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Home My WebLink AboutAsbestos & Lead Paint Remediation @ Peconic Community Center MAI~TIN D. FINNEGAN TOWN ATTORNEY martin.finnegan@town.southold.ny.us JENNIFER ANDALORO ASSISTANT TOWN ATTORNEY jennifer.andaloro@town, southold.ny.us LORI M. HULSE ASSISTANT TOWN ATTORNEY lori.hulse@tewn.southold.ny.us SCOTT A. RUSSELL Supervisor Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone (631) 765-1939 Facsimile (631) 765-6639 OFFICE OF THE TOWN ATTORNEY TOWN OF SOUTHOLD Mr. Boris Mirkin, Vice President c/o JBH Environmental 194 Atlantic Avenue Garden City Park, NY 11040 May 17, 2010 Re: Agreement w/Town of Southold Peconic Community Center/Asbestos & Lead Paint Remediation Dear Mr. Mirkin: I am enclosing two counterparts of the referenced Agreement, which have been executed by Supervisor Russell and Town Clerk, Elizabeth Neville. A copy of the resolution aqthorizing the Supervisor to sign this Agreement is attached to each counterpart. Kindly return to the undersigned one fully executed original Agreement for our records. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you for your assistance. Very truly yours, Secretary to the Town Attorney /Ik Enclosures cc: Ms. Elizabeth A. Neville, Town Clerk (w/encls.)~ Mr. James McMahon, DPW Director (w/encls.),.~'~ AGREEMENT THIS AGREEMENT, entered into this day of May, 2010, by and between the Town of Southold, New York ("the Town"), a municipal corporation organized and existing under the laws of the State of New York with offices at 53095 Main Road, Southold, New York, and JBH Environmental (the "Contractor"), with an address of 194 Atlantic Avenue, Garden City Park, New York 11040; WITNESSETH, that the Town and the Contractor, for the consideration hereinafter named, agree as follows: ARTICLE 1. WORK TO BE DONE AND CONSIDERATION THEREFOR The Contractor shall perform the following: Furnish ail asbestos survey services as detailed and outlined in Section "A" herein all in accordance with the Notice to Bidders, The above mentioned shall be performed in accordance with attached plans entitled Request for Proposals for Asbestos & Lead Paint & Asbestos Remediation Services for the Peconic Community Center, drawn by James Richter, RA, dated February 2, 2010, as approved by the Southold Town Board by Resolution 2010-139, a copy of which is attached hereto and made a part hereof. ARTICLE 2. TIME OF COMPLETION The services to be rendered under this Contract shall be completed no later than June 15, 2010. Time of performance is of the essence of this Agreement. ARTICLE 3. ACCEPTANCE AND FINAL PAYMENT Upon receipt of written notice that the Contract has been fully performed and an inspection by the Town Engineer to ce~ify that the work has been completed to the satisfaction of the Town, the Contractor shail file with the Town Comptroller an itemized voucher and the Town will pay the Contractor $21,225, plus furnish and cut all required rough openings, as needed to accommodate the new mechanical work proposed, at a cost of $255 each. ARTICLE 4. CONTRACTOR'S INSURANCE The Contractor shall not commence work under this Contract until it has obtained ail insurance required under this paragraph and such insurance has been approved by the Town. (a) Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract Workers' Compensation Insurance for its employees to be assigned to the work hereunder. (b) Insurance: The Contractor shall take out and maintain during the life of this Contract such general liability, property damage, and commercial auto liability insurance as shall protect it from claims for damages for personal injury, including accidental death, as well as from claims for -I- property damage which may arise from operations under this Contract. The amounts of such insurance shall be as follows: General liability insurance in an amount not less than $1,000,000 for injuries, including wrongful death to any one person and subject to the same limit for each person, in an amount not less than $2,000,000 on account of any one occurrence. Property damage insurance in an amount not less than $300,000 for damage on account of all occurrences. Commercial auto liability insurance in an amount not less than $500,000 for damage on account of all occurrences. The Contractor shall furnish the above insurances to the Town and shall also name the Town as an additional named insured in said policies. (c) Any accident shall be reported to the office of the Town Clerk as soon as possible and not later than twenty-four (24) hours from the time of such accident. A detailed written report must be submitted to the Town as soon thereafter as possible and not later than three (3) days after the date of such accident. ARTICLE 5. BONDS Prior to the execution of this Agreement, the Contractor shall furnish to the Town a Performance Bond wherein the named obligee is the Town. The performance bond's purpose is to secure the faithful performance of the agreement. The Bond amount shall be N/A. The bond shall be executed by a surety company approved by the Town, authorized to do business in the State of New York and with an office or representative in Suffolk County, New York. The form shall be acceptable to the Town and shall have a term through the completion of services. As an alternative to the Performance Bond, the Contractor may furnish a certified check, bank draft, money order, or a standard form irrevocable letter of credit. Certified check, bank draft or money order must be made payable to the order of the Town. The standard form irrevocable letter of credit shall be in a form acceptable to the Town. In the event the Contractor secures a Performance Bond from any of its subcontractors, said bond shall also name the Town as a dual obligee. In the event the Contractor fails to perform its obligations under this Agreement, the Town may terminate such agreement, and the Town may procure the services from other sources and hold the Contractor responsible for any excess costs incurred and deduct from payments owing to the Contractor and/or draw upon the Performance Bond as full or partial reimbursement for such excess costs. ARTICLE 6. REPRESENTATIONS OF CONTRACTOR The Contractor represents and warrants: -2- (a) That it is financially solvent and that it is experienced in and competent to perform the type of work or to furnish mechanical maintenance dredging to be furnished by it; and (b) That it is familiar with all federal, state, municipal and department laws, ordinances and regulations which may in any way affect the work or those employed therein. (c) That it is certified and licensed to perform the work described in the Bid Specifications. The Contractor shall provide proof of Certification with the Town Clerk prior to commencement of the project. (d) That the Contractor shall also provide the name of the certified testing laboratory to the Town Clerk prior to commencement of the work. (e) That the Contractor shall meet all OSHA and Department of Labor requirements. ARTICLE 7. PERMITS AND REGULATIONS The Contractor shall comply with all permits issued to the Town in connection with the services furnished under this Agreement. ARTICLE 8. TOWN'S RIGHT TO STOP WORK OR TERMINATE CONTRACT The Town shall have the right to stop work or terminate the Contract iff (a) The Contractor is adjudged bankrupt or makes an assignment for the benefit of creditors; or Co) A receiver or liquidator is appointed for the Contractor or for any of its property and is not dismissed within 20 days after such appointment or the proceedings in connection therewith are not stayed on appeal within the said 20 days; or (c) The Contractor refuses or fails to prosecute the work or any part thereof with due diligence; or (d) The Contractor fails to make prompt payment to persons supplying labor for the work; or (e) The Contractor fails or refuses to comply with all applicable laws or ordinances; or (f) The Contractor is guilty of a substantial violation of any provision of this Contract; (g) The Town's execution and participation in this contract is found to be in violation of an existing collective bargaining agreement. (h) In any event, the Town, without prejudice to any other rights or remedy it may have, may, with or without cause, by seven (7) days' notice to the Contractor, terminate the employment of the Contractor and its right to proceed as to the work. In such case, the Contractor shall not be entitled to receive any further payment beyond what is owed in quantum meruit. -3- ARTICLE 9. DAMAGES It is hereby mutually covenanted and agreed that the relation of the Contractor to the work to be performed by it under this Contract shall be that of an independent contractor. As an independent contractor, it will be responsible for all damage, loss or injury to persons or property that may arise in or be incurred during the conduct and progress of said work, whether or not the Contractor, its agents, or employees have been negligent. The Contractor shall hold and keep the Town free and discharged of and from any and all responsibility and liability of any sort or kind. The Contractor shall assume all responsibility for risks or casualties of every description, for loss or injury to persons or property arising out of the nature of the work, from the action of the elements, or from any unforeseen or unusual difficulty. The Contractor shall make good any damages that may occur in consequence of the work or any part of it. The Contractor shall assume all blame, loss and responsibility of any nature by reason of neglect or violation of any federal, state, county or local laws, regulations or ordinances. ARTICLE 10. INDEMNITY AND SAVE HARMLESS AGREEMENT The Contractor agrees to indemnify and save the Town, its officers, agents and employees harmless from any liability imposed upon the Town, its officers, agents and/or employees arising from the negligence, active or passive, of the Contractor and from and against any damages, claims, or expenses, including reasonable attorney's fees, arising out of Contractor's breach of the Agreement or from Contractor's acts or omissions outside the scope of the Agreement or arising out of claims or actions by third parties against Contractor by virtue of his performance of this Agreement. ARTICLE 11. NO ASSIGNMENT In accordance with the provisions of section i 09 of the General Municipal Law, the Contractor is hereby prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this Agreement, or of-its right, title or interest in this Agreement, or its power to execute this Agreement, to any other person or corporation without the previous consent in writing of the Town. ARTICLE 12. REQUIRED PROVISIONS OF LAW Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to have been inserted herein. If any such provision is not inserted, through mistake or otherwise, then upon the application of either party, this Contract shall be physically amended forthwith to make such insertion. In particular, the Contractor shall, among other things, fully comply (a) Labor Law section 220-e and Executive Law sections 291-299 and the Civil Rights Law relating to prohibition against discrimination and providing equal opportunity. (b) Affirmative action as required by the Labor Law. (c) Prevention of dust hazard required by Labor Law section 222-a. -4- (d) Preference in employment of persons required by Labor Law section 222. (e) Eight-hour workday as required by Labor Law section 220(2). ARTICLE 