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Home My WebLink AboutMPD-05/05/2011 AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, May 5, 2011 Presiding Commissioners Charles Zaloom, Chairperson Nicholas Deegan Dods McGreevy Call to Order Pledge Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Charles Zaloom, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS Ail other comments regardinFi non-agenda iiems will be held at the end of the meatinR Please limit comments to no more than 5 minutes Purchases RECEIVED JUN 14 2011 :~outhold Town Clerk MYC Fence - Resolution 2011-15 APPROVING CHANGE ORDER FOR BASEBALL FENCE CONSTRUCTION ~ MA TTITUCK YACHT CLUB. Proiects Grant for Pike Street parking lot - Resolution 2011-16 SUPPPORTING THE APPLICATION OF THE ROUND 10 SUFFOLK COUNTY DOWNTOWN REVlTAEZA TION GRANT FOR 2011 Even~ · Veterans Park Dedication Ceremony update (parking) Permits, Fees & Policies · Procurement Policy - Resolution 2011-17 AMENDING PROCUREMENT POUCY · Seasonal Passes to Boat Slip Renters - Resolution 2011-18 MAKING SEASONAL PASSES AVAILABLE TO UVE-ABOARD BOAT OWNERS Concessions at Beaches Resolution 2011-19 AUTHORIZING CHAIRPERSON TO ENTER INTO A CONTRACT WITH A VENDOR TO SUPPLY VENDING MACHINES Resolution 2011-20 ACCEPTING A PROPOSAL TO OPERATE A MOBILE SNACK CONCESSION · Guest Passes for local motels - Resolution 2011-21 MAKING GUEST PASSES AVAILABLE FOR RENTERS OF HOTELS, MOTELS & B&B'S & AMENDING RESOLUTION 2099-25 Usa.qe · MYC Field Usage Personnel · Beach Attendants - Resolution 2011-22 APPOINTING REBECCA GROHOSKI, SAVANNA CAMPBELL, KYRA LEONARDI, STEPHANIE REISENBERG, DAINA REYNOLDS, CASEY GRA THWOHL, MEGAN FINN AND LENNY LLEWELL YN AS SEASONAL BEACH ATTENDANTS FOR THE SUMMER 2011 SEASON · Beach Attendants with Additional Monetary Responsibilities- Resolution 2011-23 APPOINTING SAVANNA CAMPBELL AND KYRA LEONARDI "BEACH ATTENDANTS" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE SUMMER 20tl SEASON Other Business · Petty Cash - Resolution 2011.24 AUTHORIZING TREASURER TO PROVIDE PE i i Y CASH TO BEACH ATTENDANTS FOR THE PURPOSE OF MAKING CHANGE · Direct Deposit - Resolution 2011-25 AUTHORIZING CHAIRPERSON TO ENTER INTO AGREEMENT BETWEEN MPD & CAPITAL ONE BANK FOR DIRECT DEPOSIT · Girl Scout Project- Marie Mineo PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MAY 5, 2011 Attendance Charles Zaloom, Chairperson Nicholas Deegan, Commissioner Doris McGreevy, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Beverly Vlcek, Secretary Call to Order Chairperson C. Zaloom called the meeting to order at 7:16 p.m. Pledqe of Allegiance Approval of Minutes Motion by C. Zaloom, seconded by D. McGreevy, all in favor, and motion carried to approve the minutes of the April 14, 2011meeting submitted via email. Treasurer's Report J. Cushman submitted the Treasurer's report, including the bill register for May totaling $19,138.40, and the balance sheet as of May 4, 2011showing $745,344 in total assets, $91,636 in liabilities and a fund balance of $653,708. Taxes still due from the Town are $57,937. Appropriations remain sound. There was no appropriation for payment of Unemployment Insurance. We will have to deal with it at a later date. C. Zaloom noted that the Supplies and Materials category was doing well. J. Cushman agreed and noted that a payroll audit would be done tomorrow and there could be a. slight adjustment to figures. C. Zaloom stated that we need to finalize the budget by July and we should work on it in June. Motion by C. Zaloom, seconded by D. McGreevy, all in favor, and motion carried to authorize the Treasurer to pay the current bills, and accept the Treasurer's report, as submitted. Clerk's Report L. Tortora submitted the Clerk's Report showing total receipts from Lodge & Community Room bookings, Park usage & Foil requests in the amount of $1,245.50. Events booked include a graduation party at the Lodge, numerous picnics at Vets, a graduation party at the Community Room and a field trip at Breakwater Beach. 