HomeMy WebLinkAbout06/2011ZONING BOARD OF APPEALS R~C EIVED
JUL 7 2011
Soulhold Town Clerk
TO:
Town Hall Annex, 54375 Route 25 ?'~/~; -'//
P.O. Box 1179
Southold, New York 11971-0959
Fax (631) 765-9064
Telephone (631) 765-1809
Elizabeth Neville, Town Clerk (for Distribution to Supervisor Russell and
Town Board Members)
FROM: Leslie Kanes Weisman, ZBA Chairperson/Department Head
COMBINED MONTHLY DEPARTMENT HEAD AND NEW
APPLICATIONS/FEES REPORT for: June, 2011
DATE: July 1, 2011
Requires Immediate Attention:
Fishers Island/Southold Videoconferencing Equipment
The ZBA and FI Board Member Homing are still experiencing very poor audio
reception with the videoconferencing system installed for use during ZBA Special
Meetings in which deliberations and voting on draft decisions take place.
II.
Board and Office Policies, Practices, and Activities:
Revised Instructions and Application Form for Special Exception Permit for an
Accessory Apartment in an Accessory Structure
Given the Department's year long experience with this relatively new application
type, it became apparent that improvements could be made to the office instructions
sheet, list of submission requirements, and application form itself. The Chairperson
drafted substantial revisions that were reviewed by the ZBA staff, Assistant TA,
Building Department Head, and Members of the Board of Appeals. After
incorporating recommended modifications, at the Special Meeting on June 15,2011,
the Board unanimously approved a final draft for office use. These revisions clearly
explain, in user friendly language, each of the submission requirements, the
procedures applicants must follow, and the steps the ZBA will take in reviewing the
SE request and reaching a decision. The application form was simplified and sections
of the relevant code are now cited for the convenience of applicants and their agents
in presenting the merits of their case to the Board of Appeals at a public heating
III. Financial/Budget/Personnel Issues: None at this time
IV. Activities of the Board/Accomplishments:
Regular Meeting: Date: June 2, 2011 Call to Order: 9:07 AM Adjourned: 2:08 PM
Public Hearings: Total: 11
Number of new applications heard: 8
Number of Carryovers from previous hearings: 3
Number closed reserving decision to later date: 5
Number closed subject to receipt of additional information: 3
Number adjourned to another date: 3
Number adjourned w/o a date: 0
Number of Resolutions passed: 15
Number of decisions made: 1
Number of Site Inspections made by Board members: 11 x 5 = 55
Next Regular Meeting: July 7, 201 t
Special Meeting: Date: June 15, 2011 Call to Order: 6:10 PM Adjourned: 7:35 PM
Number of draft findings discussed: 6
Number of decisions made: 6
Nmmber of Reso!utions passed: 8
Meetings attended/initiated by ZBA Chairperson/Department Head
6/9 - Asst TA, Building Dept, Head re: code issues related to lot recognition
6/14 - Violence Prevention Training Seminar and Bloodbom Pathogens Expose
Control and Hazard Communication
6/21 - LKW with ATA and LWRP Coordinator, DEC Public Hearing on a
particular application before the Board
6/21 - Asst TA re: various applications before the Board
6/23 - Asst TA re: various new applications submitted to the ZBA office
6/28 - Asst TA re: litigation, requests for adjournment
6/30 - Public meeting to review the draft Community Character Chapter of the
Comprehensive Plan
Staff Activities
Number of people assisted at the counter: 61 Hours spent assisting: 19 hours
(Assistance includes filling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Meetings attended by ZBA staff
6/14 - All ZBA Staff attended the Town's Violence Prevention Training
Seminar and Bloodbom Pathogens Expose Control and Hazard Communication
VI. MONTHLY REPORT ON NEW APPLICATIONS AND FEES
Total Applications Received for the month of June 2011:
10
Total Fees Collected in June 2011:
$12,550
Total Fees collected for June 2011 under old fee schedule
$4,950
Additional revenue generated through fee increases this month: $7,600
i~ly Submitted f)f
Chairperson/Department Head
2