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HomeMy WebLinkAboutProduct 11 Task 11 Products Hamlet Stakeholder Recommendations Implementation SCOTT A. RUSSELL SUPERVISOR Town Hall. 53095 Route 25 P.O. Box 1179 Southold. New York 11971-0959 Fax (631) 765~1823 Telephone (631 ) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD To.' From: Date: Re: Hamlet Study Stakeholders Scott A. Russell, Supervisor June 22, 2007 Community Outreach for Hamlet Study Implementation As highlighted in your Hamlet Implementation Workbooks, stakeholders are charged with scheduling open forum meetings in your respective communities to solicit feedback regarding your hamlet implementation ideas. The Town of Southold is committed to support and enhance your efforts to garner community feedback. To that end, please review the following procedures that should assist your ability to get community input: · When you have established dates, times and places for community meetings, please provide to Phillip Beltz, Special Projects Coordinator. He will make a flyer with appropriate information with Publisher software. You may use this to post in community facilities. In addition, he will forward to appropriate Town depertmente so it can appear on the Town's website, bulletin board and aired on the radio station WLNG. · If you are seeking to enhance your efforts via a mailing, the Town will provide a maximum of $500 per hamlet for mailing expenses. It is suggested that you send one mailing with information of multiple dates of meetings and/or have sign-in sheets at meetings to get contact information from interested parties. Please forward an invoice with original receipts to Mark Terry of the Planning Department for reimbursement. Linda Randolph, Planning Department secretary, is the contact person/Town staff assistance for mailing. The telephone number for the Planning Department is #765-1938 if you have questions. Stakeholder chairs should assume responsibility that the aforementioned procedures are followed. Once again, thank you for your hard work. Your efforts are greatly appreciated. SAR/pb PLANNING BOARD MEMBERS JERILYN B. WOODHOUSE Chair KENNETH L. EDWARDS MARTIN H. SIDOR GEORGE D. SOLOMON JOSEPH L. TOWNSEND PLANNING BOARD OFFICE TOWN OF SOUTHOLD MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (cot. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 To~ Scott Russell, Supervisor Members of the Town Board From: Jerilyn Woodhouse ~7~ Members of the Plamfiffg Board Re: New Suffolk Hamlet Stakeholder Emergency Concerns Date: August 13, 2007 On June 8th 2007 the New Suffolk Stakeholders submitted a list of"emergency concerns" to the Planning and Town Boards, Carlisle Cochran, Toxvn of Southold Chief of Police and the Long Island Power Authority. The concerns are reiterated below: 1. Place warniug signage at the end of Old Harbor Road and Jackson Street that warns boaters of the overhead electric wires. 2. Add 30 MPH speed limit signage on New Suffolk Avenue and New Suffolk Road. 3. Provide increased police surveillance of the posted parking areas. The Planning Board is seeking approval to contact Long Island Power Authority and other appropriate agencies to act on the request. If you have any questions or would like to discuss the Stakeholder's recommendations or concerns further I am reachable through my office at 765-1938. Cc: Thomas Samuels, Chair, New Suffolk Stakeholders Philip Beltz, Special Projects Coordinator MEMORANDUM To: Geoffrey L. Rick, Transportation Analyst From: Anthony Trezza, Senior Planner Date: August 21, 2007 Re: Long Range/Short Range Planning Projects in the Town of Southold Thank you for taking the time to talk to me earlier today about setting up a meeting with your Department to discuss long range and short range planning projects within the Town of Southold. We look forward to working with you to improve communication between the Town and the NYSDOT regarding traffic issues and concerns. As requested, I have assembled this list of"topics" that we would like to discuss at the meeting, including: · Street design/streetscape along the NYS Route 25 corridor in each of the Town's Hamlets. Traffic calming measures and neighborhood traffic management, including calming devices, measured results from traffic calming and current programs in the U.S. Issues relating to pedestrian movement/connectivity in the Hamlet Centers. · Installation of a round-about in Mattituck at the Love Lane/NYS Route 25 intersection. · Current and proposed projects, including those presented by the Stakeholder groups for each of the Town's Hamlets. Please let me know of your availability. We will be happy to come to Hauppauge, although it may be beneficial to come to the Town of Southold and let us show you around. We look for~vard to meeting with you. AGENDA AUGUST 27~ 2007 HAMLET STUDY IMPLEMENTATION PANEL Supervisor-Scott Russell Highway Superintendent-Pete Harris Dept. of Public Works-Jim McMahon Planning Dept.-Mark Terry Special Projects Coordinator-Phillip Beltz 1. Discuss Hamlet Stakeholder Groups priority implementation recommendations. 2. Discuss establishing protocol to accomplish recommendations. a. Project Managers b. Process/Work Orders 3. Discuss the addition of Town Employees to panel to accomplish recommendations. MATTITUCK '~'~ DRAFT 2005 Hamlet Study Project/Recommendations CATEGORY PROJECT x'~'~ ~ CONTACT/AGENCY TARGET FUNDING Evaluate Traffic Calming. ~ Town of Southold Transportation Transportation Traffic Circle at Mare Road and Love Lane"'~'~Z" . comrmssion Planmng Traffic Circle at Route 48 and Cox Neck Road : NYSDOT -0 ,~,~L~ ~ V . 3r- ~'xl-~,}h ~,~[r ~ TOS Highway Dept./Engineer ! - Ii 2~ '~..~ T°vm °f S°uth°ld Transp°rtati°n Transportation Commission Planmng Estab sh Community Pavilion at head of Matt md< Cre TOS Highway DeptYEngineer -- N. Tov~l of Southold Transportation T~) Pedestrian Plam~ing Complete sidewalk extension of Love Lane north to Mattimck Creek Commission NYSDOT TOS High,va7 Dept./Engineer CUTCHOGUE DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING Transportation Planmng to Establish improve ano line parking zone of sight, in front of Karen's Deli or narrow sidewalks Town of Southold Commission Transportation NYSDOT TransportatiOnplannmg Road.Change the sequence of the traffic light at intersection of New Suffolk CoFn'~ssionT°Wn of Southold Transportation NWSDOT Transportation Install more effective signage to slow Route 25 traffic entering the Town of Southold Transportation Planning Griffin Street/Route 25 intersection from the east. Cmmnission NYSDOT Transportation Relocate Hampton Jitney bus stop s/o King Kullen parking lot, design To~vn of Southold Transportation Planmng install bus shelter. NYSDoTC°mmissi°n Install pedestrian walkway across Route 25 to scD'c eastbound bus Town of Southold Transportation Pedestrian Planmng passengers accessing King Kullen parking lot. Commission NYSDOT Plmming Depamnent Town of Southold Transportation Pedestrian Planning Extend sidewalks on Griffin Street to Heritage ~ Cutchogue parcel, cmrmmssion Tovm of Southold Highway Dept. Planmng Department Pedestrian Install ne,v bicycle paths and repair existing paths. Town of Southold Transportation Planmng Commission Tovm of Southold Highway Dept. Pedestrian Town of Southold Transportation Planning Install bike rack in Town parking lot behind Karen's Deli Cormmssion, Town of Southold Highway Dept. Streetscape Install d°gw°°d trees °n island between the southbound and n°rthbound Town o f Southold Tree Committee, lanes of Griffin Street. Town of Southold Highwa7 Dept. NEW SUFFOLK DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING Install signage at Old Harbor Road and Jackson Street warning boaters of Transportation overhead electric wires. ~--. [k.a tt¢~.3I.-'l'~ 'ex planmng TOS Highway DeptJEngineer Transportation Install signage 30 MPH speed limit on Ne~v Suflblk Avenue and New ~*~ Planning Sufiblk Road. Town Board-v~ - ~ TOS Highway Dept/Engineer [4t,~9 ~\~ t'~.~_ t~k~.K.i~ CodeE~orcemen~ ~rovide~creasedpoliccs~ei~lanceo~the~os~edpa~k~gareas. ~'o,~o~outho~d~oli~e~ep~. 16~.,' ~ PECONIC DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS Transportation Install crosswalk between Tasker and Cochran Parks. g way Dept/Engineer Planning TO Re-lease parkin Transportation maintenance. ~ ~ lot from John Rosko (Post Office) for $ l~and provide TOS Highway Dept/Engineer Transportation Relocate bus stop to in front of High,vay Depmmrent building with Tovm of Southold Transportation el~ng ~°sk. 0,~ ¢~ ~ ~ff~b Conmfission ~ ~ Pedes~an .Repa~ sideways and cmmect to Route 2¥ ,~0~ Recreation ~g 2'0 '0 I% '. 6~ - Tox,~ Board ( Improve parkl~ lots in ~c~a~Park and addconce~ion stand. TOS Highway Dep¢'Eng,neer Recreation N ~qke li~t~ om at parks whan ~ot in &e (timer). mlmng -- ~'~. ~[k~/ ht'L~ Cm~uni~Dev S~eetscape Improve hamlet center/d~fi~s s~ee~all with landscaping TOS Highway Dept CATEGORY PROJECT CONTACT/AGENCY / TARGET FUNDING SOUTHOLD DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARG] Transportation Provide new and attractive signage lbr mUmcipal parking lots. &~ ~--¢'o TOS High~vay DeptYEngineer Planning Transportation Maintain ~nd landscape ~uni ~'p-al l~ar~i~g areas. Planning TOS Highway Dept Provide an ongoing street tree planting program; replace dead and Town of Southold Tree Comnmtee, Slxeetscape daraaged trees. Tow~ of Southold Highway Dept. Streetscape Provide recycling receptacles throughout the hamlet I Town of Southold Highway Dept Streetscape Install shade trees, landscapmg, improve parking, sidewalks on south Plamfing Board/TOS Highway Pedestrian Plarming side, street fmmitnre, lighting and signage on Traveler's Street Dept./Engineer Pedestrian Planning Provide sidewalks on Horton's Lane and Young's Road TOS Highway DepffEngineer Pedestrian Planning Install crosswalks throughout Hamlet Center TOS Highway Dept/Engineer Town Code Amend Create more affordable housing opp. through accessory apartments Toum Board Code Enforcement Enforce signage code Code Enforcement ORIENT DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING Additional sites in Orient that are not part of the TOS current list of Storm water Storm water projects. Stom~ water Committee TOS High~vay Dept/Engineer Storm water Install catch basins to control storm water where needed. TOS Highway Dept/Engineer Transportation Repair road surface of Village Lane. Planning TOS Highway DeptJEngineer Pedestrian Repair sidewalks and curbs Village Lane. Planmng TOS Highway Dept/Engineer Pedestrian (~ ~.~{> [[q ~/ ,q~..~~ Planning Repair street lighting t~ i ~ I TOS Highway DeptJEngineer HAMLET STAKEHOLDER IMPLEMENTATION ORGANIZATIONAL CHART Hamlet Stakeholder Groups meet with the Planning Board Planning Board categorizes recommendations and projects and sends memo requesting implementation of priority recommendations and projects to,Town Board?&~::~'''' Town Board reviews recommendations and projects at work session and authorizes. Project Manager follows up with progress of the project and reports back to Stakeholder Group via memo. Rec/Proj ect Rec~roceed Rejected ] [ in Process [ [ with Project ~ Town Board authorizes resources/funding ~ for project, fl.~k,j~,~. Project Manager sends Implementation Request Form to Hamlet Stakeholder Implementation Panel. Hamlet Stakeholder Implementation Panel implements and manages project. MEMORANDUM Department of Transportation TO: FROM: SUBJECT: DATE: Anthony Trezza, Senior Planner Geoffrey Rick, Transportation Analyst ~,~,~,, Re: Long/Short Range Planning in the Town of Southold August 27, 2007 Thank you for reaching out to New York State Department of Transportation (NYSDOT) Long Island Region regarding various transportation-related issues in the Town of Southold. We are always interested in hearing from and working with the various municipalities on Long Island to address transportation issues, and to explore ways to move people and goods safely and efficiently. In that regard, our office actively participates in monthly meetings of the East End Transportation Council (EETC), which is comprised of each of the five East End Towns and ten Villages (Town of Southold is one of them). In addition, NYSDOT has worked with the New York Metropolitan Transportation Council (NYMTC) and the towns and villages comprising the East End on developing the Sustainable East End Development Strategies (SEEDS).~ The purpose of the SEEDS process was to evaluate the East End's transportation system in relation to its land use policies and practices through the year 2025. The evaluation would help plan future development patterns and transportation solutions that could sustain one another in the long term. Using a number of guiding principles developed in conjunction with the public, the SEEDS process comprehensively examined a wide range of future land use and transportation options and identified a preferred land-use scenario and a preferred transportation scenado for long- range implementation. The NYSDOT stands behind the SEEDS process, and we feel that an effective balance between growth and sustainable transportation improvements can be made. However, the municipalities should first work toward identifying how to implement the preferred land-use scenado that will suppoded and sustained by the preferred transportation options. Afterward, plans for implementing transportation solutions through partnerships with the local municipalities, Suffolk County, the MTA, and the NYSDOT may be developed more fully into a long-range program of projects. Therefore, we recommend that you contact Mr. Thomas Neely, Chairperson of the EETC at the Town of Southampton (TNeely@southamptontownny.gov) or Neboysha Brashich, of Southold (nrbl@optonline.net) regarding the issues and ideas raised in your memorandum so that they may be discussed with the full EETC membership within the context of SEEDS implementation. ~ The Sustainable East End Development Strategies (SEEDS) final repo/f is available for reading or downloading from the following intemet website: http://www.nymtc.or.q/files/sds report080906.pdf. 2007 HAMLET STAKEHOLDER CHAIRS MEETING-FISHERS ISLAND Minutes of August 8, 2007 Attendees: Charlie Zaloom, Chair, Mattituck Pat Mclntyre, Designee, New Suffolk Jane Minerva, Chair, Cutchogue John Rooney, Designee, Southold Don Leslie, Jr., Chair, Greenport West Jenny Gould, Co-chair, East Marion Rona Smith, Secretary, Orient Ken Edwards, Fishers Island Hamlet Stakeholder Scott Russell, Supervisor Mark Terry, Acting Director, Planning Department Heather Lanza, Appointed Director, Planning Dept. Phillip Beltz, Special Projects Coordinator Introductions Summary of Hamlet Reports: o Greenport West: New configuration of group that meets every other week "slowly moving along". Awaiting the approval of their HALO, seeking assistance from Planning Dept. to attend their next meeting with maps. o East Marion: Meeting every other week, newly configured group will be holding public meeting on Aug. 18th with the public to solicit input of recommendations. Will discuss housing and community center at another time. o Southold: Are meeting regularly and reaching out to cultural groups. Have hosted walking tours of the hamletJHALO and identifying affordable housing, municipal parking and preservation. Public meeting scheduled for September 17th. o New Suffolk: Their first public meeting at the school was well attended (55 people). Focusing on waterfront development as priority and conversion to accessory units for rentals as many residents are "property rich/cash poor". Other imminent issues have surfaced regarding safety (i.e. overhead electric wires) that will need to be addressed immediately. o Mattituck: Focusing on implementation and planning to achieve goals (e.g. re-attaching business district, sewage analysis, etc.). In addition, stakeholders are identifying key properties up for sale. They have hosted public meetings and have another scheduled for August 14th. o Cutcho~lue: They are adding more structure to their meetings to enhance content. Two meetings have been scheduled with the public, another to be scheduled in the future. Due to proposed Heritage development, they have prioritized traffic and safety. They are also looking at feasibility of making illegal housing into safe legal affordable housing at existing locations. o Orient: Stakeholders meet regularly and have reviewed list of short-term and long-term priorities. They are hosting a public meeting on September 8th. Two emerging issues are storm water run-off and retaining the post office at its current venue. o Fishers Island: Facilitated through Valerie Scopaz, stakeholders will hold ~ meeting on August 10th. They had listed their recommendations on the Internet providing an opportunity for persons to provide feedback via computer. Project Management: Mark stated the Planning Dept. would assign project managers (Planning Dept. staff) to all hamlet stakeholder groups to assist with implementation ideas. Common Themes: o Adaptive re-use of existing structures priority for affordable housing. o Accessory apartments/legalization of existing apts. o Traffic calming. o Signage. Recommendations for all hamlet stakeholders: o Walking tours of hamlet centers and HALO identifying sites for affordable housing, preserved lands, etc. and photographing sites o Provision of community feedback via computer Quarterly Meetings with Chairs o Format will be similar to Fishers Island meeting, debriefing of sites and exploration of common themes /FI Meeting Chairs AGENDA AUGUST 27~ 2007 HAMLET STUDY IMPLEMENTATION PANEL Supervisor-Scott Russell Highway Superintendent-Pete Harris Dept. of Public Works-Jim McMahon Planning Dept.-Mark Terry Special Projects Coordinator-Phillip Beltz 1. Discuss Hamlet Stakeholder Groups priority implementation recommendations. 2. Discuss establishing protocol to accomplish recommendations. a. Project Managers b. Process/Work Orders 3. Discuss the addition of Town Employees to panel to accomplish recommendations. MATTITUCK '~t/,~ ~v~ ~L~x DRAFT 2005 Hamlet Study Project/Recommendations £ ,c~_~_O PROPOSED PRIORITY PROJ ~6 CATEGORY PROJECT ~,~t-~ CONTACT/AGENCY TARGET FUNDING Evaluate Traffic Calming. ~'~7_..' - To~vn of Southold Transportation Transportation Traffic Circle at Main Road and Love Lane ~-"~' ~IV~. c°mrmssi°n Planmng Traffic Circle at Route 48 and Cox Neck Road NYSDOT ..0.,,~.'C~ '~¥. ~ %*42')J'?iJ~L[r ~et~k~?.~ CommissionTOS Highway Dept./Engineer · Town of Southold Transportation Transportation Establish Community Pavilion at head of Matt tuck Cre ~t~.~l~.~--. "'~( ~ ~ ~I~.