1 of 7 D. McGreevy asked who will be present on Sundays for cleanup when parties are booked. C. Zaloom suggested we not book Sundays. N Deegan suggested Deena could clean up. D. McGreevy noted that there would be more interest in bookings after May 28th. She suggested the renters clean up or pay for their cleanup, if they leave a mess. C. Zaloom asked if that was included in their rental fee. D. McGreevy stated no, but there is a $250 deposit for damage. She suggested Deena could clean up, as she has the keys. N. Deegan added that if it was left broom clean, further cleanup could wait until Monday. C. Zaloom stated it would not be ready for the next party, when bookings pick up. D. McGreevy commented that Hallockville weddings have an on-site person who gets paid to be present and help, if needed. N. Deegan noted that Southold Park District has a built-in fee for cleanup. D. McGreevy stated we should either hire someone or have an added fee. N. Deegan suggested we hire someone~ Let the renters get it broom clean and then have Deena clean up. D. McGreevy suggested Lydia could check it on Monday. C. Zaloom stated we should either charge a fee or have a cleaning service. D. McGreevy stated Deena has keys. She asked if the thought was to give her added hours beyond her regular duties. N. Deegan stated yes, and suggested D. McGreevy talk to Deena and see if she can expand her hours on Sundays, when events are taking place. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to accept the Clerk's Report as submitted. Maintenance Report E. Grohoski submitted the attached Maintenance Report, which was reviewed by the Commissioners. E. Powers commented that the Port-o-Potties at MYC are a mess. J. Cushman stated that we are supposed to call when we want them to start maintenance. D. McGreevy stated that she has two other Port-o-Potty providers to call for RFP's. She will call tomorrow. E. Powers suggested in the meantime the existing provider could be called to pump out and clean. C. Zaloom stated we would pay him this month and N. Deegan will call to have him pump out. N Deegan stated he will have E. Grohoski check the Port-o-Potties on his rounds. N. Deegan asked if all are in favor of placing stones alongside the Community Room on the west side. All Commissioners agreed. 2 of 7 D. McGreevy added that cement planters in that area are a good idea. N. Deegan stated that three (3) yards of stone should be enough and the cost would be under $300. C. Zaloom stated we will do a PO. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to accept the Maintenance Report as submitted. PURCHASES MYC FENCE - Resolution 2011.15 Approving Change Order for Baseball Fence Construction @ Mattituck Yacht Club was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2011-15. Attached to the Resolution is the Change Order, which was signed by all three Commissioners and will also be signed by the fence construction company, Century Industries Inc. PROJECTS GRANT FOR PIKE STREET PARKING LOT - Resolution 201f-16 Supporting the Application of the Round 10 Suffolk County Downtown Revitalization Grant for 2011 was at this time read into the record by B. VIcek. E. Powers asked if we wanted to wait until the Pike Street Lease was signed with the Town. D. McGreevy stated that the grant application reads Town, Village qr Municipality so we don't really need the Town. E. Powers asked if there was any risk to us. J. Cushman asked if we have to lay out money first. D. McGreevy replied no, that the Chamber is putting money in and we are a cooperative partner. C. Zaloom stated that we are the beneficiary. E. Powers stated that she feels the Town will sign the lease. The Town initially stated they had a lease that was in place until 2016, but then they couldn't produce a signed copy. D. McGreevy stated that Jamie Richter had suggested a work session, which we had, and the lease was discussed. C. Zaloom asked what "support the application" means. D. McGreevy responded that the grant application processors have requested a resolution attached to the application that supported it. E. Powers stated it is not a legal term and has no particular meaning to her. It is just letting the County and Chamber know that we will support it. N. Deegan added that we would also be giving an easement. 