13. PREVAILING WAGE RATES REQUIRED BY LAW (a) The parties hereto, in accordance with the provisions of section 220(3) of the Labor Law, hereby agree that there shall be paid each employee engaged in work under this Contract not less than the wage rate and supplements set opposite the trade or occupation in which he/she is engaged, as listed on Exhibit A attached hereto and made a part of this Agreement, which are the wage rates and supplements established as the prevailing rate of wages for the work covered by this Contract. (b) Labor classifications not appearing on the schedule of wages can be used only with the consent of the Owner and then the rote to be paid will be given by the Owner after being advised by the Department of Labor. (c) The Contractor shall post in a prominent and accessible place on the site of the work a legible statement of all wage rates and supplements, as specified in the Contract, for the various classes of mechanics, workingmen/women, or laborers employed on the work. ARTICLE 14. ARBITRATION Should any dispute arise between the Town and the Contractor regarding the manner or sufficiency of the performance of the work, the disputed matter shall be settled by arbitration in accordance with the laws of the State of New York. There shall be three arbitrators, one of whom shall be selected by each of the parties hereto, and the third by the two arbitrators so selected. If the selection of any arbitrator is not made within fifteen (15) days of the time that either party has notified the other of the name of the arbitrator it has selected, then the arbitrator or arbitrators not selected shall be appointed in the manner provided by the laws of the State of New York. The work shall not be interrupted or delayed pending such decision. ARTICLE 15. AUTHORITY FOR EXECUTION ON BEHALF OF THE TOWN The Supervisor has executed this Agreement pursuant to a Resolution adopted by the Town Board of the Town of Southold, at a meeting thereof held on March 23, 2010. Scott A.'Russell, Supervisor, whose signature appears hereafter, is duly authorized and empowered to execute this instrument and enter into such an Agreement on behalf of the Town. This instrument shall be executed in duplicate. At least one copy shall be permanently filed, after execution thereof, in the office of the Town Clerk, Elizabeth Neville. -5- ARTICLE 16. NOTICES Any and all notices and payments required hereunder shall be addressed as follows, or to such other address as may hereafter be designated in writing by either party hereto: To Town: Elizabeth A. Neville, RMC, CMC Southold Town Clerk PO Box 1179 Southold, NY 11971-0959 To Contractor: ARTICLE 17. WAIVER JBH Enviromental 194 Atlantic Avenue No waiver of any breach of any condition of the Agreement shall be binding unless in writing and signed by the party waiving said breach. No such waiver shall in any way affect any other term or condition of this Agreement or constitute a cause or excuse for a repetition of such or any other breach unless the waiver shall include the same. ARTICLE 18. MODIFICATION This Agreement constitutes the complete understanding of the parties. No modification of any provisions thereof shall be valid unless in writing and signed by both parties. ARTICLE 19. APPLICABLE LAW This Agreement is governed by the laws of the State of New York. IN WITNESS WHEREOF, the Town of Southold has caused its corporate seal to be affixed hereto and these presents to be signed by Scott A. Russell, its Supervisor, duly authorized to do so, and to be attested to by Elizabeth A. Neville, Town Clerk, and the Contractor has caused its corporate seal to be affixed hereto and these presents to be signed by its President, the day and year first above written. Town of Southold (Seal of the Town of Southold) Attest By: E1-'l~mbept~}A. Neville, Town Clerk By: Scott~. Russell, Supervisor -6- JBH Environmental By: STATE OF NEW YORK ) ) SS.2 COUNTY OF SUFFOLK) On this/~C/~day of'/T}g ¥ ,2010, before me, the subscriber, personally appeared Scott A. Russell who, being by me duly sworn, deposes and says: that he is the Supervisor of the Town of Southold (the "Town"), the municipal subdivision of the State of New York named in and which executed the above and within instrument; that he knows the seal of said Town and that the seal affixed to said instrument is the seal of the Town; that it was so affixed by the order of the Town Board of the Town of Southold, and that he signed his name thereto by like order; STATE OF NEW YORK ) ) SS.2 COUNTY OF SUFFOLK) And on the same day before me personally came and appeared Elizabeth A. Neville, Clerk of the Town of Southold, who, being by me duly sworn, deposes and says: that she is the Clerk of the Town of Southold; that she knows the seal of said Town; that the seal affixed to said instrument is the seal of the Town; &at said Scott A. Russell is the Supervisor of the Town and that the signature on said instrument is the signature of said Scott A. Russell, as Supervisor. -J ' Notar~Public LINDA J COOPER NOTARY PUBLIC, State of New Yo¢k NO. 01C04822563 Suffolk County.. Term Exp res December 31 ,'20.~.) On the __ day of in the year 2010 before me, the 'undersigned, a notary public in and for said state, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity and that by his/her signature on the instrument, the individual or the person upon whose behalf of which the individual acted, executed the instrument. Notary Public -7- REQUEST FOR PROPOSALS FOR ASBESTOS & LEAD PAINT RENIEDIATION SERVICES AT THE PECONIC COMMUNITY CENTER PECONIC LANE PECONIC, NEW YORK INVITATION TO SUBMIT "RFP" PROJECT: Request for Proposals ("RFP") for Asbestos Survey Services detailing the location and quantities of Asbestos material encountered at the Peconic School Recreational Facility. This "RFP" shall also include schematic plans and a tentative scope of work for the required Lead Paint & Asbestos Remediation Seryices necessary for and to be considered an adjunct with the Towns current Renbvation Plans. The Town Board of the Town of Southold invites New York State Licensed Contractors an'd Hazardous Materials Abatement Firms to submit proposals for Town of Southold consideration in connection with the award of remediation work to remove or encapsulate all hazardous materials as needed or required to accommodate the Town Renovation Plans for the Facility. All work shall be subject to New York State Department of Labor Wage Rates. In general, the Asbestos Surveys'will include a thorough inspection, investigation and Testing of all Building Materials encountered at the Peconic School Recreational Facility. Lead Paint and Asbestos Abatement Work Plans shall be complete in all respects to allow for the renovation and installation of new mechanical systems as outlined and detailed by the Town of Southold. In order to be considered for award of this Agreement, the Proposer, who wilt be primarily responsible for performance of the Services set forth herein, must be a certified, licensed contractor and/or abatement Firm subject to the rules and regulations of OSHA and/or the Suffolk County Department of Labor. The Proposer must also have a background in this area of work and be able to demonstrate experience in handling similar projects. Proposals will be received at the office of the Southold Town Clerk, Southold Town Hall,'P.O. Box 1179, 53095 Main Road, Southold, New York 11971, until: 10:00 AM, on the 4th , March 2010 The Town of Southold reserves the right to reject any and all Proposals submitted in response to this "RFP" as the Town of Southold shall deem to be in its best interest to do so. Proposals may be withdrawn upon written request received prior to the Proposal Submission Deadline; however, no Proposal may be withdrawn for a period of Forty Five (45) days after the Proposal Submission Deadline. News releases or other public announcements relating to this RFP shall not be made by any party receiving this RFP without the prior written approval of the Town of Southold. Please advise if you intend to bid or not. Dated: February 2, 2010 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PROPOSAL FORM Section "D" Date: NAME of BIDDER: Telephone: TO: SOUTHOLDTOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD~ NEWYORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the Project Scope of Work, and that he has satisfied himself by personal examination of the Existing Facility and proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all Inspection Services, Documentation and Remediation Work for: Asbestos Surveys including Lead Paint & Asbestos Remediation Work for The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y. All Work is Subject to New York State Department of Labor Wage Rates. and all other work in connection therewith, in accordance with this notice to bidders as prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) Proposal Page 1 FURNISH ALL ASBESTOS REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "C' HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "B" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) 3al FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS AS NEEDED / REQUIRED TO A CCOMMODA TE THE NEW MECHANICAL WORK PROPOSED B Y THE TOWN OF SOUTHOLD. ALL OPENINGS [STANDARD PENETRATION WILL BE 12"x12"] WILL BE COORDINA TED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR. ALL PENETRATIONS, WORK AS OUTLINED IN Section "B" HEREIN, SHALL BE GIVEN AN ALLOWENCE FOR EACH ROUGH OPENING CUT. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) I EACH PENETRATION (written in numbers) I EACH PENETRATION We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature Bidders of Bidder: Address: Telephone Number: Date: Proposal Page 2 TOWN OF SOUTHOLD SOUTHOLD TOWN HALL P. O. Box 1179 o 53095 MAIN ROAD TOWN OF SOUTHOLD, NEW YORK l 1971 (631)765 - 1800 SCOTT A RUSSELL, SUPERVISOR LOUISA P. EVANS, TOW~ JUSTICE ALBERT J. KRUPSKI, JR., COUNCILMAN WILLIAM P. RULAND, COUNCILMAN VINCENT M. ORLANDO, COUNCILMAN CHRISTOPHER M. TALBOT, COUNCILMAN ELIZABETH A. NEVILLE, TOWN CLERK MARTIN D. FINNEGAN, TOWN ATTOR~:y January 19,2010 Re; Request for Proposals ("RFP") for Asbestos Survey Services detailing the location and quantities of Asbestos material encountered at the Pecenic School Recreational Facility. This "RFP" shall also include schematic plans and a tentative scope of work for the required Lead Paint & Asbestos Remediation Services necessary for and to be considered an adjunct with the Towns current Renovation Plans. This "RFP" shall include the demolition, removal, disposal and/or encapsulation of all hazardous materials encountered. All work shall be performed in accordance with OSHA and the Department of Labor standards for the remediation of hazardous materials. INTRODUCTION The Town of Southold invites all Certified Construction Companies and/or Hazardous Waste Abatement Firms to submit proposals for the Towns consideration in connection with the renovation of the Pecenic School Recreational Facility located on Peconic Lane, Peconic, N.Y. In general, the Requested Services will include Field Inspections to verify the presence, location and quantity of all Hazardous Materials encountered at the site as well as all planning, design and development of a "Project Specific Scope of Work for Hazardous Matedal Remediation" in preparation of the Towns Plans to Renovate of the existing facility. In order to be considered for award of this