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Home My WebLink About2011RESOLUTION 2011-548 ADOPTED DOC ID: 7027 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2011-548 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 2, 2011: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the North Fork Environmental Council to hold its "Bike What's Left" evenh on Saturday~ Aueust 13, 2010~ belfinnim, at 10:00 AM, provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured.. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. There are no police expenses associated with this event· The route will begin in Mattituck and follow routes using Pike Street, Wickham Avenue, Grand Avenue, Mill Lane, Oregon Road, Depot Lane, Main Road, New Suffolk Avenue, Grathwohl Road, Bridge Lane, Route 48, Mill Road, Sound View Avenue, Lighthouse Road, and Albertson Lane Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: William Ruland, Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Page 1 of 1 Cooper, Linda From: Cooper, Linda Sent: Wednesday, August 03, 2011 1:18 PM To: 'North Fork Environmental Councit' Subject: Resolution for your event Attachments: Printout-7027-1034-M22469.doc 8/3/2011 2011-07-26 10;12 No Fo Envrie Ceuncil 6312984649 >, 631765 6145 P 1/4 12700 Ma~ Road. PO 8o~ 799, Mattituck, NY 1~952 Te~: 6~1.298-8880 Fa~: 6~1.298.~649 ~ffec~oDtonli~]e.net www,llfecl.org FAX COVER SHEET DATE: 7~' ~ -- J/ TO: -- FAX: FROM: PAG ES: (including cover) No Fo Envrio Council 6312984649>> 6317656145 Bike What's P414 Saturday, Aug.st 13 Start Times ~c~'"~-mJle loop: 10:00 sm lO-mile loop: 11:00 am This 3'~ anru~ale~ent glyoa bicycle riders of ell skill levels the chance to take in the beauty of the North Fork from ~,me of its most scenic roads. The ~-mile IOOF, for experienced riders, goes from Maffituck to Horton's Pt Lighthouse,end comes back through Route.25 to New Suffolk. The f0-mlle loop, for families and more recreational.riders, goes from Mattituck and through New Suffolk. Contributions: NFEC members: $10/person Non-members: $15/person Reservations required. Call the NFEC Office: 298-8880 This program is sponsored by: 2011-07-25 10;13 No Fo EnvrJo Ceuncil 6312984649>> 6317656145 APPROXIMATE MILEAGE lO MILE LQQP Pike St. to It, onto Wick~m Ay, Cross Rte 48 al light I mi, to Grand Ay. .5 mL ~. onto Mill Rd ,25 mi, to Origen [,75 mi. ~. Ohm Depot 2 mL ~. onto Rt. 25 25 mi, 1~. onto New Surf Ay. (water stop at fi~ house) ,75 mi, ~. onto Gmthwoh[ Rd, .75 mi, ~. on~ New Surf. Ay. 3 mi. n. onto RT, 25 . I mLm NFEC 25 MILE LOOP P[k~ St, to It, onto Wick~n Ay. Cross Rte. 48 at light ] mi. to Grand Ay. .5 mi, ri, onto Mill Rd, ,25 mi. to Orcgon Rd. 3 mi. ri, onto to Bridge La. 1.75 mi. It. onto Rt, 48 1,5 mi. It, onto Mill Rd. at traffic light .75 mi, ri. onto Sound View Ay. 3 mi, It, onto LJghdlouse Rd. (optional ~efreshrncnts & Ih tour) 1,$ mi. on S, View, lt. onto Rt. 48 .75 mi. ri. onto Alberlson Ln. 1.75 mi. ri. onto Rt. 25 7.75 mi. It. onto New Surf, Ay, at Cutchogue r~fflight (v~ter stop a~ fu~ house) .75 mi, ri. onto Orathwoh{ Rd, ,?$ mi. ri. onto New Sufl~ Aw 3 mi. rL onto Rt, 25 .1 mi. to NFEC oft'ice 2011-07-26 70;13 No F~ Envrio Council 6312984649>> 6317656145 P3/4 ACO 'D CERTIFICATE OF LIABILITY INSURANCE o,,. 0711912011 THIS CERTIFICATE IS ISSUEO AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISEUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER~ AND THE CERTIFICATE HOLDER. IMPORTANT: If the eedlflcate holder la an AODITIONAL INSURED, the Folicy(les) must be endomed. I! SUBROGATION IS WAIVED, iubJect [o ROY H REEVE AGENCY~ INC. PO BOX 54 MATTITUCK NY 11952 ..................... NS,JRED NORTH FORK ENVIRONMENTAL COUNCIL INC. MATTITUCK NY 11052 COVERAGES CERTIFICATE NUMBER: 40555 Roy H Reeve Agency Inc. "HO"; (631) 298-4700 PRODUCER 9433 Philadelphia Indemnity Ina, Co, NAIC# 18058 REVISION NUMBER: CERTIFICATE MAy BE ISSUED OR MAy PERTAIN, THE INSURANCE AFFORDED 8Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHS TERMS, /=INI~A[ UAIIEI?Y PHPK877265 02/23111 02123112 EACH OCCURRENCE t ,000,000 1001000 Town of SouthoJd is listed as Additional Insured with respect to General Liability per the terms and conditions of Form PI-SE.001 (12/Z006) Re: BIKE - What's Left CERT~FICATE HOLDER CANCELLATION Town of Southoid PO Box 1179 Southold Ny 11971 ACORD 2S (2009/09) SHOULD ANY OF THE ABOVE DEBCRIBED POLICIES