3 of 7 E. Powers explained that the County has a program where they borrow and bond. We will give them a legal interest and then they can borrow. N Deegan asked if the easement was only good for the duration of the project. E. Powers responded no, it is good for the life of the bond. They need a legal interest because they're borrowing against it. C. Zaloom stated that it then encumbers the property. D. McGreevy stated that the lease will say we pay no fees. E. Powers stated, if desired, we could probably transfer the property with the easement to the Town. N. Deegan stated that since there's been no movement of the property since 1948, he's in favor of going ahead with the easement. If we have a buyer, we can convey the easement with the property. E. Powers stated we will review the grant. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-16 Supporting the Application of the Round 10 Suffolk County Downtown Revitalization Grant for 2011, ELECTRICAL WORK ON COMMUNITY ROOM KITCHEN Motion by C. Zatoom, seconded by N. Deegan, all in favor and motion carried to purchase the services of REP Electric, Robert Paladino, proprietor, for electrical modifications to the kitchen area in the Veterans Park Community Room at a cost of $850.00. WALL CARPETING AT COMMUNITY ROOM C. Zaloom informed that this item is for acoustic carpeting on the walls of the Community Room at Veterans Park. D. McGreevy reported that we had a proposal from Southold Floor Covering for $2,880. We also had one from We'll Floor You, which was $500 higher. Only two proposals were obtained due to difficulty finding flooring companies that carried Mohawk Carpet, which is the specific brand desired. The price initially had been $1,880, but $1,000 was added for installation to walls versus floors. As stated, the price is still $500 less than We'll Floor You. Motion by C. Zaloom, seconded by D, McGreevy, all in favor and motion carried to purchase carpeting including installation from Southold Floor Covering at a cost of $2,880. EVENTS VETERANS PARK DEDICATION CEREMONY UPDATE - B. Vlcek reported that she had called the Town Supervisor's Office to request the Town allow parking on Peconic Bay Boulevard the day of the Dedication Ceremony. The request will be made to the Town Board at their next meeting and the Supervisor's Office will call B. Vlcek on Tuesday, May 10th' to inform her of their decision. 4of7 D. McGreevy reported that ROTC has been contacted and are prepared to attend the ceremony. She will call the invited dignitaries and find out who will be attending. She will also be contacting Our Lady of Ostrabrama to request an invocation for the ceremony and C. Zaloom will call George Gaffga with a similar request. Possibly Tim Kelly will play bagpipes, or if not available, there are others who will be contacted. Parking will be available in the lot and the picnic area and, hopefully, on the street. 20 seats are being reserved for the Krupski family and 20 seats for the Penny family. The families are sending memorabilia, which we will duplicate and frame. N Deegan will speak to Handy Pantry to order one here and request one as a donation. PERMITS~ FEES & POLICIES PROCUREMENT POLICY - Resolution 2011-17 Amending Procurement Policy was at this time read into the record by B. Vlcek. A discussion ensued regarding previous amendments suggested by E. Powers, and a decision made to table the Resolution for further review. SEASONAL PASSES TO BOAT SLIP RENTERS - Resolution 2011-18 Making Seasonal Passes Available to Live-Aboard Boat Owners was at this time read into the record by B. Vlcek. C. Zaloom stated that he would like to create a clearly defined third category for seasonal residents. D. McGreevy stated that the Motel Guest passes are by reom. C. Zaloom stated that he would like them the same. D. McGreevy stated that they are different. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2011-18 GUEST PASSES FOR LOCAL MOTELS - Resolution 2011-21 Making Guest Passes Available for Renters of Hotels, Motels & B&B's and Amending Resolution 2009-25 was at this time read into the record by B. Vlcek Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-21. USAGE MYC FIELD USAGE - D. McGreevy asked C. Zaloom what had happened at the sport meeting. C. Zaloom responded that there was a baseball meeting held to encourage the sports' community to communicate among themselves in an effort to resolve conflicts. D. Heffernan was present, as well as two coaches, and Joe Finora. There was no management representation from Little League; namely, Rich Perkins. Issues regarding field usage were discussed. C. Zaloom had explained that the only team requesting regular use of the MYC field was the