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HomeMy WebLinkAboutAG-03/21/1995THOMAS H. WICKHAM SUPERVISOR Town Hall, 53095 Main Road P. O. Box 1179 Southold, New York 11971 Fax (516) 765-1823 Telephone (516) 765-1889 AGENDA SOUTHOLD TOWN BOARD March 21, 1995 4:30 P.M. POLICY: At scheduled Town Board meeting, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. Call to Order. Pledge of Allegiance. Approval of the Audit of Bills of March 21, 1995 Approval of minutes of March 7, 1995 Town Board Meeting. Next Town Board Meeting: Tuesday, April 4, 1995 at 7:30 P.M. Public Hearing - 5:00 PM - On A Local Law In Relation to Affordable Housing I. - REPORTS 1. of Southold Justice Court Report for February 1995 - L.P.Evans 2. of Southold Lawrence Healthcare TOWN Report for February 1995. 3. of Southold Lawrence Healthcare CSEA Report for February 1995. 4. of Southold Board of Trustees Report for February 1995. 5. of Southold Police Department Report for February 1995. 6. of Southold Executive Summary 1995 Budget as of January 31, Town Town Town Town Town Town 1995. Town 1995. of Southold Executive Summary 1995 Budget as of February 28, Town of Southold Scavenger Waste Treatment Facility Report for February 1995. 9. Town of Southold Recreation Department Report for February 1995. Southold Town Board meeting Agenda - March 21, 1995 Page 2 II. . PUBLIC NOTICES NYS-DEC Notice of Complete Application on behalf of William McGinnes to dredge marina basis to a maximum of depth of 4' below mean low water. The resultant 1000 Cu. Yds of material will be placed on the adjacent areas on the owners property. NYS-DEC Public Notice of Application received by the Army Corp of Engineers on behalf of Stephen Greenbaum to Construct a pier assembly and to install two elevator boat lifts in Southold Bay, Shelter Island Sound. III. COMMUNICATIONS None IV. FOR DISCUSSION Please Note: All "For-Discussion" items are discussed during the 9 AM to 4:30 PM Town Board Work Session at the times listed on the Order of Business. 1. Possible resolution appointing a School Crossing Guard. Discussion of Vacancies that now exist as a result of the resignation of Mark S. McDonald. 3. Discussion of New York State Hiring Freeze. o Proposed resolution to modify the General Fund Whole Town 1995 Budget to provide for future propane gas purchase for cooking and heating at the Human Resource Center. 5. Discussion of Southold Landfill Closure Investigation. Possible resolution regarding appointments to the Southold Town Landmark Preservation Commission. Possible resolution granting permission to John Raynor and Alan Thibodeau to attend the National Hurricane Conference in the capacities as emergency preparedness managers. 8. Set date to interview applicants for the matron position. Possible resolution appointing a person to the position of Clerk Typist for the Southold Town Justice Court. Souihold Town Board Meeting Agenda - March 21, 1995 Page 3. IV. FOR DISCUSSION (Continued) 10. Funding for Lighting for the Greenport Softball League. 11. RFP for Computer Upgrade for the Town. 12. Possible resolution on a Local Law in Relation to Architectural Review. 13. Discussion of support help for Data Processing Department. 14. Possible resolution accepting a bid for reconditioning fan coil units in Town Hall. 15. Discussion of a Local Law in Relation to Site Plan Approval. V. RESOLUTIONS Special Note: At this time the Supervisor will invite the public to speak out on the following resolutions. 3/ Resolved that the Town Board adopts two new forms to be used by the Southold Town Building Department for Application for Accessory Bed & Breakfast (B&B (1) 3/95 and Accessory Bed & Breakfast Permit (B&B . (2) 3/95). Resolved that the Town Board authorizes a budget modification to the General Fund - Whole Town 1995 Budget to appropriate Park & Recreation funds for a dump truck for the Department of Public Works. Resolved that the Town Board grants permission to hold the Southold - Great Hog Neck 15k Foot Race on Saturday, September 30, 1995 beginning at 9:00 AM and to use specified Town Roads for the Race. Resolved that the Town Board accepts the resignation of Mark S. McDonald from the Southold Town Planning Board and all other Boards and/or Committees on which he sits. Resolved that the Town Board authorizes the Town Clerk to advertise resumes for one member of the Planing Board to fill the unexpired term of Mark S. McDonald until December 31, 1995. Resolved that the Town Board appoints the following individuals as Matrons to assist the Southold Town Police Department, effective immediately, at a salary of $8.35 per hour: Jean Stepnowski, Kimberly Bridge, Samantha Bumble, Kelly D'Amalio. Resolved that the Town Board authorizes the Town Clerk to advertise for resumes for Seasonal Traffic Control Officers, at a salary of $8.35 per hour. Southold Town Board Meeting Agenda - March 21, 1995 Page 4. RESOLUTIONS (Cont'd.) Resolved that the Town Board authorizes the Town Clerk to advertise for resumes for a Clerk for the Tax Receiver's office for the spring collection season. 