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Home My WebLink AboutGasolineELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 25,2011 Petro Commercial Services - Melville Att: Accounting PO Box 1457 Stamford, CT 06904 Dear Sir/Madam: Enclosed please find your bid bond/check no. 00947442 dated 11/24/2010. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Encs. I=O Postage nj · Complete items 1, 2, and 3. Also complete reim 4 if Restricted Delivery is desired. · nnt your name and address on the reveme so that we can return the card to you. · Attach this card to the back of the maiipiece, or on the front if space permits. 2. Article Number Agent of Delivery D. Is delivery address different from item 1 ? [] Yes If YES enter d/e very address below: [] No 3. Service Type [ ' ' '~r'Certifisd Mail [] Expre~¢l[i , [] R -eg!~!~red [~ Rd,3b, wl Receipt for Merchandise · [] Insb'~ Mail ~ ~ / I~'l C,O.D. 4. Restricted Delivery? (Extra Fee) r-i Yes ~'ransfer from service labe~ 7009 0820 0001 7820 Domestic Return Receipt 8518 PS Form 381 1, February 2004 102595-02-M-1540 RESOLUTION 2010-999 ADOPTED DOC ID: 6465 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-999 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 14, 2010: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid]s[ from Petro Commercial Services~ at a price of $0.1475 per gallon fixed differential above the Northville Rack Priee~ for supplying the Town of Southold with both Unleaded Gasoline ]Ethanol[ and Unleaded Plus Gasoline [Ethanoll~ respeetively~ for the 2011 calendar year~ subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Albert Krupski Jr., Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Talbot, Kmpski Jr., Evans, Russell ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldt own.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 16, 2010 Swede Westerlund Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 Dear Mr. Westerlund: Congratulations. At the regular Town Board meeting held on December 14, 2010, the Town Board accepted the bid of Petro Commercial Services for supplying Gasoline for the 2011 calendar year. A certified copy of the resolution is enclosed. The bid deposit will be returned to you at the end of the contract. Last year's bid check no. 00835506 is enclosed. Thank you for your bid. Very truly yours,) Lynda M Rudder Deputy Town Clerk Ens. ," Petro- Melville Vendorld: 547700 - ~. Box 1457 Check Date: Nov 24, 2010 ~mford, CT 06904 RCO: Eastern Long Check No.: OP 00947441 Invoice Invoice Gross Discount Net Date Number Description Amount Amount Amount Nov 19,2010 ll-19-10DIE 100.00 0.00 100.00 ^ 100~0 P E T I:1 O Commercial Services ~ SINCE 1903 Main Office: 1820 Cropsey Ave. Brooklyn, NY 11214 Tel # 800 758 3835 Fax# ?18 946-3808 E Mall pc s (~ p eJ&oJ~a t .corn Web Site www. Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Environmental ,Assessment Analysis Equipment Inspections Gas Heating Service Air Conditioning November 30, 2010 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATI'N: Ms. Elizabeth Neville, Town Clerk :DEC -2 2010 ~oUlhold Town C erk UNLEADED GASOLINE (ETHANOL) Northvillc rack price PETRO's - fixed dilferential Your delivered price today UNLEADED PLUS GASOLINE (ETHANOL) Northville rack price PETRO's - fixed differential Your delivered price today PRPER GALLON $ 2.5350 .1475 $ 2.6825 PR PER GALLON $ 2.65(/{) .1475 $ 2.7975 The prices stated above will increase or decrease as thc posted prices increase {tr decrease, thc fixed differentials will remain constant throughout the bid year. We are also enclosing along with the bid thc $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please l'eel frcc to call the undersigned at (800) 758 3835. Sincerely, Swede Westerlund Accounl Manager SW:aj Enclosures RE: "Bid Proposal - Gasoline" Opening 12/02/2010 Petro would like to propose a bid for the furnishing of your fuel requircmcnts for the fiscal year 2011 based off thc Northville Rack prices dated 11/18/10 as follows: Page 1 of 2 Annette Jerro From: Kelly Cunningham Sent: Thursday, November 18, 2010 3:58 PM To: Swede Westurlund; Chris English; Aruna Abdool; Mary Kapassakis; Mary Cunningham; Jeannette Holmes; Willie Taylor; Jack Gomes; Annette Jerro; Carmen Davis; Ellen Horstman; Wayne Luchesi; Lisa Hannam Subject: FW: Prices Effective November 18 2010 at 1800 From: Patty Mann[SMTP:PATTYM@NORTHVILLE.COM] Sent: Thursday, November 18, 2010 3:55:51 PM Subject: Prices Effective November 18 2010 at 1800 Auto forwarded by a Rule Northville Prices Effective November 18, 2010 cO 18:00 hrs (6pm) Northville (Holtsvi!!e) # 2 Fuel Oil (Suffolk & Nassau spec) ......$ 2.4435 (available on the EAST racks only) Clear ULSD #2D 15ppm MV Diesel ..... $ 2.4660 Dyed ULSD 15ppm NRLM Diesel ........ $ 2.4760 Clear Wntr ULSD #2D 15ppm MV Diesel. $ 2.4860 Dyed Wntr ULSD 15ppm NRLM Diesel ..... $ 2.4960 Dyed Kerosene (Bottom Load only) ........ $ 3.1785 Vehicle Refueling MV Diesel ................$ 3.2500 (Before taxes 2.56251) Ethanol Regular Gas ....... $ 2.5350 Ethanol Premium Gas... $ 2.7200 Ethanol Midgrade Gas ...... $ 2.6500 E-85 ............................. $ 2.6500 Inland Terminals (Ca//Patty Ann at 631-753-4227 to link terminal, then set up EZ-Access at www northville corn) NOTE: Each terminal requires a certificate of insurance from your company Frank Bros. (Bay Shore) Romanelli (Lindenhurst) Oswego (Hempstead) Windsor (Mineola) 631- 665-3300 631-956-1201 516- 485-3900 516- 746-5900 #2 Fuel Oil ...... $ 2.4885 # 2 Fuel Oil ...... $ 2.4885 #2 Fuel Oil ...... $ 2.4980 #2 Fuel Oil ...... $ 2.4885 11/30/2010 LEGAL NOTICE NOTICE TO BIDDERS NOTICE 1S HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southoid for Calendar Year 2011. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 2, 2010, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 4, 2010 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 18, 2010 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2011 Under these specifications the Town Of Southold seek bids for thc purchase of all of its gasolihe requirements for the 2011 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline armually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. · ne successful bidder will be required to lnake deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day o£the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Depa~ment. Al! gas tickets for de!iveries ~ ~he Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: November 4, 2010 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name Corporate Title (if any) Company Name Mailing Address 1820 CROPSEY AVENUE BROOKLYN, NY 11214-6098 Phone Number <~ 57 ~7 ~-L" 9-/~-~° BID ON Gasoline 2011 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2011 Gasoline Bid Opening 12/2/10 10:00 A.M. Unleaded & Unleaded Plus Gasoline Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1475 Per Gallon over Northville Rack Price 10020 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 18th day of November, 2010. Sworn to before me this NOTICE IS HEREBY GIVEN, in ac- cordance with the provisions:of Section 103 o/the ~eneyai Mun,!cip~l Law, that ~aled bids are s~aght an~cquested for the pumlmse e~ ~huidine by she Town of Sonshoid for C~leminr Year 20IL Specifications for such bids .may be obtained at the Office of the Southold Town Clerk~ Town I~ll, t~O. Box 1179, $3095 Main Road, Southold, New York Sealed bids, together with a Non-Col- luaive Bid Certificate, and bank draft or cel~dfied check in thc amount of $100.00, will be received by the Town Clerk at the Southofd Town Hall, PO Box 1179,$$095 Main Road, Southold, New York, until l~l~ ri.m, ~hmmlay, De~ember 2, 201~, at wi~h time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the fight to reject any and all bids and waive any and ai~ informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gas- o#me', and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold ~s ~xempt. Dated: November 4, 2010 SOUTHOLD TOWN Cl~ERK Principal Clerk day of ~/~/ 2010. NOTARY PUBLIC-STATS OF NEW YORK NO. 01-V06105050 Qualified In Suffolk County My Commission Expires February 28, 2012 SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2011 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2011 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: November 4, 2010 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Gasoline 2011 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2011. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 2, 2010, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 4, 2010 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 18, 2010 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suflblk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 15th day of November ,2010, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on: Gasoline 2011 ~,~izabetl~ A. Neville Southold Town Clerk Sworn before me this 15th day of November , 2010. N[tary Public ' LYNDA M BOHN NOTARY PUBLIC, State of New York NO. 01 B06020932, Suffolk County Term Expires March 8, 20 ~ [ RESOLUTION 2010-874 SCHEDULED DOC ID: 6333 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-874 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 4, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2011: Milk for the Human Resource Center Pumhase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Elizabeth A. Neville Southoid Town Clerk