Mets. He feels that now that the field has been 5of7 prepared, all teams want use. He discussed with those present the efforts made to solicit input regarding field use and that there was no negative input regarding the expansion of the field to 75', and stated that there exists no 75' fields in Southold Town. E. Powers asked if T. Hoeg was present. C. Zaloom responded no, and stated that it was not an official Mattituck Park District meeting. We were just facilitating their meeting. He stated that D. Heffernan will not dominate the use and anyone can use the field including 60 foot users and softball. C. Zaloom told the teams to work it out. D. McGreevy stated that there are only so many cars that can fit in the parking lot, as it is shared with beach goers. E. Powers stated that a car had parked behind the backstop and had gotten a broken windshield. C. Zaloom asked if parking was an issue. D. McGreevy stated they could park in the grassy area. E. Powers feels it will create problems, if ballplayers and their families have to pay for entry. N. Deegan stated they could park around the perimeter on the grass. C. Zaloom asked if N. Deegan was proposing on the grassy strip. N Deegan stated yes, and along the road. C. Zaloom stated we could work it out when we work on our Field Use policy. E. Powers stated that in some spots cars will get hit. It was agreed that further discussion would be needed prior to May 28th. PERSONNEL BEACH ATTENDANTS - Resolution 2011-22 Appointing Rebecca Grohoski, Savanna Campbell, Kyra Leonardi, Stephanie Reisenberg, Daina Reynolds, Casey Grathwohl, Megan Finn and Lenny Llewellyn as Seasonal Beach Attendants for the Summer 2011 Season was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2011-22. BEACH ATTENDANTS WITH ADDITIONAL MONETARY RESPONSIBILITIES - Resolution 2011-23 Appointing Savanna Campbell and Kyra Leonardi "Beach Attendants" with Additional Monetary Responsibilities for the Summer 201 ~ Season was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-23. OTHER BUSINESS PETTY CASH- Resolution 2011-24 Authorizing Treasurer to Provide Petty Cash to Beach Attendants for the Purpose of Making Change was at this time read into the record by B. Vlcek. 6of7 Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-24. DIRECT DEPOSIT- Resolution 2011-25 Authorizing Chairperson to Enter into Agreement between MPD and Capital One Bank for Direct Deposit was at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-25. GIRL SCOUT PROJECT - D. McGreevy reported that Marie Mineo and representatives from Girl Scout Troops 720 and 2932 would be coming to our next meeting to discuss earning their Cadet Level Silver Award - ages 12-14. They would like a spot chosen on the Veterans Park grounds for a project that would place three benches and a mosaic, as a memorial to veterans. C. Z. aloom suggested by the flagpole, which would be decorative but not necessarily useful. D. McGreevy suggested a shady spot to the east under the trees parallel to Peconic Bay Boulevard. It was agreed the Commissioners would further discuss an appropriate location. PERMITS, FEES & POLICIES CONCESSIONS AT BEACHES - Resolution 2011-19 Requesting Proposals for a Vendor to Supply Vending Machines was at this time read into the record by E. Powers. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to enact Resolution 201~-19. Resolution 2011-20 Requesting Proposals to Operate a Mobile Snack Concession was at this time read into the record by E. Powers. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2011-20. There being no further business to come before the meeting, motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to adjourn the meeting at 9:17 p.m. ~espectfully sul~mitted, Beverly Vlcek\ Secretary Mattituck P~ District 7 of 7 Bill Register May, 2011 Check No. Payee Date Amount 22286 BSA 377 5/2/2011 50.00 22287 Ca ~levision Riverhead 51212011 99.85 22288 BWP-Carquest Auto Parts 51212011 23,48 22289 Isle nd Portables 51212011 179.00 22290 J Gorman Signworks 51212011 497,00 22291 Lig'~thouse Security Inc 51212011 708.00 22292 LIFA 51212011 645.65 22293 Lou's Service Station Inc 51212011 15.00 22294 Marjam Supply Co. 51212011 36.34 22295 Oxford Health Plans 5/2/2011 1,308.07 22296 Pioneer Manufacturing Comp 5/2/2011 1,960.00 22297 EilE~en A. Powers 5/2/2011 772.50 22298 So~Jthold Welding Services, 5/2/2011 270.58 22299 Ne(tel Communications 5/2/2011 15693 22300 Sta pies Credit Plan 5/2/2011 59 15 22301 New York State Insurance F 5/2/2011 237.09 22302 Ve~ izon 5/2/2011 35.46 7,054.10 Additions JM Engraving International Bronze Manufacturers 529.00 Ma~tituck Plumbing & Heating Corp 59000 Ma~tituck Plumbing Supply 36.10 Ca )ital One Bank 3,175.12 Inclu ~i~g the following: Sn~iplock 1,198.84 BJ's 684.33 Viii .