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Home My WebLink AboutAG-09/05/1995TI-IOMAS PI. ~qOKPIAI~I SUPERVISOR Town Hall, 53095 Main Road P. O. Box 1179 Southold, NewYork 11971 Fax (515) 765-1823 Telephoae (516) 765-1889 AGENDA SOUTHOLI~ TOWN BOARD ~E~E'k"~IM~]/'R 5, 1995 4:30 P.M. POLICY: At scheduled Town Board meet/nc, the attendi,~ public /s encouraged to br/efly address the Town Board relating to a~enda resolut/ons pr/or to their enactment; the public will also be given ~ime at the conclusion of the regularly scheduled business agenda to address %he Board on any given topic. Call to Order. Pledge of Aliegiance. Approval of the Aud_/t of Bills of September 5, 1995 Approval of minutes of August 22, 1995 Town Board Meet/rig. Next Town Board Meet/rig: Tuesday, September. 19, 19~5 at 7:30 P.M. None PUBLIC HEARINGS SCH~:DUT.k'~r~: I. REPORTS 1. Town of Southcld P~-n~-g Board Office Repor~ - July 1995 2. Town of Southold Southcld ~n{m~l Shelter Report - July 1995 3. Town of Southold Office of Buil~{ng inspector - August 1995 II. PUBLIC NOTICES None Southold Town Board Meeting Agenda - September 5, 1995 Page 2 III. COMMUNICATIONS - None None IV. FOR DISCUSSION Please Note: All "For-Discussion" items are discussed during the 9 AM to 4:30 PM Town Board Work Session at the times listed on the Order of Business. WPS Consulting Engineers survey and recommendation study for Human Resource Center. 2. Justice Court request for part-time typist. o Possible resolution re: A Local Law in Relation o Members of the Architectural Review Committee. Possible resolutions pertsiuing to creating a second Data Entry Operator. Possible resolution accepting a bid for work on the H.V.A.C. system located in the east end of the Southold Town Hall. 6. Review of current fees changed for various permits L Discussion of questions raised by the Town Board and Marilyn Quintana, pertaining to the elected position of Receiver of Taxes. 8. Discussion of land held by the Southold Town Commoners. 9. Possible resolution pertaining to appointments to Tree Committee. 10. Discussion of a Local Law in Relation to Flea Markets 11. Discussion of Fire Commissioners' request for right-of-way road clearings for access by emergency vehicles. 12. Proposed letter pert~inlug to grants for not-for-profit organizations. 13. Discussion of crime statistics. 14. Discussion of resolution passed on Change of Zone Request by Strong's Marine. /- Southold Town Board Meeting Agenda - September~ 1995 Page 3. ' V. RESOLUTIONS Special Note: At this time the Supervisor will invite the public to speak out on the following resolutions. 1/ Resolved that the Town Board authorizes the Town Clerk to advertise for bids for specified items. 2V/ Resolved that the Town Board accepts the resignation of Susan M. Ravenhall as a School Cross Guard. 3/ Resolved that the Town Board modifies the General Fund Whole Town 1995 Budget to tlmnsfer code supplement appropriations. 4/Resolved that the Town Board appoints Frank Lyburt as a School Crossing Guard for the Mattituck School post and as a P/T TCO through 1996 at which time he will assume the F/T duties of a Traffic Control Officer. 5/Resolved that the Town B6ard authorizes the closure of Case's Lane, Cutchogne, on Saturdays, October 7 and 10, 1995 from 9 AM to 4:30 PM. 6~'/ Resolved that the Town Board modifies the General Fund Part Town 1995 Budget to provide fund for attorney's fees. 7/ Resolved that the Town Board accepts the bid of Miller Environmental Group, Inc. Calverton for providing and installing a Water Treatment Systems at the Human resource Center. 8/ Resolved that the Town Board authorizes the Supervisor to execute agreements with specified individuals for the 1995 Fall Recreation Program. 9/ Resolved that the Town Board authorizes Peter Bee of the Law firm of Bee and Eisman to represent the Town in court proceedings pert~n~n~ to the police hiring civil service list. 10/Resolved that the Town Board grants permission to PSD III John jAR~]ynor _to attend the annual NYS Disaster Preparedness Conference in Dally bept. 10-13, 1995. II--Resolved that the Town board authorizes Data Control Supervisor Jeanne Ruland and data Equipment Operator Mark Gajowski to attend an Advanced AS/400 Applications seminar at IBM Jericho on Tuesday, September 12, 1995. 12~Resolved that the Town Board reduces the prices of various books pertaining to the Town of Southold. 13/Resolved that the Town Board authorizes a budget modification to the General Fund Whole Town 1995 Budget to cover costs incurred through the YouTh Scholarship Program. Southold Town Board Meeting Agenda - September 1~, 1995 Page 4. V. RESOLUTIONS (Continued) 14/Resolved that the Town Board authorizes the Town Clerk to advertise for School Crossing Guards. 15.//Resolved that the Town Board authorizes the Town Clerk to advertise for a P/T Records Management Clerk. / 16~/ Resolved that the Town Board appoints Scott A. Hilary to the Conservation Advisory Council. 17~/Resolved that the Town Board modifies the Generi Fund whole Town 1995 Budget to fund the Uniforms and Accessories line in the Police budget for the remainder of 1995. 