~'{'(~IdVx TOS Highway Dept./Engineer Town of Southold Transportation Pedestrian Planning Complete sidewalk extension of Love Lane north to Matfituck Creek NYSDoTC°mmissi°n TOS Highway Dept./Engineer CUTCHOGUE DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING TransportatiOnplanmng toEStabliShimprovea linen° parkingof sight.z°ne in front of Karen's Deli or narrow sidewalks CommissionT°Wn of Southold Transportation NYSDOT Transportation Change the sequence of the txaffic light at intersection of New Suffolk Town of Southold Transportation Planning Road. Comrmssinn NYSDOT Transportation Install more effective signage to slow Route 25 traffic entering the Town of Southold Transportation Planning Griffin Street/Route 25 intersection from the east. Commission NYSDOT TransportatiOnplanning Relocateinstall busHampt°nshelter. Jitney bus stop s/o King Kullen parking lot, design comrmssionT°Wn of Southold Tnn~sportation NYSDOT Town of Southold Transportation Pedestrian Planning Install pedestrian walkway across Route 25 to serve eastbound bus Cormrfission passengers accessing King Kullen parking lot. NYSDOT Planmng Department Town of Southold Transportation Pedestrian Planning Extend sidewalks on Griffin Street to Heritage ~ Cutchogue parcel. Conmmssion Town of Southold High~vay Dept. Planmng Department Pedestrian Install new bicycle paths and repair existing paths. Town of Southold Transportation planmng Commission Town of Southold Highway Dept. Pedestrian To,vn of Southold Transportation Plamfing Install bike rack in Town parking lot behind Karen's Deli Commission, Tovm of Southold Highway Dept. Streetscape Install dogwood trees on island between the southbound and northbonnd To,vn o f Southold Tree cornrmttee, lanes of Griffin Street. Town of Southold Highway Dept. NEW SUFFOLK DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING Install signage at Old Harbor Road and Jackson Street warning boaters of Transportation overhead electric wires. Planning TOS Highway Dept/Engineer Transportation Install signage 30 MPH speed limit on New Sufiblk Avenue and Ne~v Planmng Suffolk Road. Town Board TOS Highway Dept/Engineer Code Enforcement Provide increased police surveillance of the posted parking areas. Town of Southold Police Dept. PECONIC DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS Transportation Install crosswalk between Tasker and Cochran Parks. Pla~ng TOS Highway Tra~po~ation Re-lease parch ~ l°t from Jo~ Rosko (Post Office) for $ ~d provide Plying mmntenance. ,~ ~;~.~ [~¢) To~Board TOS High~vay Transpo~ation kiosk.Rel°cate bus stop to ~ front of Highway Depament building with__ ~ ~ ~ Co~ssionT°'m of Southold Transpo~ation ~,a~n~ 04 ~¢ %~ ~ ~ ~ , TOS Highway eedes~an .Repak sidexlks and cmmect to Route 2~. ,t0~ ~q~ T°~l °f S°uth°ld Transp°~ati°n~ Recreation ~ Improve par~ lg lots in Co~Ma~Park and add conce~on stand. TOS Highway Recreation ~ke li~t~;~ at ~0rks wh0n not in &e (timer)..a · Pl~ng -- ~ ~. ~[~ ] ~t,L~ Co--unity Dcv S~eetscape Improve ha~et center/defi~ s~ee~all with landscaping TOS Highway CATEGORY PROJECT CONTACT/AGENCY SOUTHOLD DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING Transportahon Provide new and attractive signage for municipal parking lots. &~ ~1 ~.q_.e..~ TOS Highway Dept/Engineer Planning Transportation Maintain [~nd landscape ~uni~rfpal ~ar[ci~g areas. Planning TOS Highway Dept Provide an ongoing street tree planting program; replace dead and Town of Southold Tree Committee, Streetscape damaged trees. Town of Southold High~vay Dept. Stleetscape Provide recycling receptacles throughout the hamlet Town of Southold Highway Dept Streetscape Install shade trees, landscaping, improve parking, sidewalks on south Planning Board/TOS Highway Pedestrian Planning side, street fum/ture, lighting and signage on Traveler's Street Dept/Engineer Pedestrian planning Provide sidewalks on Horton's Lane and Young's Road TOS Highway DepffEngineer Pedestrian plannmg Install crosswalks throughout Hamlet Center TOS Highway DepffEngineer Town Code Amend Create more affordable housing opp. through accessory apartments Town Board Code Enforcement Enforce signage code Code Enforcement ORIENT DRAFT 2005 Hamlet Study Project/Recommendations PROPOSED PRIORITY PROJECTS CATEGORY PROJECT CONTACT/AGENCY TARGET FUNDING Additional sites in Orient that are not part of the TOS current list of Storm water Committee Storm water Storm water projects. TOS Highway Dept/Engineer Storm water Install catch basins to control storm water where needed. TOS Highway Dept~Engineer Transportation Repair road surface of Village Lane. Planmng TOS Highway DepffEngineer Pedestrian Repair sidewalks and curbs Village Lane. Planning TOS Highway Dept/Engineer Pedeslxian ( ~ PlannLng Repair street lighting ~-~-(>c~i/" ~[q }1~11 TOS Highway Dept/Engineer August 28, 2007 Southold Town Board Meeting Minutes Elizabeth Wolffto construct timber deck and stairs and replace bulkhead, Hog Neck Bay, Southold 2. Liquor License Renewal with NYS Liquor Authority Stepfal Restaurant Corp d/b/a Village Pizza, 13500 Main Road, Mattituck Costello di Borghese LLC, 17150 County Road 48, Cutchogue 3. SC I)ept of Health - Public Hearing September 11, 2007 3-5 pm, Riverhead Ill. Communications IV. I)iscussion I. 9:00 Am - East End Rural Transit Margaret Brown Hank de Cillia 2. Natural Resource Department 3. 10:00 Am - Mattituck Stakeholders '~/ ~>~9~/~c~' Charlie Zaloom 1~ 4. 10:30 Am - New Suffolk Stakeholders X/' Tom Samuels 5. Request of Verification of Water for CFI) 6. $4 Million Land Preservation Bond 7. Reports on Plum Island Seoping Session Per Supervisor Russell 8. 12:30 Pm Executive Session Property Acquisition - Melissa Spiro 9. Code Committee Report Noise Control Affordable Housing 10. Shellfish Code Closures per Councilman Kmpski Page 2 Terry, Mark From: Sent: To: Subject: Lanza, Heather Friday, September 07, 2007 3:48 PM Terry, Mark NYS DOT conversations Follow Up Flag: Follow up Flag Status: Red Mark, So far I have not spoken to the right person, but I suspect Mark Wolfgang is him. Geoff Rick and Dave Glass discussed some of the issues with me, but it turned out that they weren't the ones who could help us implement short-term realistic goals in the hamlets, or even the bigger goals. They said the transportation planning section where they work isn't the right place to call because they deal only with long-range, larger scale planning and not with the majority of the types of requests the stakeholders are making. I was told that the DOT does not encourage any physical traffic calming that intrude into the roadway such as traffic circles. When asked if they have ever allowed one, they admitted that North Haven is the only one they have allowed, but that it is a "low volume" area. Their main concern is keeping traffic moving along the road. When I mentioned that it could be argued that traffic circles might actually allow a better movement of cars than traffic lights, and what other alternatives did he suggest, he said, "you could get the local police to enforce the speed limits better." Who in the Town has traditionally implemented new traffic signals ( if anyone)? Seems as though that person would be well versed in how to get DOT to cooperate with us. What was encouraging was that they said the Town can apply for permits to do the smaller, less intrusive things to the state read. Installing better and more crosswalks, adding signs reminding drivers to stop for pedestrians in crosswalks, creating right-turn lanes, and other non-physical alterations seemed to be something they would allow. They did say that long range planning is working on bicycle lanes for sections of Rt.25 outside the hamlet centers (so parking isn't eliminated in the hamlet centers). For roads other than State roads, there is the Local roads program where towns can apply for grants for Local safe streets and traffic calming. They said they aren't accepting applications right now, but probably will again some time soon. I am hoping Mark Wolfgang calls me back and we can either meet with him or send him the stakeholder suggestions to see if he thinks we can apply for permits to get some of the work done. Sounds like the Town might have to pay for everything, though. Heather 9/11/2007 Terry, Mark From: Lanza, Heather Sent: Monday, September 10, 2007 3:25 PM To: Terry, Mark Subject: Traffic & DOT continued I spoke with Mark Wolfgang at NYSDOT and he suggested we send a letter to DOT outlining all the traffic safety areas on Rt.25 the Stakeholders feel need to be addressed. He said that begins the investigation process. Send the letter to: Frank Pearson, Regional Traffic Engineer Traffic Engineering and Safety NYSDOT 250 Veterans Hwy Hauppauge, NY 11788 Telephone: 952-6020 The DOT will then send out investigators to see the problem areas and determine whether they need to take action. This process could take a while. He also mentioned that the EETC was the way to get the larger items such as traffic circles considered by DOT. I also asked if DOT had someone that would come to meet with us, or if we could come meet with them (staff and Neb and anyone else who wanted to come) to discuss this further. He said that he had passed this request to Mr. Pearson and they would get back to us. With regard to the recent upgrades NYSDOT made to Rt. 25, Mark said they most likely conducted some public outreach. It would be interesting to review what was done, who gave input, whether the DOT took any of the input and implemented it, and whether any input from the public corresponded with the Hamlet Stakeholder suggestions. 9/11/2007 MAYOR NYCE MEETING AGENDA September 26, 2007 · Purpose of Meeting-foster working relationship with Town of Southold and Greenport Village · Hamlet stakeholder participation from the Village · Facilitation of Affordable Housing-sewage · Adaptive re-use of existing structures · Defining the need for affordable housing · Ot~er · Next Steps PLANNING BOARD MEMBERS JERILYN B. WOODHOUSE Chair KENNETH L. EDWARDS MARTIN H. SIDOR GEORGE D. SOLOMON JOSEPH L. TOWNSEND PLANNING BOARD OFFICE TOWN OF SOUTHOLD To: Town of Southold Stakeholders From: Mark Terry, Principal Planner Re: Current Planning Board Applications in the Southold HALO Date: October 9, 2007 MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (cor. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 North Fork Hardware This site plan is for the proposed new construction of a 3,938 sq. fl. of first floor retail, 3,938 sq.fl, of basement storage and 3,000 sq.ft, of attic storage with 26 parking spaces provided on 20,002 sq.ft, parcel in the HB Zone located approximately 769' w/o Bosseau Avenue on the n/s/o NYS Road 25 known as 54795 Main Road in Southold. SCTM#(s) 1000-62-1-3 Group for the East End This site plan is for the proposed re-use and alteration of a 3,500 sq. ft. existing building into 1,439 sq. ft. of office space and approximately 1,722 sq. ft. of storage and 339 sq. ft. of miscellaneous space and conversion of an existing accessory garage to storage with a basement of 326 sq. ft. & 1 st fir. of 470 sq. ft. with 15 parking spaces provided and 3 spaces land banked on a 23,320 sq. ft. parcel in the HB Zone located approximately 653' w/o Bosseau Avenue on the n/s/o NYS Road 25 known as 54895 Main Road in Southold. SCTM#(s) 1000-62-1-4. TOWN OF SOUTHOLD COMMI~qITY SEWN~ ~ STUDY FOR TI~ ~ or ~n ,-ucx Oc*~m' 16, 2007 ~ 2:00 Introduction 1. Town Goals 3. Criteria .for Sizing the Sewer Service Area ~ ~r~" a. $~ze of system (l~ojec~d flow) b. Minimum parcel size c. Pazcel attributes d. Cost for long term opa-ation and maintenance(Cost per gallon) 4. Proposed Sewer S~ice Areas ~ Phase I Service Area i. Existing uses and assigned flow ~te~_ · , .... ~ o.~,~-'~ ii. Potential number ofresidmtial units based upon zoning .'~"j~..~. '~ iii. Potential number of comme~clal uses and square footage based upon ~'~'~7--- .~ 1~.. e~. Development District i-: ~ '~ .,.X -- flow/gpd)forcemm~cialuaezandas~i~ntofth~anitary ~ ~-'"~'i~'°?~,,,'-''x : . ,. < ,, l' ~ ~ flow/spd acros~ parcel boundaries vaihin a defined Planned ;~ .¥"~ Development District area. 6. Other Mattituck HALO Map · Community Facilities · Protected Land ~ HALO r".~_,.~ Hamlet center Proposed Sewer Areas Phase 1 ~I ]j J Phase2 ~Figu[_e t~~ Proposed Phase 1 Community Sewer Service Area. MEMORANDUM TO: Housing Advisory Commission Phillip Beltz. Special Projects Coordinator FROM: Mark Terry, Principal Planner RE: Suffolk County Department of Health Accessory Apartments Standards and Town of Southold Accessory Apartment Regulations DATE: October 16, 2007 In response to the Housing Advisory Commission request, the Suffolk County Department of Health Services (SCDOH) permits accessory apartments within commercial and residential properties. On commemially-zoned properties, other than single family dwellings, the SCDOH assigns sanitary flow in gallons per day (gpd) dependent upon the square footage of the accessory apartment. For example, 150 gpd are assigned to an accessory apartment up to 600 sq. fi., 225 gpd from 600 to 1200 sq. fi. and 300 gpd for apartments greater than 1200 sq. fi. The SCDOH also requires that the sanitary system be designed to handle such flow. On residentially-zoned properties, a single family dwelling is assigned 300 gpd. Accessory apartments are permitted in a single family dwelling usually with no additional requirements other than proof that the sanitary system can receive the additional sanitary flow. The design of the sanitary system is dependent upon the number of bedrooms proposed in a accessory apartment. If the sanitary system is inadequate the SCDOH will require that the system is upgraded. For example, accessory ap~ess than 4 bedrooms require that the septic system be designed to receivq 1000 gp/d/(Minimum SCDOH septic tank system requirements). A four bedrootn, apaffment requires a 1500 gpd system. The SCDOH defines a bedroom as follows: 1. The following rooms will be considered as an integral part of the structure and will not add to the overall bedroom count for the house: 1. Kitchen 2. 1 - Living room 3. 1 - Dining room 4. 1 - Family room (If omitted from floor plan, another room such as a Den, Study or Office may be substituted in its place) 5. Bathrooms 6. Open Basement/Utility room 7. Foyer 8. Garage 2. The following rooms will be counted as potential bedrooms and will be added to the bedroom count for sizing of the sanitary system: 1. Bedrooms 2. Studies 3. Offices 4. Play rooms 5. Media rooms 6. Any other room not listed in section 1 above. The SCDOH requires the following to apply for a accessory apartment in residential properties: 1. The property is zoned as single-family. 2. The sewage disposal system and water supply are adequate. a. Sizing of the sanitary system i. connecting to an existing sanitary system - use total number of bedrooms for both dwellings when sizing system. Upgrade as required ii. Installing separate sanitary system use number of bedrooms within apartment. At least a minimum sanitary system must be provided. iii. Sanitary systems that do not comply with the above requirements will be reviewed on a case-by-case basis. b. Water Supply - Public Water i. Connection internal to structure - note on plans. ii. New tap from main - provide tap letter from water district. iii. Water line form primary structure to separate structure show water line on plans. Inspection required by this office during construction. c. Water Supply - Onsite Well i. Existing and new on-site wells - provide copy of water analysis. 3. The apartment is applied for under the Municipal accessory apartment program. a. Form WWM-105 should be completed as part of this application. 4. The accessory apartment law from that specific town is on file and acceptable to the Department. a. Copy of law must be on file or request copy prior to issuing permit. As you are aware, the Town has an accessory apartment law. Section 280-4 of the Town of Southold Town Code defines an accessory apartment as ACCESSORY APARTMENT -- A dwelling unit created in a presently existing one-family dwelling pursuant to 3~ 280-13B(14) In the Hamlet Density (I-ID), Agricultural Conservation (A-C), Residential 80 (R-80), Residential -120 (R120), Residential 200 (R-200) and Residential 400 (R-400) zoning districts accessory apartments are permitted by special exception by the Board of Appeals provided that criteria in § 280-13B (14) (below) are met. 13) One accessory apartment in an existing one-family dwelling, subject to the following requirements: (a) The accessory apartment shall be located in the principal building. (b) The owner of the existing dwelling shall occupy one of the dwelling units as the owner's principal residence. The other dwelling unit shall be leased for year-round occupancy, evidenced by a written lease for a term of one or more years. (c) The existing one-family dwelling shall contain not less than 1,600 square feet of livable floor area. (d) The accessory apartment shall contain not less than 450 square feet of livable floor area. (e) The accessory apartment shall not exceed 40% of the livable floor area of the existing dwelling unit. (0 A minimum of three off-street parking spaces shall be provided. (g) Not more than one accessory apartment shall be permitted on a lot. (h) The accessory apartment shall meet the requirements of a dwelling unit as defined in § 280-4 hereof. (i) The exterior entry to the accessory apartment shall, to the maximum extent possible, retain the existing exterior appearance of a one-family dwelling. (j) All exterior alterations to the existing building, except for access to the apartment, shall be made on the existing foundation. (k) The certificate of compliance shall terminate upon the transfer of title by the owner or upon the owner ceasing to occupy one of the dwelling units as the owner's principal residence. In the event of an owner's demise, the occupant of an accessory apartment may continue in occupancy until a new owner shall occupy the balance of the dwelling or one year from date of said demise, whichever shall first occur. [Amended 5-20-1993 by L.L. No. 6-1993] (1) All conversions shall be subject to the inspection of the Building Inspector and renewal of the certificate of occupancy annually. [Amended 5-20-1993 by L.L. No. 6-1993] (m) The building which is converted to permit an accessory apartment shall be in existence and have a valid certificate of occupancy issued prior to January 1, 1984, or proof of occupancy prior to that date. [Amended 5-20-1993 by L.L. No. 6-1993] (n) The existing building, together with the accessory apartment, shall comply with all other requirements of Chapter 280 of the Town Code of the Town of Southold. (o) Notwithstanding the provisions of § 280-13B hereof, no site plan approval by the Planning Board shall be required for the establishment of an accessory apartment. (p) Approval by the Suffolk County Department of Health Services of the water supply and sewage disposal systems shall be required. (q) No bed-and-breakfast facilities, as authorized by § 280-13B(14) hereof, shall be permitted in or on premises for which an accessory apartment is authorized or exists. [Added 3-14-1989 by L.L. No. 3-1989] In the Residential Office (RO), Hamlet Business (HB) and Business (B) zoning districts accessory apartments are permitted by special exception by the Board of Appeals subject to meeting the following criteria: (2) Apartments are permitted within the principal building only, subject to the following requirements: (a) The Building Department issuing an accessory apartment permit. (b) The habitable floor area of each apartment shall be at least 350 square feet. (c) There shall be no more than three apartments created or maintained in any single structure. (d) Each apartment shall have at least one off-street parking space. (e) Construction and/or remodeling of an existing structure to create an accessory apartment shall not trigger the need for site plan approval set forth specifically in § 280-127 and Article XXIV in general unless such construction or remodeling results in an increase of the foundation size of the structure. (f) The apartment(s) shall not comprise more than 40% of the principal building. The fundamental differences between the residential and commercial zone accessory apartment requirements are bolded. It is important to note that both the Town and SCDOH do not require that density be attributed to accessory apartments. In other words, density in the form of a Transfer of Development Right Credit or other form is not necessary to establish an accessory apartment. If you have any questions please call me at 765-1938. October 23, 2007 Page 2 Southold Town Board Meeting Minut~es 8. Recreation Department September 2007 9. Board of Trustees September 2007 H. Public Notices NYS Liquor Licenses Liquor License Renewal - G & E Seafood Barge Inc., 62980 Main Rd., Southold NYS DEC Proposed aquaculture activity involving the culture of shellfish on less than a 5 acre parcel of state underwater land in Long Island Sound, approximately 0.5 miles west Terry Point. III. Communications IV. Discussion 9:30 AM - Heather Lanza Planning Department Staffing 2. Peconic Transfer Station Application 3. Conservation Advisory Council Vacancy 4. BCI Communications Waiver Request per Town Attorney Cutchogue Fire Department New Facility SEQR 6. Long Island Homeowners Insurance Crisis Update 7. 