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Home My WebLink AboutDiesel FuelFebruary 5,2010 Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 Dear Sir: Congratulations. At the regular Town Board meeting held on December 15, 2009, the Town Board accepted the bid of Petro Commercial Services for ultra low sulfur diesel fuel. A certified copy of the resolution is enclosed. The bid deposit for this year's bid will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. February 5, 2010 Burt's Reliable 1515 Youngs Avenue P O Box 696 Southold, NY 11971 Dear Sir: At the regular Town Board meeting held on December 15, 2009, the Town Board accepted the bid of Petro Commercial Services for Diesel Fuel. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 15, 2009 RESOLUTION 2009-960 ADOPTED Item # 5.17 DOC ID: 5542 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-960 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid from Petro Commercial Services, at a fixed differential price of $0.0950 per gallon over the Northville Rack Priee~ for supplying the Town of Southold with ultra Iow sulfur diesel fuel for the 2010 calendar year~ subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Thomas H. Wickham, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated December 16, 2009 Page 24 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2010 Diesel Fuel Oil Bid Opening 11/12/09 10:00 A.M. Burt's Reliable l 515 Youngs Avenue P O Box 696 Southold, NY 11971 631-765-3767 Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.135 Per Gallon over Northville Rack Price $0.0950 Per Gallon over Northville Rack Price Bio-Diesel BuN's Reliable 1515 Youngs Avenue P O Box 696 Southold, NY 11971 631-765-3767 $0.20 Per Gallon over Northville Rack Price 1hr Bio-Diesel Fuel BURT S RELIABLE We'll Take Care of It.TM HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels RECEIVED Bid on Bio- Diesel Fuel p()',, , 11 2009 Southold Town Qerk 11-09-09 Elizabeth Neville ' Southold Town Clerk P.O. Box 1179 Southold, NY 11971 urt s Rehable Inc wall supply a B20 Bto- Diesel Fuel blend for the calendar year 2010 at a fixed transportation charge of 20 cents per gallon above Northville Industries consumer rack wholesale price of ultra low sulfur diesel on the date of delivery. President 1515 Youngs Avenue, P.O. Box 696 · Southold, NY 11971 · 631-765-3767 · Fax 631-765-1744 · www. burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by anyof its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewit.h prior to the official opening of the bid. lQ Signed:_ ~ Print name Corporate Title (if any) Company Name Mailing Address Phone Numbet~t~f'~Z/~7 BID ON 2010 Diesel Fuel RELIABLE We'll Take Care of It.TM HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels RECEIVED Bid on Diesel Fuel NOV 1 2 2009 Soulhold Town Clerk 11-09-09 Elizabeth Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Burt's Reliable Inc will supply a Diesel Fuel for the calendar year 2010 at a fixed transportation charge of. 135 cents per gallon above Northville Industries consumer rack wholesale price of ultra low sulfur diesel on the date of delivery. ~o~manelli President 1515 Youngs Avenue, P.O. Box 696 · Southold, NY 11971 · 631-765-3767 · Fax 631-765-1744 · www. burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewi[h prior to the official opening of the bid. Signed: · Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2010 Diesel Fuel T Commercial Services SINCE 1903 Main Office: 1820 Cropsey Ave. Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 718- 946-3808 E-Mail ocs(~oetroheat.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Equipment Inspections Gas Heating Service Air Conditioning November 4, 2009 Town of Southold Town Hall, Post Office Box 1179 Southold. N. Y. 11971 ATTN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal -#16 Diesel Fuel "Opening 11/12/2009 Pctro would like to propose a bid for thc furnishing of your fuel requirements ibc the fiscal year 2010 based off the Northville Rack prices dated 11/04/09 as follows: #16 DIESEL FUEL ULSD Northville rack price PETRO's - fixed differential Your delivered price today PR PER GALLON $ 2.1700 .0950 $ 2.2650 The price stated above will increase or decrease as the posted price increases or decreases, the fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Also be advised there are no prices that are published for the B20-fuel, therefore, we ;ire unable ti) quote a price for this product. Should you have any questions, please feel free to call the undersigned at (800) 758-3835. Sinccrcl¥. Swede Weslerlund Operations Manager SW:aj Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 2009, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 29, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Town Board Members Town Attorney Dodge Reports Brown's Letters Town Clerk's Bulletin Board Supt. of Highways Harris Solid Waste Coord. Bunchuck SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2010 Under these specifications, the Town of Southold seeks bids for fumishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peeonic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2010 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: · Standard DieselFuel · B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. daily. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address 1820 CROP$ /[¥£ 111£ BR00 YN, 112lt -6098 Phone Number BID ON 2010 Diesel Fuel The Southold Town Board reserves the fight to reject any and all bids and waive any defecf or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. ~t ~ Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: October 20, 2009 Page 1 of 1 Annette Jerro From: Kelly Cunningham Sent: Tuesday, November 03, 2009 3:56 PM To: Swede Westudund; Chris English; Aruna Abdool; Mary Kapassakis; Mary Cunningham; Jeannette Holmes; Willie Taylor; John $chaeffer; Jack Gomes; Annette Jerro; Carmen Davis; Ellen Horstman; Sharon Cruz Subject: FW: Prices Effective Novemberber 3 2009 at 1800 From: Patty Mann[SMTP:PATTYM@NORTHVILLE.COM] Sent: Tuesday, November 03, 2009 3:55:01 PM Subject: Prices Effective Novemberber 3 2009 at 1800 Auto forwarded by a Rule Northville Prices Effective November 03, 2009 @ 18:00 hrs (6pm) Northville (Holtsville) # 2 Fuel Oil (Suffolk & Nassau spec) ......... $ 2.11 50 Dyed Kerosene (Bottom Load onty) ...... $ 3.01 25 Clear ULSD #20 15ppm MV Diesel ..... $ 2.1 700 Dyed ULSD 15ppm NRLM Diesel ........ $ 2.1800 Clear Wntr ULSD #20 15ppm MV Diesel. $ 2.1900 Dyed Wntr ULSD 15ppm NRLM Diesel ..... $ 2,2000 Refueling Clear fl2D 15ppm MV Diesel...$ 2.97 (Before taxes 2 28593) Ethanol Regular Gas ....... $ 2.0900 Ethanol Premium Gas... $ 2.2325 Ethanol Midgrade Gas ...... $ 2,1950 E-85 ............ $ 2.3900 Inland Terminals (Call Patty Ann at 631 753-4227 to link terminal, then set up EZ-Access at www.northville.com) NOTE; Each terminal requires a certificate of insurance from your company New Hyde Park Terminal (NHP) Frank Bros. (Bay Shore) General Terminal (WJslip) Romanelli (Lindenhurst) Oswego (Hempstead) Windsor (Mineola) Prices do not include taxes 516-352-4245 631- 665-3300 631-422-5746 631 956-1201 516-485-3900 516-746-5900 #2 Fuel Oil ...... $ 2.1550 #2 Fuel Oil ........ $2.1625 #2 Fuel Oil ...... $ 2.1625 # 2 Fuel Oil ...... $ 2.1635 #2 Fuel Oil ...... $ 2.1695 #2 Fuel OiI ...... $ 2.1600 -Tom Magno 11/04/2009 #9515 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 29th day of October, 2009. ? / Principal Clerk Sworn to before me this day of //~'1~ 2009. LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal £aw, that sea led bids are sought and requested for the Southold Town Highway Deparl- Specifications for such bids may be Town Clerk, Town Hall, PO Box 1179, 11971. CHRISTINA VOLINSKI NOTARy PUBLIC-STATE OF NEW YORK NO. 01-V06105050 Qualified in Suffolk Courtly My Commission Explre~ February 28. 2012 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of 40,000 gallons, more or less as may be needed, of Diesel Fuel for the Southold Town Highway Department and Collection/Disposal Area for Calendar Year 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 2009, at which time they will be opened and read aloud in public. The Town Board of the town of Southold reserves the right to reject any and all bids and waive any and all inlbrmalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Diesel Fuel", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 29, 2009, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOVCN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Data Construction Dodge Repons Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Supt. of Highways Harris Solid Waste Coord. Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, Ne;v York being duly sworn, says that on the c~ 'q day of OC][--~ ,2009, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2010 Bid on Diesel Fuel Oil ~abeth A. Neville Southold Town Clerk Sworn before me this ~ dayof (")0'J2'-~x:~, ,2009. N[tary Public LYNDA M. ~ NOTARY PUBLIC, State of New York No. 01~1~6020932 (~ualified in Suffolk County Term Expires March 8, 20 ti SPECIFICATIONS FOR THE PURCHASE OF DIESEL FUEL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2010 Under these specifications, the Town of Southold seeks bids for furnishing all of the diesel fuel required for the Southold Town Highway Department (Peconic Lane, Peconic, New York & Southold Town Collection Center/Disposal Area (County Route 48, Cutchogue, New York) for the calendar year 2010 which is 40,000 gallons, more or less as may be needed. Deliveries are to be made to the Highway Department and Collection/Disposal Area as and when required. Prices are sought for the following Diesel Fuel Grades: · Standard Diesel Fuel · B-20 Bio-diesel blend This solicitation is intended to provide the Town with the option for using the cleaner-burning B-20 fuel, in an effort to reduce particulate emissions from Town vehicles and reduce reliance on imported fuel sources. The Town of Southold is a stakeholder in the Greater Long Island Clean Cities Coalition and as such has committed to promoting the use of alternate fuels where possible. Bid prices will be evaluated individually, i.e., the price for standard diesel fuel will be evaluated without regard to a bidder's price for B-20, and vice-versa. This means that there may be two (2) winning bidders, one for standard diesel and one for B-20. Bidders are NOT required to submit prices for both grades, but are encouraged to do so if possible. Should bids for each grade be accepted, THE TOWN MAKES NO REPRESENTATION AS TO HOW MUCH OF EACH GRADE WILL BE CONSUMED during the contract year. In submitting bids, the bid prices shall be based upon Northville Refining Rack price to which has been added the delivery cost per gallon. The aforementioned Northville Consumer Rake price is published daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official and such bidder will be required to make deliveries on any day of the week including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm, Monday through Friday. No deliveries are to be made to the Highway Department on weekends or holidays unless an emergency call is made. Routine deliveries to the Collection Center/Disposal Area must be made between the hours of 7:00 am to 5:00 pm, Monday through Sunday. No deliveries are to be made to the Collection Center/Disposal Area on holidays unless an emergency call is made. All fuel tickets for deliveries to the Town must be signed by a Town Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "BID ON DIESEL FUEL", and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. Dated: October 20, 2009 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2010 Diesel Fuel Southold Town Board - Letter Board Meeting of October 20, 2009 RESOLUTION 2009-853 ADOPTED Item # 5.20 DOC ID: 5374 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-853 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 20, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2010: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated October 26, 2009 Page 23