BE C&NCELLEO BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL RE DELIVERED IN ACCOROANCE WITH THE POLICY PROVIBIONB, ~ 1988-Z009 ACORD GORPQRATION. All rlght~ rese~ The ACORO ~ame and logo are registered marks of ACORD Page 1 of 3 Cooper, Linda From: North Fork Environmental Council [office@nfecl .org] Sent: Tuesday, July 26, 2011 11:22 AM To: Cooper, Linda Cc: Bill Toedter Subject: RE: Bike What's Left Routes Thank you for your prompt response to our need for a resolution in time for our event on August 13th. I just faxed over the bike routes, the insurance rider naming Southold Town and our flyer for Bike What's Left for your records. We will add the "Rules of the Road" as part of our introduction to all cyclists on the day of the event. Thank you again for your kind courtesy. Gina Mehalakes North Fork Environmental Council PO Box 799, Mattituck, NY 11952 "SAVE WHAT'S LEFT" Check out our Website Phone: 631.298.8880 (Fax: 631.298.4649 ) ........ Original Hessage ........ Subject: RE: Bike What's Left Routes From: "Cooper, Linda" <Linda.Cooper@town.southold.n¥.us> Date: Fri, July 22, 2011 8:41 am To: "North Fork Environmental Council" <office(~nfecl.orq> I just received a response from the Police Department. The Chief states that they have no objections to the event since they are not needed to provide traffic control. He did request, however, that your organization review the rules of the road with ail cyclists involved as a safety feature. I will place a resolution on the next TB agenda which will be held on August 2. As I stated previously, the TB normally approves these events when the PD has no objections, so I foresee no problem. Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 Life may not be the party we hoped for, but as long as we are here, we might as well dance! If you really want to be happy, nobody can stop you From: North Fork Environmental Council [mailLo:office~nfecl.orq] · ent: Wednesday, July 20, 2011 12:12 PH To: Cooper, Linda Subject: Bike What's Left Routes 8/4/2011 Page 2 of 3 Thank you so much for your prompt attention. We are offering an 18-mile Poop for more skilled riders from Mattituck Train Station to Horton's Lighthouse, coming back through Route 25 to New Suffolk. The other loop is a 10-mile loop for families and more recreational riders that will start at Mattituck Train Station and go through New Suffolk. I will email you the exact streets of each route once I have them. Just waiting to hear from the chair of our program committee. Thank you again! Gina Mehalakes North Fork Environmental Council PO Box 799, Mattituck, NY 11952 "SAVE WHAT'S LEFT" Check out our VVebsite Phone: 631.298.8880 (Fax: 631.298.4649 ) ........ Original Message ........ Subject: RE: North Fork Environmental Council From: "Cooper, Linda" <Linda.Cooper(~town.southold.ny.us> Date: Wed, July 20, 2011 11:56 am To: "North Fork Environmental Council" <office@nfecl.orq> Unfortunately there was no way I could place a resolution on yesterday's agenda. There will be a TB meeting prior to your event. I can't place a resolution on the agenda for an event like yours without police approval. I have yet to see the TB vote down a resolution if the PD okays the event, so once I get the okay from Chief Flafiey I'll let you know so you can add it to your program I do need clarification about the routes being used. Please provide the exact route for the 2 different rides so I may incorporate them into the resolution. Thank you Linda J. Cooper Deputy Town Clerk Town of Southold 631-765-1800 Life may not be the par~y we hoped for, but as long as we are here, we might as well dance! If you really want to be happy, nobody can stop you From: North Fork Environmental Council rmailto:office@nfecl.orq] Sent: Wednesday, July 20, 2011 11:40 AN To: Cooper, Linda Subject: North Fork Environmental Council I sent a fax to you yesterday, early afternoon. The North Fork Environmental Council was asking to be added to the agenda yesterday, so a resolution could be enacted allowing us to conduct our 3rd Annual Bike What's Left on August 13th. Inasmuch as our program may be scheduled before the next Town Board Meeting, is there a way I can obtain a resolution in time for the ~lanned August 13th event? 8/4/2011 Page 3 of 3 Gina Mehalakes North Fork Environmental Council PO Box 799, Mattituck, NY 11952 "SAVE WHAT'S LEFT" Check out our Website Phone: 631.298.8880 (Fax: 631.298.4649 ........ Original Message ........ Subject: Final Agenda 7/19/11 From: "Cooper, Linda" <Linda.Cooper@town.southold.ny.us> Date: Tue, .luly 19, 2011 3:59 pm To: 8/4/2011 Page 1 of 1 Cooper, Linda From: Flatley, Martin Sent: Thursday, July 21,2011 4:09 PM To: Cooper, Linda Cc: Tomaszewski, Michelle Subject: RE: NFEC Bike event request Hi Linda, I have no objections to this event taking place as we do not offer any services to bike rides in town as a rule. Just a request that they review the rules of the road with all cyclists involved as a safety feature, Thanks Martin Flatley Chief of Police Southold Town Police Department 41404 State Rt. 25 Peconic, N.Y. 11958 631-765-3115 From: Cooper, Linda Sent: Wednesday, July 20, 2011 12:05 PM To: Flatley, Martin Cc: Tomaszewski, Michelle Subject: NFEC Bike event request 7/22/2011 ELIZABETH A. NEVILLE, MMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS OF MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, NewYork 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD To: From: Dated: Re: Chief Martin Flatley Linda J. Cooper, Deputy Town Clerk July 20, 2011 NFEC Bike What's Left event Transmitted herewith is a request by NFEC to hold a bike ride on August 13, 2011. I have requested specific route information and will forward it to you as soon as I receive it. Please review this request and send me your recommendation. Thank you. 2011-07-19 12;59 No Fo Envrio Council 6312984649>> 6317656145 Print I CIos~e~W Subject; Agend From: "North Date: Tue, To: n&n¢ Bcc: info Attach: top. let Ms. Foote: We receiv August 3rd. resolution fo Ddo~w a Item: Wednesday Fork Environmental Council" <office{~nf~cl.or ti 19, 2011 1:07 pm foote(~tow n.southold, ny.us ~fecl,org erhead ~d your notice for the next Parks and Recreation meeting scheduled Would you be kind enough to add us to the agenda, resulting in a ' our 3rd Annual Bike What s Left event. We will be offering two bike routes: An 18-mile loop for experienced riders, stal from Mattituek to Horton's Pt. Lighthouse and returning back through Route 25 tc Suffolk. And a second route for families and more recreational riders, going from i Mattituck through New Suffolk P212 for lng The date is Saturday, August 13th and if you need any additional information t~) place this information on the agenda for August 3rd to provide us with a resolution, please contact me at any time. We are in the process of obtaining an insurance rider naming Southold Town from Roy Reeves, our insurance carrier. Thank you for your consideration and attention. Gina Mehalakes Secretary PO Box 799, Malt~k, NY 1~952 "SAVE WHATS LEFt' C~ck DUI our ~.~ P~one: 631,298.8880 (Fax: 531,298.4649 ) Copyright @ 2003-2011. A~I nght$ reserved. I or I 7/19/2(ll I 2:llri PM 2011 07 19 12;59 NoFoEnvrioCouncil 6312984649>> 6317656145 Print I CIoseWi Subject: Agend From: "North Date: Tue, Jt To: nancy. acc: info~r Attach: top. let Ms. Foote: We receiv August 3rd, resolution fo ndow Fork Environmental Council <office~nf~cl.or~ Oote~tow n,sou thold, ny.us : feC~lOrg ; ~ L e~head ;d your notice for the next Parks and Recreation meeting scheduled Would you be kind enough to add us to the agenda, resulting in a our 3rd Annual Bike What's Left event? ~or We will bE from Mattituck to Horton's Pt. Lighthouse and returning back through Route 25 to offering two bike routes: An 18-mile Iccp for experienced riders, star :lng New Suffolk. And a second route for families and more recreational riders, going from~ Mattituck through New Suffolk. The date is Saturday, August 13th and if you need any additional information t(~ place this information on the agenda for August 3rd to provide us with a resolution, please contact me at any time We are in the process of obtaining an insurance rider naming Southold Town from Roy Reeves, our insurance carrier. Thank you for your consideration and attention. Gina Mehalakes Secretary PO Box 799, Mattituck, NY 11952 "SAVE WHA'I'S LEFT' Check out our V~.b_,~[t~ Phone: 631,298.8880 (Fax: 631.298.4649 ) Copyright @ 2003-2011 A~I nght$ reserved, i o1' I 7/l~)/2()] I ?(If) PM 2011-07-19 12;59 No Fo Envrio Council 6312984649 >> 631765 6145 12700 Main Road, Po Box 799, Mattituck. NY 119S2 TeL: 631-298.8880 Fax: 631-298.46~i9 nfec@optoniine.net www.nfecl .org P 1la FAX COVER SHEET DATE: T 0: FAX: FRt)M: I A (., I:,S. .(including c~wer)