1:30 P.M. - Greenport HALO Map ,.o~ Mark Terry 11:30 AM - Executive Session Valerie Scopaz, Tim Caufield, Stephen Searl Potential Land Acquisition 9. 12:30 PM - Executive Session November 07, 2007 TB Work Session Heather Lanza, Mark Terry and Phillip Beltz Update of Hamlet Stakeholder Implementation Process: .....~Completion of third round of meetings with the Planning Board · Meeting with the public to build consensus ~ Creation of Hamlet Implementation Panel ~ Development of Hamlet Implementation Form · Necessity of finding funding sources to address implementation · Fortuitous funding opportunity via LWRP Environmental Protection Fund application LWRP EPF Grant: · "2008 Comprehensive Hamlet Revitalization Program" funding to implement stakeholder/public identified short-term projects o Ability to capture funding for activities from April 2007 to present, including stakeholder volunteer time o Identify general hamlet-centered themes and apply for funding for future projects (e.g. infrastructure elements - sidewalks, lighting, crosswalks, bus shelters, etc.) o Specific dollar value unknown at this time but seeking TB approval to proceed %v- HAMLET STUDY IMPLEMENTATION FORM Hamlet: Project Manager Phone Number Project/Recommendation: Action Needed: Refen'ed To: __ Town Board __ Planning Board To~vn Engineer Highway Department __ Community Development __ Storm-water Comrmttee __ Renewable Energy Comini~ee __ Police Advisory Committee Tree Committee Transportation Commassion __ Housing Advisory Conmnission __ Parks and Recreation Conanit~ee Land Presmwation Committee Conservation Advisory Committee __ Historic Preservation Committee P & Z Committee Code Comrmttee __ SCDOH Services __ SCDOPW Other No Action Implementation: Start Date Completion Date Town Board Authorization: Status Report: 3 Months 6 Months 12 Months November 7, 2007 2007/2008 EPF Grant Proposal Outline PROJECT GOAL: Implement and advance the intent and policies of the Town of Southold Local Waterfront Revitalization Program (LWRP) through the implementation of the 2005 Town of Southold Hamlet Study by developing a 2008 Town of Southold Comprehensive Hamlet Revitalization Program. WORK PLAN: Task 1. Develop a public consensus for the future of the Towns nine hamlets through the re-formation of the Hamlet Stakeholder Groups. Task la. Re-convene the hamlet stakeholder groups to identify~ organize and prioritize Town of Southold Hamlet Study recommendations through oublic meetings and focus groups. Task lb. Prepare and present written reports to the Town of Southold Planning Board and Town Board during series of meetings. Task lc. Identify and list short term priority projects and identify fundin? sources for project design and completion. Task Id. Identify and list of long term projects and identify funding sources for I~roiect desien and completion. Products: 1. List of Hamlet Stakeholders Groups. 2. Supervisor's message and Hamlet Stakeholder Mission Statement. 3. Hamlet Stakeholder Meeting Schedule (Round 1). 4. Hamlet Stakeholder Meeting Schedule (Round 2). 5. Hamlet Stakeholder Reports (draft and final). 6. List of short term priority projects. 7. List of Long term priohty projects. Task 2. Formation of the Town of Southold Hamlet Study Implementation Panel. Task 2a. Categorize and organize Hamlet Stakeholder recommendations into spreadsheets to each element listed in the Town of Southold Consolidated Comprehensive Plan for presentation to the Town of Southold Hamlet Study Implementation Panel. Products: I. List of Hamlet Study Implementation Panel Members. 2. Hamlet Study Implementation Spreadsheets. 3. Hamlet Study Implementation Forms. Task 3. Prepare a Draft Town of Southold Comprehensive Hamlet Revitalization Plan. Task 3a. Design and construct short term priority proiects. Product: 1. Draft Town of Southold Comprehensive Town of Southold Hamlet Revitalization Plan. Task 4. Prepare a Final Town of Southold Comprehensive Hamlet Revitalization Plan. Task 4a. Design and construct long term priority proiects. Product: l. Final Town of Southold Comprehensive Hamlet Revitalization Plan. PLANNING DEPT. MEETING January 08, 2008 /planning agenda 13 · Hamlet Stakeholder Implementation: o Panel implementation form and schedule of mcctings with panel, letter SAR to panel o Spreadshccts of hamlet projects (pending grant submission, future submission, panel, etc.) o Greenport and Mattituck meetings with PB to report findings of their public meetings in January o Stakeholder chair meetings with Transportation Commission o Schedule of next round of stakeholder meetings with TB/PB to renew energy, establish ad hoc meetings to utilize them as "link to hamlets" .... Peconic stakeholders serve in advisory capacity for Community Ctr. (design, programs, etc.) o Other · Affordable Housing o AH legislative changes - o Senior housing o Accessory apts. (HAC) o Meeting with Levy re "Downstate Initiative" · Comprehensive Plan _/,l~k · Other / ~_~. 03/27/2008 13:10 FAX 6312984462 SOUTHOLD TOWN HRC ~tit¢ch Staiceholders ?ubllc Mestinfi 1/19/08 [~001/001 /, The following ideas, suggestions and commsnts were made durin9 this meeting. The ar~a under discussio~ was r~ute 25 to the railroad Es~sblish minimum setbacks, hight and design of buildiogs, 9lantinps parking in rear of buildings. A good eKample beinp' the Suffolk Times and the Medical Profession buildings. R~view zonin~ r~uirem,nts and maximum ~ize.~u~'~ Desiqn s~andards ~,~r new as well as renovation. ~XiStin§ structures should be e~courag~d ~o follow the new Dle~nln9 rules with some !=i~d of incentive. Bury power Some kind of §ateway a~ ~he railroad tre~e to "say welcome to Mattit Pla~t ~rees alon~ 25, as vel% in the Mattituck Shopping mall. No widenin9 of Route 25, except ~n ~p~cial areas, i.e. at the cur~e hamlet/h,~lO its c~pacitf must be erefully managed %o prevent overdevelopment . .... D~',elo'o attractive WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, January 28, 2008 at 4:00 p.m. 4:00 p.m. Site Plans and Subdivisions Site Plans · The Heritage at Cutchogue SCTM#: 1000.102-1-33.3 Location: Griffing Avenue, Cutchogue Action: Review proposal from consultant for review of DEIS Status: Draft Environmental Impact Statement review for 139 unit condominium housing for 55+ Recommendations: Accept the proposal and move forward with review of DEIS North Fork Hardware SCTM#: 1000-62-1-3 Location: Main Road, Southold Action: Review lighting plan Status: Site plan review for new retail building Recommendations: Lighting should be restricted to the site (not spill over onto neighboring properties) and comply with dark sky recommendations Gallucio Estate Vineyards SCTM#: 1000-109-1-13 Location: 24385 Main Road, Cutchogue Action: Review new site plan application Status: Site plan application for "as-built" agricultural storage building Recommendations: Request additional information, and consider waiving certain site plan requirements (as allowed by Town Code for agricultural buildings in cases where this is deemed appropriate by the Planning Board) · Harbes Winery SCTM#: 1000-120-1-4 & 112-1 7.6 Location: 715 Halleck Drive, Mattituck Action: Review draft letter and revised site plan Status: Pending Planning Board accepting the site plan as revised and ZBA review/decision Recommendations: Accept the revised site plan, allow staff to send letter to applicant, pending receipt of parking calculation revisions/new site plan fee, permit staff to start an Unlisted Coordinated Action under SEQRA at the February 11, 2008 meeting · Warex Terminals SCTM#: 1000-142-1-27 Location: 9945 main Road, Mattituck Action: Review Draft NPV report Status: Pending SEQRA determination Recommendations: PB review NPV report and determine if additional review is required Attachments: NPV draft report dated January 21, 2008 · Seifert Construction SCTM#: 1000-141-3-44 Location: 11780 Sound Avenue, Mattituck Action: Review site plan status and consider starting SEQRA Status: Pending the site plan process Recommendations: PB allows staff to start the SEQRA process and classify the project as Type II under 617.5 C 7 of NYCRR at the February 11, 2008 Subdivisions · Standard Subdivision of Colony Pond Location: s/s/o Colony Road, approximately 470' elo Bayview Avenue, in Southold SCTM#: 1000-52-5-60.3 Up-date · Standard Subdivision for John Scott Location: els/o Wells Road and the s/s/o Main Road, e/o Peconic Lane in Peconic SCTM#: 1000-75-6-3 Up-date: Review Covenant and Restriction language and proposed amendments Discussion Items: 1 ) ZBA request for comments - new sign for King Kullen Shopping Center in Cutchogue - the variance is for a larger sign than permitted by Code 2) Site visit to Harbes Winery - schedule date and time 3) Recommendations on zoning district of 3.2 acres in Southold - SCTM#11000-89:3-1-.--1, 3.4 acres. Currently zoned HB & AC 2 AGENDA January 30, 2008 ~ 12:30 Hamlet Implementation Panel Update 1. Draft letter from Supervisor to Hamlet Stakeholders 2. Meeting with Planning Board 3. Memo sent to Transportation Commission 4. Funding Update 5. Schedule Town Board work session to: 1. Review 2008 Year-End Report, 2. Present Planning Board prioritized projects. 3. Discuss funding sources (achieved and potential). 4. Discuss 6 month work-plan developed using information provided. (to be created) SCOTT A. RUSSELL SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-1823 Telephone (631) 765' 1889 To: From: Date: Re: OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD Hamlet Study Stakeholders Scott A. Russell, Supervisor January 29, 2009 Hamlet Stakeholder Implementation Update I am pleased to provide stakeholders with an update of current efforts to promote the implementation of hamlet stakeholder ideas that includes a year-end report: Accomplishments: · Development of Hamlet Implementation Panel (H.I.P.)--membership and process · Multiple meetings of H.I.P. · Award of LWRP Downtown Revitalization Environmental Protection Fund grant to address multiple hamlet stakeholder recommendations · Submission of quarterly reports to stakeholders · Hamlet stakeholder recognition meeting/reception · Website link created for hamlet stakeholder quarterly reports · Meeting with Fishers Island stakeholders during annual meeting and follow-up meeting with several stakeholders and Walsh Park Development Corporation board members to discuss ways the Town can assist their efforts towards advancing affordable housing and economic development · Meeting with stakeholder chairs June 2008 · Develop of preliminary recommendations from the Housing Advisory Commission to foster the creation of affordable apartments · Yearly report to stakeholders and Town Board regarding specific accomplishments Objectives for 2009: · Planning Board will develop list of priorities, budget and timeline for pending streetscape items · Implement EPF grant work-plan goals and objectives · Identification of additional funding opportunities · Execute capital improvements (sidewalk repair) approved in budget · HAC to host public forum on apartments/accessory apartments · Legislative recommendations from the Town Board re accessory apts. Impediments: · Budgetary restrictions If you have any questions, please contact me. PHILLIP BELTZ Special Projects Coordinator Town of Southold P.O. Box 85 Matfituck, NY 11952 Tel. (631 ) 298-4460 Fax (631) 298-4462 January 22,2009 To: Fr: Scott Russell, Supervisor Members of the Town Board Jerilyn Woodhouse, Chair Members of the Planning Board Phillip Beltz, Special Projects Coordinator Mark Terry, Principal Planner Re: Hamlet Stakeholder Implementation Report 2008 Below, please find a summary of the implementation efforts of the hamlet stakeholders recommendations; the full Hamlet Implementation Panel Year End Report - 2008 is attached. Accomplishments: · Development of Hamlet Implementation Panel (H.I.P.)---membership and process · Multiple meetings of H.I.P. · Award of LWRP Downtown Revitalization Environmental Protection Fund grant to address multiple hamlet stakeholder recommendations · Submission of quarterly reports to stakeholders · Hamlet stakeholder recognition meeting/reception · Website link created for hamlet stakeholder quarterly reports · Meeting with Fishers Island stakeholders during annual meeting and follow-up meeting with several stakeholders and Walsh Park Development Corporation board members to discuss ways the Town can assist their efforts towards advancing affordable housing and economic development · Meeting with stakeholder chairs June 2008 · Develop of preliminary recommendations from the Housing Advisory Commission (H.A.C.) to foster the creation of affordable apartments · Yearly report to stakeholders and Town Board regarding specific accomplishments Obiectives for 2009: · Fulfillment of LWRP goals and objectives · Identification of additional funding opportunities · Execute capital improvements (sidewalk repair) approved in budget · H.A.C. to host public forum on apartments/accessory apartments · Legislative recommendations from the Town Board re accessory apts. Impediments: · Budgetary restrictions Cc: Hamlet Stakeholder Implementation Panel Year End Report - 2008 Hamlet Stakeholder Implementation Panel Year End Status Report -2008 Hamlet: Mattituck ELEMENT I.D. Recommendation / Project Status T1 Evaluate Traffic Calming. Transportation Enhancements Program grant submitted June 25, 1. Evaluate traffic circle at Main Road and Love 2008 to address pedestrian access Lane & safety at this intersection. 2. Evaluate traffic circle at Route 48 and Cox In progress, County DPW to study Neck Road and develop plan. 3. Develop plan to reduce Route 48 to single Tabled - Town Transp. Commission lane between Cox Neck Rd and Wickham investigated in the past and Avenue. recommended against it. Establish Community Pavilion at head of Mattituck Creek with transportation and Tabled - future consideration - T4 1`2 )edestrian connectivity to Hamlet Center. deemed greater priority Tabled - future consideration - Complete sidewalk extension of Love Lane north Wickham Ave might be better 1-3 to Mattituck Creek. )edestrian connection Transportation Enhancements Program grant submitted June 25, 2008 to address pedestrian access T4 Develop West Mattituck Corridor Plan & streetscape here. Included partially in the Develop streetscape plan from train trestle east Transportation Enhancement S1 to Love Lane along S.R. 25. Program Grant. On September 24, 2008 HIP met with Code Enforcer and was advised that the Town Code would need to be amended to ticket the S2 Prohibit car sales on Main Road (Rt 25 e.g. NFB) vehicles. S3 Bury power cables Tabled for future consideration Referred to Planning Department to S4 Develop attractive signs develop design standards. Principal Planner fowarded several draft tree codes to the Tree Committeefor consideration, S5 Develop Town -wide tree code. awaiting comments. Page 1 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report -2008 Hamlet: Mattituck EL~ENT I.D. Recommendation / Project Status In process. Planning Dept developed draft. Referred to D1 Develop commercial design standards Planning to complete. Close I_ove lane for Saturday Farmers Referred to Transportation EH1 Market/Pedestrian Mall Commission/Planning Dept. Develop sewage plan covering Mattituck HALO/Hamlet Center areas to allow increased In process. Planning Dept working EH2 density and housing opportunities, with agencies EH3 Provide transient boat access Tabled Page 2 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report- 2008 Hamlet: Cutchogue ELEMENT I.D. Recommendation / Project Status In progress. Meeting held in April, DOT will evaluate traffic calming Establish a no parking zone in front of Karen's throughout hamlet center, In the Deli or narrow sidewalks to improve line of interim, DOT will install a delayed ¥1 sight, walk signal for pedestrians. Change the sequence of the traffic light at 72 intersection of New Suffolk Road. see above Install more effective signage to slow Route 25 traffic entering the Griffin Street/Route 25 T3 intersection from the east see above Relocate Hampton Jitney bus stop s/o King Tabled - potential conflict with T4 Kullen parking lot, design install bus shelter, regress & egress to King Kullen Install pedestrian walkway across Route 25 to serve eastbound bus passengers accessing King TS Kullen parking lot. see above Planning Board will accomplish O Extend sidewalks on Griffing Street to Heritage Lhrough the subdivision and site T6 @ Cutchogue parcel, plan process Repair and mark shoulder of New Suffolk Avenue because it serves as a bike path. Install Referred to Transportation T7 new bicycle path in appropriate locations, and Commission; awaiting comments. DPW has purchased bike rack. Install bike rack in Town parking lot behind Town Board to seek property T8 Karen's Deli owners permission. Trees could be installed directly in Install dogwood trees on island between the front of Post Office - Refer to southbound and northbound lanes of Griffing Southold Tree Committee for final T9 Street. determination, Proposed as a project in the Transportation Enhancement T10 Commission Towmwide Transportation Study Program Grant, Page 1 of i Hamlet Stakeholder Implementation Panel Year End Status Report- 2008 Hamlet: New Suffolk ELEMENT I.D. Recommendation / Project Status Install signage at Old Harbor Road and Jackson Street warning boaters of overhead electric Accomplished signa§e in T1 wires. ~lace/wires have been removed. Install signage 30 MPH speed limit on New T2 ~uffolk Avenue and New Suffolk Road. Accomplished Provide increased police surveillance of the Ongoing ad overall parking need T3 ~osted parking areas, comprehensive approach T4 Enforce 30mph speed limit Ongoing investigate and develop traffic calming T5 measures Ongoing Increase sticker fee for non-resident 1-6 beach/ramp users Accomplished 1'7 Enforce use of beach/ramp stickers Ongoing Develop and post appropriate restrictions for use of boat ramp particularly as to maximum Accomplished (sign limits vessels to T8 size and weight of boats. 