530.00 12,075.00 -3,075.00 0.00 0.00 0.00 0.00 1,000.00 0.00 5.00 995.00 0.00 0.00 560.00 -560.00 15,000.00 480.00 11,230.25 3,769.75 106,000.00 0.00 0.00 106,000.00 566,860.00 3,698.18 458,023.55 108,836.45 17,000.00 1,998.43 3,646.93 13,353.07 17,000.00 1,998.43 3,646.93 13,353.07 40,000.00 1,114.40 13,628.04 26,371.96 56,000.00 1,928.00 25,060.10 30,939.90 tS,000.00 771.20 9,265.28 8,734.72 114,000.00 3,813.60 47,953.42 66,046.58 140,000.00 0.00 18,944.75 121,055.25 10,000.00 0.00 6,661.24 3,338.76 150,000.00 0.00 25,605.99 124,394.01 600.00 112.03 181.25 418.75 50,000.00 5,066.74 17,484.86 32,515.14 -50.00 -2.66 5.95 -44.05 500.00 0.00 0.00 500,00 5,000.00 292.97 1,855.13 3,144.87 12,000.00 909.23 3,077.52 8,922.48 500.00 0.00 89.45 410.55 S,O00.O0 0.00 607.61 4,392.39 30,000.00 0.00 1,003.38 28,996.62 20,000.00 1,948.25 4,093.75 15,906.25 5,000.00 803.23 2,129.02 2,870.98 10,000.00 7?250 5,407.S0 4,592.50 6,500.00 217.88 3,050.32 3,449.68 7,250.00 247.58 3,466.12 3,783.88 300.00 0.00 0,00 300.00 15,000.00 0.00 0.00 15,000.00 500.00 44.00 176.00 324.00 60.00 0.00 0.00 60.00 168,160.00 10,411.75 42,615.96 125,544.04 6,500.00 850.00 1,700.00 4,800.00 27,000.00 4,389.00 5,009.34 21,990.66 33,500.00 S,239.00 6,709.34 26,790.66 13,700.00 881.05 4,959.36 8,740.64 0.00 0,00 2,002.00 2,002.00 18,000.00 t,205.17 8,817.34 9,182.66 31,700.00 2,086.22 15,778.70 15,921.30 50,000.00 0.00 0.00 50,000.00 2,500.00 0.00 0.00 2,500.00 52,500.00 0.00 0.00 52,500.00 566,860.00 23,549.00 142,310.34 424,549.66 Page no. 1 JULY 2011 Period Covering June 8 - July 10,2011 Receipts LODGE DATE(S) BOOKED 6/17, 18 & 19 7/22, 23 & 24 7/1 7/9 9/23, 24 & 25 7/15,16,17 COMMUNITY RM.: 7/17/11 VETS PICNIC AREA: 6/25 8/12 8/27 7/3 6/30 PARK USAGE FEES: 6/25~7/28 DONATIONS: VENDORFEES: Season BEACH PERMITS 6/18 & 19 6/25 & 6/26 6/27,28,29 6/28,29,30, 7/1 GROUP/ Payee RECEIPTS DEPOSIT AMT. DEPOSITED DATE BSA Troop 64 Mt. Sinai BSA 384 Kathleen Chamberlain Klm West/Coleman/Zahra Rocky Point GS Troop 238 Jacquelyn Weaver $ 75 for 3p additional @ $25 pp 6/20/11 $ 575 for 23p @ $25 pp 6/20/11 $ 275 Grad. Party 51-100p plus $25 drop 6/20/11 $ 350 Graduation Party, 101-120p 6/27/11 $ 375 for 15p @ $25 pp 6/30/11 $ 450 Wedding & Reception 7/8/11 Total Lodge ...........$ 2100 Susan McGreevy $ 350 Graduation Party, 26-80p Total Comm Rm ...... $ 350 6/13/11 Kathy McMahon $100 Barbara Boner $100 Linda Karpinski $100 Nairy Garcia $ 50 Jason Wahl $ 50 Total Picnic Area ......$ 400 Graduation Party/Picnic 6/13/11 Co. Picnic Esseks, Heifer & Angel 6/20/11 Family Picnic 6/27/11 Graduation Party, LCF 6/27/11 Birthday Party/Picnic, LCF 6/27/11 Lisa Salmon, Boot Body Camp $225 15 sessions @ $15 per Total Park Usage .... $ 225 6/27/11 Robert and Kathleen Reyer $ 60 Total Donations .... $ 60 Ousman Samba, dba Sar Sap Ice Cream Corp. $250 Total Vendor Fees .... $ 250 6/30/11 Mobile Snack Concession 7/8/11 Beach permits $210 Guest $ 75 Beach permits $225 Guest permits $285 Beach permits $145 Guest permits 90 Beach permits $300 Guest permits 60 6/21/11 6/26/11 6/30/11 7/2/11 Page 1 of 3 JULY 2011 Period Covering June 8 - July 10, 2011 BEACH PERMITS 7/2 7/3, 4 7/5, 6, 7 7/8,9 7/10 MARINA PERMITS: Season Receipts Continued Beach permits $210 Guest permits $270 Beach permits $325 Guest permits $240 Beach permits $205 Guest permits $105 Beach permits $ 80 Guest permits $315 Beach permits $135 Guest permits $285 Total Beach Permits .... $ 3560 Seasonal Parking Permits $ 30 Total Receipts ............. $6,975 7/2/11 7/4/11 7/7/11 7/9/11 7/10/11 7/8/11 LODGE 7/15, 16 & 17 7/29, 30 & 31 8/5 & 6 11/11, 12& 3 VETS PICNIC AREA 6/30 7/13 7/14, 8/3, 8/11 8/7 8/15 9/4 9/5 9/17 Events Booked this Period Jacquelyn Weaver - Wedding and Reception Coram SCGS Troop 364 Holbrook GS Brownie Troop 3600 Rocky Point