~ge Pizza 29.00 PC Richards & Son 52394 W~ldbaums 1451 Ba~ Boy Products 724.50 ~ /cE., Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 5/4/2011 Assets Account Name Cash Cash in Time Cash in MBIA/CLASS Petty Cash Total Assets Balance 484.21 618,049.83 126,759.86 50.00 745,343.90 Account A.021 A.022 A.026 A600 A.605 A.909 Liabilities & Fund Balance Account Name NYS Tax Payable Federal Tax Payable FICA Tax Payable Accounts Payable Retained Percentages Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 402.35 356.96 569.27 85,791.65 4,515.35 91,635.58 653,708.32 745,343.90 Date :, 05J0;~/2el 1 Time: 8:50 PM Account Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year TO Date Remaining Budg A.1001 Real Properb/Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2655 Ramp Keys A.2705 Gilts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance Total Revenues Expenditures Parking Attendants A.5650.12 Parking Attend., Houdy Total Parking Attendants Parks A.7110.12 Parks, Part-Time Houdy A.7111.12 Parks, Full-time Houdy A.7112.12 Parks, Office Total Parks Personnel Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Office Stationary A.7110.42t Telephone A.7110.422 Electric A.7110.423 Water A.7110.424 Natural Gas A.Tt 10.43t Insurance A.7110.442 Site Maint/Facilib/Rprs A.7110.443 Equipment Repairs A.7110.451 Legal Council A.7110.452 Secretary A.7110.'~53 Treasurer A.7110.454 Election Tellers A.7110.455 Auditing Services A.7110.461 Postage A.7110.462 Permits Total Contractual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Houdy Total Beaches Employee Benefits A.9030:8 FICA, Employee Benefits A.9050.8 Unemployment Insurance A.9060.8 Medical Insurance Total Employee Ben,fits Debt Service A.9310.6 Debt Principal A.9310.7 Debt Interest 4321360.00 0.00 374,422.82 87,937.18 0.00 0.00 0.00 0.00 3,000.00 0.00 809.83 2,190.17 500.00 0.00 250.00 250.00 9,000.00 0.00 7,450.00 1,550.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 1,000.00 0.00 0.00 500.00 -500.00 15,000.00 -50.00 6,750.25 8,249.75 106,000.00 0.00 0.00 106,000.00 566,860.00 -50.00 390,182.90 176,677.10 17,000.00 0.00 0.00 17,000,00 17,000.00 0.00 0.00 17,000,00 40,000.00 1,211.91 7,575.45 32,424.55 56,000.00 1,928.00 15,757.50 40,242.50 18,000.00 674.80 51505.68 12,494.32 114,000.00 3,814.71 28,838.63 85,161.37 140,000.00 0.00 3,274.75 136,725.25 10,000.00 1,960.00 2,879.54 7,120.46 150,000.00 1,960.00 6,154.29 143,845.71 600.00 0.00 69.22 530.78 50,000.00 1,042.82 7,731.55 42,268.45 -50.00 -0.75 -2.84 -47.16 500.00 0.00 0.00 500.00 5,000.00 292.24 1,270.31 3,729.69 12,000.00 645.65 2,134.39 9,865.61 500.00 0.00 44.71 455.29 51000.00 0.00 607.61 41392.39 30,000.00 237.09 948.38 29,051.62 20,000.00 708.00 1,555.50 18,444.50 5,000.00 38.48 903.40 4,096.60 10,000.00 772.S0 3,862.50 6,137.50 6,500.00 217.88 1,960.92 4,539.08 7,250.00 247.58 2,228.22 5,021.78 300.00 0.00 0.00 300.00 15,000.00 0.00 0.00 15,000.00 500.00 0.00 88.00 412.00 60.00 0.00 0.00 60.00 168,160.00 4,201.49 23,401.87 144,758.13 6,500.00 0.00 0.00 6,500.00 27,000.00 0.00 0.00 27,000.00 33,S00.00 0.00 0.00 33,500.00 13,700.00 327.44 2,526.66 11,173.34 0.00 0.00 2,002.00 -2,002.00 18,000.00 1,205.07 5,613.95 t2,386.05 31,700.00 1,532.51 10,142.61 21,557.39 50,000.00 0.00 0.00 50,000.00 2,500.00 0.00 0.00 2,500.00 Page no. i Total Debt Service 52,500.00 0.00 0.00 52,500.00 Total Expenditures 566,860.00 11,508.7t 68,537.40 498,322.60 LODGE DATE(S) BOOKED 6/3, 4 & 5 COMMUNITY RM.: 4/16/11 5/15/11 PARK USAGE FOIL LODGE 7/9 VETS PICNIC AREA 5/14 6/19 6/26 7/9 5/10-6/18 , COMMUNITY ROOM 7/17 BREAKWATER BCH 6/10 MAY 2011 Period Covering April 12 - May 4, 2011 Receipts GROUP/ Payee RECEIPTS AMT. DEPOSITED DEPOSIT DATE S.C.S.C. Troop 1045 B.S.A.. Troop 377 $275 forllp@$25pp ($ - 50) Refund for 2 scouts Total Lodge ......... $ 225 4/21/11 Greg Couch/William Buckley Lauren Hamilton $ 200 Birthday Party, 25 p 4/18/11 $ 350 Communion Party, 80 p 4/21/11 Total Comm Rm. $ 550 North Side-Out Beach Volleyball, Inc. North Fork Beach Volleyball,lnc Beach Body Boot Camp/LisaSalmon $100 Breakwater Weekend Volleyball 4/18/11 $100 Breakwater Weekend Volleyball 4/18/11 $ 270 18 one hr. sessions @ $15 per 5/3/11 Total Park Usage ...... $ 470 $ .50 Cindy Sabat Total Receipts ...