26') Install stop sign at intersection of Orchard and T9 First Streets Not recommended at this time. Highway Department to look for Evaluate and correct visual impediments at encroachments into the right of T10 driveways and intersections, way causing safety issues. Restrict through truck traffic on King Street past Tll school Tabled Draft tree codes sent to Tree Committee, Town Aborist attends all Tree Committee meetings and Survey and protect significant trees and plant assesses the condition of trees to Sl new street trees, be removed on public lands. Provide additional parking for district including 52 Legends Referred to Planning Department Peconic Land Trust and community Preserve scenic water views and historic acquired property. Property use S3 character plans are in developmental stages. Page 1 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: New Suffolk ELEMENT I.D. Recommendation / Project Status In process. Planning Dept Develop design guidelines for residential developed draft. Referred to D1 'commercial buildings Planning Dept. to complete, EH~_ Provide transient boat access See T3 above. Page 2 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report- 2008 Hamlet: Pe¢oni¢ ELEMENT I.D. Recommendation / Project Status Not recommended by Install crosswalk between Tasker and Cochran Transportation Commission due to T1 Parks. ~edestrian safety concerns. No Town requirement that owner must maintain lot. Private Re-lease parking lot from Owner (Post Office) property utilized by public, Town T2 for $1 and provide maintenance, has no obligation. The projects have been permitted Relocate bus stop to in front of Highway by the NYSDOT, contractors will T3 Department building with kiosk, accomplish work. Transportation Enhancements Program grant submitted June 25, 2008 may include a portion of this T4 Repair sidewalks and connect to Route 25. recommendation. Improve parking hots in Cochran Park and add T5 concession stand In process SI Address Recreation Center eyesore Accomplished Improve streetscape in Hamlet Center with S2 landscaping. Referred to Planning Department Page :1 of :~ Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: Southold ELEMENT 'I.D. Recommendation / Project Status Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and signage on Traveler's The Panel discussed a long-term plan to link Travelers, Street - make it more pedestrian friendly and Hortons, and Youngs Road with pedestrian-friendly .connected to the hamlet center and to infrastructure. Possibly part of a Transporation encourage commercial and municipal Enhancements Program grant proposal being T1 development, submitted in June. Provide sidewalks on Horton's Lane and T2 Young's Road gee above T3 Install crosswalks throughout Hamlet Center See above Prevent accidents, improve pedestrian safety, T4 and reduce traffic impacts: ~l. Implement traffic calming measures in the Hamlet Center between Boisseau and Tuckers Lane, and to conduct traffic safety evaluations at the intersections of Main Street and the O and Main Street and Referred to Transportation Commission - being Civil War Monument Boisseau evaluated. 2. Restrict right turn on red at selected intersections such as Main Street and Youngs Avenue See above 3. Enforce posted speed limits throughout he Hamlet Center and HALO zone, especially on Youngs Avenue, Hortons Lane and Main 4. Improve the design and signage at all ~edestrian crosswalks throughout the Hamlet, Center and HALO zone, especially at Main Street and Oaklawn Avenue, and add a crosswalk at Main Street and Beckwith Referred to Transportation Commission - being Avenue evaluated. 5. Inventory all existing sidewalks in the hamlet and ask the Highway Department to budget for a periodic sidewalk inspection program and to regularly repair and maintain Sidewalk inventory is proposed in the Hamlet sidewalks in the hamlet center Revitalization EPF Grant. 6. Add an informal footpath on the east side Could be included in Transportation Enhancements of Horton Lane from CR. 48 to Main Street Program grant - innovative options for sidewalks Page 1 of 8 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: Southold ELEMENT I.D. Recommendation / Project Status Preserve and improve the vitality of Main ]-6 Street as a walkable local business district: 1. Provide additional strategically located municipal parking with attractive signage, Dark Sky lighting, landscaping, bike racks and Planning Board might incorporate more municipal regular maintenance ~arking as part of future site plans in hamlet center 2. Investigate the feasibility of diagonal street parking on Main Street Not feasible 3. Offer greater flexibility in parking requirements in the site plan review process (e.g. consider the overall parking as an Planning Board currently provides for flexibility where average in the area instead of parcel by the code allows. Future code changes are also being )arcel) to encourage diverse business uses examined. 4. Encourage walking in the Hamlet Center Transportation Enhancements Program grant should and HALO zone accomplish some of this goal ~-7 Support expansion/additions to Southold Free Library addition is on hold. full service transit hub at the Develop a T8 existing railroad station on Travelers Street Tabled. See T8(2) 1. Work with the LIRR to improve landscaping and parking around the train station Local Girl Scout Troop decorates and maintains area. Investigated by Town Transportation Commission, not feasible due to resistance from the County and the 2. Meet with County Public Transit and Jitney bus services. Turn is too tight for buses, and Hampton Jitney to relocate bus stops to better leaving the main road will cause delays in what is locations such as the LIRR station already a very long bus route. Transportation Enhancements Program grant Create an infrastructure of bike paths and submitted June 25, 2008 may fund some work toward.~ T9 strategically located bike racks, this goal. Implement a town-wide "dial-a-ride" car/van service and or the use of school busses for T~.O affordable local transportation ~chedule for a future Town Board work-session. Provide new and attractive signage for S1 municipal parking lots. Ongoing Maintain and landscape municipal parking ~ S2 areas. Ongoing Page 2 of g Hamlet Stakeholder Implementation Panel Year End Status Report- 2008 Hamlet: $outhold ELEMENT Recommendation ! Project Status Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and signage on Traveler's Street Support the Tree Committee's street tree )lanting program, including the replacement or dead trees Strictly enforce the Town's signage code and educate business owners about illegal displays ~nd uses of public rights of way in business pecially on Main Street and CR 48 Pass legislation requiring Dark Sky lighting on ali new construction and retrofitting pre- existing construction over a reasonable time Frame. Provide attractive trash and recycling receptacle throughout the hamlet Build a new Town Hall and campus in the existing location vide incentives to property owners to up- rade existing streetscape attributes Encourage burying of overhead utility lines Referred to Planning Board and Tree Committee Referred to Tree Committee Referred to Code Committee OS Energy Comm is reviewing other Town codes and drafting code to be submitted to the Town Board Board to send letter to Solid Waste Coordinator. n Hold Referred to Planning Board Tabled Develop design guidelines for affordable housing that reinforce local residential scale and historic precedents Housing Advisory Commission met with Planning Board to discuss recommendations made to the Town Board on accessory apartments. The Planning Board fully supported the recommendations and forwarded ~mo on October 29th to the Town Board such. Develop design guidelines and standards that ~rohibit commercial sprawl, emphasize ~uman scale, create pedestrian connectivity 'lanning Board proposed Residential Site Plan and respects historic precedents and Standards for the HD and HB zoning districts. typologies in Hamlet Centers and HALO zones Legislation is pending. Page 3 of 8 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: $outhold ELEMENT I.D. Recommendation/Project ;tatus EH1 Retain IGA grocery store in current location Referred to Planning Department Provide incentives for reuse and adaptive EH2 reuse for existing commercial structures See 01 response above. EH3 Create more eaffordab]e housing Referred to Housing Advisory Commission Legalize affordable workforce in detached EH4 ac¢~;nry buildings in HALO Referred to Housing Advisory Commission EH$ Provide incentives for property taxes See D1 response above. Provide financial incentives for rehab of existing residential structures for affordable £H6 housing. See Dl response above. Preserve and improve vitality of Main Street EH7 as walkab]e business district Referred to Planning Department EH8 Provide additional strategic parking Referred to Planning Department £H9 Felxibility in parking requirements Referred to Planning Department Provide tax incentives to property owners who rent buildings at affordable rates to ~ocal EHIO entrapanuers. See D! response above. Planning Board was awarded EPF grant in the amount =f $670,500.00. Workplan inciudestownwide Conduct economic impact study of downtown sconomic study. The study is expected to begin in EH11 ~rea 2009 upon reclept of the grant contract. Increase intesity of use of Silversmiths Corner for picnincs, games, summer events and EH12 activities. Referred to Parks and Recreation Committee Promote additional housing in HALO Zone with affordable and senior housing and garden EH13 apartments. See D1 response ~.llowing density I unit per 10,000 sqaure feet EH14 in HALO with public water and sewer. Referred to Planning Department Allowing density 1 unit per 5,000 sqaure feet in HALO with public water and sewer for EH15 Seniors. Referred to Planning Department Encourage mixed use residential within EH16 business properties in HALO/Hamlet Center. Referred to Planning Department/PDD EH17 Create PDD legislation Referred to Planning Department Preserv and support working landscapes and EH18 traditional industries Referred to Planning Department/LWRP EH19 Provide job opportunites for young people. Ongoing/Youth Bureau Page 4 of 8 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: Greenport ELEMENT I.D. Recommendation / Project Status The NYSDOT has determined that Change the traffic light on CR 48 and SR 25 to an upgrade of the traffic signal is T1 three color, not warranted at this time. Short-term - scenic corridor recommendations implemented in the site plan process by Planning Board as they are submitted. Long- term - create codifed design Implement recommendation of the Town of standards based on the scenic T2 Southold Scenic Corridor Plan corridor recommendations. 1-3 Require dormant buses along Rt 25 be relocated~ Accomplished Transportation Commission investigating best location for T4 Instal[ crosswalk in the vicinity of 7-11 crosswalk in this area. Town code requires maintenance of properties adjacent to by owners T5 Establish sidewalk maintenance responsibilities sidewalks. Planning Board is accomplishing T6 Develop a well designed gateway through well designed site plans. Transportation Enhancements Program grant submitted June 25, 2008 to address pedestrian access T7 Install sidewalks on one side of the street & streetscape in this vicinity Town Board is in an ongoing discussion with the ferry on several Explore methods to break-up continuous strings issues, this being one of the major T8 of ferry traffic concerns. SC DPW has designed a plan to rework the road in that stretch to calm traffic and improve pedestrian safety, and begun implementing it. Explore traffic calming measures along North Not all of the plan has been funded T9 Road i.e. near Soundview Restaurant for construction. Panel recommends that problem e areas be discussed with Highway Evaluate all sight impediments at driveways and Superintendent for corrective TIO intersections action. Page 1 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: Greenport ELEMENT I.D. Recommendation / Project Status Tll Provide S-92 bus service on Sundays Accomplished Hold competition to design bus shelters, require well designed and conveniently located bus T12 shelters Accomplished Planning Board subdivision process Integrate new roads in subdivision with existing makes every attempt to do so ¥13 roadways, where feasible. 1'14 Provide public bus service along North Road Transportation Commission 1'15 Extend train service to enhance public transit Transportation Commission 1-16 Improve S-92 bus schedules with Shelter Island Transportation Commission Bury overhead utility lines for any new Required pursuant to Town Code on 51 development new subdivisions. Preserve the natural landscape and create 75- 52 100" buffers along the Hamlet's main roads Referred to Planning Board Transportation Commission has a grant to complete a sign study as Develop a well designed on Route 25 of the gateway apart study gateway signs 53 east of the village are proposed. 54 Preserve scenic vistas Referred to Planning Board Code Enforcer Officer informed HIP Weekly road clean-up, including removal of Cars that it is too cost prohibitive to tow 55 for Sale on Town property, garbage, debris etc.., cars. Preserve street trees and develop planting and 56 maintenance plans Referred to Tree Committee Design parking behind front yard setback with D1 landscaped buffer Referred to Planning Board In process. Planning Department developed working draft. Referred D2 Develop design standards to Planning Department. Provide adequate parking for residential and EH1 commercial development Referred to Planning Board Page 2 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: East Marion ELEMENT I.D. Recommendation / Project Status On September 24th Hamlet IdentiF/laws that are on the books and not Implementation Panel met with being consistently enforced, such as traffic and Code Enforcement Officer; three T10 housing codes, properties were cited, Problem: Traffic moves too quickly along Rt. 25 and is a hazard to pedestrians and motorists Tll when exiting their cars. Police are enforcing speed limits Town Transportation Commission worked on this with DOT. They would only agree to reduce speed limit to 50 on causeway, no lower. Possible Solutions: (Stakeholder) 1. Reduce Referred to Transportation speed limit from 55 to 45 on causeway and from Commission for other speed limits 40 to 30 throughout East Marion. in other locations. 2. Direct Police Department to enforce speed limits vigorously. Ongoing 3. Request assistance from Highway O to recommend traffic Department calming devices, such as breakaway bollards or landscaped mini-medians, which would be Referred to Transportation appropriate to East Marion. Commission 4. Install residential neighborhood signs to Referred to Transportation emphasize the need for slowing down. Commission Planning Board developed LIPA/Town contact protocol for S1 Monitoring LIPA tree trimming tree trimming program On September 24th Hamlet Implementation Panel met with Code Enforcement Officer; illegal S2 Enforcing existing code on signage signs have been removed. Provide boundary focal points for E. Marion witk well designed gateway signs at entrance and Referred to Transportation S3 exit of the hamlet Commission Page 2 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: East Marion ELEMENT I.D. Recommendation / Project Status Reduce and enforce speed limits and utilize traffic calming devices and signage to emphasize the need for drivers to slow down when passing T1 through East Marion. Ongoing Explore multiple means of reducing the impact of ever-increasing Orient ferry traffic and [own Board in ongoing discussion restricting any further expansion of ferry with ferry on several issues, this T2 services being a major one. Improve existing public beach access points by repairing road ends and clearing phragmites. Support repair of Bay Avenue and Gillette Drive and removal of phragmites to increase beach Bay Avenue is complete. Gillete T3 access. Drive work is in the 2009 budget. Support more consistent and frequent [4 enforcement of traffic laws Ongoing Referred to Transportation Support better signage, identification of sites for Commission & Town Attorney- off-road parking, and relocating the bus stop to Town is renegotiating the reduce traffic congestion near Post Office and maintenance agreement with the O T5 Angel's Store. Fire Dept. Sidewalk inventory proposed in the Hamlet Revitalization EPF Grant. Some pedestrian safety measures proposed in the Transportation Make sidewalks and road shoulders more Enhancements Program grant T6 ~edestrian and bike-friendly, submitted June 25, 2008 Town will take this into consideration on town roads, and Eliminate road widening as an option for dealing make NYSDOT & SCDPW aware of T7 with traffic problems, this recommendation. Tranportation Enhancements Program grant submitted June 25, Install traffic calming devices at entrance and 2008, may include a project to T8 exit to East Marion with slow-down sign accomplish this goal. Bring together key players, such as Police Commissioner, representative of bus company, Cross Sound Ferry, Town Supervisor to help Achieved - this is what the panel is T9 solve East Marion problems, and does. Page 1 of 2 Hamlet Stakeholder Implementation Panel Year End Status Report- 2008 Hamlet: Orient ELEMENT I.D. Recommendation / Project Status Enforce of the speed limit by Southold Town along Route 25 in the area from the Causeway T:I east to Platt Road. Ongoing Use non-aggressive traffic calming methods such as painting lines for narrower lanes, using different color paint or material in the verge Referred to Transportation T2 lanes, moving lanes, and crosswalks. Commission Reduce speed on causeway using LED speed limit signs, narrow median, traffic enforcement T3 camera, etc.) Referred to Police for enforcement Town Board is dealing with this and other issues with their ongoing T4 Address Ferry traffic and parking discussion with the ferry. T5 Repair / repave sidewalks in the Hamlet. Ongoing Explore system of pedestrian trails through ~1 T6 fields in undeveloped areas Ongoing Preserve the gateway property east of Latham's Referred to Planning Board to S1 farm stand (vista is important) implement the Scenic Byway Plan S2 Road repair of Village Lane In design phase/funding is needed S2 Sidewalk and curb repair along Village Lane Referred to Highway Department S3 Repair to street lighting in the Hamlet Ongoing Exploration of alternate street lighting that would be of a style more consistent with the Historic Preservation designation, and that would also be more efficient in projecting light Future Downtown Revitalization S4 down on the street and sidewalk where needed. :Program Grant Page ~L of 2 Hamlet Stakeholder Implementation Panel Year End Status Report - 2008 Hamlet: Orient ELEMENT I.D. Recommendation/Project Status Housing Advisory Commission met with Planning Board to discuss recommendations made to the town Board. The Planning Board i=ully supported the recommendations and forwarded s memo on October 29th to the EH! Review accessory apartment legislation I'own Board indicating such. EH2 Keep Post Office in Hamlet Center !Referred to Planning Dept. Page 2 of 2 PLANNING BOARD MEMBERS JERILYN B. WOODHOUSE Chair KENNETH L. EDWARDS MARTIN H. SIDOR GEORGE D. SOLOMON JOSEPH L. TOWNSEND MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE LOCATION: Town Hail Annex 54375 State Route 25 (cor. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 PLANNING BOARD OFFICE TOWN OF SOUTHOLD To: Jerilyn B Woodhouse, Chair Members of the Planning Board From: Hamlet Implementation Panel Re: Prioritizing Hamlet Stakeholder Recommendations for 2009 Date: January 26, 2009 The Hamlet Implementation Panel is requesting that the Planning Board prioritize the following listed hamlet stakeholder recommendations for 2009. Note that several projects have been submitted to the Transportation Enhancement Program grant for project funding however the grant award has not been announced. The Planning Department has secured $667,000 ($335,250 DOS Assistance) from the EPF LWRP Grant Program for traffic calming, gateway signage, and affordable housing; lighting and pedestrian movement analyses; development and implementation of site-plan design standards; and hamlet centers economic studies. The Town is awaiting the contract for this grant to execute. TOWN OF SOUTHOLD HAMLETS A. Mattituck 1. Develop West Mattituck Corridor Plan including, develop streetscape plan from train trestle east to Love Lane along S.R. 25. 