9~/ Resolved that the Town Board authorizes a 1995 budget modifioation to the General Fund Whole Town Budget to provide for the purchase of acid free supplies by the Town Historian. 10//Resolved that the Town Board authorizes a 1995 Budget modifioation to the Highway Whole Town Budget for the purchase of a spreader and plows. llv/ Resolved that the Town Board accepts responsibility for the maintenanee of the parking area at Orient Point, to the east of Route 25 and south of the concession bUilding, after the NYS Dept. of Transportation completely repairs and resurfaces the entire area. 12/ 13/ 14// Resolved that the Town Board authorizes the Supervisor to execute a change order between the Town and Avey Electric Inc., at a net increase of $1,925 to the contract with same to accomplish certain electrical lighting corrections at Town Hall. Resolved that the Town Board authorizes the Supervisor to execute a change order between the Town and Avey Electric at a net increase of $1.150 to accomplish certain electrical lighting corrections at the Human Resource Center, Police Headquarters, and Town Hall. Resolved that the Town Board accepts the resignation of Francis A. Thorp, a member of the Southold Town Board of Assessment Review, effective 15/Resolved that the Town Board authorizes the Town Clerk to advertise for resumes for one member of the Board of Assessment Review to fill the vacancy created by the resignation of Francis A. Thorp. 16~J~Resolved that the Town Board grants permission to Solid Waste Coordinator James Bunchuck to attend a Waste Composition Study Seminar in Albany. 17~//Resolved that the Town Board engages the services of Andrew D. Stype, Certified Real Estate Appraiser to conduct an appraisal on behalf of the Land Preservation Committee. / 18/Resolved that the Town Board authorizes the Supervisor to execute lease agreements for two Pitney Bowes 9056 copy machines for Southold Town Hall; one agreement to include the lease/purchase buy-out by Pitney Bowes of the copy machine in the west wing of the building and the removal and disposai of the IBM III copy machine located in the - east wing of the building. Southold Town Board Meeting Agenda - March 21, 1995 Page 5. V. RESOLUTIONS (Cont'd) 19 ~/ Resolved that the Town Board authorizes,the Supervisor to execute a change order between the Town and Avey Electric Inc., at a net increase $300 to the contract with Avey Electric to accomplish certain electrical lighting corrections at Town Hall. 20~/(Resolved that the Town Board authorizes a modification to the General Fund Whole Town 1995 Budget to allocate fund for fill and film processing for the Community Development Department. Mary Ann Galvin ($20.00 per hour), substitute aerobics instructors for the Recreation Program, all in accordance with the approval of the Town Attorney. 22/Resolved that the Town Board authorizes an advance fee check in the amount of $1,888.00 (94 Tickets at $20 each, plus an $8 handling fee) for two December 1995 bus trips to the Christmas Spectacular at Radio City Music Hall. 23/Resolved that the Town Board authorizes increases for specified FI Ferry District employees, effective March 16, 1995 in accordance with the recommendation of the Board of Commissioners of the FI Ferry District. 24/ Resolved that the Town Board authorizes the Town Clerk to advertise for resumes for a part-time Clerk Stenographer for the Supervisor's office. 25~/Resolved that the Town Board authorizes a modification to the General Fund Whole Town 1995 Budget to appropriate funds for drinking water in Justice Court. 26~,/Resolved that the Town Board authorizes a modification to the General Fund Whole Town 1995 Budget to establish an account with NYSERNET · to access database via the Internet as needed by the Accounting & Finance Department. 27/Resolved that the Town Board authorizes a modification to the General Fund Whole Town 1995 Budget for the Police Department and Bay Constable Budgets. 