HomeMy WebLinkAbout2011ELIZABETH A. NEVILLP., RMC. CMC
TOWN CLERK
REGISTRAR OF VITAL STATISTICS
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER
FREEDOM OF INFORMATION OFFICER
Town Hall, 53095 Main Road
P.O. Box 1179
Southold, New York 11971
Fax (631) 765-6145
Telephone (631) 765-1800
southoldtown.north fork.net
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
May 23, 2011
U.S. Department of State
New York Passport Agency
Attention: CSM David Kamenshine
376 Hudson Street, 10t~ Floor
New York, NY 10014-3621
Dear Mr. Kamenshine,
It is with deep regret that I must inform you that I will no longer be able to accept passport
applications at the Southold Town Clerk's Office. Due to staffcutbacks and insufficient office
space, I cannot meet the new regulations requiring a separation of duties of staff members and
office space between the issuance of birth certificates and acceptance of passport applications.
Although I did not receive the October 29, 2010 letter from the Department of State at
Washington, D.C., one of my Town Clerk collegues told me about it at our NYSTCA Annual
Conference on May :[ST and gave me a copy of the letter. Our "grandfathered' status would
have expired on that date. I immediately removed my Fadlity Certificate and discontinued
accepting passport applications. As a matter of fact, the last date we accepted a passport
application was on April 15, 2011. Our local post offices and our Suffolk County Clerk's Office
accept passport applications. So our residents will still have a venue for this service. I have
enclosed my original facility certificate and hours of operation notice.
It has been a pleasure working with you and the members of your staffover the years. We will
miss the good relationship we had with everyone.
Wishing you all the best,
Sincerely,
Elizabeth A. Neville
Southold Town Clerk
Enclosures (2)
NOTICE
Effective May 9, 2001 the Southold Town Clerk's Office
will begin processing applications for passports. You may
request applications over the counter or telephone at any
time and information on the internet http://travel, state.gov
However, applications will be accepted for review and
processing only on
Wednesdays
9:00 a.m.- 12:00 .m.
and
2:00 .m.-3:00 .m.
I am pleased to be able to provide this added service to .the
public and look forward to assisting you with your applications.
Elizabeth A. Neville
Southold Town Clerk
BUREAU OF CONSULAR AFFAIRS
Department of State
Washington, D.C.
PASSPORT AGENT
Sou~hold Town Clerk's Office
Southold, NY
is hereby designated as an Agent of the Department of State for the Purpose of
accepting applications for passports and administering oaths in connection
therewith. This designation will remain in effect only during assignment to a
position requiring such authorization.
Date April 2001
D~ Ass~n~r SECRETARY
FOR PASSPORT SERVICES
Neville, Elizabeth
From:
Sent:
To:
Subject:
Attachments:
Neville, Elizabeth
Monday, May 23, 2011 1:26 PM
Cooper, Linda (Linda. Cooper@town.southold.ny.us); Rudder, Lynda; Doroski, Bonnie
(Bonnie. Doroski@town.southold.ny.us); carol.hydell@town.southold.ny.us
FW: Emailing: Discontinuance of Service_20110523131508
Discontinuance of Service_20110523131S08.pdf
Here it is. It is official. We will no longer be accepting passport applications.
Betty
..... Original Message .....
From: Neville, Elizabeth
Sent: Monday, May 23, 2011 1:20 PM
To: 'kamenshined@state.gov'
Cc: Reisenberg, Lloyd (Lloyd. Reisenberg@town.southold.ny.us)
Subject: Emailing: Discontinuance of Service_20110523131508
Dear Mr. Kamenshine,
As promised, here is the letter and my facility certificate. The hard copy has been placed in today's mail.
I will also see to it a notice is placed on our website to this effect.
Thank you for all of your assistance over the years,
Betty
Elizabeth A. Neville, RMC, CMC, MMC
Southold Town Clerk
PO Box 1179
Southold, NY 11971
Tel. 631 765-1800, Ext. 228
Fax 631 765-6145
Cell 631 466-6064
Tracking:
1
Recipient
Cooper, Linda (Linda.Cooper@town.southold.n¥.us)
Rudder, Lynda
Doroski, Bonnie
(Bonnie. Doroski@town.sout hold.ny.us)
caroLhydell@town.sout hold.ny.us
Hydell, Carol
Delivery
Delivered: 5/23/2011 1:26 PM
Delivered: 5/23/2011 1:26 PM
Delivered: 5/23/2011 1:26 PM
Delivered: 5/23/2011 1:26 PM