2. Develop attractive signs. 3. Develop commemial design standards for new and renovated buildings. 4. Develop sewage plan covering Mattituck HALO/Hamlet Center areas to allow increased density and housing opportunities. B. Cutchogue 1. Install dogwood trees on island between the southbound and northbound lanes of Griffing Street. C. New Suffolk 1. Provide increased police surveillance of the posted parking areas. (Planning Board should discuss Ionf:l range plannin,q for the waterfront). 2. Provide additional parking for district including Legends. 3. Preserve scenic water views and historic character. 4. Develop design guidelines for residential/commercial buildings. Peconic 1. Repair sidewalks and connect to Route 25. 2. Improve streetscape in hamlet center with landscaping. Southold 1. Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and signage on Traveler's Street - make it more pedestrian friendly and connected to the hamlet center and to encourage commercial and municipal development. 2. Provide incentives to property owners to up-grade existing streetscape attributes. 3. Create PDD legislation. F. Greenport 1. Implement recommendation of the Town of Southold Scenic Corridor Plan. 2. Design parking behind front yard setback with landscaped buffer. 3. Develop design standards. East Marion 1. Make sidewalks and road shoulders more pedestrian and bike-friendly. 2. Install traffic calming devices at entrance and exit to East Marion with slow-down sign. 3. Provide boundary focal points for E. Marion with well designed gateway signs at entrance and exit of the hamlet. Orient 1. Exploration of alternate street lighting that would be of a style more consistent with the Historic Preservation designation, and that would also be more efficient in projecting light down on the street and sidewalk where needed. 2. Preserve the gateway property east of Latham's farm stand (vista is important). 3. Keep Post Office in Hamlet Center. GRANT SUMMARY inning opment o Southold Town Code Revisions - The Town of Southold will the Town Code and propose amendments to goals and objectives of its Local Waterfront Revitalization Program. Work will focus on revising code definitions, chapter language, zoning districts and their associated permitted and special exemption uses. Town ;taft will be assisted by a consultant team in conducting this $ 301,692.00 $ 150,846.00 150,846.00 Villiam Cremers NYSDOS Mark Terry 1/2007 - 1/201C ~ending Pending Awarded/Contract Pending C059943 Pending Pending Hashamomuck Pond Watershed Management Plan Implementation - The Town of Southold will implement the Hashamomuck Pond Watershed Management Plan by undertaking identified high priority Best Management Practices (BMPs). The project will include installation of ~ass channels, bioretention systems, dry swales, sediment separators, Iow flow outlets and site restoration at identified BMP sites. Work wilt be conducted by a combination of municipal staff ~ Implementation (Note that this money is the partial match grant) 5outhold requests funding to support completed and ongoing planning for a Corn Program for the Town's nine hamlets. To date, hamlet stakeholder groups have been formed, presented hamlet stakeholder reports to the Town, and identified priority projects. Grant funding will also support completion of the program, and implementation of several short-term priority projects. These include planning for traffic calming, gateway signage, and affordable housing; lighting and pedestrian movement analyses; development and implementation of site-plan design standards; and an hamlet centers economic study. Subwatershed Management Plans SGA 22 y Creeks) and SGA 26 (Richmond Development and Implementation of Transfer of Development Rights Program. Mattituck Watershed (WATERWASH) Pipes Cove Phragmites Eradication $ 667,000.00 $ $ 670,500.00 $ 50,000.00 $ 55,400.00 $ 82,900.00 S 60,000.00 $ 341,000.00 $ $ 335,250.00 $ 25,000.00 $ 44,320.00 $ 40,000.00 $ 30,000.00 $ 136,000.00 $ $ 328,199.00 $ $ 11,080.00 $ 42,900.00 $ 30,000.00 ~rmined. Public Bid ¥o be determined. Peconic Estuary Program Neslon, Pope and Vorhees, LLC To be determined. Public Bid To be determined. Public Bid NYSDOS NYSDEC NYSDOS NYSDOS NYSDOS FSSF NYSDEC Mark Terry Mark Terry 1/2008-1/2011 1/2008-1/2010 Mark Terry 4/2007-4/2010 Mark Terry Mark Terry Scott Hilary Scott Hilary 1/2008-1/2011 1/2007-1/2010 Contract Pending 11/2007-11/2009 February 12, 2008 TB Work Session Mark Terry and Phillip Beltz HAMLET STAKEHOLDERS IMPLEMENTATION UPDATE Accomplishments to Date: · Stakeholders developed short-term and long-term project recommendations list from 2005 Town of Southold Hamlet Study · Stakeholders hosted public meetings and shared ideas to reach consensus · The Planning Board met with stakeholders on multiple occasions to provide feedback regarding recommendations · Planning Department staff coordinated meeting with stakeholder chairs, once in Fishers Island and another to discuss Environmental Protection Fund grant opportunity that required a tally of stakeholder volunteer hours · Planning Dept. submitted grant for hamlet revitalization Future Goals and Obiectives: · Creation of Hamlet Implementation Panel (see attached goal, purpose, process, outcome and flowchart) with utilization of Hamlet Implementation Panel form · Host meeting in March 2008 to recognize and celebrate stakeholders' efforts and articulate further discussion of their future role and the Town's role to achieve goals. AFFORDABLE HOUSING LEGISLATIVE CHANGES Previously Discussed and Revised by Town Attorney: (see handouts) · Definitions: Asset, Head of Household and Primary Residence. · Priority Population · Age-restricted modifications as relating to inclusionary zoning · Affordable Housing District (AHD) changes Previously Discussed and not Revised by Town Attorney: t o Building of MIFDU concurrent with market rate housing · .._Allow MIFDU to be built offsite in same school district °:/ Waive all fees.relating to building of MIFDU, excluding Sanitary Flow /~Credit SCOTT A. RUSSELL SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971'0959 Fax (631) 765' 1823 Telephone (631) 765-1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD To: From: Date: Re: Hamlet Study Stakeholders Scott A. Russell, Supervisor February 15, 2008 Hamlet Study Implementation The Town Board and Planning Board are enormously impressed with your dedication and involvement in implementing the Town of Southold 2005 Hamlet Study. Almost a year has passed since you were charged with your mission to transform a static document into community focused planning. Stakeholders have generously volunteered over 3500 hours to define a vision for the Town's future. In light of your notable accomplishments, I am pleased to host a celebratory reception and meeting to further the discussion of hamlet stakeholder participation for the future. I hope you will be able to attend this event scheduled for Thursday, March 13th at 6:00 p.m. at the Human Resource Center in Mattituck (750 Pacific Street). While your work is nowhere near complete, now accomplishing your short-term and long-term goals rest with efforts and actions from the Town Board, Planning Board and staff. To effectuate action towards achieving goals, a "hamlet implementation panel" has been developed to shepherd projects successfully through appropriate Town departments and outside agencies. In addition, a grant in the amount of $670,500 was submitted solely for hamlet revitalization. Please RSVP to Phillip Beltz, Special Projects Coordinator, via email or phone (#298-4460). Thank you again for your efforts. SAR/pb Hamlet Stakeholder Implementation and Recognition Meeting March 13, 2008 Stakeholder Accomplishments · Re-convening of Stakeholders · Review of 2005 Hamlet Study · Development of Consensus of Short-term and Long-term Priority Projects. · Quarterly Reporting to the Planning Board · Community Participation and Visioning · Development of Final Recommendations Stakeholder Participation Greater than 3500 Volunteer Hours Expended Over a One Year Period! Stakeholder Unified Concerns and Priority Projects · Transportation/Traffic Calming · Pedestrian Infrastructure/Connectivity · Streetscape/Design Standards · Preservation of Rural Character · Code Amendments/Zoning · Code Enforcement 2 Town Tasks Development of Spreadsheets Incorporating Stakeholder Recommendations (Short Term and Long Term) Formation of Hamlet Implementation Panel - Prioritization of Recommendations and Projects - Designation of Project Managers - Accountability and Quarterly Reporting - Identification of Existing and Future Funding Submission of EPF LWRP Hamlet Revitalization Grant proposal in response to Stakeholder recommendations in the amount of $675,000. Grant scope included: · Development of Town-wide Traffic Calming Plan. · Commission of Economic Feasibility Study for Hamlet Centers (Stony Brook MBA Students). · Survey and Analysis of Pedestrian Movement. · Development of Gateway Signage Plan for the Nine Hamlets. · Inventory of Accessory Apartments in Hamlet Centers. · Development of Commercial and Residential Site Plan Design Standards. · Prepare a Final Comprehensive Hamlet Revitalization Document for Approval by Town Board. Submission of future grants (NYS Quality Community Grant, Transportation Enhancements Program) Stony Brook MBA Phase II "Recipe for Main Streets" Priority Parcel Acquisition and Trail Network Project (East Marion, Peconic, Southold, Greenport, New Suffolk) Storm-water remediation (Orient, New Suffolk) Commercial and Residential Site Plan Design Standards (All) Sewer Summit/Sewer Feasibility Study (Mattituck) Stimulating apartment inventory including adaptive re-use with Housing Advisory Commission (All) 3 Hamlet Implementation Panel Goal: To ensure the efficient and expedient implementation and management of hamlet stakeholder recommendations Purpose: Utilize Smart Growth planning principles to design a vision for Southold's Hamlets Process: - Project Coordinating Committee (Supervisor, Ad-hoc Town Board, Principal Planner and Special Projects Coordinator) meet bi-monthly and present to panel members. - Panel review recommendations to determine what item are currently being addressed by budgets and what item will be addressed in future budgets. - Panel forwards recommendations to appropriate staff and/or committees. -Panel identifies potential funding sources (agencies or grants) to accomplish recommendations. Outcome: Deployment of resources (where applicable) to re-vitalize hamlet centers. WE HEARD YOU! Some Examples of Current Projects to Date 4 Analysis and Response to Stakeholder's Transportation and Traffic Calming Concerns DO YOU WANT ANOTHER ROUTE 58? OR A WELCOMING ENTRY TO SOUTHOLD'S WINE-COUNTRY? Implementation of the Mattituck Sewer Feasibility Study 5 Design and Implementation of Greenport Trail System Development of Design Standards to Protect the "Main Street" Character of the Hamlet Centers 6 Preserving Rural Character through active acquisition of identified parcels. Implementing Storm-water projects and Seeking Funding to Control Storm-water. Developing the Peconic School into a Community Center 7 Future Stakeholder Tasks Ad-hoc Participation · Long Term Visioning ~" Hamlet Revitilization · Development of Hiking and Kayak Trails. [·, Facilitating weekly cultural activities e.g. sidewalk art [ and craft shows and farmers market (i.e. behind Town \ ~ Focus groups with Chambers of Commerce, North Fork / ~ Promotion Council and hamlet residents regarding ~- desired hamlet business uses. Monthly meetings with Stakeholder Chairs to review progress of the Hamlet Implementation Panel, share ideas and establish ~.~ohesiveness. 8 Hamlet Stakeholder Implementation Panel Referrals to the Transportation Commission March 3 I, 2008 The following are recommendations from the Stakeholder groups. The common theme among all Stakeholder groups is "traffic calming" and pedestrian safety. Mattituck T 1. Evaluate Traffic Calming. 1. Evaluate traffic circle at Main Road and Love Lane. Comments of the Panel: The Transportation Commission has looked at this in the past and it seems like a good idea. It was referred to the NYSDOT, but there has been no action on it from the State. This recommendation, together with improving the connection between the business centers in Mattituck West and East, including addressing pedestrian safety and connectivity, may be a good fit for the NYMTC Transportation Enhancement Grant. High Priority - Transportation Commission should evaluate the suitability for this and other stakeholder recommendations for the grant referenced above, and make a recommendation to the Town Board as soon as possible for how to proceed, including who to send requests for proposals to write the grant. T4. Develop West Mattituck Corridor Plan - Consider this as part of the grant proposal to NYMTC - the portion of this recommendation that relates to pedestrian connectivity and safety. Cutchogue T7.lnstall new bicycle paths and repair existing paths. - Referred by Panel back to Stakeholders for clarification, however included here to note the interest in encouraging alternative transportation. T10. Town-wide Transportation Study. New Suffolk T5. Investigate and develop traffic-calming measures - enforcement may be enough to accomplish this goal in New Suffolk. Referred to Chief Cochran. May also be something to include in a grant proposal related to pedestrian safety. TI1. Restrict truck traffic on King Street past school. This item was referred back to the Stakeholders for clarification, however it might also be addressed in a pedestrian plan grant proposal. Peconic. TI. Install crosswalk between parks on Peconic Lane The Town is looking for a recommendation from the Transportation Commission as to whether a crosswalk will serve the purpose of increasing safety. T4. Repair sidewalks and connect to Rt. 25. Southold T 1. Traveler Street improvements for encouraging use by pedestrians and pedestrian safety: a. Sidewalks b. Shade trees c. Landscaping d. Parking e. Street furniture f. Lighting g. Signage T2. Provide sidewalks on Horton's Lane and Young's Road. Panel recommendation. Long -term project. Start with an inventory of the sidewalks already existing, and formulate a pedestrian plan. Referred to: Planning and Transportation Commission (possible NYMTC Transportation Enhancements grant project). T4. Town wide Traffic Study - See Cutchogue. T4. Traffic Calming and Pedestrian Safety Prevent accidents, improve pedestrian safety, and reduce traffic impacts: 1. Implement traffic calming measures in the Hamlet Center between Boisseau and Tuckers Lane, and to conduct traffic safety evaluations at the intersections of Main Street and the Civil War Monument and Main Street and Boisseau 2. Resthct right turn on red at selected intersections such as Main Street and Youngs Avenue 2 3. Enforce posted speed limits throughout the Hamlet Center and HALO zone, especially on Youngs Avenue, Hortons Lane and Main Street 4. Improve the design and signage at all pedestrian crosswalks throughout the Hamlet Center and HALO zone, especially at Main Street and Oaklawn Avenue, and add a crosswalk at Main Street and Beckwith Avenue 5. Inventory all existing sidewalks in the hamlet and ask the Highway Department to budget for a periodic sidewalk inspection program and to regularly repair and maintain sidewalks in the hamlet center 6. Add an informal footpath on the east side of Horton Lane from CR. 48 to Main Street T6. Preserve and improve the vitality of Main Street as a walkable local business district. Long Term goal - Pedestrian, business district Recommendations related to pedestrians and walkabiitiy. T9. Create infrastructure of bike paths and strategically located bike racks. Tabled for now - long term project {Pedestrian Plan - maybe instead make it an "alternative transportation plan" and include bike paths?) Greenport T1. Change the traffic light on CR 48 and SR 25 to three color. Traffic study done at that location for a roundabout by the County, they recommended this to the DOT, and the state said they agree, then it was not funded and never happened. Referral: Transportation Commission. - would a traffic light work there? T4. Install crosswalk in the vicinity of 7-11. T6. Develop a well-designed gateway. Sign study by Transportation Commission for design, and EPF Grant from Planning for construction and installation. T7. Install sidewalks on one side of Rt. 25. Pedestrian Plan -NYMTC Grant? Tll. S92 Bus run on Sundays. East Marion T5. Support better signage, identification of sites for off-road parking, and relocating the bus stop to reduce traffic congestion near Post Office and Angel's Store. 3 T6. Make sidewalks and road shoulders more pedestrian and bike friendly. T7. Eliminate road widening as an option for dealing with traffic problems. T8. Traffic calming at entrances to the hamlet center Tll. Rt. 25 Traffic Calming. Problem: Traffic moves too quickly along Rt. 25 and is a hazard to pedestrians and motorists when exiting their cars. · Recommend traffic calming devices, such as breakaway bollards or landscaped mini- medians, which would be appropriate to East Marion. · Install residential neighborhood signs to emphasize the need for slowing down T12. Problem: Traffic congestion on both sides of Rt. 25 creates a hazardous condition for pedestrians, drivers, and vehicles. Possible Solutions: (Stakeholder) 1. Make U-turns illegal between Cedar Drive and Bay Avenue. 2. Forbid shoulder parking on south side of Rt. 25 between Angel's Store and the Post Office. 3. Identify areas for off-street parking near the Post Office and Angel's Store. T13. Problem: The ever-increasing Orient Ferry traffic creates hazards for local residents entering and exiting Rt. 25. Possible Solutions: (Stakeholder) 1. Require Cross Sound Ferry Company to stagger fen'y traffic. 2. Enforce speed limits and issue fines to deter speeding by late ferry travelers. 3. Encourage public transportation to and from the ferry. 4. Restrict ability of Cross Sound Ferry Company to expand the capacity of its boats or frequency of schedule TI4. Problem: The current bus stop location immediately west of Angel's Store creates a hazard to pedestrians, drivers and vehicles and occupies needed parking spots for store customers. Possible Solutions: (Stakeholder) 1. Relocate bus stop to the area east of the Fire House. 2. Create a bus shelter that is in character with the architecture of the hamlet. 4 Orient T3. Use non-aggressive traffic calming methods such as painting lines for narrower lanes, using different color paint or material in the verge lanes, moving lanes, and crosswalks. T4. Reduce speed on causeway using LED speed limit signs, narrow median, traffic enforcement camera, etc.) T6. Repair / repave sidewalks in the Hamlet. T7. Explore system of pedestrian trails through fields in undeveloped areas Pedestrian & Traffic Calming Plan & Implementation: All the Stakeholder groups identified traffic calming, sidewalk quality, and safety for pedestrians as an issue. The Town needs an inventory of sidewalks and their condition, as well as crosswalks and lighting for pedestrian safety - this was written into the Hamlet Revitalization EPF grant last fall (award decisions will be known in April). That grant proposal included the inventory, but not any funding to repair or add sidewalks, add crosswalks, or improve lighting. The NYMTC Transportation Enhancements grant could be written to fund the completion and implementation of a town-wide Pedestrian Plan. This plan could also survey innovative sidewalk materials designed to save large historic street trees (as in Orient), and investigate alternatives to sidewalks altogether (walking paths). The NYMTC grant might also be written to provide funding for the inventory mentioned above, should the EPF grant not be awarded. We will know about the EPF grant before the June deadline of the NYMTC grant. PLANNING BOARD MEMBERS JERILYN B. WOODHOUSE Chair KENNETH L. EDWARDS MARTIN H. SIDOR GEORGE D. SOLOMON JOSEPH L. TOWNSEND PLANNING BOARD OFFICE TOWN OF SOUTHOLD MAILING ADDRESS: P.O. Box 1179 Southold, NY11971 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (cot. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 PRIORITY MEMORANDUM To: Town of Southold Hamlet Implementation Panel Scott Russell, Supervisor Members of the Town Board ,~ From: Jerilyn Woodhouse 4 Members of the Planning Board Re: Priority Hamlet Stakeholder Transportation Projects and Recommendations Date: March 21, 2008 Most Stakeholder Groups have submitted final lists of priority projects relative to transportation and traffic calming and pedestrian planning. The Planning Board has identified the following priority projects and recommendations that can be accomplished with Town resources. Mattituck 1. T1- Evaluate Traffic Calming. 1. Evaluate traffic circle at Main Road and Love Lane 2. Evaluate traffic circle at Route 48 and Cox Neck Road 3. Develop plan to reduce Route 48 to single lane between Cox Neck Rd and Wickham Avenue. Cutchogue 1. T8- Install bike rack in Town parking lot behind Karen's Deli. New Suffolk 1. T1- Install signage at Old Harbor Road and Jackson Street warning boaters of overhead electric wires. 2. T2- Install 30 MPH speed limit signage on New Suffolk Avenue and New Suffolk Road. 3. T3- Provide increased police surveillance of the posted parking areas. 4. T4 - Enforce use of beach/ramp stickers. 5. T9 - Install stop sign at intersection of Orchard and First Streets. 6. T11- Restrict through truck traffic on King Street past school (Signage). Peconic 1. TI- Install crosswalk between Tasker and Cochran Parks. Southold 1. T3- Install crosswalks throughout Hamlet Center. 2. T4- Implement traffic calming measures in the Hamlet Center between Boisseau and Tuckers Lane, and to conduct traffic safety evaluations at the intersections of Main Street and the Civil War Monument and Main Street and Boisseau. 3. T4- Restrict right turn on red at selected intersections such as Main Street and Youngs Avenue. 4. T4- Add an informal footpath on the east side of Horton Lane from CR. 48 to Main Street. 5. T4- Enforce posted speed limits throughout the Hamlet Center and HALO zone, especially on Youngs Avenue, Hortons Lane and Main Street. 6. T4- Improve the design and signage at all pedestrian crosswalks throughout the Hamlet Center and HALO zone, especially at Main Street and Oaklawn Avenue, and add a crosswalk at Main Street and Beckwith Avenue. 7. T4- Inventory all existing sidewalks in the hamlet and ask the Highway Department to budget for a periodic sidewalk inspection program and to regularly repair and maintain sidewalks in the hamlet center. Greenport T4-Install a crosswalk in the vicinity of 7-11. 2. T5- Develop a well designed gateway. 3. T6- Require dormant buses along Rt 25 be relocated. 4. T10- Provide S-92 bus service on Sundays. East Marion 1. T3- Improve existing public beach access points by repairing road ends and clearing phragrnites. Support repair of Bay Avenue and Gillette Drive and removal of phragmites to increase beach access. 2. T4- Support more consistent and frequent enforcement of traffic laws. 3. T5- Support better signage, identification of sites for off-road parking, and relocating the bus stop to reduce traffic congestion near Post Office and Angel's Store. Orient 1. T2- Enforce the speed limit by Southold Town along Route 25 in the area from the Causeway east to Platt Road. 2. T4-Reduce speed on causeway using LED speed limit signs, narrow median, traffic enforcement camera, etc.). Please contact my office with any questions. HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: MT1 Hamlet: Mattituck Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Evaluate Traffic Calming. 1. Evaluate traffic circle at Main Road and Love Lane 2. Evaluate traffic circle at Route 48 and Cox Neck Road 3. Develop plan to reduce Route 48 to single lane between Cox Neck Rd and Wickham Avenue. Action Needed: Multi-Agency Cooperation I Funding: I I Referred To: I TOS Transportation Commission,r I Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S Planning/Forms/Hamlet Study Implementation b~rm doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: CTi0 Hamlet: Cutchogue Project Manager: I Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Commission Town-wide Transportation Study (See Cutchogue Concerns Attached) Action Needed: Multi-Agency Cooperation I Funding: Referred To: I TOS Transportation Commission ~' I Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S:Plann, g/Forn t'/lla nlet Stud), Implementation Form.doc March 25. 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: NST1 Hamlet: New Suffolk Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install signage at Old Harbor Road and Jackson Street warning boaters of overhead electric wires Action Needed: Signage I Funding: I I Referred To: [ Highway Department Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months To,vn Board Authorization Date 8.'Planning~Forms~Hamlet Study Implementation Form.doc March 25, 2008 HAMLET S]'LIDY IMPI,EMENTATION ~'()RK ORDER Project Nomber: Project Manager: NST2 Heather Lanza Hamlet: ~ New Suffolk · Phone: t765-193~ I Department: I Planning Stakeholder Recommendation: install signagc 30 MPIt speed limit on New Suftblk Avenue and New Suftblk Road. Action Needed: Install Road Signs Funding: [ Referred To: 1 Highway Depamncnt Implementation Description: Start Date: Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date Project Number: ~P[o~cct Mauagcr: HAMLET STUDY IiMPLEMENTATION WORK ORDER INST3 & ~ST4 [ TowI1 Board ] Hamlet: [ New Suftblk Stakeholder Recommendation T3 - Provide increased police sur,,eillance of thc posted parking areas. 1'4 - Enforce usc of bcacl~'ramp stickers. Funding: [ Referred To: I Police Department Implementation Description: te: Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: NST9 Hamlet: New Suffolk Project Manager: Heather Lanza Phone: 765-1938 Department: [ Planning Stakeholder Recommendation: Install stop sign at intersection of Orchard and First Streets Action Needed: Signage Funding: I Referred To: I Highway Department Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S Planning/Forms/Hamlet Study Implementation Form.doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: NSTll Hamlet: New Suffolk Project Manager: Heather Lanza Phone: Department: I Planning Stakeholder Recommendation: Action Needed: Restrict through truck traffic on King Street past school. Signage Funding: Referred To: I Highway Department Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S'Planning/PDrms/Hamlet Study Implementation Form doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: PT1 Hamlet: Peconic Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install crosswalk between Tasker and Cochran Parks. Action Needed: Construction/Signage I Funding: I ] I Referred To: I Highway Department ~e..° I Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S.'Planning/Forms/Hamlet Study Implementation Form.doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: ST3 Hamlet: Southold Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Action Needed: Funding: I Install crosswalks throughout Hamlet Center Pedestrian Planning, Multi-Agency Cooperation I Referred To: I TOS Transportation Commission I Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S:Planning/Forms/Hamlet Study Implementation Pbrm.doc March 25. 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: ST4(I) Hamlet: Southold Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Implement traffic calming measures in the Hamlet Center between Boisseau and Tuckers Lane, and to conduct traffic safety evaluations at the intersections of Main Street and the Civil War Monument and Main Street and Boisseau Action Needed: , Multi-agency Coordination Funding: 2007 EPF Grant I Referred To: I TOS Transportation Commission,/ Implementation Description: Start Date: I Completion Date: [ I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S:Planning/Forms/Hamlet Study Implementation bbrm doc March 25~ 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: ST4(2) Hamlet: Southold Project Manager: Heather Lanza , Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Restrict right turn on red at selected intersections such as Main Street and Youngs Avenue Action Needed: Multi-agency Coordination/Traffic Study/Signage Funding: 2007 EPF Grant I Referred To: I TOS Transportation Commission Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S. Plamung/Forms/Hamlet Study Implementation Form doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: ST4(3) Hamlet: Southold Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Enforce posted speed limits throughout the Hamlet Center and HALO zone, especially on Youngs Avenue, Hortons Lane and Main Street Action Needed: Enforcement I Funding: I I Referred To: I Police Department Implementation Description: Start Date: [ Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S'Planning/Forms/Hatnlet oetudy Implementation Form doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: ST4(6) Hamlet: Southold Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Add an informal footpath on the east side of Horton Lane from CR. 48 to Main Street Action Needed: Pedestrian Planning I Funding: Referred To: I Highway Department/TOS Transportation Commission Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months To~vn Board Authorization Date S:Planning/Forms/Hamlet Study Implementation Form doc March 25~ 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: GT3 Hamlet: Greenport J Project Manager: Heather Lanza Phone: 765-19~}I~ Department: I Plmming Stakeholder Recommendation: Install crosswalk Action Needed: Multi-agency Co Funding: I Referred To: I TOS Trans[ of 7-11 Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months / 6 Months 12 Months Town Board Authorization Date S:Planning/Forms/Hamlet Study Implementation Form.doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: GT4 Hamlet: Greenport Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install crosswalk in the vicinity of 7-11 Action Needed: Multi-agency Coordination Funding: Referred To: ] TOS Transportation Commission Implementation Description: Start Date: I Completion Date: [ I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S'Planning/Forms/llamlet Study lmplementatton Fortn.doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: GT5 Hamlet: Greenport Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Develop a well designed gateway Action Needed: Multi-agency Coordination Funding: Referred To: [ TOS Transportation Commission Implementation Description: Start Date: I Completion Date: I I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S. Phmning/Forms/Hamlet Study bnplementation Form.doc March 25. 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: GT10 Hamlet: Greenport Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Provide S-92 bus service on Sundays Action Needed: Multi-agency Coordination Funding: Referred To: I TOS Transportation Commission Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S'Planning/Forms/Hamlet Study Implementation Form.doc March 25, 2008 HASII,ICI' STUDY IMPIA,;MENTATION ~VORK ORDER Project Number: ~project Ma~nager: Department: [ Plamfing Stakeholder Recommendation: Action Needed: Support moro cousistcnt and frequent entbrcement of traffic Multi-agency Coordioation Funding: Referred To: Police Department Implementation Description: [ S~artart Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date HAMLETSTUDYIMPLEMENTATION WORK ORDER Project Number: EMT5 Hamlet: East Marion Project Manager: Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Support better signage, identification of sites for off-road parking, and relocating the bus stop to reduce traffic congestion near Post Office and Angel's Store. Action Needed: Multi-agency Coordination Funding: [ Referred To: [ TOS Transportation Commission Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S:Planning/l:brms/Hamlet Study lmplementatton Form doc March 25, 2008 HAMLET STUDY IMPLEMENTATION WORK ORDER Project Number: OT4 Hamlet: Orient Project Manager: Phone: Department: I Stakeholder Recommendation: Reduce speed on causeway using LED speed limit signs, narrow median, traffic enforcement camera, etc.). Action Needed: Enforcement/Signage Funding: Referred To: I Police Department Implementation Description: Start Date: I Completion Date: I Status Report 3 Months 6 Months 12 Months Town Board Authorization Date S.'Planmng/Forms/Hamlet Study Implementation Form.doc March 25, 2008 / June 2, 2008/ · Introductions · Summary of Implem~.~tion of H_~_..~Stakeholder Recommendations: o EPF Downtown an~mlet Revitalization grant submission of $670,500 to support the development of a comprehensive plan that will accomplish: · Traffic calming plan · Survey and analyze pedestrian movement and lighting within hamlets~nventory of sidewalks needing repair, etc. · Gateway signage · Survey and analyze the ability to increase inventory of affordable accessory apartments in hamlet centers · Voluntary commercial and residential site-plan design standards · Partnership with Stony Brook MBA students for an economic feasibility study to support commerce in hamlet centers to mitigate exodus of local businesses o Creation of Hamlet Implementation Panel, to date HIP has reviewed transportation, streetscape and design standard elements---many items forwarded to Transportation Commission for action. Dept. of Highway has increased signage where warranted and Police Chief has stepped up enforcement. Future HIP to address Housing and Economic Development on June 11~. o RBA Consulting hired by Town Board to address significant amount of recommendations through Transportation Enhancement Program grant proposal up to $2.5 million o Additional grant opportunities: 2008-2009 EPF Fund via LWRP · Summary of Town Initiatives that Complement Stakeholder Recommendations: o TDR Legislation o PDD Legislation o HAC Recommendations to Stimulate Apartment Inventory o Code Committee to address rental law rental permits o Planning Dept. streamlining site plan application process · Stakeholder Status Reports on the Town's Website · Project Management: /Agenda Stakeholder Chairs 6.2.8 HOUSING ADVISORY COMMISSION RECOMMENDATIONS TO STIMULATE AN INVENTORY OF APARTMENTS IN THE TOWN OF SOUTHOLD Draft #7 June 2008 · Update the existing code to permit the creation of accessory rental apartments in owner-occupied principal dwellings~~'~ · Establish a su.q. set provision of~100)newly created apartments, no les, s than~50~of the total shal~b~ affordable according t~ Town s guide~nes~rental amount set by Town Board. ~.~AII applicants for affordable apartment units will l;~on the Town's Housing Registry meeting income requirements.~ · Promote the creation of owner-occupied apartments in HALO zones that could include detached accessory buildings (e.g. ~ barns, garages, etc.)on homeowners' property where adequate water, sewage and parking exist. Such structures would not require a variance or special permit from the Zoning Board of Appeals providing it meets Town code. · Promote the creation of affordable workforce accessory apartments in areas not located within HALO zones that have approval from SCDOH and awarded a variance or special permit from ZBA. · Develop an amnesty program that allows landlords the ability to make housing units/apartments sufficient to code within a reasonable timeframe such as a deadline of January 2010. Apartments receiving amnesty would not be a part of the sunset provision. · Provide incentives like property tax breaks to owners who create affordable accessory apartments. · Create system to fast-track permits for the creation of affordable accessory apartments, designate personnel within departments to work with projects to accelerate timeframes to allow completion in timely manner. · All newly created apartments would be required to receive an annual rental permit from the Building Department. Permit for affordable units would require certification of tenants' eligibility through the Special Projects Coordinator. Permits for WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, Mamh 31, 2008 at 4:00 p.m. 4:00 p.m. Site Plans & Subdivisions Site Plans Kruk Greenhouse Action: Status: Recommendations: Attachments: SCTM#: 1000-76-1-1.1 Location: 34800 CR 48 in Southold Description: Construction of a 20' x 124' greenhouse Review of revised site plan and status up-date with Staff Report. Pending approval at April 14, 2008 PB Meeting. PB considers accepting revised site plan as final map and authorize Staff to proceed to complete approval at the 4/14/08 meeting. Staff Report Rutkoski SCTM#: 1000-108-1-2 Location: 11166 CR 46 in Mattituck Description: Proposed construction of a 6,000 sq. ft. new agricultural farm machine storage building on a 4.8 acre parcel in the A-C zone. Action: Review of revised site plan and status up-date with Staff Report. Status: Pending approval at April 14, 2008 PB Meeting. Recommendations: PB considers accepting information and authorize staff to proceed to complete approval at the 4/14/08 meeting. Attachments: Staff Report · Harbes Barn & Greenhouses SCTM#: 1000-120-1-1.3 Location: Sound Avenue in Mattituck Description: Construction of a new 6,000 sq. ff. farm equipment storage building and three greenhouses, 5,880 sq. ff. each on a 24.2 acre parcel. Action: Review of revised site plan and status up-date with Staff Report. Status: Pending approval at April 14, 2008 PB Meeting. Recommendations: PB considers accepting information and authorize Staffto proceed to complete approval at the 4/14/08 meeting. Attachments: Staff Report Subdivisions Standard Subdivision of Hazel's Woods SCTM#123-6-6.9 & 123-6-23 Location: The property is located east of Camp Mineola Road and north of Private Road in Mattituck. Planninq Board Work Session A~]enda Paqe Two March 31, 2008 Description: This proposal is to subdivide a 8.46 acre parcel into 5 lots where Lot 1 equals 23,798 sq. ft.; Lot 2 equals 23,133 sq. ft.; Lot 3 equals 23,200 sq. ft.; Lot 4 equals 23,200 sq. ft.; Lot 5 equals 21,993 sq. ft. and the subdivision open space equals 5.0072 acres in the R-80 Zoning District. Action: Review new submitted plans Standard Subdivision of Cleaves Point Manor SCTM# 1000-38-7-9 Location: The property is located on the w/s/o Shipyard Lane, approximately 173' s/o Gus Drive, in East Marion. Description: This proposal is to subdivide a 4.04-acre parcel into four (4) lots where Lot 1 equals 44,004 sq. ft., Lot 2 equals 44,004 sq. ff., Lot 3 equals 44,004 sq. lt. and Lot 4 equals 44,004 sq. lt. in the R-46 Zoning District. Action: Recommend Final Approval Sumrnary of the first Hamlet Stakeholder Implementation Panel meeting Summary of Transportation Commission meeting- items relevant to Planning) Review Architectural Review Committee minutes from 3/20/08 meeting 2 PLANNING BOARD MEMBERS JERILYN B. WOODHOUSE Chair KENNETH L. EDWARDS MARTIN H. SIDOR GEORGE D. SOLOMON JOSEPH L. TOWNSEND PLANNING BOARD OFFICE TOWN OF SOUTHOLD MAILING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE LOCATION: Town Hall Annex 54375 State Route 25 (cot. Main Rd. & Youngs Ave.) Southold, NY Telephone: 631 765-1938 Fax: 631 765-3136 PRIORITY MEMORANDUM To: Scott Russell, Supervisor Members of the Town Board From: Hamlet Implementation Panel Re: Priority Hamlet Stakeholder Transportation/Traffic Calming Projects and Recommendations Date: April 4, 2008 The Hamlet hnplementation Panel inet on March 28, 2008 to prioritize and route projects relative to transportation, traffic cahniag and pedestrian safety and movement. The following list of projects requires Town Board authorization. Following authorization, the projects will be ronted to Department Heads for implementation. Note, that projects identified as involviug inventor}', assessment, analysis and design were sent to the Town of Southold Transportation Commission for implementation under a separate memo. Cutchogue 1. TS- Install bike rack ill Town parking lot behind Karcn's Deli. New Suflblk 1. T1- lnsta}l signage at Old ltarbor Road and Jackson Street warning boaters of overhead electric wires. 