$1,245.50 Events Booked this Period Peter Coleman - Private Graduation Party, +110 p Elizabeth Murphy - Birthday Picnic Markela Katos - Leros Assoc. Picnic John Siolas - Arcadian Assoc. Picnic Edward Brandow - Graduation Party Picnic Beach Body Boot Camp - 3x/week for six weeks Susan McGreevy - Graduation Party, 80 p Cutchogue East Elementary, ecology school field trip, 100 p Page 1 of 1 April- May 2011 Report Aldrich Field 1. Welded broken gate latch. 2. Cutting grass. Bay Avenue Ball field 1. Removed shells fi:om tennis courts. Brought shells to fill pot holes at Lodge. 2. Fertilized the baseball field. 3. Cutting grass Bailey's Beach Lodge 1. Removed side of north stair way for new stairs 2. Installed new stairs, and part of siding that had to be removed. 3. Reinstalled keep" Off Bluff "signage. Yacht Club 1. Fertilized the baseball field. 2. Helped with outfield fence install. 3. Built two new bleachers. 4. Sprinkler line damaged during fence installation. Repaired sprinkler line, back- filled, and reseed per Commissioner Deegan. 5. Generated Police report, unknown persons damaged "Mattituck Park" sign. 6. Replaced web site sign that was removed. 7. Installed back board, and palmed new dugout bench. 8. Cutting grass Breakwaters Beach 1. Repaired walkway to beach. 2. Cleaned beach grass offwalkway 3. repaired bird deterrent on roof. 4, Mattituck plumbing has turned the water on for bathrooms. Veteran's Park 1. Setup, and broke down for Easter Egg hunt. 2. Put picnic tables out. 3. Removed dirt between new walkway and main building. 4. Leveled dirt on the west side of new building. 5. Installed threaded rods on stairway to beach. 6. Removed stain on rug, main party room. 7. Showed "R E P" Electrical, and "Wade Electrical, kitchen area for estimate. 8. Helped "Bar Boy" with delivery twice. Once for sink, and second for two work tables. 9. Put together two stainless steel work tables. 10. Installed new door in cabinet in office. 11. Cutting grass. Love Lane 1. Mattituck Plumbing has turned water on to bathrooms. *note plumber told me he had to wait for a part to repair men's urinal flow meter. It would not stop running. I changed the same part, as per my work report, in May of 2010. The brass assembly might be too worn. 2. Worked on floating docks, installed docks. 3. Raked piles of stones off grass left from contractor. 4. Cutting grass. Misc 1. Called in electrical readings, Breakwaters, and Bailey's Beach. 2. Calling in for Aldrich dumpster pickup when needed. 3. Worked on Toro lawn mower. 4. Brought leafvac in for repairs. Picked up leafvac. 5. Ordered two bench brackets made up, for Yacht Club bench, installed brackets. 6. Picked up refrigerator, and microwave oven at P C Richards. Brought to Veteran's Park. 7. Chevy truck wouldn't start. Brought to Lou's Service station. Starter was replaced. 8. Brought Dodge Dump truck in for inspection, and service. RESOLUTION 2011-15 RESOLUTION APPROVING CHANGE ORDER FOR BASEBALL FENCE CONSTRUCTION ~ MATTITUCK YACHT CLUB WHEREAS, construction work is in progress for the construction of a baseball fence at Mattituck Yacht Club performed by Centuries Industries, Inc.; and WHEREAS, an upgrade from 9 gauge to 6 gauge chain link fabdc was necessary at an increased cost of $500.00; now therefore, BE IT RESOLVED that the Mattituck Park District Board of Commissioners has reviewed and does approve the attached change order. May 5, 2011 MATTITUCK PARK DISTRICT CHANGE WORK ORDER PROJECT: Baseball Fence Construction @ Mattimck Yacht Club Centuries Industries, Inc., Contractor UPGRADE: Chain Link Fabric from 9 gauge to 6 gauge ADDITIONAL COST: $500.00 Charles Zaloom, Chairperson Nicholas Deegan, Commi,,sip..~er- Doris McOreevy, Co,..