28/Resolved that the Town Board creates a P/T Code Enforcement and authorizes the Town Clerk to advertise for resumes. 29/Resolved that the Town Board appoints Linda L. Tatum as a School Crossing Guard. 30/Resolved that the Town Board authorizes the creation of a list of ..... relief School Crossing Guards. Southold Town Board Meeting Agenda - March 21, 1995 Page 6. V. RESOLUTIONS (Cont'd) 31 ~Resolved that the Town Board approves the abolishment of the YMCA Site Assistance Advisory Committee. 32/ Resolved that the Town Board requests of Governor Pataki to help remedy the problem created with the clam relay project due to the New York State Hiring Freeze. 33/Resolved that the Town Board accepts the proposal of Kolb Mechanical Corp. for reconditioning fan coil units in Town Hall. 34~/ Resolved that the Town Board reappoints Landmark Pres. Comm. Members. 35/~Resolved that the Town Board authorizes the attendance of John Raynor and Alan Thibodeau at a National Hurricane Conference. 36t/Resolved .that the Town Board appoints Patricia E. Conklin as a Clerk Typist for the Justice Court. 37~/ Resolved that the Town Board authorizes the Town Clerk to advertise for a part-time Computer Support Technician. 38~/ Resolved that the Town Board authorizes the Town Clerk to advertise for Requests for Proposals for computer equipment upgrade. 39v/ Resolved that the Town Board authorizes a budget modification to General Fund Whole Town 1995 Budget. 40~/Resolved that the Town Board authorizes the Supervisor to approve budget modifications to Contractual Line Items up to $1,000.00. U, lv/ Authorize expenditure of $600.00 for printing "A Guide to Parks & Beaches on the North Fbrk". ' 42/Resolved that the Town Board authorizes the ToWn Clerk to advertise for P/T Clerk Typist for the Planning Board Office. 43~Resolved that the Town Board declares "A Local Law in Relation to Arhcitectural Review" will not have a significant effect on the environment. 44~Resolved that the Town Board refers "A Local Law in Relation to Architecurel Review" to Town and County Planning for recommendations. 45 esolved that the Town Board declares "A Local Law in Relation to Site ·Plan Approval" will not have a significant effect on the environment. 46 esolved that the Town Board refers "A Local Law in Relation to Sit, P. lan Approval" to Town and County Planning for recommendations. 47~ eso!ved tha.t the Town Board enacts Local Law No.5-1995, "A Local r'- Law m Relation to Affordable Housing Program Southold Town Board Meeting Agenda - March 21, 1995 Page 6. V. RESOLUTIONS (Cont'd) VI. PUBLIC HEARINGS 5:00 PM - Local Law in' Relation to Affordable House Program. APPOINTMENTS WITH THE BOARD 9:00 AM - Jeff Strong 9:30 AM - Dan Karpen EXECUTIVE SESSIONS 4:00 PM - Contracts, Personnel and Litigations Southold Town Board Work Session March 21, 1995 ORDER OF BUSINESS 9:00 AM - APPOINTMENTS WITH THE TOWN BOARD 9.:00 - Jeff Strong 9: 30 - Daniel Karpen (Coffee Break) 10:15 - PERSONNEL 10:15 - Discussion of Various Police Matters - T.Wickham 10:45 - Appoint School Crossing Guard 10:50 - Discuss open positions created by McDonald Resignation 11:00 - T~ustee Letter re: New York State Hiring Freeze 11:10 - Appointments for Landmark Preservation Commission 11:15 - J.Raynor & A.Thibodeau to attend Nat'l. Hurricane Conference 11:20 - Set Date to Interview Matron Applicants 11:25 - Appoint person to Clerk Typist for Justice Court 11:35 - Code Enforcement - T. Wickham 11:45 - Support Help for Data Processing Department 11:55 - Support Help for various Town Committees (BREAK FOR LUNCH) 1:30 PM - SOLID WASTE ISSUES 1:30 - Landfill Closure Investigation - L. Dowd (IV- 1) (IV- 2) (IV- a) (IV- 6) (IV- 7) (iv- 8) (IV- 9) (IV-13) (IV-16) (IV- 5) 1:45 - FINANCIAL ISSUES 1:45 - Purchase of Propane Gas for Human Resource Center 1:55 - Streamline Budget Modifications - J. Cushman 2:10 - Funding for lighting for Greenport Softball League 2:20 - Acceptance of Bid to Clean Town Hall Fan Coil Units (IV- 4) (IV-lO) (IV-14) 2: 30 - OTHER 2:30 - Parks & Recreation Committee Update - J. Cochran 2:50 - RFP For Computer Upgrade - J. Ruland 3:05 - Supervisor's Briefing: Y Update 3:20 - Go over resolutions for tonight's meeting (IV-11) 3:30 - PLANNING AND ZONING ISSUES 3:30 - Site Plan Review: Jurisdiction vs. Criteria - L. Dowd 3:45 - A Local Law in Relation to Architectural Review (IV-15) (IV-12) 4:00 - EXECUTIVE SESSION 4: 00 - Compensation for Board of Assessment Review-J. Sullivan (DINNER BREAK PRIOR TO START OF 4:30 PM MEETING)