2. T2- Install 30 MPH speed limit signage on New Suffolk Avenue and New Suffolk Road. 3. T9 - Install stop sign at intersection of Orchard aad First Streets. 4. T11- Restrict through truck traffic on King Street past school (Signagc). East Marion 1. T3- hnprove existing public beach access points by repairiug road ends and clearing phragmites. Support repair of Bay Avenue and Gillelle Drive and removal of phragmites to increase beach access. Please contact the Plauning Department with any qaestions. Enc. HAMLET STUDY IMPLEMENTATION WORK AUTHORIZATION FORM Project Number: CT8 Hamlet: Cutchogue Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install bike rack in Town parking lot behind Karen's [)eli Action Needed: Multi-Agency Cooperation Funding: [ Referred To: I Public Works Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date HAMLET STUDY IMPLEMENTATION WORK AUTHORIZATION Project Number: NST1 Hamlet: New Suffolk Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install stop sign at intersection of Orchard and First Streets. Action Needed: Install stop sign at intersection of Orchard and First Streets. I Funding: Referred To: I Superintendent of Highways Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date HAMLET STUDY IMPLEMENTATION WORK AUTHORIZATION FORM Project Number: NST2 Hamlet: ! New Suffolk _Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install signage 30 MPH speed limit on New Suffolk Avenue and New Suflblk Road. Action Needed: Install Road Signs Funding: Referred To: [ Highway Department Implementation Description: Start Date: Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date HAMLET STUDY IMPLEMENTATION WORK AUTHORIZATION Project Number: NST9 Hamlet: New Suflblk Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Install stop sign at intersection of Orchard and First Streets. Action Needed: Install stop sign at intersection of Orchard and First Streets. Funding: Referred To: I Superintendent of Highways Implementation Description: Start Date: Completion Date: Status Report 3 Montl=~s 6 Months 12 Months Town Board Authorization Date HAMLET STUDY IMPLEMENTATION WORK AUTHORIZATION Project Number: NST11 Hamlet: New Suffolk Project Manager: Heather Lanza Phone: Department: ] Planning Stakeholder Recommendation: Restrict through truck traffic on King Street past school. Action Needed: Signage I Funding: I Referred To: I Superintendent of Highways Implementation Description: Start Date: I Completion Date: Status Report 3 Months 6 Months 12 Months Town Board Authorization Date HAMLET STUDY IMPLEMENTATION WORK AUTHORIZATION Project Number: EMT3 Hamlet: East Marion Project Manager: Heather Lanza Phone: 765-1938 Department: I Planning Stakeholder Recommendation: Improve existing public beach access points by repairing road ends and clearing phragmites. Support repair of Bay Avenue and Gillette Drive and removal ofphragmites to increase beach access. Action Needed: Multi-agency Coordination Funding: Referred To: [ Superintendent of Highways Implementation Description: Start Date: I Completion Date: I r Status Report 3 Mont~s 6 Months 12 Months Town Board Authorization Date Terry, Mark From: Sent: To: Cc: Forrester, Ed Thursday, April 24, 2008 1:48 PM Beltz, Phillip; Finnegan, Patricia Russell, Scott; Lanza, Heather; Terry, Mark Subject: RE: HAMLET STUDY IMPLEMENTATION This condition has been the subject of discussions from time to time over the years but has yet to be addressed directly in Code. I would say at this point cars for sale on public property can be dealt with under existing Code. It is my opinion that selling one's car from private property is not a violation unless there were multiple cars so as to be considered a used car lot, there is Zoning Code that must be complied with in that instance, Hope this helps. From: Beltz, Phillip Sent: Thursday, April 24, 2008 1:4! PM To: Finnegan, Patricia; Forrester, Ed Cc.' Russell, Scott; Lanza, Heather; Terry, Hark Subject: HAMLET STUDY [MPLEHENTAT[ON In evaluating hamlet stakeholder recommendations, several hamlets have expressed concern about "vehicles fbr sale" throughout the Town, or private and public property. Are you considering the development of code or guidelines to address this concern? Please advise. Thank you. 4/24/2008 PLANNING DEPT. MEETING May 13, 2008 · Hamlet Stakeholder Implementation' o HIP Status Report-March & Apnl o Website Notice/' ~ ' , ~ ~,/- Meeting.~.~n~ / .*--~.~ ~-~ Next Panel O o Future Meetings with Stakeholders and PB? Chairs? o Fishers Island Meeting--Agenda · Affordable Housing ~ o AH Legislative Changes ~ o Senior Housing o Apartment Code Revisions (HAC)/~ · Suffolk County Downtown Revitalization Grant · Other /planning agenda 14 HAMLET STAKEHOLDER CHAIRS MEETING June 2,2008 · Introductions · Summary of Implementation of Hamlet Stakeholder Recommendations: o EPF Downtown and Hamlet Revitalization grant submission of $670,500 to support the development of a comprehensive plan that will accomplish: · Traffic calming plan · Survey and analyze pedestrian movement and lighting within hamlets--inventory of sidewalks needing repair, etc. · Gateway signage · Survey and analyze the ability to increase inventory of affordable accessory apartments in hamlet centers · Voluntary commercial and residential site-plan design standards · Partnership with Stony Brook MBA students for an economic feasibility study to support commerce in hamlet centers to mitigate exodus of local businesses o Creation of Hamlet Implementation Panel, to date HIP has reviewed transportation, streetscape and design standard elements--many items forwarded to Transportation Commission for action. Dept. of Highway has increased signage where warranted and Police Chief has stepped up enforcement. Future HIP to address Housing and Economic Development on June 11th. o RBA Consulting hired by Town Board to address significant amount of recommendations through Transportation Enhancement Program grant proposal up to $2.5 million o Additional grant opportunities: 2008-2009 EPF Fund via LWRP · Summary of Town Initiatives that Complement Stakeholder Recommendations: o TDR Legislation o PDD Legislation o HAC Recommendations to Stimulate Apartment Inventory o Code Committee to address rental law rental permits o Planning Dept. streamlining site plan application process · Stakeholder Status Reports on the Town's Website · Project Management: /Agenda Stakeholder Chairs 6.2.8 PHILLIP BELTZ Special Projects Coordinator Town of Southold P.O. Box 85 Mattituck, NY 11952 Tel. (631) 298-4460 Fax (631 ) 298-4462 July 3, 2008 To: Heather Lanza and Mark Terry Fr: Phillip Beltz Re: HAMLET STAKEHOLDER IMPLEMENTATION In an effort to advance further communication to stakeholders regarding the implementation of their initiatives, I offer the following: Supervisor has signed letter to stakeholders (attached) that will be sent electronically advising them of status reports on the Town's website, etc. Please make this a priority to finish reports ASAP. If you need any further assistance, let me know. As the letter prompts stakeholders to review status reports on the website, I reviewed its current content and informed Heather of some discrepancies and she requested I provide them in writing. Please note suggested changes below: Link should be "Hamlet Stakeholder Initiatives 2007-2008" rather than "hamlet stakeholders". Opening paragraph should contain some truncated "mission statement information" and not the text as written. I suggest the following: In 2007, Supervisor Russell convened hamlet stakeholders (former stakeholders and new volunteers) to advance the implementation of the 2005 Hamlet Study findings to further define a vision statement for each Hamlet. This included assisting the Town in identifying and prioritizing short and long term planning projects outlined in the original study as well as disseminating information to residents within their respective community to develop consensus. Recommendations have been made to the Planning Board and Town Board, see attached links on recommendations and quarterly status reports. The link to the nine hamlets is totally inconsistent as some list recommendations and some do not, some list incomplete status reports, some list no reports. I suggest moving to separate link as noted below. All of the hamlet links list committee membership that I like, however, membership is totally inaccurate as it lists stakeholders from 2005. Attached find current contact list that includes names of persons involved as of July 08. Bullet for "Hamlet Stakeholder Process Overview" is actually information of March 2008 Powerpoint presentation--i.e, it is not really an "overview". I suggest eliminating this link but a link should be "recommendations" followed by a link "quarterly status reports". Order should be: 2005 Study, HALO and Hamlet Center Maps, Stakeholder Recommendations, Quarterly Status Reports. In addition to the aforementioned, we need to schedule additional HIP meetings for Fishers Island as well as one for Land Preservation and Code Enforcement (I sent Ed a memo a few weeks ago and have not heard anything). We also need to meet to coordinate the implementation of LWRP grant for Downtown Revitalization. I also think that a press release should be written on the Town's success in obtaining these grants. Cc: Supervisor Scott Russell /PD hs doc Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Mattituck ELEMENT I.D. Recommendation/Project Status T1 Evaluate Traffic Calming. Transportation Enhancements Program grant submitted June 25, 1. Evaluate traffic circle at Main Road and Love 2008 to address pedestrian access Lane & safety at this intersection. 2. Evaluate traffic circle at Route 48 and Cox In progress. County DPW to study Neck Road and develop plan. 3. Develop plan to reduce Route 48 to single Tabled - Town Transp. Commission lane between Cox Neck Rd and Wickham investigated in the past and ~,venue. recommended against it. Establish Community Pavilion at head of Mattituck Creek with transportation and Tabled - future consideration - T4 T2 ~edestrian connectivity to Hamlet Center. deemed greater priority Tabled - future consideration - Complete sidewalk extension of Love Lane north Wickham Ave might be better T3 :o Mattituck Creek. ~edestrian connection Transportation Enhancements Program submitted June 25, grant 2008 to address pedestrian access T4 Develop West Mattituck Corridor Plan & streetscape here. Develop streetscape plan from train trestle east S1 :o Love Lane along S.R. 25. Referred to Planning Department SPC spoke to Facility manager of Captial One, bank discourages use, S2 Prohibit car sales on Main Road (Rt 25 e.g. NFB) but no state enforcement. S3 Bury power cables Tabled Referred to Planning Department to S4 Develop attractive signs develop design standards. Mark Terry to draft memo & forward draft tree codes to Tre~ Committee. Highway Dept. will attend Tree Committee ~ v S5 Develop Town ~wide tree code. meetings. In process. Planning Dept Develop commerical design standards for new developed draft. Referred to k~~:~~ D1 !~ renovated buildings Planning to complete. Page 1 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: IVlattituck ELEMENT I.D. Recommendation/Project Status Close Love lane for Saturday Farmers Referred to Transportation EH1 Market/Pedestrian Mall Commission/Planning_D/ept. Develop sewage plan covering Mattituck ~ HALO/Hamlet Center areas to allow increased In process. Planning Dept working EH2 density and housin§ opportunities, with agencies EH3 Provide transient boat access Tabled Page 2 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Cutcho§ue ELEMENT I.D. Recommendation/Project Status C ~ DOT will evaluate traffic calming Establish a no parking zone in front of Karen's throughout hamlet center. In the Deli or narrow sidewalks to improve line of interim, DOT will install a delayed ¥1 sight, walk signal for pedestrians. Change the sequence of the traffic light at ¥2 intersection of New Suffolk Road. see above Install more effective signage to slow Route 25 traffic entering the Griffin Street/Route 25 1-3 intersection from the east see above Relocate Hampton Jitney bus stop s/o King Tabled - potential conflict with IT4 Kullen parking lot, design install bus shelter. ~ngress & egress to King Kullen Install pedestrian walkway across Route 25 to serve eastbound bus passengers accessing King T5 Kullen parking lot. see above Planning 8oard will accomplish e Extend sidewalks on Griffing Street to Heritage through the subdivision and site T6 @ Cutchogue parcel, plan process Repair and mark shoulder of New Suffolk Avenue because it serves as a bike path. Install Refer to Transportation T7 new bicycle path in appropriate locations, and Commission Install bike rack in Town parking lot behind T8 Karen's Deli In progress. Town DPW to install. Install dogwood trees on island between the southbound and northbound lanes of Griffing Highway Dept. to replant island T9 Street. near post office. Referred to Transportation Commission - long-term, needs TIO Commission Town-wide Transportation Study funding. Page 3 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: New Suffolk ELEMENT I.D. Recommendation! Project Status Install signage at Old Harbor Road and Jackson Street warning boaters of overhead electric Accomplished signage in T1 wires. ~lace/wires have been removed. Install signage 30 MPH speed limit on New T2 Suffolk Avenue and New Suffolk Road. Accomplished Provide increased police surveillance of the Ongoing ad overall parking need T3 posted parking areas, comprehensive approach T4 Enforce 30mph speed limit Ongoing Investigate and develop traffic calming T5 measures Ongoing Increase sticker fee for non-resident T6 beach/ramp users Accomplished T7 Enforce use of beach/ramp stickers Ongoing Develop and post appropriate restrictions for Panel recommends 21' boat length ~ T8 use of boat ramp particularly as to maximum restriction. Install stop sign at intersection of Orchard and T9 First Streets Not recommended at this time. Highway Department to look for Evaluate and correct visual impediments at encroachments into the right of TiO driveways and intersections, way causing safety issues. Restrict through truck traffic on King Street past Needs site visit for further Tll ;chool evaluation ~t~ee~ape Forward draft tree codes to ~re~ Survey and protect significant trees and plant Committee/Joe Bladis aborist will $1 new street trees, attend Tree Committee meetings :Provide additional parking for district including S2 Legends Referred to Planning Department Preserve scenic water views and historic S3 character Referred to Planning Department ~es~grlGu del ~e~ ~/ ?~ :~; "~ In process. Planning Dept ,~ Develop design guidelines for residential developed draft. Referred to D1 /commercial buildings Planning Dept. to complete. I~1 EH1 Provide transient boat access Site visit to be scheduled Page 4 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Pecortic ELEMENT I.D. Recommendation/Project Status T1 Install crosswalk between Tasker and Cochran Transportation Enhancements Town will not lease lot but will Re-lease parking lot from Owner (Post Office} commit to greater code T2 for $1 and provide maintenance, enforcement Relocate bus stop to in front of Highway T3 Department building with kiosk. NYSDOT reviewing Transportation Enhancements Program grant submitted June 25, 2008 may include a portion of this T4 Repair sidewalks and connect to Route 25. recommendation. There is funding in the 2008 Town Improve parking lots in Cochran Park and add Budget for parking lot TS concession stand ~mprovement. Concession stand Sl Address Recreation Center eyesore Accomplished Improve streetscape in hamlet center with S2 landcaping Referred to Planning Department Page 5 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Southold ELEMENT I.D. Recommendation/Project Status tr~porta~ ' install shade trees, landscaping, improve The Panel discussed a long-term parking, sidewalks on south side, street ,lan to link Travelers, Hortons, and ~y furniture, lighting and signage on Traveler's oungs Road with pedestrian- Street - make it more pedestrian friendly and friendly infrastructure. Possibly part connected to the hamlet center and to of a Transporation Enhancements encourage commercial and munidpal Program grant proposal being T1 development, submitted in June. Provide sidewalks on Horton's Lane and T2 Young's Road See above T3 Install crosswalks throughout Hamlet Center See above Prevent accidents, improve pedestrian safety, T4 and reduce traffic impacts: 1. Implement traffic calming measures in the Hamlet Center between Boisseau and Tuckers Lane, and to conduct traffic safety evaluations at the intersections of Main Street and the Civil Referred to Transportation O __ Main Street and Boisseau Commission - being evaluated. War Monument and 2. Restrict right turn on red at selected intersections such as Main Street and Youngs Avenue See above 3. Enforce posted speed limits throughout the Hamlet Center and HALO zone, especially on Youngs Avenue, Hortons Lane and Main Street Increase Enforcement 4. Improve the design and signage at all )edestrian crosswalks throughout the Hamlet Center and HALO zone, especially at Main Street and Oaklawn Avenue, and add a crosswalk at Referred to Transportation Main Street and Beckwith Avenue Commission - being evaluated. 