~J,,.sione~' / RESOLUTION 2011-15 RESOLUTION SUPPORTING THE APPLICATION OF THE ROUND 10 SUFFOLK COUNTY DOWNTOWN REVITALIZATION GRANT FOR 2011 WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that Pike Street parking lot is in need of improvement; and WHEREAS, the Board has discussed the improvements concerning repaying, speed bumps, drainage, and plantings with the Mattituck Chamber of Commerce; and WHEREAS, there is a Suffolk County Grant available to improve the downtown area that would also be compatible with the Comprehensive Plan for Southold Town; NOW, THEREFORE, BE IT RESOLVED that the Matfituck Park District will support the application of thc Round 10 Suffolk County Downtown Revitalization Grant for 2011. Reft May 5, 2011 RESOLUTION 2011-18 RESOLUTION MAKING SEASONAL PASSES AVAILABLE TO LIVE-ABOARD BOAT OWNERS WHEREAS, the Board of Commissioners of the Mattituck Park District has received a request that non-resident, live-aboard boat owners with seasonal boat slip leases be allowed to purchase seasonal passes for entry into the Park District; and WHEREAS, the Board has detcmfined that there exists four marinas within the Mattituck Park District; namely, Strongs Marina, Village Marina, Matt- A-Mar Marina and Mattimck Inlet Marina and Shipyard; and WHEREAS, the Board has agreed to permit each marina located within the Park District a maximum of ten (10) seasonal passes for a fee of $15 each to be issued to live-aboard, non-residem seasonal boat owners upon their providing proof in the form of a copy of their boat slip lease as well as a letter signed by the marina owner verifying their eligibility, now then, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District does hereby make such seasonable passes available to the seasonal live-aboard boat owners from the above listed marinas. RESOLUTION 2011 - 19 RESOLUTION REQUESTING PROPOSALS FOR A VENDOR TO SUPPLY VENDING MACHINES WHEREAS, the Board Commissioners of the Mattituck Park District has determined that vending machines should be installed for the benefit and convenience ofbeachgoers; and WHEREAS, the Board will request the vendor provide three vending machines; one at Veterans Memorial Park, one at Breakwater Beach and one at MYC, which will contain water, sport drinks, juice & soda and be installed on or about May 15, 2011 and removed on or about September 30, 2011; and WHEREAS, the MPD is to receive 20% of the vendor's net profit from vending sales; and WHEREAS, the MPD will provide electricity at the Veteran Park location at no charge to the vendor, but the vendor will be responsible for the electrical costs at MYC and Breakwater Beach; NOW, THEREFORE, BE IT RESOLVED, that the Secretary shall advertise for requests for proposals in the form set forth below. Proposals shall be reviewed by the Chairperson of the Board of Commissioners of the Mattituck Park District on May 19, 2011. If there is only one proposal and same is acceptable to the Chairperson, he is authorized to enter into a contract with said vendor upon approval of the District's attorney. Ref. May 5, 2011 RESOLUTION 201 !-20 RESOLUTION REQUESTING PROPOSALS TO OPERATE A MOBILE SNACK CONCESSION WHEREAS, the Board Commissioners of the Mattituck Park District has determined that it would like to provide mobile ice cream/packaged snack items as a convenience to park and beach users; and NOW, THEREFORE, BE IT RESOLVED, that the Secretary shall advertise for requests for proposals in the form set forth, below. Proposals shall be reviewed by the Chairperson of the Board of Commissioners of the Mattituck Park District on May 19, 2011. If there is only one proposal and same is acceptable to the Chairperson, he is authorized to enter into a contract with said vendor upon approval of the District's attorney. Re£May 5, 2011 RESOLUTION 2011-21 RESOLUTION MAKING GUEST PASSES AVAILABLE FOR RENTERS OF HOTELS, MOTELS & B&B's & AMENDING RESOLUTION 2009-25 WHEREAS, the Board of Commissioners of the Mattituck Park District has determined that guest entry passes should be available for purchase by the guests of hotels, motels & B&B's located within the Park District; now then; BE IT RESOLVED that the guests of hotels, motels & B&B's located within the Matfituck Park District will be permitted to purchase guest passes for their vehicle's entry into the beaches for a fee of $15 per reservation upon showing a reservation receipt to the beach attendants. Amended May 5, 2011 RESOLUTION 2011-22 RESOLUTION APPOINTING REBECCA GROHOSKI, SAVANNA CAMPBELL, KYRA LEONARDI, STEPHANIE REISENBERG, DAINA REYNOLDS, CASEY GRATHWOHL, MEGAN FINN AND LENNY