Agreement the Proposer, who will be pfimadly responsible for performance of the Services set forth herein, must offer verification that they are qualified to perform this remediation work and that they are associated with a Certified Testing Laboratory that meets the minimum requirements of OSHA & the Department of Labor. This RFP contains the following: (i) (ii) (iii) (iv) (v) (vi) This introduction, dated January 19, 2010; Asbestos Survey Services (Section A); Lead Paint Remediation Service (Section B); Asbestos Remediation Service (Section C); Proposal Form (Section D); SITE PLAN (Section E). Section A RE: Site: Asbestos Survey Services Peconic School Recreational Facility 1250 Peconic Lane SCTM #: 1000-75-01-13 The Town of Southold hereby requesting a proposal for a complete Asbestos Survey for the existing Town Facility known as the Peconic School Recreational Facility. All Project personnel; including On-Site Management, Field Supervision, Technicians and General Laborers shall have extensive experience and knowledge within the industry of Hazardous Materials Abatement. Appropriate OSHA training and personal protective equipment is required for all employees. Asbestos Survey Services Contractor / Abatement Firm shall provide all labor, materials, equipment and insurance required to complete the following sc. ope of work. The Contractor shall be responsible for a meticulous inspection of all existing conditions prior to submission of his RFP. · The Contractor shall provide a complete asbestos survey of the entire building and related facilities. This item shall include all building materials as well as mechanical equipment. · The Contractor shall provide asbestos analytical services in conjunction with the survey. This item shall include any and ail suspect materials that may be encountered. · The survey will include areas that may be subject to disturbance due to the upcoming restoration projects scheduled for this Existing Building / Facility. · The Final Asbestos Survey shall provide reporting that will include photographic documentation, laboratory analysis and explanation of findings. · All work must be performed by a propedy licensed tradesman propedy licensed by all required agencies. · All work will be performed under this RFP shall be conducted under the Department of Labor Guidelines and the use of prevailing wages. END OF SECTION: 2 Section B RE: Site: Lead Paint Remediation Services Peconic School Recreational Facility t250 Peconic Lane SCTM #: 1000-75.01-13 The Town of Southold hereby requesting a proposal for a complete Lead Paint Remediation Services for the existing Town Facility known as the Peconic School Recreational Facility. All Project personnel; including On-Site Management, Field Supervision, Technicians and General Laborers shall have extensive experience and knowledge within the industry of Hazardous Materials Abatement. Appropriate OSHA training and personal protective equipment is required for all employees. Lead Paint Remediation Services Contractor / Abatement Firm shall provide all labor, materials; equipment and insurance required to complete the following scope of work. · The Contractor shall be responsible for a meticulous inspection of all existing conditions prior to submission of his RFP. · The Contractor shall provide plastic cover for all areas located below paint to be removed. Provide plastic and tarp sheeting to prevent paint chips from traveling in the wind. · The Contractor shall install negative air filtration system for duration of the project in each area undergoing paint removal. The negative air system will contain a HEPA filter. · The Contractor shall remove and drum all loose paint chips that have been identified by others as containing lead. This will include all wall areas where peeling pant is evident as well as any additional areas that may occur prior to the remedial action presuming that the remedial action will be undertaken within 90 days of submission of the RFP. Loose paint will be removed with a combination of peal away and hand scraping. No power tools will be utilized in this portion of the project. · The Contractor shall clean all debris that drops with a HEPA vacuum system. · The Contractor shall remove and dispose drummed contaminated paint chips. · The Contractor shall provide all rough openings in the ceiling areas where needed or required to accommodate the new Mechanical systems. These areas will be encapsulated as needed or required prior to work by the mechanical contractor. This item will also include the removal of metal lathe above the plaster ceilings and proper disposal of any recovered materials. This item shall be given an allowance for each penetration required. · All work will be performed under this RFP shall be conducted under the Department of Labor Guidelines and the use of prevailing wages. END OF SECTION: 3 Section C RE: Site: Asbestos Remediation Services Peconic School Recreational Facility 1250 Peconic Lane SCTM #: 1000-75-01-13 The Town of Southold hereby requesting a proposal for a complete Lead Paint Remediation Services for the existing Town Facility known as the Peconic School Recreational Facility. All Project personnel; including On-Site Management, Field Supervision, T,echnicians and General Laborers shall have extensive experience and knowledge within the industry of Hazardous Materials Abatement. Appropriate OSHA training and personal protective equipment is required for all employees. Asbestos Remediation Services Contractor / Abatement Firm shall provide all labor, materials, equipment and insurance required to complete the following scope of work. The Contractor shall provide an asbestos remedial action of the boiler located in the basement area. The action will include the disassembly of the existing boiler as needed and the removal of all asbestos substances located within the boiler. This item shall include all boiler chamber contents and any roping to allow safe removal and ultimate replacement of the unit by others. · The Contractor shall provide proper removal and disposal of all recovered asbestos materials. · All work will be performed under this RFP shall be conducted under the Department of Labor Guidelines and the use of prevailing wages. END OF SECTION: 4 PROJECT SELECTION The Town expects to enter into an Agreement with the selected Proposer, encompassing this RFP and the Exhibits hereto (including, without limitation, the Town's General Terms and Conditions ser forth in Sections A, B & C to this RFP); the Asbestos Survey, Lead Paint Remediation, Asbestos Remediation and all subsequent modifications to such Proposal; and such additional provisions as are mutually agreeable to the parties. The Town reserves the right to distribute any and all work generated by this RFP or work covered by any Agreements with other Construction Companies and/or Hazardous Waste Abatement Firms as the Town sees fit. Each Proposer must submit Two (2) copies of its proposal, which must be received by the Office of the Town Clerk for the Town of Southold, located at $outhold Town Hall, 53095 Main Road, P.O. Box 1179, Southold, New York 11971, no later than 10:00 AM on Mamh 4, 2010 . All proposals submitted in.response to this RFP must include the following information: The Proposer's qualifications, including professional and technical experience in providing the Services requested; Evidence of an understanding of the Scope of Work; A list of similar work previously performed; Evidence of the quality of prior work, listing references (including the names, addresses, and telephone numbers Of references); A statement that reads: "This Firm / Contractor is not debarred, suspended or otherwise prohibited from the performance of the requested work by any federal, state or local agency." And is signed by a principal of the Proposer. By submitting a Proposal, each Construction Company and/or Hazardous Waste Abatement Firm understands that the Town will pay one "Lump Sum" Fee for each of the following: (1) Asbestos Survey Services; (2) Lead Paint Remediation Services; and (3) Asbestos Remediation Services. Receipt of a Proposal in no way obligates the Town to the Proposer. In addition, the Proposer covenants that it will not make any claims for or have any dghts to damages because of any misinterpretation, s or misunderstanding of the Scope of Work described herein or because of any misinformation or lack of information. Proposals will be evaluated, and a Construction Company and/or Hazardous Waste Abatement Firm will be selected by the Town in accordance with the Towns standard procurement policies. Submission of a Proposal signifies that the Proposer is aware of, and agrees to abide by, all of the terms and conditions of this RFP, except to the extent that any specific written exception is stated in the Proposal. The Proposer must indicate in its Proposal the nature of any exception it may take with any of the terms and conditions of this RFP. The evaluation of a Proposal may be affected by any exception taken by the Proposer with any part of this RFP or by the failure of the Proposer to furnish all information required by this RFP. The Town of Southold reserves the right to reject any and all Proposals submitted in response to this "RFP" as the Town shall deem to be in its best interest to do so. 5 Proposals may be withdrawn upon written request received prior to the Proposal Submission Deadline; however, no Proposal may be withdrawn for a period of Forty Five (45) days after the Proposal Submission Deadline. News releases or other public announcements relating to this RFP shall not be made by any party receiving this RFP without the prior written approval of the Town. All Questions relating to this RFP shall be submitted, in writing, to {he Town of Southold and should be sent to: Mr. James A. Richter, RA Office of the Engineer Southold Town Hall, P.O. Box 1179 Southold, New York 11971 Questions and responses to questions will be reviewed, answered and mailed no later than 5 calendar days prior to the stated date for opening of Proposals. Questions & response to questions will be mailed in a timely manner to any and all Consultants who have officially notified the Town of Southold of their intention to respond to this Request for Proposals. Official notification regarding this Request for Proposal for Services related to Asbestos Surveys, Lead Paint & Asbestos Remediation should be-sent to the Southold Town Clerk's Office and will require the name, address and contact information of the Consultant (s) to be sent to: Elizabeth A, Neville Southold Town Clerk Southold Town Hall, P.O. Box 1179 Southold, New York 11971 RESOLUTION 2010-248 ADOPTED DOC ID: 5799 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-248 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 23, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement with JBH Environmental Restoration~ 194 Atlantic Avenue~ Garden City~ NY~ in connection with the Peconic Community Center Improvement Project, in the amount of $21,225, all in accordance with the approval of the Town Attorney. Elizabeth A. Neville Sonthold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2010 Larry Vetter Vetter Environmental Science PO Box 1212 Smithtown, NY 11787 Dear Mr Vetter: Congratulations. At the regular Town Board meeting held on March 23, 2010, the Town Board accepted the Request For Proposal of Vetter Environmental Science and JBH Environmental Restoration for the Peconic Community Center Improvement Project. A certified copy of the resolution is enclosed. Thank you for your proposal. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVH,LE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2010 Steven Matthews Unitech Services Group Inc 241-4 North Fehr Way Bay Shore, NY 11706 Dear Mr. Matthews: At the regular Town Board meeting held on March 23, 2010, the Town Board accepted the Request For Proposal of Vetter Environmental Science and JBH Environmental Restoration for the Peconic Community Center Improvement Project. A certified copy of the resolution is enclosed. Thank you for your proposal. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILI,E, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2010 Bart Gallagher Environmental Consultants, Inc 2150 Smithtown Avenue, Suite 3 Ronkonkoma, NY 11779-7348 Dear Mr. Gallagher: At the regular Town Board meeting held on March 23, 2010, the Town Board accepted the Request For Proposal of Vetter Environmental Science and JBH Environmental Restoration for the Peconic Community Center Improvement Project. A certified copy of the resolution is enclosed. Thank you for your proposal. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 sour holdtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2010 Paul Calzolano Testing Mechanics Corp 3770 Merrick Road Seaford, NY 11783 Dear Mr. Calzolano: At the regular Town Board meeting held on March 23, 2010, the Town Board accepted the Request For Proposal of Vetter Environmental Science and JBH Environmental Restoration for the Peconic Community Center Improvement Project. A certified copy of the resolution is enclosed. Thank you for your proposal. Very truly yours, Lynda M Rudder Deputy Town Clerk BBS. Southold Town Board - Letter Board Meeting of March 23, 2010 RESOLUTION 2010-248 ADOPTED Item # 5.22 DOC ID: 5799 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-248 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 23, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement with JBH Environmental Restoration~ 194 Atlantic Avenue, Garden Ci~ NY, in connection with the Peconic Community Center Improvement Project, in the amount of $21,225, all in accordance with the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] HOVER: Christopher Talbot, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated March 26, 2010 Page 32 Southold Town Board - Letter Board Meeting of March 23, 2010 RESOLUTION 2010-247 ADOPTED Item # 5.21 DOC ID: 5798 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-247 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 23, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement with Vetter Environmental'Science in connection with the improvements to the Peconic Community Center, in the amount of $2,650, for an asbestos and lead paint survey, at the Community Center, all in accordance with the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, .~ustice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Orlando, Talbot, Krupski .Ir., Evans, Russell Generated March 26, 2010 Page 31 Page 1 of 1 Cooper, Linda From: Cooper, Linda Sent: Thursday, March 11, 2010 10:32 AM To: 'marybeth@msunlim.com' Subject: RFP results Attachments: RFP results _20100311101626. pdf; RFP for Peconic School.doc This office received the attached request (RFP results) for a list of plan holders for the RFP Asbstos & Lead Pain Remediation Services. We didn't have a list of those who picked up plans but we do have the results of the RFP. The results are also attached hereto (RFP for Peconic Schools.doc). 3/11/2010 ~/1/201~ '~:23 PM FROM: Fax MS Unllmited, Inc. TO: +! (631) 765 6145 PAGE: OOl OF 002 MS Unlimited, Inc. P.O. Box 577 Syracuse, NY 13206 Certified Woman Owned Business and Disadvantage Business Enterprise FAX From the desk of Karen Date: 03/01/10 Number of pages including cover sheet: I To: Town of Southold Attn: Purchasing Dept. Fax phone: 631-765-6145 ATTN: Kamn e-mail marybeth~sunllm, com Phone: 315-437-1291 Fax phone: 315-437-6086 REMARKS: [] lJrgent [] For your review [] Reply ASAP [] Please comment Asbestos & Lead Paint Remediation Services/Suffolk County Bid Date: 03/04/10 Our company is a WBE/DBE material supplier certified in New York, North Carolina, Maryland and Connecticut specializing in pipe, concrete and highway safety products, personal safety products, industrial products, building supplies, paint, fencing, carpet, ceramic tile, laminate flooring, linoleum, marble, granite, VCT, rubber floor matting, etc. We also Recommend installers since 1987. We are looking lbr a list of plan holders as well as fax numbers on the above project. if you could please fax them to the above fax number or email them to the above address. When faxing~ please include the original fax cover page so the proiect can be properly identified. Thank You, Karen ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD RFP for Peconic School Recreational Facility Asbestos & Lead removal 3/4/010 10:00 a.m. 1 2 3 3a Vetter Environmental Science Larry Vetter PO Box 1212 Smithtown, NY 11787 631-406-3155 Unitech Services Group, lnc Steven Matthews 241-4 North Fchr Way Bay Shore, NY 11706 631-242-7215 'IEnvironmental Consultants, lnc Bart Gallagher 2150 Smithtown Avenue, Suite 3 Ronkonkoma, NY 11779-7348 631-580-3191 Testing Mechanics Corp. Paul Calzolano 3770 Merrick Road Seatbrd, NY 11783 516-221-3800 2,650.00 4,975.00 16,250.00 255.00 2,450.00 12,850.00 15,300.00 1,480.00 no bid 3,000.00 no bid no bid no bid 300.00 no bid no bid PROPOSALFORM Section "D" Date: 3/3/2010 NAME of BIDDER: Unitech Services Group, Inc. 241-4 North Fehr Way Telephone: 631 -242-721 5 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: Bay Shore, NY 11706 RECEIVED Southold Town Clerk The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the Project Scope of Work, and that he has satisfied himself by personal examination of the Existing Facility and proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all Inspection Services, Documentation and Remediation Work for: Asbestos Surveys including Lead Paint & Asbestos Remediation Work for The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y. All Work is Subject to New York State Department of Labor Wage Rates. and all other work in connection therewith, in accordance with this notice to bidders as prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: II FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) Proposal Page 1 FURNISH ALL ASBESTOS REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "C' HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE S TIPULA TED % UMP SUM" OF: · (written in words) (written in numbers) FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "B' HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "C UMP SUM" OF: {written inwords) (writte in r 3a] FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS A S NEEDED / REQUIRED TO ACCOMMODATE THE NEW MECHANICAL WORK PROPOSED BY THE TOWN OF SOUTHOLD. ALL OPENINGS [STANDARD PENETRATION WILL BE 12"x12"] WILL BE COORDINATED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR. ALL PENETRATIONS, WORK AS OUTLINED IN Section "B' HEREIN, SHALL BE GIVEN AN ALLOWENCE FOR EACH ROUGH OPENING CUT. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: {written in words) ! EACH PENETRATION (written in numbers) ! EACH PENETRATION We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature ~ ~ of Bidder: Telephone Steven Matthews Number: 63! 2~_2-7215 Date: 3/3/2010 Bidders Address.Unitech Services Group, 241-4 N Fehr Way Bay Shore, NY 11706 Proposal Page 2 Unitech 241-4 Baysh ~LING NUMBER: f'ICENSE NUMBEF SS: FL ~ATE OF ISSUE: 12/2f DATE: of New State Maureen A. Cox, Director SH 432 (4-07) FOR THE COMMISSIONER OF LABOR has ful:ELlled Ye reclu~,eme:ats of th, :t elff;l~icatlon to conduct New York nf:: _May 'i~2., 20'l '~ NY-I 1750.2 Card.ficadon #. APR ~.8 2008 Issued On Kenneth S. Stoller, P.E-'., QEP, DEE, Chief Pesticides & Toxic Substances Branch Suffolk County Executive's Office of Consumer Affairs VETERANS IVlEMORIAL HSGHWAY * HAUPPAUGE, NEW YORK 11788 DATE ISSUED: 11/15/200'7 No. 43728-H SUFFOLK COUNTY Home Improvement Contractor License This is to certify that doing business as STEVEN F MATTHEWS UNITECIt SERVICES GROUP liNC having furnished the requ/rements set forth in accordance wSth and subject, to the provisions of applicable laws, rules and regulations of the County of Suffolk, State of New York is hereby licensed to conduct business as a HOME IMPROVEMENT CONTRACTOR, in the County of Suffolk. NOT VALID ~,VITHOUT DEPARTivEENTAL SEAL ,'~'¢D A CURREI~£ C~t~s. _uE~_R Arr,~ms Additional Businesses License Category Other - . Director NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION DIVISION OF SOLID & HAZARDOUS MATERIALS PART 364 WASTE TRANSPORTER PERNIIT NO. 1A-B59 Pursuant to Ad'de 27,~ties 3 and 15 of th~ · · ' Bnvlror~mental Conservation Law and 6 NYCRR 3S4 PERMIT ISSUED TO: PERMIT TYP~: UNITECH SERVICES GROUP, iNC. 24%4 NORTH FEHRWAY BAYSHORE, NY 11706 CONTACT NAME: COUNTY: TELEPHONE NO: STEVEN MA-FFH EWS SUFFOLK (631')2:42-7215 [] NEW ~ RENEWAL [] MODIFICATION EFFECTIVE DATE: 06/24/2009 EXPIRATION DAYE: 06123/2010 US EPA ID NUMBER: AUTHORIZED WASTE TYPES BY DESTINATION FACILITY: The Permittee is Authorized to Transport the Following Waste Type(s) to the Destination Facility listed: Destination Facilit~' Locatinn Waste Type(s) 110 Sand Company Clean Fill Disposal Site Melville, NY Non-Hazardoqs Industrial/Commercial Asbestos Omni Recycling of: Babylon West BabyIon, NY Non-Hazardous Indusbial/Commercial Waste ~res POSiLLICO MATERIALS LLC F. AR-MINGDALE, NY Peb-oleum Cen[amlnated Soil NOTE: By acceptance of this permit, the ~ermittae agrees that the permit is con~thgent Upon st,ftc[ compliance with the Environmenfal Conservaf~on Law, all applicable regulations, and the General Conditfons printed on the back of ~his page. ADDRESS: New York State DepartmeRt of Environmental Conservation Division of Solid & HaZardous MatedaIs - Waste Transporter Program 625 Broadway, 9th Floor A/bony, NY 12233-7253 Date: / / PAGE 1 OF 2 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION DIVISION OF SOLID & HAZARDOUS MATERIALS PART 364 WASTE TRANSPORTER PERMIT NO. 1A-859 Pursuant to A~Iide 27,T-Nas 3 and 15 of the Environmental Conserval~on Law a~d 6 N~CRR 364 PERMIT ISSUED TO: PERMIT TYPE: UNITECH SERVICES GROUP, INC. 241-4 NORTH FEHRWAY BAYSHORE, NY 11706 CONTACT NAME: STEVEN MA%I-HEWS COUNTY: SUFFOLK TELEPHONE NO: (631)242-7215 [] NEW ~ RENEWAL [] MODIFICATION EFFECTIVE DATE: EXPIRATION DATE: AUTHOPJZED VEHICLE.q: US EPA ID NUMBER: The Permittee is Authorized to' Operate the Following Vehicles to Transpor~ Waste: (Vehicles enclosed in '~'s are authorized to haul Residenlial Raw Sewage and/or Septage only) _5 (Five) Permitted Vehicle(s) NY 17907JC NY 41469JV NY 85903JX NY AN21078 NYAS91873 End of List 06/24/2009 06/23/2010 PAGE 2 OF 2 PROJECT REFERENCES SKANSKA KOCH/NYC DEPARTMENT Of TRANSPORTATION PAT TAMBURRI - (718) 361-9217 ROOSEVELT ISLAND BRIDGE REMOVAL AND DISPOSAL OF ASBESTOS TRANSITE PANELS. WINDOW CAULKING. DOORS. AND ELECTRICAL WIRING FROM THE CONTROL TOWERS OF THE BRIDGE. $ 400. 