HomeMy WebLinkAbout05-Kick-off Meeting 11/10/2010 Cooperative GIS
User Needs Assessment
Town of Southold and Village of Greenport
Kick-off Meeting
November 10, 2010
I Agenda
· Bowne Introductions
· Introduction to GIS
· LGRMIF Grant Award
· Common Uses of GIS
· Cooperative GIS UNA Tasks
· Questions?
- Bowne
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I Bowne Management Systems, Inc.
· Information Technology and Spatial Information
Management Solutions
· Strong qualifications and project experience in IT and
GIS
· Established in 1982
· We've assisted customers locally, nationally, and
internationally
· New York State Office of General Services
[] Back-Drop Contract- CMS696A
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What is GIS?
· Geographic Information
Systems (GIS)
· More than a map
· Computer Software for
Managing Spatial (Map)
Information
· Spatial Information can be
created as Layers
Vegetation
Cen~u~ block~
~ ~ce~
~ ~r~r~
Z~ ~
H~ ~
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[Components of a GIS
· Coordination
· Data Creation, Conversion,
Maintenance
· Data Standards
· GIS Functionality
; Spatial Analysis, Reporting
· Public Service & Customer
Relations
· IT Infrastructure
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I GIS Functionality- Analysis
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I' GIS Functionality- Reporting
Yellowstone Park
Vegetation Study Area
Graph of vegetation poiygo~
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I LGIVIRIF Grant Award
[] Town of Southold and Village of Greenport
[] Cooperative GIS User Needs Assessment Project
[] Received $36,000 in Grant Funding
Interviews to be Conducted with...
[] Town of Southold Departmental Personnel
~ Village of Greenport Departmental Personnel
[] Build upon Previous Records Management Programs
[] Records Management UNA --) MunicityTM Implementation
[] Develop Shared Municipal GIS Program
[] Develop Implementation Plan for Future Grant Funding
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I Common Municipal Uses of GIS
· Central Repository for Spatial Data
Creating "Static" Maps
:~ Zoning Maps, Land Use Maps
Creating "Dynamic" Maps
Location of Complaints on assets (drainage), Location of Code Enforcement Violations,
Location of Pot Holes, Location of Regulatory Signs (Stop Signs)
Integration with Existing Operational Applications
:] Municity T,, LaserFiche® , Real Property System (RPS), Asset Management
Compliance with Mandated Programs
Government Accounting Standards Board Statement 34 (GASB34)
Municipal Separate Storm Sewer System (MS4)
Retro-reflectivity Requirements for Municipal Regulatory Signs
Development of Web Based GIS Portals
Internal Use (Southold and Village Employees), Public Use (Possibly for Fee),
Inter-Municipal Use (i.e., Village of Greenport)
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I Cooperative GIS UNA Tasks
· Information Collection
· User Needs Assessment
· Conceptual System Design for GIS
· Implementation Plan
· Final Presentation
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l Information Collected
· Interview Departments
[] Assessor
[] Building
[] Police
[] Code Enforcement
[] Community Development
[] Water
[] Highway
[] Planning
[] Receiver of Taxes
[] Recreation Department
[] Solid Waste
[] Data Processing
Discussion Topics
[] Department Organization
[] Workflow
[] Business Operations
[] Efficiency Indicators
[] GIS Data Usage
[] Paper Maps Created
[] Paper Maps Utilized
[] IT Resources
[] Staffing Levels
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I Information Collection Process
· Conduct Interviews
· Compile Notes
· Verify Information
· Finalize Notes
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User Needs Assessment
Current Environment Assessment
Needs Assessment
[] Key Findings
[] Department Specific Findings
GIS Applications
[] Local Government Uses for GIS
Categories of GIS Users
[] Potential GIS Application
Conceptual Design
[] Network Infrastructure
[] Centralized Database Design
[] GIS Maintenance Procedures
[] GIS Data Model
[] Hardware/Software Needs
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I Implementation Plan
· Define Phased Approach
· Define Tasks within Each Phase
[] Organizational Structure
[] Hardware Purchase & Implementation
[] Software Purchase & Implementation
[] Data Acquisition and Creation
[] Application Development
· Define Staffing Needs for Each Phase
· Define Budget Needs for Each Phase
· Define Training Needs for Each Phase
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I Apply for 2011-20:[2 LGRMIF Grant
Implementation Plan Used to Support.
~ Project Narrative
~ Project Budget
· Needs Assessment Used to Support
u Project Justification
· LGRMIF Grant Deadline- February 1, 2011
· Estimated Award Notifications- September 2011
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j Final Presentation
· Present Findings
· Present Recommendations
· Present Implementation Plan
· Present Implementation Costs
· Determine Next Steps
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Questions
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