Girl Scout Service Unit 54 Jason Wahl - Birthday Party/Picnic Amy Demchak-Connell - Mattituck/Cutchogue PTA Meeting Family Service League - North Fork Summer Camp (includes playground & swimming) Charles Kayton - Southold GOP Family Picnic Jean Richards, Community Blind & Sighted Group Picnic Arthur Tillman - Southold Town Democratic Club Picnic Nancy Wagner-Wetzel - Family Picnic Jonathan Shipman- 10-Year High School Reunion Picnic Page 2 of 3 JULY 2011 Period Covering June 8 - July 10,2011 Events Booked this Period - Continued VETS COMMUNITY ROOM: 7/19 8/19 9/10 Donielle Cardinale - Daniel Gale Southby's Realty, Real Estate Seminar Cynthia Guditus- Peconic Landing Company Party Stacy Moyer - Advent Lutheran Church, 10th Anniversary Celebration ATHLETIC FIELDS - Yacht Club 6/30-8/2 Peconic Lions Baseball Assoc. Baseball games 7/2 Donna Pradas ~ Family Softball Game Page 3 of 3 June - July 2011 Report Aldrich Field 1. Cutting, and weed whacking grass. Bay Avenue Ball field 1. Removed shells from tennis courts. Brought shells m fill pot holes at Lodge. 2. Checked out complaint on sprinklers. Called Kregers Well Company, they came down, and blew back well head with 250 lbs of pr~sure. Sprlnlrleets working fine now. 3. Cutting, and weed whaeiclng grass. Bailey's Beach Lodge 1. Reinstalled keep " OffBluff"sign. 2. Removed poison ivy going to beach. 3. Installed outside shower. 4. Cutting, and weed whacking grass. 5. Moved tables from Veteran's Park to Lodge. Yacht Club 1. Repaired fence ties along bottom rail. 2. Cuffing, and weed whacking glass. Breakwaters Beach 1. Repairing walkway to beach. 2. Installed Hasp on Janitors closet. 3. Repaired soap dispense. 4. Cleaned walkway to beach. 5. Lighling struck telephone pole next to bathhouse, burned out GFI outlet for Coke machine, and Ladies room lamp ballast was bad. Replaced OFI, and ballast. 6. Put end of protected area, permit, beach hours, and beach regulation signs up. 7. Repaired outside shower. Veteran's Park I. Removed soil fxom north side of building replaced with landscaping cloth,and stones. 2. Installed summer si~ge, end of prot~aed area, beach hours, beach regulations, and permit. 3. installed bothing ~ float~. 4. Made lattices up to cover vent pipe, and gas meter, installed lattices. 5. Put life guard stand on beach. 6. Cutting, and weed whacking grass. 7. Ordered new child's swing for playground. Love Lane 1. Installed decking on dock. 2. Watered new grass seed. 3. Cutting, and weed whacking grass. Misc 1. Called in electrical too_ dings, Breakwaters, and Bailey's Beach. 2. Calling in forAldrich &~mpster pickup when needed. 3. Brought Chevy Pickup in for repair 4. Brought Ford pickup in for service. 5. Brought Toro Lawn Mower from Veterans Park in for repair of PTO drive belts, 6. Picked up Toro mower. 7. Called in for dumpster pick up at Veterans Park when needed. 8. Replace one lire on Dodge Pickup, bald. 9. Checked all Vending machine outlets, all are working. 10. Picked up supplies" cleaning" caution wet floor sign...only one sign in stock. 1 I. Removed poison ivy from Inlet Drive. Jill M_ Doher~y, Pr~dent Bob Gho~io, Jr., James F. Dave B~n John July 13, 2011 Charles Zaloom, Commissioner Mattituck Park District P.O. BOx 1413 Mattituck, NY 11952 Dear Mr. Zaloom: ut- I ~U~ I EES Sout~ Telep F~ BOARD OF TOWN TRUSTEES TOWN OF SOUTHOLD P4GE )wn Hall Annex ,375 Mafn Roast 7.0. Box 1179 New York 11971-0969 one (631) 765~1892 ; (631) 766-664} In response to your letter dated July 12, 2011, the Board of Trustees v .