LLEWELLYN AS SEASONAL BEACH ATI'ENDANTS FOR THE SUMMER 2011 SEASON WHEREAS, the Board of Commissioners has set forth the job requiremems for the position of Beach Attendant and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with each employee listed above; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the below listed people to the position of seasonal Beach Attendants with the following work schedules: nd Beginning May 28 at Breakwater and Veterans Park Beaches and continuing through June 19th, Beach Attendants will work weekends only, but shall include Monday, May 30't' Beginning June 25t~ through September 5~ Beach Attendants will work daily from 10:00 a.m. to 4:00 p.m. at Breakwater and Veterans Beach, and on weekends only at Peconic Bay Boulevard Beach from 10:00 a.m. to 4:00 p.m. Beach Attendants working at the boat ramp shall work from 8:00 a.m. to 10:30 a.m. at an hourly rate of $8.50 with the dates to be decided by the Park District. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattimck Park District establishes the following seasonalagmplo~ hourly rate for 2011 summer employees as follows: 3e-o,c~ck~ ~dat,643 Entry Level $7.50 ~ Two 8.00 Year Three 8.50 Year Four plus 9.00 (this is the cap) Therefore, the hourly salaries of the above appoimed Beach Attendants shall be as follows: Rebecca Grohoski 9.00 4t~ year Savanna Campbell 8.00 2"a year Kyra Leonardi 8:00 2"a year Stephanie Reisenberg 8.00 2aa year Daina Reynolds 7.50 1a year Casey Grathwohl 7.50 1a year Megan Finn 7.50 Ia year Lenny Llewellyn 8.50 2~d year (ramp only) Ref. May5, 2011 RESOLUTION 2011-23 RESOLUTION APPOINTING SAVANNA CAMPBELL AND KYRA LEONARDI "BEACH ATTENDANTS" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE SUMMER 2011 SEASON WHEREAS, the Board of Commissioners has set forth the job requirements for the position of Beach Attendants and has kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with the employees listed above; now then BE IT RESOLVED that the Board of Commissioners oftbe Mattimck Park District hereby appoints Savanna Campbell and Kyra Leonardi to the position of Beach Attendants with the following enhanced responsibilities and pay schedule: Beginning May 28th and continuing through September 5th the Beach Attendants shall work. as per the Clerk's schedule, collecting fees from the sale of beach~permits fi-om Attendants at Breakwater and Veterans Park Beaches, and fi.om June 25 through September 5m at Peconic Bay Boulevard Beach, one hour daily as required. Beach Attendants shall keep accurate records of receipts collected from each beach location, and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing. When performing their collection duties, the Beach Attendants' salary shall be $13 per day on weekdays, and $15 per day on weekends, which salary includes gas used and the use of her personal vehicle. Re£May 5, 2011 RESOLUTION 2011-24 RESOLUTION AUTHORIZING TREASURER TO PROVIDE PETTY CASH TO BEACH A'I-rENDANTS FOR THE PURPOSE OF PROVIDING CHANGE WHEREAS, in the performance of their job it is necessary for Beach Attendants to make change to residents and Park Distdct users; NOW, THEREFORE, BE IT RESOLVED, that the Treasurer of the Mattituck Park District is hereby authorized to provide Petty Cash in the amount of $30 to each Beach Attendant at the beginning of the summer season; and BE IT FURTHER RESOLVED, that such petty cash in the amount of $30 shall be returned by each Beach Attendant to the Park District at the end of the season. Ref. May 5, 2011 RESOLUTION 2011-25 RESOLUTION AUTHORIZING CHAIRPERSON TO ENTER IN'~'O AGREEMENT BETWEEN MPD & CAPITAL ONE BANK FOR DIRECT DEPOSIT WHEREAS, the Mattituck Park District and its employees would find it convenient and efficient to have a Direct Deposit payroll system available; now then BE IT RESOLVED that the Board of commissioners of the Mattituck Park District hereby authorizes Chairperson Charles Zeloom to execute an agreement anti related documents between Mattituck Park District and Capital One Bank relating to processing of Direct Deposit files for the payroll of the Mattituck Park District. Said services are to be provided at no cost to the District, and are available to all employees on a ¢oluntar7 basis. Such agreement and related documents are subject to the approval of the District's attorney. May 5, 2011