HomeMy WebLinkAbout06-Town Board Final Presentation 01/18/2011 Cooperative GIS
User Needs Assessment
Town of Southold and Village of Greenport
Final Presentation Meeting- Town Board
January 18, 2011
I Agenda
· Bowne Introductions
· LGRMIF Grant Award
· Cooperative GIS UNA Tasks
· Assessment Findings
· Recommendations
· Phased Implementation Plan
· Next Step
· Questions?
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I Bowne Management Systems, Inc.
· Information Technology and Spatial Information
Management Solutions
· Strong qualifications and project experience in IT and
GIS
· Established in -1982
· We've assisted customers locally, nationally, and
internationally
· New York State Office of General Services
[] Back-Drop Contract- CMS696A
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I LGMRIF Grant Award
· Town of Southold and Village of Greenport
[] Cooperative GIS User Needs Assessment Project
; Received $36,000 in Grant Funding
· Interviews to be Conducted with...
[] Town of Southold Departmental Personnel
[] Village of Greenport Departmental Personnel
· Build upon Previous Records Management Programs
n Records Management UNA --) MunicityTM Implementation
· Develop Shared Municipal GIS Program
· Develop Implementation Plan for Future Grant Funding
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I Cooperative GIS UNA Tasks
· Information COllection
· User Needs Assessment
· Conceptual System Design for GIS
· Implementation Plan
· Final Presentation
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I Information Collection Process
· 19 Interviews were Conducted
· 41 Town and Village Employees were Interviewed
~ 16 Town Departments Interviewed
~ 3 Village Departments Interviewed
· All Interview Notes Available in GIS UNA Report-
Appendix A
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Findings- Needs Assessment
· GIS Data
o Tremendous amount of GI$ data
o Limited distribution
~ Limited integration with Departments
· Operational Data (RPS, MunicityTM, BAS, Laserfiche®)
Not always electronically available
Not GIS enabled
Not linked to GIS
· Emergency Services
[] Limited GIS integration within operations
· Lack of "Enterprise Approach" to GIS
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I Recommendations
Develop a Shared Enterprise GIS Procure and Implement Hardware
Procure and Implement Software Align GIS Technologies with Regional Government Standards
Centralize GIS data, Establish Access for All
Develop Government GIS Data Model
Establish Data Maintenance Procedures
[] Establish Editing Versions
Establish Security Privileges
Provide Required Training
[] Beginner and Advanced End User Training (Desktop software)
[] Administration Training (GIS Database software)
Establish Governance Model
[] Assign a GIS Coordinator for Town, Establish GIS Steering Committee
[] Work with Regional GIS Committees & Professionals
Establish Standards for Data Maintenance and Creation
Recommend Project and Funding Priorities for GIS Initiatives
Distribute and Expand GIS Data
Develop Web-based GIS Viewers
[] Extend Editing Capabilities to Departments
[] Incorporate New Data Created into Centralized GIS Database
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f Phased Implementation Plan
Phase One (I)
Implement Shared Enterprise GIS
Procure Hardware, Software, Consulting Services
Provide Training
Implement Governance Model
Provide General Web-based GIS Viewer
· Phase Two (11)
Provide Continued Training
[] Perform Data Maintenance
[] Procure Additional Hardware (Mobile
[] Recommend New GIS Initiatives (GIS Steering)
[] Integrate GIS with Departments
· Phase Three (111) [] Provide Continued Training
[] Promote Data Collection & Maintenance
Expand GIS Toolset Available (GIS Steering)
, Plotter)
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Phase I Costs- LGRIVilF Grant
ESRI Software
Microsoft/Symantec Software
Database Setup & Data Loading
GIS Training (End User, Admin)
Application Development
Totals
~20;889. 20
$3~,903.00
$9,000.00
$19,000.00
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Phase II Costs- Town,Village
Ha:rdware (Mobile Devices, COlor Plotter)
ESRI Software
$18,000.00
Database Setup & Data Loading
$0.00
Application Development
Totals
$15,000.00
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Phase III Costs- Town,Village
ESRI Software
$12,500.00
Database Setup & Data Loading
$0.00
(SIS Training (End User, Admin)
Application Development
$25,000.00
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i Phase I, II, & III Costs
Phase II Implementation
LGRMIF Grant 2011-2012
Town, Village 2012
$55,000.00
Totals
$198,064.12
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Next Steps- Apply for 2011-2012
LGRIVIIF Grant
· Implementation Plan Used to Supp
~ Project Narrative
~ Project Budget
· Needs Assessment Used to Support
~ Project Justification
· LGRMIF Grant Deadline- February 1, 2011
· Estimated Award Notifications- September 2011
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Questions
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