000 UNIVERSAL SERVICES GrouP, INC. JOHN GORAN - (718) 386~30© NORTH SHORE (GLEN COVE1 HOSPITAL REMOVAL OF ASBESTOS*CONTAINING ~ROOF AND FLASHING ON MULTIPLE ROOFS AT THE FACILI~¢ CASTLe RESTORATION & CONSTRUCTION, INC. PHIL- (718) 729-6110 EMPIRE STATE BUILDING REMOVAL OF ASBESTOS CONTAINING ROOF AND FLASHING ON THE 90TM FLOOR ROOF E.W. HOWELL CO. INC. HARRY HANSON-(516) 921-7 IOO SUNY FARMINGDALE NATHAN, SINC~IR, WHITMAN HALL FARMINGDALE, NY REMOVAL OF THE ASBESTOS CONTAINING MATERIALS ASSOCIATED WITH THE REHABILITATION OF THE BUILDINGS. AT SUNY FARMINGDALE $ 1,465,000.00. MARCOR REMEDIATION, INC. JACK BALLY- [610) 269-3250 Lovb I I POWER STATION PERFORM REMOVAL & DISPOSAL OF ALL ASBESTOS PIPE INSULATION WITHIN THE PIPE RACKS OF THE FACILITY RACK $92,000.00 NEWBORN CONSTRUCTION DONALD HOEFFNER -- (63 I ) 878-6666 NYSDOT REGION l 0 REHABILITATION OF 7 BRIDGF~ ABATEMENT OF ASBESTOS/LEAD CONTAINING PAINT AS WELL AS THE REMOVAL OF ASBESTOS CONTAINING BOND BREAKER AT 7 BRIDGES ON SUNRISE HWY. ENVIRONMENTAL TECHNOLOGY GROUP. AND GANNETT FLEmiNg PROJECT DEVELOPMENT. BILL SEEVERS- (631 ) 232-1987 SITE REMEDIATION OF CONTAMINATED SOILS BOTH HAZARDOUS AND NON HAZARDOUS $740,000.00 (To DATE) CIVIL WORK FOR JTR $125,000.00. LB WENGER CONSTRUCTION, INC DAVE WENGER- (631) 66 SUNY STONY BROOK HEAW ~G~;~iR~ BLDG. ABATEMENT O F TH E THREE ~R~ PiP ~GWIN D OW CAU ~KIN G AN D FLOOR TILE $74 PERINI CoRPoRATION cIViE COR~RuOTIoN DAVID ANRucci~ (914) 739:1 ROUTE 91 DOT PRoJEcT REMOVAL OF TANKs, SOILS AND OTHER HAZMAT MATERIAL $50,000.00. DIOCESE OF ROCKVILLE CENTER TOM DEFRANCISCF (516) 678-5800 MULTIPLE ASBESTOS REMOVAL PROJECTS AT PARISHES UNDER THE DIRECTION OF THE DIOCESE. SUCH AS; ST. HEDWlG PARISH - REMOVAL OF 4,000 SF. FLOOR TILE.. US POWEr GEN. ANDRES MATAIS- (718) 204-3895 PROVIDE EMERGENCY SERVlCESAND BID WORK, VERIZON ERIC WHITMAN- (516) 659~ 1444 EMERGENCY SERVICE CONTRACT FOR UNDERGROUND TRANSlTE PIPE INSULATION. SOUTH NASSAU COMMUNITIES HOSPITAL RICHARD FLYNN -- (516) 632-3100 REMOVAL OF 20,000 SF OF ASBESTOS CONTAINING FLOOR TILE, 4,000 LF OF PIPE INSULATION, AND 1,000 SF OF PLASTER CEILINGS FROM THE H- I AND E- 1 WINGS OF THE HOSPITAL FIRST FLOOR. AS WELL AS OUR ONGOING SERVICE CONTRACT WORK BARUTI CONSTRUCTION CORP. STEPHANIE CARAVOLOS - (631 ) 654-3416 PLANTING FIELDS ARBORETUM NYS DEPARTMENT OF PARKS REMOVAL OF 4,000 SF OF ASBESTOS FLOOR TILE, 4,000 SF OF ASBESTOS ROOFING, 400 LF OF ASBESTOS PiPE INSULATION, AND THE REMOVAL CHEMICAL STRIPPING AND REINSTALLATION OF 44 HISTORIC WINDOWS WITH LEAD CONTAINING PAINT. NASSimi INTERNATIONAL MIKE NASSIMI - (212) 643-8080 REMOVAL OF A 40,000 SF ASBESTOS ROOF FROM THE EAST MEADOW COMMONS PROPERTY ON HEMPSTEAD TURNPIKE. GALLI ENGINEERING PC RICHARD GALLI. PE-- (631) 271~9292 FUTURE HOMES OF WESTcHES~ER SITE MOUNT VERNON, NY REMEDIATION OF FORM~iFAC~ORY SIX THAT REQUIRED THE REMOVAL OF MULTIPLE FUEL OIL ~DS.~ENT HANKs, EXCAVATION OF SOlLS AS WELL AS THE COMPLETE DEf~0Ll~)N ~D REMOVAL OF THE CONDEMNED ASBESTOS CONTAMINATED 30,000 SF BUILDING AT THE SITE. MILBURN FLOORING MILLS MIKE VANDENBURG -- (631 ) 842-1600 EAST HAMPTON ELEMENTARY REMOVAL Of 8~O00 SF OF MERCURY CONTAINING RUBBERIZED FLOORING FROM THE GYMNASIUM. BALDWIN SCHOOL DISTRICT: REMOVAL OF 4,000 SF OF ASBESTOS CONTAINING WOODEN FLOORING FROM THE GYMNASIUM AT THE MILBURN ELEMENTARY FLOOR. AND 7.000 SF OF FLOOR TILE FROM THE SHUBERT ELEMENTARY SCHOOL. IRWIN CONTRACTING, INC. DAVE FRYER -- (631 ) 864- 1062 MATTITUCK-CUTCHOGUE JUNIOR SENIOR HIGH SCHOOl REMOVAL OF 6.000 SF Of ASBESTOS PLASTER CEILING IN THE AUDITORIUM. ABATEMENT OF WINDOW CAULK AT EXTERIOR OF BAND WING, AND FLOOR TILE REMOVALS THROUGHOUT. SOUTH HAMPTON ELEMENTARY SCHOOL: ASBESTOS REMOVAL AND DEMOLITION $350,000.00. CERTIFICATE OF LIABILITY INSURANCE · ' 12/31/2009 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ProE Risk Planners, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1373-20 Veterans Mem. Hwy HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Hauppauge NY 11788 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (631) 360-8800 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA: National Union Fire Ins Co of Pitt. Uni~ech Services Group, Inc. INSURER B: Irenshore Indemnity [nc 241-4 N, Fehr Way iNSURER c:Redland Insurance Company Bayshore NY 11706- INSURER D: I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE iSSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ~DD'L POLICY EFFECTIVE POLICY EXPIRATION B OENERAL UABILITY 000080300 12/29/2009 12/29/2010 EACH OCCURRENCE $ 5,000,000 DAMAGE TO RENTED 500,000 I CLAIMSMADE [] OCCUR MEDEXP{Ax3yoneperson) $ 25,000 X Contractual liab. PERSONAL & ADVINJURY $ 5,000,000 ~' Envirenmental Liab. GENERALAGGREGATE $ 5,000,000 C ~OMOBILE UABILITY RICIS0001065 12/29/2009 12/29/2010 COMBINED SINGLE LIMIT 1,000,000 ~ OCCUR [] CLAIMS MADE AGGREGATE A WORKERS COMPBREAT~ON WC009'87'2097 12/04/2009 12/04/2010 X Tnl3¥W~ STATU-M T~ AND EMRLOYERS' MABIL[TY Y/N 1,000,000 (Mandatery in NH) E L DISEASE - EA EMPLOYEE $ 1,000,000 Ifyas, descdbe under 1,000,000 PROOF OF INSURANCE CERTIFICATE HOLDER CANCELLATION Al PEOALZ Suffolk County Executive's Office of Consumer Affairs PO Box 6100 Hauppauge NY 11788-0099 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CER~FICATE HOLDER NAMED TO THE LEFT~ BUT FAILURE TO DO ED SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, rTS AGENTS OR REPRESENTATIVES. ACORD 25 (2009/01) © t988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement on this certificate does not confer rights to the cedificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2009101) Phone (860) 676-8830 Pax (860) 676-19zg Insur~nc~ -,~.~n~, lnc~ 195 S~ott Swamp Koad FarminBton~ CT 06032 M~rch 16~ 2007 Re: Unitech Services Group, Inc- To Whom It N~ay Concern: Fir~ Insur~ue~ Company currently provides Pl~e be M~ed ~ W~tch~er ~n~n~n~ of normJ ~o~ for ~e m~ve ~g ~d ~cl~ ~o~o~ We p~s~dy bOhR Unltech Se~c~ G~up~C. ~ a 51~500,000 s~$3,~0~000 ~egate bon~g o~paclty. ~I bond r~ ~c Corded on z c~ by c~c b~s ~d ~e su~e~ to ~d~g prior t0 ~o~dO~ ~ you ~vc ~Y qu~O~ oz rcq~ ~y ~o~ ~o~O~ pl~e co~t mc. LOCATION ID EFFECTIVE DATE: ISSUED TO: D/B/A 8524906 NAME ADDRESS NAME ADDRESS 0510712008 P/L NO, STATE OF NEW YORK COUNTY. OF NASSAU O.FFICE OF FIRE'I~ARSHAL F/C LIQUID STORE.TANK REMOVERS LIC UNITI ~ BAY SHORE, NY 11706 EXPIRATION DATE: 2007GTR00295 03/31/20 O9 JUNE 03, 2008 DATE ASSISTANT CHIEF FIRE! MARSHAL THIS LICENSE DOES NOT EXCLUSIVELY RECOMMEND THE BEARER VE PO BOX 1212, SMITHTOWN, NY, 11787 SCIENCE 631- 06.3155 March 1, 2010 Southold Town Board 53095 Main Road Southold, NY 11791 RECEIVED RE: Peconic School Recreational Facility Peconic Lane, Peconic, NY Dear Sir or Madam: I have enclosed two copies of the RFP concerning the asbestos and lead remedial work to be scheduled at the Peconic School Recreational Facility. My resume and qualifications are detailed on my website: www.vescience.com. I have been to the site and have reviewed all aspects of the work as outlined in the request for proposal. I have a full understanding of the scope of duties. The following references are clients who I have preformed similar as well as other functions for: Total Restoration, Inc. 516 333-5333 EMS Restoration 631 952-5700 State Farm Insurance 631 351-7346 Ambrose Environmental 978 646-8825 Robinson Architects 212 966-7828 285 Post Avenue Westbury NY 200 Blydenburg Road Islandia, NY 1305 Walt Whitman Road Melville, NY Five Cherry Hill Park Danvers, MA 55C Delancy Street New York, NY This firm/contractor is not debarred, suspended or otherwise prohibited from the performance of the requested work by any federal, state or local agency. Thank you for the opportunity to bid this project. Please contact me at 631 406-3155 or via e-mail Ivetter~vescience.com with any comments or questions. Sincerely yours, VE SCIENCE Larry A. Vetter PROPOSAL FORM Section "D" Date: /vh')(~O,¢ I~ ~OlO NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the Project Scope of Work, and that he has satisfied himself by personal examination of the Existing Facility and proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all Inspection Services, Documentation and Remediation Work for: Asbestos Surveys including Lead Paint & Asbestos Remediation Work for The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y. All Work is Subject to New York State Department of Labor Wage Rates. and all other work in connection therewith, in accordance with this notice to bidders as prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) Proposal Page I FURNISH ALL ASBESTOS REMEDIATION SERVICES AS DETAILED AND OUTLINED IN Section "C' HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "B" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in nur~bers) FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS AS NEEDED / REQUIRED TO ACCOMMODATE THE NEW MECHANICAL WORK PROPOSED BY THE TOWN DF SOUTHOLD. ALL OPENINGS [STANDARD PENETRATION WILL BE 12"x12"] WILL BE COORDINATED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR. ALL PENETRATIONS, WORK AS OUTLINED IN Section "B' HEREIN, SHALL BE GIVEN AN ALLOWENCE FOR EACH ROUGH OPENING CUT. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) I EACH PENETRATION (written in numbers) / EACH PENETRATION We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature ,~ of Bidder: Telephone Number: (~3) qO(~ - ~) ~' ~- Date: :3-I- / o Bidders Address: /~¢/~¢X f~I,~ ~/'/'/,t'~,.-~/ r~ I17~] Proposal Page 2 ENVIROSCIENCE CONSULTANTS, INC. 2150 SMITHTOWN AVENUE RONKONKOMA, NEW YORK 11779 PHONE: (631 ) $80-3191 FAX: (631 ) 5803195 March 2, 2010 Elizabeth Neville Town of Southold 53095 Main Road P.O. Box 1179 Southold, NY 11971-4602 Re: Peconic School Recreational Facility - Asbestos Survey RECEIVED lU, R - 4 2010 $oulhold Town Clerk Dear Ms. Neville: Enviroscience Consultants, Inc. is pleased to provide you with this proposal for an asbestos survey at Peconic School Recreational Facility, Peconic, New York. Enviroscience is only allowed to provide services for the asbestos survey (RFP Section A). Asbestos abatement (Section C) must be done by an independent NYS licensed abatement contractor. The work was reviewed by Glenn Neuschwender, who visited the site with Mr. Vincent Orlando on March 1. Enviroscience Consultants, Inc. is not debarred, suspended or otherwise prohibited from the performance of the requested work by any federal, state of local agency. Enviroscience has conducted hundreds of inspections and surveys for a diverse clientele including towns, public libraries, and many school districts. We performed an industrial hygiene investigation at the Southold Town Hall in 2005. Please feel free to contact me if you have questions. Sincerely, Principal PROPOSALFORM Section "D" Date: NAME of BIDDER: Telephone: £NI/'IEO_FCIENCE EON. J'(.//_ 1-/IM'I-5'; ZI~O $',~Il T'tITOA/I~ AVENUE', ]-u IFC /~ONKONI4oI4A NV 11-1"7~/ TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 RECEIVED W -43311 MEMBERS OF THE BOARD: $outhold Town Clerk The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any podion of the profit thereof; that he has carefully examined the Project Scope of Work, and that he has satisfied himself by personal examination of the Existing Facility and proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all Inspection Services, Documentation and Remediation Work for: Asbestos Surveys including Lead Paint & Asbestos Remediation Work for The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y. All Work is Subject to New York State Department of Labor Wage Rates. and all other work in connection therewith, in accordance with this notice to bidders as prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: FO O',~ TE£ ~V II U IV ,91Z (F fl LcI £1.1F Y-- ~1~ 4 ~ 0 , (written in words) (written in numbers) Proposal Page FURNISH ALL ASBESTOS REMEDIATION SERVICES AS DETAILED AND OUTLINED IN Section "C" HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: NO all) (written in words) (written in numbers) FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "B" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: NO Bi 0 (written in words) (written in numbers) ga] FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS AS NEEDED/REQUIRED TO ACCOMMODATE THE NEW MECHANICAL WORK PROPOSED BY THE TOWN OF SOUTHOLD. ALL OPENINGS [STANDARD PENETRATION WILL BE 12"x12"] WILL BE COORDINATED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR. ALL PENETRATIONS, WORK AS OUTLINED IN Section "B" HEREIN, SHALL BE GIVEN AN ALLOWENCE FOR EACH ROUGH OPENING CUT. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) / EACH PENETRATION (written in numbers) I EACH PENETRATION We the undersigned, further agree that this proposal is a formal bid and shall remain JR effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: of Bidder: Telephone ~1 5'gO .~1~/ Number: ENVIROSCIENCE CONSULTANTS, INC. 21 ~0 ~_~M Pi'HTOWN AVENL~ SUITE 3 F:O~-:?:ONKOMA, NEW YORK 11779 Bidders www.envirohealth.org Address: Date: /vIlilLCI,I 2_ ZOIO Proposal Page 2 TESTING MECHANICS CORP. ENVIRONMENTAL TESTING AND MONITORING 3770 Merrick Rd. Seaford LI New York 11783 (516) 221-3800 QUOTE 0 2593 RECEIVED March 2, 2010 Town Of Southold Southold Town Hall Post Office Box 1179 53095 Main Road Southold, New York 11971 Attention: Mr. James Richter, RA t, tAB -4 2010 Southold Town Clerk Re: Asbestos Survey Services - Peconic School Recreational Facility 1250 Peconic Lane SCTM # 1000-75-01-13 Dear Mr. Richter: ITesting Mechanics Corporation is pleased to provide to you this quotation of services for the above referenced project. I understand the scope of work as written in the RFP, and based on my walk through of the facility on 3/2/10. Testing Mechanics Corporation is not debarred, suspended or otherwise prohibited from the performance of the requested work by any Federal, State or local agency. 1.0 Company Contact Information Testing Mechanics Corporation 3770 Merrick Road Seaford, New York 11783 Technical Director - Paul Calzolano Phone - 516-221-3800 ax- 516-221-3810 mail - info~,testingmechanics.com Web Site - testingmechanics.com 2.0 Testing Mn~ehanics Corporation - Company History and Corporation Profile Testing Mechanics Corporation has been l~'f0rming asbestos buiMing inspections since 1989 for utilities, industrial properties, financial institutions, commercial prop~mSes, hospitals, schools, transportation facilities, and private residences. We have performed a wide variety on environmental and occupational testing services as well as inspection, conslxucfion management and remedial design. Our major clients include Long Island University (CW Post and Brooklyn Campuses), New York Institute Of Technology (Old Westbmy, Central Islip and New York City campuses), Dvirka & Bartilucci Consulting Engineers, H2M Group, Long Island Jewish Medical Center, Thor Equities, Island Trees School District, and the United States Merchant Marine Academy. Tosting Mechanics Corp. provides comprehensive consulting and analytical services in asbestos management and abatement, industrial hygiene, and OSHA compliance monitoring. The company trademark is the ability to accurately identify and effectively solve complex asbestos and lead related problems with in-house expertise and resources. Testing Mechanics Corp. is approved by the NYSDOH Environmental Laboratory Approval Program (ELAP No. 11018) and rated proficient by the U.S. Department of Health and Human Services, National Institute of Occupational Safety and Health, Proficiency Analytical Testing Program (Lab No. 11783-001). We Are also licensed by the New York State Depmtment of Labor (No. AC-97- 0337). PAGE 1 OF 4 TESTING MECHANICS CORP. ENVIRONMENTAL TESTING AND MONITORING 3770 Merrick Rd. Seaford LI New York 11783 (516) 221-3800 QUOTE # 2593 - CONTINUED Testing Mechanics Corporation was created as an affiliate company to compliment the services of Soil Mechanics Drilling Corp.; which has been performing environmental testing, drilling, construction inspection and testing, and structural analysis for over 50 years. Incorporated in 1989, Testing Mechanics Corp. has completed over 7,500 projects involving over $60 million in services. The dedication to our field of work has been proven time and time again through emergency response, providing accurate and reliable data (in a timely matter), and by accruing experience through our profile of clients. In holding NYSDOH accreditation, Testing Mechanics Corp. is subject to on-site evaluation by the NYSDOH. The evaluation procedures of these agencies assures that all participating laboratories operate in a legal, safe and accurate manor. Testing Mechanics Corp. has time and time again performed well in these inspections, and has never lost accreditation. Also included with these accreditation's is the participation in proficiency testing programs with the agencies, round robin testing with other laboratories, the establishment and periodic review and necessary updating of a comprehensive Quality Assurance Manual, and a ~ stringent Quality Assurance Program. A few ofthe aspects ofthe Quality Assurance Program, as mandated by law, include replicate analysis of 10% of all samples by a second analyst, duplicate analysis of one out of every fitby samples by the same analyst, and successful analysis of a Standard Material (provided by the NYSDOH), for every 100 samples analyzed. Currently, asbestos field testing in New York City and New York State is regulated by the Department Of Environmental Protection (DEP) and the Department Of Labur (DOL), respectively. All Testing Mechanics employees engaged in specially licensed asbestos related activities hold the proper State of City certification. Re-certificatien is required annually by the DOL and bi-annually by the DEP. Included in the re-certification is the requirement that the individual participate in and successfully complete refresher training classes. The DEP requires a formal examination prior to re-certification. This re-certification process updates the individual on the current asbestos regulations, and assures that the individual is equipped with the required knowledge for performing asbestos related sampling and evaluation activities in a safe and proper fashion. The unique combination of broad based field evaluation and comprehensive laboratory services represents a powerful tool in the management of most common environmental concerns. In-house capability is available to evaluate site conditions, design and perform sampling programs, conduct all necessary laboratory analysis, and reduce the data to a conclusive and coherent report format. Our one-stop approach to asbestos and lead project management maximizes the level of centinuity and coordination which can be expected any asbestos management program. The increased efficiency, ease of communication, and more direct decision making that result om a total program management approach result in a cost effective solution to our clients, delivered on-time and on-budget. Testing Mechanics Corporation holds the following licenses and accreditations: 1. NYSDOH Environmental Laboratory Approval Program (ELAP No. 11018) for PLM analysis of asbestos in friable and NOB samples, and air samples by PCM via NIOSH 7400 and the OSHA reference method. 2. U.S. Department of Health and Human Services, National Institute of Occupational Safety and Health, Proficiency Analytical Testing Program (Lab No. 11783-001 ) for asbestos PCM analysis.. 3. National Institute of Standards and Technology, National Voluntary Laboratory Approval Program (Lab No. 102001) for PLM analysis of suspect asbestos. 4. New York State Department of Labor asbestos Handler's license (No Removal) No. AC-99-370 PAGE 2 OF 4 TESTING MECHANICS CORP. ENVIRONMENTAL TESTING AND MONITORING 3770 Merrick Rd. Seaford LI New York 11783 (516) 221-3800 QUOTE # 2593 - CONTINUED 3.0 Testing Mechanics Corporation References Farmingdale Public Schools 50 Van Cott Avenue Farmingdale, New York 11735-3742 Attention: Mr. Nelson Domingas Phone (516) 752-6545 Adelphi University I South Avenue Levermore Hall Room 301 Garden City, New York 11530 Attention: Mr. Allan Aronoff- Director Of Health and Safety Central lslip Associates, LLC 277 Nonhero Blvd. Suite 203 Great Neck, New York 11021 Attention: Mike Puntillo (516) 487-0050 North Shore Long Island Jewish Health Systems Department Of Facilities Construction Services 600 Community Drive Suite 202 Manhasset, New York 11030 Fred Brenner 516- 734-3003 o Long Island University - C.W. Post Campus Facility Services 720 Northern Blvd. Brookville, New York 11548 Attention: Mr. David Trustey 516-299-4286 New York Institute Of Technology Simonson House, Room 210 Northern Blvd. Old Westbury, New York 11568 Altentiun: Mr. Kristen Panella - Director Of Safety And Health 516-250-9703 PAGE3 OF4 TESTING MECHANICS CORP. ENVIRONMENTAL TESTING AND MONITORING 3770 Merrick Rd. Seaford 13 New York 11783 (516) 221-3800 QUOTE # 2593 - CONTINUED 4.0 Testing Mechanics Corporation - Company and Personal Licenses SEE ATTACHED LICENSES AND CERTIFICATIONS 5.0 Cost Proposal SEE ATTACHED SECTION D PROPOSAL FORM Thank you for giving us the opportunity to provide you with this quotation of services. We feel confident that Testing Mechanics Corporation can provide the excellent services that you expect. Should you have any questions concerning our quotation or our services, please do not hesitate to contact me. Respectfully submitted, TEST1NG MECHANICS CORP. Technical Director PC:eb PAGE 4 OF 4 PROPOSAL FORM Section "D" Date: ~/~-/ ,~o/0 NAME of BIDDER: Telephone: ~' / 6 - ~ ~- I - ~ g~ ¢0 TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEWYORK 11971 RECEIVED MAR - 4 2010 MEMBERS OF THE BOARD: S0ulh01d Town Clerk The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any podion of the profit thereof; that he has carefully examined the Project Scope of Work, and that he has satisfied himself by personal examination of the Existing Facility and proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all Inspection Services, Documentation and Remediation Work for: Asbestos Surveys including Lead Paint & Asbestos Remediation Work for The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y. All Work is Subject to New York State Department of Labor Wage Rates. and all other work in connection therewith, in accordance with this notice to bidders as prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: II FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED (written in words) (written in numbers) Proposal Page 1 FURNISH ALL ASBESTOS REMEDIATION SERVICES AS DETAILED AND OUTLINED IN Section "C" HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP~/~ _~SUM" OF: ~_~ ~ ~ / (~,~ ~ , (written in words) (written in numbe~)/ FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "B" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written irt numb~ 3al FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS AS NEEDED / REQUIRED TO ACCOMMODATE THE NEW MECHANICAL WORK PROPOSED BY THE TOWN OF SOUTHOLD. ALL OPENINGS [STANDARD PENETRATION WILL BE 12"x12"] WILL BE COORDINATED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR. ALL PENETRATIONS, WORK AS OUTLINED IN Section "B" HEREIN, SHALL BE GIVEN AN ALLOWENCE FOR EACH ROUGH OPENING CUT. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) I EACH PENETRATION (written in numbers) / EACH PENETRATION We the Undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature Ridders of Bidder: ~/r (~.....~~ / ~' ~C~ Address: Telephone Number: Date: Proposal Page 2 TEST1NG MECHANICS CORPORATION LICENSES AND CERTIFICATIONS ~TATE ( NEW YORK STATE DEPARTMENT OF HEALTH WADSWORTH CENTER RICHARD F DAINE$, MD. ~,~. Expires 12:01 AM April 01. 2010 Issued Apd101, 2009 CERTIFICATE OF APPROVAL FOR LABORATORY SERVICE MS. MICHELLE MCGOWAN NY Lab Id No: 11469 EMSL ANALYTICAL, INC, EPA Lab Code: NY01239 208 S TONEHINGE LANE CARLE PLACE, NY 11514 is hereby APPROVED as an Environmental Laboratory for b~e category ENVIRONMENTAL ANALYSES SOLID AND t-JAZARDOUS WASTE All approved subcatego~es and/or enalytas am I/stad be/ow: Serial No.: 39405 Page 1of 1 NEW YORK STATE DEPARTMENT OF HEALTH WADSWORTH CENTER RICHARD F. DAINES. M.D. ~.~ Expires 12:01 AM April 01,2010 ,~, ' . Issued April 01, 2009 CERTIFICATE OF APPROVAL FOR LABORATORY SERVICE MR, PAUL CALZOLANO NY Lab Id No: 11018 TESTING MECHANICS CORP EPA Lab Code: NY01406 3770 MERRICK ROAD SEAFORD, NY 11783 is hereby APPROVED as an Environmental Laboratory for the category ENWRONMENTAL ANALYSES SOLID AND HAZARDOUS WASTE All appcoved subcategories and/or analytes ere listed below: EPA 600~M4/82/020 Item 198 6 of Manual (NOB by PLM) Sedal No.: 39171 Page 1 of 1 ~t~o ~ 6' 02" gg'l' 5' 10" STATE 01: NEW ~ - D~m'~,TMINT OF ~ ~ 5' 10" :tr ~ ~TC): ~-~~ ~. W ~6tX ~ :L2 ~ ~ ~40 STATE OF NEW YORK - DEPARTMENT OF LABOR ASBESTOS CERTIFICATE IIIIIIIIIIIIIIIIIIIIIIIIIIlllllllllll~ #9650 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 18th day of February, 2010. Principal Clerk Sworn to before me this day of LEGAL NOTICE NOT~C~ TO BI~DERS NOTICE IS HEREBY GIVEN, in accordance w/th thc provisions of Sec- tion 103 of the Oen~ral Mun/cipal Law, that sealed R~ · (RFP) are sought sad mqlmKed f~r As- bestos & Lead l~at g~ ~er- Peconle LmM, IqNmdl, New yo~k. non-Loilusive Bid Cert~ealz ~t '~ by the ~u~old To~ Clerk, ~ TO~ ~ff, 5~ M~n Roa& H~I,~ ~1 bi~ m~t ~ ~ and m ~velo~s p~y m~k~ -~ ~ C~ C~m~. ~d sun ~ to ~ To~ CI~. ~e ~op~ ~ s~l not nclu~ ~y ~; feder~. s~, or 1~, ~m w~ch the To~ ~e ~ ~ard of ~e T~ of ~U~o~ m~ ~e fight to roje~ ~fi~ ~ ~y proposals should it ~ d~ ~ ~e ~st inter~t of ~ ~ ~o~ to do so. D~ 2,2010 BY ORDER OF ~ ~OLD ~WN BO~D By: E~th A. Nevdle CHRISTINA VOLINSKI ~ ~IBLIC-STATE OF NEW yORK ""0. 01 -V06105050 ', a[ ~ed in Suffolk County LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed Requests for Proposals (RFP) are sought and requested for Asbestos & Lead Paint Remediation Services at the Peconic Community Center, Peconic Lane, Peconic, New York. Specifications for such RFP may be obtained at the Office of the Southold Town Clerk, Town Hall, 53095 Main Road, Southold, New York 11971. The sealed proposals, together with a Non-Collusive Bid Certificate must be received by the Southold Town Clerk, at Southold Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971, by 10:00 AM on Thursday~ March 4~ 2010. All bids must be signed and sealed in envelopes plainly marked "RFP for Peeonic Community Center", and submitted to the Town Clerk. The proposal price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. The Town Board of the Town of Southold reserves the right to reject any and all proposals and waive any and all informalities in any proposals should be it be deemed in the best interest of the Town of Southold to do so. Dated: February 2, 2010_ BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk PLEASE PUBLISH ON February 18, 2010, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Data Construction Burrelle's Information Services Town Board Members Town Attorney Dodge Reports Brown's Letters Town Clerk's Bulletin Board J. McMahon STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the /Z day of z/zZ'*?..o.~../j 2010 she affixed a notice of which the annexed printed notice is a true copy, in, ~rproper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, Southold Town Hall, 53095 Main Road, Southold, New York. Legal Notice: RFP Asbestos & Lead Paint Remediation~Peconic Elizabeth A. Neville Southold Town Clerk Sworn to before me this I 9. day of 2010 ~otary Public LYNDA M. ~ NOTARY PUBLIC, State of New York No. 01 ~O6020932 Qualified in Suffolk County Term Expires March 8, 2011 REQUEST FOR PROPOSALS FOR ASBESTOS & LF, AD PaiNT ReMEDiATiON SERViCeS AT THE PECONIC COMMUNITY CENTER PECONIC LANE PECONIC, New YORK INVITATION TO SUBMIT "RFP" PROJECT: Request for Proposals ("RFP") for Asbestos Survey Services detailing the location and quantities of Asbestos material encountered at the Peconic School Recreational Facility. This "RFP" shall also include schematic plans and a tentative scope of work for the required Lead Paint & Asbestos Remediation Services necessary for and to be considered an adjunct with the Towns current Renovation Plans. The Town Board of the Town of Southold invites New York State Licensed Contractors and Hazardous Materials Abatement Firms to submit proposals for Town of Southold consideration in connection with the award of remediation work to remove or encapsulate all hazardous materials as needed or required to accommodate the Town Renovation Plans for the Facility. All work shall be subject to New York State Department of Labor Wage Rates. In general, the Asbestos Surveys will include a thorough inspection, investigation and Testing of all Building Materials encountered at the Peconic School Recreational Facility. Lead Paint and Asbestos Abatement Work Plans shall be complete in all respects to allow for the renovation and installation of new mechanical systems as outlined and detailed by the Town of Southold. In order to be considered for award of this Agreement, the Proposer, who will be primarily responsible for performance of the Services set fodh herein, must be a certified, licensed contractor and/or abatement Firm subject to the rules and regulations of OSHA and/or the Suffolk County Department of Labor. The Proposer must also have a background in this area of work and be able to demonstrate experience in handling similar projects. Proposals will be received at the office of the Southold Town Clerk, Southold Town Hall, P.O. Box 1179, 53095 Main Road, Southold, New York 11971, until: 10:00 AM, on the 4th Mamh 2010 Day Month Year The Town of Southold reserves the right to reject any and all Proposals submitted in response to this "RFP" as the Town of Southold shall deem to be in its best interest to do so. Proposals may be withdrawn upon written request received prior to the Proposal Submission Deadline; however, no Proposal may be withdrawn for a period of Forty Five (45) days after the Proposal Submission Deadline. News releases or other public announcements relating to this RFP shall not be made by any party receiving this RFP without the prior written approval of the Town of Southold. Please advise if you intend to bid or not. Dated: February 2, 2010 BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk TOWN OF SOUTHOLD SOUTHOLD TOV~q HALL P. O. Box 1 I79 - 53095 MAIN ROAD TOWN OF SOUTHOLD, NEW YORK 11971 (631) 765 - 1800 SCOTT A RUSSELL, SUPERVISOR LOUISA P. EVANS, TOWN JUSTICE ALBERT J. KRUPSKI, JR., COUNCILMAN WILLIAM P. RULAND, COUNCILMAN VINCENT M. ORLANDO, COUNCILMAN CHRISTOPHER M. TALBOT, COUNCILMAN ELIZABETH A. NEVILLE, TOWN CLERK MARTIN D. FINNEGAN, TOWN ATTORNEY January 19,2010 Re: Request for Proposals ("RFP") for Asbestos Survey Services detailing the location and quantities of Asbestos material encountered at the Peconic School Recreational Facility. This "RFP" shall also include schematic plans and a tentative scope of work for the required Lead Paint & Asbestos Remediation Services necessary for and to be considered an adjunct with the Towns current Renovation Plans. This "RFP" shall include the demolition, removal, disposal and/or encapsulation of all hazardous materials encountered. All work shall be performed in accordance with OSHA and the Department of Labor standards for the remediation of hazardous materials. INTRODUCTION The Town of Southold invites all Certified Construction Companies and/or Hazardous Waste Abatement Firms to submit proposals for the Towns consideration in connection with the renovation of the Peconic School Recreational Facility located on Peconic Lane, Peconic, N.Y. In general, the Requested Services will include Field Inspections to verify the presence, location and quantity of all Hazardous Materials encountered at the site as well as all planning, design and development of a "Project Specific Scope of Work for Hazardous Material Remediation" in preparation of the Towns Plans to Renovate of the existing facility. In order to be considered for award of this Agreement the Proposer, who will be primarily responsible for performance of the Services set forth herein, must offer verification that they are qualified to perform this remediation work and that they are associated with a Certified Testing Laboratory that meets the minimum requirements of OSHA & the Department of Labor. This RFP contains the following: (i) (ii) (iii) (iv) (v) (vi) This introduction, dated January 19, 2010; Asbestos Survey Services (Section A); Lead Paint Remediation Service (Section B); Asbestos Remediation Service (Section C); Proposal Form (Section D); SITE PLAN (Section E). 1 Section A RE: Site: Asbestos Survey Services Peconic School Recreational Facility 1250 Peconic Lane SCTM #: 1000-75-01-13 The Town of Southold hereby requesting a proposal for a complete Asbestos Survey for the existing Town Facility known as the Peconic School Recreational Facility. All Project personnel; including On-Site Management, Field Supervision, Technicians and General Laborers shall have extensive experience and knowledge within the industry of Hazardous Materials Abatement. Appropriate OSHA training and personal protective equipment is required for all employees. Asbestos Survey Services Contractor / Abatement Firm shall provide all labor, materials, equipment and insurance required to complete the following scope of work. · The Contractor shall be responsible for a meticulous inspection of all existing conditions prior to submission of his RFP. · The Contractor shall provide a complete asbestos survey of the entire building and related facilities. This item shall include all building materials as well as mechanical equipment. · The Contractor shall provide asbestos analytical services in conjunction with the survey. This item shall include any and all suspect materials that may be encountered. · The survey will include areas that may be subject to disturbance due to the upcoming restoration projects scheduled for this Existing Building / Facility. · The Final Asbestos Survey shall provide reporting that will include photographic documentation, laboratory analysis and explanation of findings. · All work must be performed by a properly licensed tradesman properly licensed by all required agencies. · All work will be performed under this RFP shall be conducted under the Department of Labor Guidelines and the use of prevailing wages. END OF SECTION: 2 Section B RE: Site: Lead Paint Remediation Services Peconic School Recreational Facility 1250 Peconic Lane SCTM #: 1000-75-01-13 The Town of Southold hereby requesting a proposal for a complete Lead Paint Remediation Services for the existing Town Facility known as the Peconic School Recreational