~viewed the aerials and proposed site plan of two additional volley ball courts at Br ~akwater Beach in Maffituck that was supplied by North Side-Out Beach Volleyball, Inc, and are familiar with the area. The Board has determined that this proposed project is located within a critical environmental area, specifically within a dune, and located with in the Coastal Erosion Hazarcl Area. Permits am required if you wish to pursue the I: roposed project, however at this time the Board feels it would be difficult to allow any a( .~ivity within this environmentally sensitive area. This determination is not a determination from any other agency. If you have any further questions, please do not hesitate to call. Sincerely, Dohe ~oard of Trustees 01 RESOLUTION 2011-32 RESOLUTION APPOINTING CESAR ROSALES AS BEACH ATTENDANT FOR THE SUMMER 2011 SEASON WHEREAS, the Board of Commissioners of the M~=;.;.i;.uck Park District has set forth the job requirements for the position of Beach Attendant and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with Cesar Rosales; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park Distdct hereby appoints Cesar Rosales as a Beach Attendant, who will work each Sunday from 9 a.m. until 5:30 p.m. at an hourly pay rate of $13.50 for the Summer 2011 Season. Ref. July 14, 2011 RESOLUTION 2011-33 RESOLUTION APPOINTING KERRY GLENN AS A LIFEGUARD FOR THE SUMMER 2011 SEASON WHEREAS, the Board of Commissioners of the Mattituck Park District has set forth the job requirements for the position of Lifeguard and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with Kerry Glenn; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Kerry Glenn as a Lifeguard for the Summer 2011 Season at the hourly pay rate of $12.17. Lifeguards will work as per scheduled by the Beach Manager. The hours of each workday will be 11 a.m. to 5 p.m. Ref. July 14, 2011 RESOLUTION 2011-34 RESOLUTION AUTHORIZING THE CHAIRPERSON OF THE BOARD OF COMMISSIONERS AND THE TREASURER OF THE MATTITUCK PARK DISTRICT TO EXECUTE A THIRD PARTY COLLATERAL AGREEMENT WITH CAPITAL ONE BANK AND BANK OF NEW YORK MELLON WHEREAS, the Mattituck Park District is required by law to enter into a Third Party Collateral Agreement between the Park District and their bank in order to protect Park District deposits with the bank; NOW, THEREFORE, BE IT RESOLVED that the Mattituck Park District Board of Commissioners hereby authorizes the Chairperson of the Board of Commissioners and the Treasurer of the Park District to execute a Third Party Collateral Agreement between the Park District and Capital One Bank and the Bank of New York Mellon, as custodian, upon approval of the Park District's attorney. Ref. July 14, 2001 RESOLUTION 2011-35 NOTICE OF BUDGET VOTE FOR FISCAL YEAR BEGINNING JANUARY 2, 2012 BE IT RESOLVED that the Board of Commissioners of the Ma~tituck Park District is hereby authorized to advertise for public vote the attached proposed budget: ESTIMATE OF EXPENDITURESOF PARK DISTRICT COMMISSIONERS BY ORDER 2012 Aoorooriations Payroll 171,250 Fringe Benefit 31,700 Site Improvements 205,000 Equipment 26,000 Supplies & Materials 50,450 Utilities 22,500 Insurance 30,000 Facility Repairs 20,000 Equipmem Repairs 5,000 Auditing Services 15,000 Legal Counsel 10,000 Commissioners' Fees 0 Debt Service 0 Miscellaneous 1,460 Total Appropriations Anticipated Revenues Imerest & Earnings 3,500 Permits 10,000 Miscellaneous/facility rentals 20,000 Total Revenues Less: Appropriated Fund Balance Amount to be raised by taxes $ 588,360 $ 33,500 ] 50,000 $ 404,860 OF THE BOARD OF COMMISSIONERS Charles Zaloom, Chairperson Nicholas Deegan, Doris McGreevy Park Commissioners Beverly Vlcek, Secretary Re£ July 8, 2011 RESOLUTION 2011-37 RESOLUTION COMPENSATING BEACH ATTENDANT FOR CLOSING THE PICNIC AREA RESOLVED, by the Board of Commissioners of the Mattituck Park District that Deena Reyes or her replacement, when needed to dose the picnic area after regular Park Distdct hours, shall be compensated at the rate of $20.00 per closure. Ref. July 14, 2011