18/Resolved that the Town Board authorizes the firms of Aerographics, Geomaps, and Van Tuyl, PC, to perform the work necessary to produce a topographical map of the Cutehogue Landfill. 19/Resolved that the Town Board authorizes a modification of the Solid Waste Management District 1995 Budget to provide funds for a new topographical map of the landfill property. 20~l~esolved that the Town Board appoints Keith Bowker as a P/T Gate Attendant at the Disposal Area. 21/Resolved that the Town Board modifies General Fund Whole Town 1995 Budget to provide sufficient appropriations for the payment of accumulated leave time for two recently retired employees under the terms of the CSEA collective bargaining agreement. Resolved that the Town Board authorizes the Town Clerk to advertise for resumes for a P/T EISEP Aide. 23v/ Resolved that the Town Board accepts the bid of Capitol Highway Materials, Inc. for fabricating and furnishing all parts and materials required for the complete assembly of an aluminum structural plate box ,[~lvert for the replacement of the Brushes Creek Bridge. 24~esolved that the Town Board authorizes the Supervisor to execute an agreement between the County Dept. of Public Works and the Town for the installation of traffic control devices at Cry. Rte. 48, Middle Road and Horton Lane. 25/Resolved that the Town Board authorizes the Town Clerk advertise for bids for the purchase of 500 tones of Bulk Ice Control Rock Salt for the Superintendent of Highways. Southold Town Board Meeting Agenda - September Page 5. V. RESOLUTIONS (Continued) 29~/ Resolved that the Town Board authorizes the Supervisor to execute an agreement between the Town of Southold and Smart SMR of New York, Inc. D/B/A Nex~el Communicar/cns for the lease of space on the commun/ca%ions tower in Peconic. 27/Resolved that the Town Board authorizes a budget modification to the Highway Fund Whole Town t995 Budget. 28/ Resolved that the Town Board accepts the bid of Can-Co Org~uization, Inc. to install new chiller retrofit and remove and replace ex/sting fiberglass insidation in the east end of Town Hall. 29/Town Board refers "A Local Law in Relation to Members of the Architectural Review Committee to the Southold Town Planning Board and the Suffolk County Department of Planning. 30~esolved that the Town Board creates a Data Entry Operator position. 31~l~esolved that the Town Board change the title of Patricia Gareick from Clerk Typist to Data Entry Operator. 32v/Resolved that the Town Board authorizes the Tow~. Clerk to advertise for P/T Clerk Typist for Justice Court. 33~/ Resolved that the Town Board reappoints Tree Committee members. 34v/Resolved that the Town Board refers A Local Law in Relation to Flea ~¥1arkets to Town and County pl, un~ng Departments. 35~,/ Resolved that the Town Board amends reluvdon of August 22, 1995 g'r~nting change of zone on the property of Strong's Marine, Inc. 36v~ Town Board recognizes dedication of and work performed by volunteer firefighters of the Town Fire Departments, members of Peconic Amateur Radio Club, Southold Town ARES, residents' who gave food, time and donations to the cause. 37t,~Resolved that the Town Board authorizes a budget modification to the General Fund Whole Town 1995 Budget. Southold Town Board Meeting Agenda - September~, 1995 Page 6. V~. RESOLUTIONS (Continued) VI. PUBLIC HEARINGS APPOINTMENTS WITH TOWN BOARD 9:00 AM - Ethics Board 9:30 AM - PSD III John Rasrnor 10:00 AM - Interviewees for Architectural Review Committee 10:30 AM - Jody Adams re: Freedom of Information Requests 11:30 AM - Jim Mellas Southold Town Board Work Session September 5, 1995 ORDER OF BUSINESS APPOINTMENTS WITH THE TOWN BOARD 9: 00 - Ethics Committee 9:30 - John Raynor regarding: Nextel Proposal (CO~'F~]~ BREAK) APPOINTMENTS WITH THE TOWN BOARD (Cont.) 10:00 - Interviews for Architectural Review Committee 10:30 - Jody Adams Hearing on Freedom of Information Requests 10:35 - FINANCE 10:35 - Study & Recommendations of WPS for Human Resource Center 10:45 - Accept bid for work on Town Hall East Wing H.V.A.C. system 11:00 - Review of current permit fees 11:15 - Review of questions raised pertaining to Receiver of Taxes 11:30 - Payment for court appearance - R. Olive (IV- 1) (iv- (IV- $) (IV- 7) 11:45 AM - PERSONN~:]. 11:45 - P/T Clerk Typist for Justice Court 11:50 - LL in Relation to Members of Architectural Review Committee 11:55 - Data Entry Operator for Police Department " 12:00 - Appointments to the Southold Town Tree Committee (LUNCH BREAK) 1:30 - PLANNING AND ZONING 1:30 - Discussion of a Local Law in Relation to Flea Markets 1:45 - Road Clearing for fire access 2:00 - TDR Meeting Proposal - J. Townsend 2:15 - Resolution on Strong's Marine Zoning Change Request (IV- 2) (iv- 3) (IV- 4) (iv- 9) (IV-10) (IV-ll) (IV-14) OTHER: 2:30 - Lighting Update 2:45 - Land Held by Southold Town Commoners 3:00 - Criteria for funding Not-for-Profits - T. Wickham 3:15 - Update on YMCA - T. Wickham; F. TrinkHne 3:45 - Review Resolutions for Town Board Meeting (IV- 8) (IV-12) SLrpF_~RVISOR'S BRIEFING 4:00 - Regional Concerns, ENTEK, 911 and Peconic County 4:15 - Crime Statistics (IV-13)