Facility. All Project personnel; including On-Site Management, Field Supervision, Technicians and General Laborers shall have extensive experience and knowledge within the industry of Hazardous Materials Abatement. Appropriate OSHA training and personal protective equipment is required for all employees. Lead Paint Remediation Service,~ Contractor / Abatement Firm shall provide all labor, materials, equipment and insurance required to complete the following scope of work. The Contractor shall be responsible for a meticulous inspection of all existing conditions prior to submission of his RFP. The Contractor shall provide plastic cover for all areas located below paint to be removed. Provide plastic and tarp sheeting to prevent paint chips from traveling in the wind. The Contractor shall install negative air filtration system for duration of the project in each area undergoing paint removal. The negative air system will contain a HEPA filter. The Contractor shall remove and drum all loose paint chips that have been identified by others as containing lead. This will include all wall areas where peeling pant is evident as well as any additional areas that may occur prior to the remedial action presuming that the remedial action will be undertaken within 90 days of submission of the RFP. Loose paint will be removed with a combination of peal away and hand scraping. No power tools will be utilized in this portion of the project. The Contractor shall clean all debris that drops with a HEPA vacuum system. The Contractor shall remove and dispose drummed contaminated paint chips. The Contractor shall provide all rough openings in the ceiling areas where needed or required to accommodate the new Mechanical systems. These areas will be encapsulated as needed or required prior to work by the mechanical contractor. This item will also include the removal of metal lathe above the plaster ceilings and proper disposal of any recovered materials. This item shall be given an allowance for each penetration required. All work will be performed under this RFP shall be conducted under the Department of Labor Guidelines and the use of prevailing wages. END OF SECTION: 3 Section C RE: Site: Asbestos Remediation Services Peconic School Recreational Facility 1250 Peconic Lane SCTM #: 1000-75-01.13 The Town of Southold hereby requesting a proposal for a complete Lead Paint Remediation Services for the existing Town Facility known as the Peconic School Recreational Facility. All Project personnel; including On-Site Management, Field Supervision, Technicians and General Laborers shall have extensive experience and knowledge within the industry of Hazardous Materials Abatement. Appropriate OSHA training and personal protective equipment is required for all employees. Asbestos Remediation Services Contractor / Abatement Firm shall provide all labor, materials, equipment and insurance required to complete the following scope of work. · The Contractor shall provide an asbestos remedial action of the boiler located in the basement area. The action will include the disassembly of the existing boiler as needed and the removal of all asbestos substances located within the boiler. This item shall include all boiler chamber contents and any roping to allow safe removal and ultimate replacement of the unit by others. · The Contractor shall provide proper removal and disposal of all recovered asbestos materials. · All work will be performed under this RFP shall be conducted under the Department of Labor Guidelines and the use of prevailing wages. END OF SECTION: 4 PROJECT SELECTION The Town expects to enter into an Agreement with the selected Proposer, encompassing this RFP and the Exhibits hereto (including, without limitation, the Town's General Terms and Conditions ser forth in Sections A, B & C to this RFP); the Asbestos Survey, Lead Paint Remediation, Asbestos Remediation and all subsequent modifications to such Proposal; and such additional provisions as are mutually agreeable to the parties. The Town reserves the right to distribute any and all work generated by this RFP or work covered by any Agreements with other Construction Companies and/or Hazardous Waste Abatement Firms as the Town sees fit. Each Proposer must submit Two (2) copies of its proposal, which must be received by the Office of the Town Clerk for the Town of Southold, located at Southold Town Hall, 53095 Main Road, P.O. Box 1179, Southold, New York 11971, no later than 10:00 AM on March 4, 2010 . A~I proposals submitted in response to this RFP must include the following information: The Proposer's qualifications, including professional and technical experience in providing the Services requested; Evidence of an understanding of the Scope of Work; A list of similar work previously performed; Evidence of the quality of prior work, listing references (including the names, addresses, and telephone numbers of references); A statement that reads: "This Firm / Contractor is not debarred, suspended or otherwise prohibited from the performance of the requested work by any federal, state or local agency." And is signed by a principal of the Proposer. By submitting a Proposal, each Construction Company and/or Hazardous Waste Abatement Firm understands that the Town will pay one "Lump Sum" Fee for each of the following: (1) Asbestos Survey Services; (2) Lead Paint Remediation Services; and (3) Asbestos Remediation Services. Receipt of a Proposal in no way obligates the Town to the Proposer. In addition, the Proposer covenants that it will not make any claims for or have any rights to damages because of any misinterpretations or misunderstanding of the Scope of Work described herein or because of any misinformation or lack of information. Proposals will be evaluated, and a Construction Company and/or Hazardous Waste Abatement Firm will be selected by the Town in accordance with the Towns standard procurement policies. Submission of a Proposal signifies that the Proposer is aware of, and agrees to abide by, all of the terms and conditions of this RFP, except to the extent that any specific written exception is stated in the Proposal. The Proposer must indicate in its Proposal the nature of any exception it may take with any of the terms and conditions of this RFP. The evaluation of a Proposal may be affected by any exception taken by the Proposer with any part of this RFP or by the failure of the Proposer to furnish all information required by this RFP. The Town of Southold reserves the right to reject any and all Proposals submitted in response to this "RFP" as the Town shall deem to be in its best interest to do so. 5 Proposals may be withdrawn upon written request received prior to the Proposal Submission Deadline; however, no Proposal may be withdrawn for a period of Forty Five (45) days after the Proposal Submission Deadline. News releases or other public announcements relating to this RFP shall not be made by any party receiving this RFP without the prior written approval of the Town. All Questions relating to this RFP shall be submitted, in writing, to the Town of Southold and should be sent to: Mr. James A. Richter, RA Office of the Engineer Southold Town Hall, P.O. Box 1179 Southold, New York 11971 Questions and responses to questions will be reviewed, answered and mailed no later than 5 calendar days prior to the stated date for opening of Proposals. Questions & response to questions will be mailed in a timely manner to any and all Consultants who have officially notified the Town of Southold of their intention to respond to this Request for Proposals. Official notification regarding this Request for Proposal for Services related to Asbestos Surveys, Lead Paint & Asbestos Remediation should be sent to the Southold Town Clerk's Office and will require the name, address and contact information of the Consultant (s) to be sent to: Elizabeth A, Neville Southold Town Clerk Southold Town Hall, P.O. Box 1179 Southold, New York 11971 PROPOSAL FORM Section "D" Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD~ NEWYORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in ali respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the Project Scope of Work, and that he has satisfied himself by personal examination of the Existing Facility and proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all Inspection Services, Documentation and Remediation Work for: Asbestos Surveys including Lead Paint & Asbestos Remediation Work for The Peconic Lane Recreational Facility, Peconic Lane, Peconic, N.Y. All Work is Subject to New York State Department of Labor Wage Rates. and all other work in connection therewith, in accordance with this notice to bidders as prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with apl the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: II FURNISH ALL ASBESTOS SURVEY SERVICES AS DETAILED AND OUTLINED IN Section "A" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) Proposal Page I FURNISH ALL ASBESTOS REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "C" HEREIN ALL IN ACCORDANCE WITH THIS NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) FURNISH ALL LEAD PAINT REMEDIA TION SERVICES AS DETAILED AND OUTLINED IN Section "B" HEREIN ALL IN ACCORDANCE WITH THE NOTICE TO BIDDERS. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) 3al FURNISH AND CUT ALL REQUIRED ROUGH OPENINGS AS NEEDED ! REQUIRED TO ACCOMMODATE THE NEW MECHANICAL WORK PROPOSED BY THE TOWN OF SOUTHOLD. ALL OPENINGS [STANDARD PENETRATION WILL BE 12"x12"] WILL BE COORDINATED WITH THE TOWN AND ITS MECHANICAL CONTRACTOR. ALL PENETRATIONS, WORK AS OUTLINED IN Section "B" HEREIN, SHALL BE GIVEN AN ALLOWENCE FOR EA CH ROUGH OPENING CUT. THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED "LUMP SUM" OF: (written in words) / EACH PENETRATION (written in numbers) / EACH PENETRATION We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature Bidders of Bidder: Address: Telephone Number: Date: Proposal Page 2 N 5'1° 05' 00" E 252 31' ii ~ × ASPHALT PARKING LOT o S. 51 03' 00" W. S EXISTING SCHOOL FACILITY GRASS FIELD 488.07' ITE PLAN Graphic Scale: wnBoard - Letter RESOLUTION 2010-139 ADOPTED Board Meeting of February 2, 2010 Item # 5.21 DOC ID: 5693 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-139 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 2, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for a Request for Proposals for lead paint and asbestos remediation services~ as part of the Peconic Communi .ty Center Renovation Proiect~ as prepared by James Richter, R.A. Office of the Town Engineer, dated February 2, 2010 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Orlando, Talbot, Krupski Jr., Evans, Russell Generated February 3, 2010 Page 31 Southold Town Board - Letter Board Meeting of February 2, 2010 RESOLUTION 2010-139 ADOPTED Item # 5.21 DOC ID: 5693 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-139 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 2, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for a Request for Proposals for lead paint and asbestos remediation services, as part of the Peconic Community Center Renovation Proiect~ as prepared by James Richter, R.A. Office of the Town Engineer, dated February 2, 2010 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZMOUS] MOVER: Louisa P. Evans, .lustice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Orlando, Talbot, Krupski ~lr., Evans, Russell Generated February 3, 2010 Page 31