5. Inventory all existing sidewalks in the hamlet and ask the Highway Department to budget for a periodic sidewalk inspection Sidewalk inventory is proposed in program and to regularly repair and maintain the Hamlet Revitalization EPF sidewalks in the hamlet center Grant. Could be included in Transportation 6. Add an informal footpath on the east side of Enhancements Program grant o Horton Lane from CR. 48 to Main Street innovative options for sidewalks Page 6 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Southold ELEMENT I.D. Recommendation/Project Status Preserve and improve the vitality of Main Street T6 as a walkable local business district: 1. Provide additional strategically located municipal parking with attractive signage, Dark Planning Board might incorporate 5ky lighting, landscaping, bike racks and regular more municipal parking as part of maintenance future site plans in hamlet center 2. Investigate the feasibility of diagonal street parking on Main Street Not feasible ~3. Offer greater flexibility in parking requirements in the site plan review process Planning Board currently provides [e.g. consider the overall parking as an average for flexibility where the code in the area instead of parcel by parcel) to allows. Future code changes are encourage diverse business uses also being examined. Transportation Enhancements 4. Encourage walking in the Hamlet Center and Program grant should accomplish HALO zone some of this goal 1'7 Support expansion/additions to Southold Free Planning Board will assist Library O Develop full service transit hub at the a existing T8 railroad station on Travelers Street Tabled Ask local landscaping company to 1. Work with the LIRR to improve landscaping )lant and maintain in exchange for and parking around the train station a small sign being placed there. Investigated by Town Transportation Commission, not feasible due to resistance from the County and the Jitney bus services. Turn is too tight for buses, and 2. Meet with County Public Transit and leaving the main road will cause Hampton Jitney to relocate bus stops to better delays in what is already a very long locations such as the LIRR station bus route. Transportation Enhancements Program grant submitted June 25, Create an infrastructure of bike paths and 2008 may fund some work towards T9 strategically located bike racks, this goal. Implement a town-wide "dial-a-ride" car/van ~ service and or the use of school busses for SPC met with Nurid on 6/11 and TiO affordable local transportation will provide update. ~ Provide new and attractive s~gnage for S1 municipal parking lots. Ongoing Page 7 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Southold ELEMENT I.D. Recommendation! Project Status Maintain and landscape municipal parking S2 areas. Ongoing Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and signage on Traveler's Referred to Planning Board and S3 Street Tree Committee Support the Tree Committee's street tree planting program, including the replacement of S4 damaged or dead trees Referred to Tree Committee Strictly enforce the Town's signage code and educate business owners about illegal displays and uses of public rights of way in business S5 zones, especially on Main Street and CR 48 Referred to Code Committee Pass legislation requiring Dark Sky lighting on all new construction and retrofitting pre-existing 56 construction over a reasonable time frame. Referred to Energy Committee Provide attractive trash and recycling receptacle 57 throughout the hamlet Referred to Waste Management --~ -- Build a Town Hall and in the new campus 58 existing location On Hold Provide incentives to property owners to up- 59 grade existing streetscape attributes Referred to Planning Board IS10 Encourage burying of overhead utility lines Tabled Develop design guidelines for affordable ~/ housing that reinforce local residential scale and D1 historic precedents Referred to Planning Department Develop design guidelines and standards that / )rohibit commercial sprawl, emphasize human scale, create pedestrian connectivity and respects historic precedents and typologies in D2 Hamlet Centers and HALO zones Referred to Planning Department Economic De~elo~ment~ousini~ ~ EH1 Retain IGA grocery store in current location Referred to Planning Department Provide incentives for reuse and adaptive reuse Referred to Housing Advisory EH2 for existing commercial structures Commission J~ Referred to Housing Advisory O EH3 creatTnore eaffordable housing Commission Page 8 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: $outhold ELEMENT I.D. Recommendation/Project Status Legalize affordable workforce in detached Referred to Housing Advisory EH4 accessory buildings in HALO Commission Referred to Housing Advisory EH5 Provide incentives for property taxes Commission Provide financial incentives for rehab of existing Referred to Housing Advisory EH6 residential structures for affordable housing. Commission Preserve and improve vitality of Main Street as EH7 ~valkable business district Referred to Planning Department EH8 Provide additional strategic parking Referred to Planning Department EH9 Felxibility in parking requirements Referred to Planning Department Provide tax incentives to property owners who rent buildings at affordable rates to local Referred to Housing Advisory EH~.O entrapanuers. Commission Planning Department is working with SUNY Stony Brook MBA I~ Conduct economic impact study of downtown students/ Long term planning \1~, EHI~. area initiative t-- Increase of of Silversmiths intesity use Corner for picnincs, games, summer events and Referred to Parks and Recreation EH12 activities. Committee Promote additional housing in HALO Zone with affordable and senior housing and garden EH13 apartments. Referred to Planning Department Allowing density 1 unit per 10,000 sqaure feet in EH14 HALO with public water and sewer. Referred to Planning Department Allowing density I unit per 5,000 sqaure feet in EH~.5 HALO with public water and sewer for Seniors. Referred to Planning Department Encourage mixed use residential within business Referred to Planning EH16 properties in HALO/Hamlet Center. Department/PDD EH17 Creat PDD legislation Referred to Planning Department Preserv and support working landscapes and Referred to Planning EH18 traditional industries Department/LWRP EH~.9 Provide job opportunites for young people. Ongoing/Youth Bureau Page 9 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Greenport ELEMENT I.D. Recommendation / Project Status Three way light request from Transportation Commission has Change the traffic light on CR 48 and SR 25 to recently been made to agencies for T1 three color. ~mplementation. Short-term - scenic corridor recommendations implemented in the site plan process by Planning Board as they are submitted. Long- term - create codifed design Implement recommendation of the Town of standards based on the scenic [2 Southold Scenic Corridor Plan corridor recommendations. 1'3 Require dormant buses along Rt 25 be relocated Town requested relocation Transportation Commission investigating best location for T4 Install crosswalk in the vicinity of 7-11 crosswalk in this area. Owners of properties in front of sidewalks must clear them of snow & ice. Town Highway Dept - maintenance, Town Board - reconstruction. Enforcement issue. T5 Establish sidewalk maintenance responsibilities Possibly establish help-line. Referred to Transportation T6 Develop a well designed gateway Commission Transportation Enhancements Program grant submitted June 2S, 2008 to address pedestrian access T7 Install sidewalks on one side of the street & streetscape in this vicinity Town Board is in an ongoing discussion with the ferry on several Explore methods to break-up continuous strings issues, this being one of the major T8 of ferry traffic concerns. SC DPW has designed a plan to rework the road in that stretch to calm traffic and improve pedestrian safety, and begun implementing it. Explore traffic calming measures along North Not all of the plan has been funded ~ T9 Road i.e. near Soundview Restaurant for construction. Page 10 of ~.5 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Greenport ELEMENT I.D. Recommendation! Project Status Panel had idea for hot-line to report this and other problems such as Evaluate all sight impediments at driveways and )otholes, and sidewalks in need of TIO intersections repair. Referred to Transportation Tll Provide S-92 bus service on Sundays Commission The County has little flexibility in types of bus shelter. They have Hold competition to design bus shelters, require agreed to upgrade the type of well designed and conveniently located bus shelters funded for this year at no Ti2 shelters cost to the Town. Planning Board subdivision process Integrate new roads in subdivision with existing makes every attempt to do so T13 roadways, where feasible. ]-14 Provide public bus service along North Road Transportation Commission ]'15 Extend train service to enhance public transit Transportation Commission r16 improve S-92 bus schedules with Shelter Island Transportation Commission Bury overhead utility lines for any new Required pursuant to Town Code ~i development on new subdivisions. Preserve the natural landscape and create 75- S2 100" buffers along the Hamlet's main roads Referred to Planning Board Develop a well designed gateway on Route 25 S3 east of the village Referred to Planning Board S4 Preserve scenic vistas Referred to Planning Board Weekly road clean-up, including removal of Cars SS for Sale on Town property, garbage, debris etc... Referred to Code Enforcement Preserve street trees and develop planting and S6 maintenance plans Referred to Tree Committee Design Standards Design parking behind front yard setback with D1 landscaped buffer Referred to Planning Board In process. Planning Depart, ~ L~ .developed working draft. Re lerred D2 Develop design standards to Planning Department. Provide adequate parking for residential and EH1 commercial development Referred to Planning Board Page 11 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: East Marion ELEMENT I.D. Recommendation/Project Status Reduce and enforce speed limits and utilize traffic calming devices and signage to emphasize the need for drivers to slow down when passing T1 through East Marion. Police will enforce Explore multiple means of reducing the impact of ever-increasing Orient ferry traffic and Town Board in ongoing discussion restricting any further expansion of ferry with ferry on several issues, this T2 ~ervices being a major one. Improve existing public beach access points by repairing road ends and clearing phragmites. ~upport repair of Bay Avenue and Gillette Drive and removal of phragmites to increase beach Done for Bay Ave. Gillette Dr. being T3 ~ccess. evaluated by DPW !Support more consistent and frequent T4 enforcement of traffic laws Police will enforce Referred to Transportation Support better signage, identification of sites for Commission & Town Attorney- off-road parking, and relocating the bus stop to Town is renegotiating the reduce traffic congestion near Post Office and maintenance agreement with the T5 Angel's Store. Fire Dept. Sidewalk inventory proposed in the Hamlet Revitalization EPF Grant. Some pedestrian safety measures proposed in the Transportation Make sidewalks and road shoulders more Enhancements Program grant 1-6 )edestrian and bike-friendly, submitted June 2S, 2008 Town will take this into consideration on town roads, and Eliminate road widening as an option for dealing make NYSDOT & SCDPW aware of 1-7 with traffic problems, this recommendation. Tranportation Enhancements Program grant submitted June 25, Install traffic calming devices at entrance and 2008, may include a project to T8 exit to East Marion with slow-down sign accomplish this goal. Bring together key players, such as Police Commissioner, representative of bus company, Cross Sound Ferry, Town Supervisor to help Achieved - this is what the panel is T9 solve East Marion problems, and does. Identify laws that are on the books and not being consistently enforced, such as traffic and TlO housing codes. Refer to Code Enforcement Page 12 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: East Marion ELEMENT I.D. Recommendation / Project Status Problem: Traffic moves too quickly along Rt. 25 and is a hazard to pedestrians and motorists Tll when exiting their cars. ~ ~ Town Transportation Commission worked on this with DOT. They would only agree to reduce speed limit to 50 on causeway, no lower. Possible Solutions: (Stakeholder) 1. Reduce Referred to Transportation speed limit from 55 to 45 on causeway and from Commission for other speed limits 40 to 30 throughout East Marion. in other locations. 2. Direct Police Department to enforce speed limits vigorously. Police will enforce 3. Request assistance from Highway Department to recommend traffic calming devices, such as breakaway bollards or landscaped mini-medians, which would be Referred to Transportation appropriate to East Marion. Commission 4. Install residential neighborhood signs to Referred to Transportation ~ emphasize the need for slowing down. Commission S1 Monitoring LIPA tree trimming Referred to Tree Committee ~ S2 Enforcing existing code on signage Referred to Code Enforcement Provide boundary focal points for E. Marion with well designed gateway signs at entrance and Referred to Transportation 53 exit of the hamlet Commission / Page 13 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Orient ELEMENT I.D. Recommendation/Project Status Enforce of the speed limit by Southold Town along Route 25 in the area from the Causeway T1 east to Platt Road. Police will enforce Use non-aggressive traffic calming methods such as painting lines for narrower lanes, using different color paint or material in the verge Referred to Transportation T2 Panes, moving lanes, and crosswalks. Commission Reduce speed on causeway using LED speed limit signs, narrow median, traffic enforcement T3 :camera, etc.) Referred to Police for enforcement Town Board is dealing with this and other issues with their ongoing 7'4 Address Ferry traffic and parking discussion with the ferry. ]-5 Repair / repave sidewalks in the Hamlet. Ongoing Explore system of pedestrian trails through ]-6 fields in undeveloped areas Ongoing ~ Preserve the gateway property east of Latham's Referred to Planning Board to ~! farm stand (vista is important) ~mplement the Scenic Byway Plan S2 Road repair of Village Lane In design phase/funding is needed S2 Sidewalk and curb repair along Village Lane Referred to Highway Department S3 Repair to street lighting in the Hamlet Ongoing Exploration of alternate street lighting that would be of a style more consistent with the Historic Preservation designation, and that I~1 would also be efficient in Future Downtown Revitalization more projecting light S4 down on the street and sidewalk where needed. Program Grant Page 14 of 15 Hamlet Stakeholder Implementation Panel Quarterly Status Report - April - June, 2008 Hamlet: Orient ELEMENT I.D. Recommendation/Project Status 'Referred to Housing Advisory EH1 Review accessory apartment legislation Commission EH2 Keep Post Office in Hamlet Center Referred to Planning Dept. Page :[5 of 15 Terry, Mark From: Sent: To: Cc: Richter, Jamie Friday, August 01,2008 8:29 AM Beltz, Phillip Harris, Peter; McMahon, James; Terry, Mark Subject: RE: FISHERS ISLAND HAMLET STAKEHOLDER MEETING Phillip I will be attending the annual F.I. Meeting. Do I need to prepare any sketches or bring any information with me related to the F.I. stakeholder requests? I have also reviewed the stakeholder recommendations that were enclosed in this e-mail. There are some issues with these requests that I think you need to be made aware of For instance, you reference the installation of new sidewalk near the Library for the purpose of extending the Bike Path. Bicycles and not allowed to ride on sidewalks!!! In addition, Fowlers Culvert is not really a highway issue. It is a vector control issue that is related to a natural drainage course. The old culvert pipe under the road, which is failing, needs to be replaced. But this pipe is not par[ of the highway system. Highway would be available and has always been ready to replace the pipe. However, the homeowner on the outfall side of this pipe does not want the water to flow into and/or over his property We should talk about some of these issues before the scheduled meeting so that we are all on the same page I do not want to give the impression to F.h residents that we are of mixed opinion. I have no problem attempting to fix a problem for the residents of F`I. but there needs to be an identified solution that is within our means before we proceed, Let me know if you want to get together before next Wednesday. Jamie From: Beltz, Phillip Sent: Thursday, ,iuly 31, 2008 11:32 AM To: Harris, Peter; McMahon, ,lames; Richter, ,iamie; Terry, Mark Cc: Woodhull, Ruthanne; Al Krupski, .Ir.; Bill Ruland; Louisa Evans; Scott Russell; Tom Wickham; Vincent Orlando Subject: FISHERS ISLAND HAMLET STAKEHOLDER MEETING Supervisor Russell has scheduled a Fishers Island Hamlet Implementation Panel meeting on Weds. August 6th at 11:30 a.m. at the school to review and address Fishers Island stakeholder recommendations. Attached are recommendations that were presented to the Town Board several months ago. 8/4/2008 April 8, 2008 Page 2 Southold Town Board Meeting Minutes Shellfish Aquaculture Lease Program in Peconic Bay and Gardiners Bay - Public Hearing 4/17/08 at 7:00 PM at Riverhead Town Hall. III. Communications IV. Discussion 9:00 A.M. - Trustees Request for Temporary Assistance wifl~ Environlnental Reviews Moratorium on Docks on the Bay 9:30 A.M. - Heather Lanza Proposal to provide Site Plan Review Services 9:45 A.M. - Phillip Beltz, Heather Lanza, Mark Terry - Hamlet Stakeholders Implementation Plan update - CPF Exemption for 1st time homebuyers - Supervisor/Councilman Orlando 5. 10:00 A.M. - Jamie Richter DOT Transportation Grant 6. 10:30 A.M. - Judge Price Justice Court Park & Recreation Per Councilman Orlando - Strawberry Fields - Committee Secretary - Aldrich Ball Field Lighting 8. Stipend: Emergency Management Coordinator - Supervisor 9. Appointment to North Shore Iteriinge Trail Board - Neb Brashich 10. Department of Homeland Security Public Meeting Here II. Deputy At Landfill 12. Colony Pond Water 13. Special Events/Road Closing Requests 4:00 p.m. Site Plans: WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, April 28, 2008 at 4:00 p.m. Site Plans and Subdivisions Peconic Transfer Station Action: Status: Recommendations: Attachments: SCTM#: 1000-95-2-5 Location: 560 Commerce Drive in Cutchogue Review of NPV report issued on the Part III EAF. In SEQRA PB accpet NPV report as submitted and provide the report to the applicant. NPV report A-l- A-12 Subdivisions: · Standard Subdivision of John Scott Location: The property is located on the east side of Wells Road and the south side of Main Road, east of Peconic Lane in Peconic. Description: Proposal is to subdivide a 6.5539-acre parcel into three lots where Lot 1 equals 80,000 s.f., Lot 2 equals 80,010 s.f. and Lot 3 equals 82,932 s.f. in the R-80 Zoning District. Action: Request additional information Status: Conditional Sketch Approval ( September 12, 2006) Recommendations: Revise Covenant and Restrictions, Submit Preliminary Plat Application. Attachments: None · Standard Subdivision of Allan and Ellen Wexler Location: The property is located on the s/s/o North Bayview Road, approximately 415 ft. w/o Paradise Point Road, in Southold. Description: This proposal for a standard subdivision is to subdivide a 3.832-acre parcel into two lots where Lot 1 equals 1.916 acres and Lot 2 equals 1.916 acres in the A-C Zoning District. Action: Status: Recommendations: Recommend Conditional Final Approval Conditional Preliminary Approval (October 16, 2007) Amend and File Covenant and Restrictions, Submit $7000.00 Park and playground Fee. Discussion: Hamlet Stakeholder Implementation Panel - March Status RepOrt / AGENDA SOUTHOLD TOWN REPRESENTATIVES FISHERS ISLAND REPRESENTATIVES May 22, 2008 10:30 -11:00 Community Center Tour -John S. and Mere -Southold Funding for -Exercise Equipment -Tele-conference/meetings with town -Fix up basketball court and fence 11:00-11:30 Police coverage issues 11:30-12:00 Sidewalk and Rec. Path issues. 12:15- 1:00 Lunch: Kathy Parsons 1:00- 2:30 Organizational and district meetings as requested. There will be five people from Southold Town coming -Scott Russell -Heather Lanza -Mark Terry -Jim McMahon -Philip Beltz ICB Members planning to attend: -John Spofford -Peter Gaillard -Bill Ridgway -Meredith Doyen -Cynthia Riley WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, June 2, 2008 at 4:30 p.m. 4:30 p.m. Site Plans & Subdivisions Site Plans: Hudson City Savings Bank Plaza, a.k.a. End of SCTM#: 1000-122-3-1.2, 2, 6.1, 17 the Road, LLC Location: 11620-11750 NYS Road 26 in Mattituck Description: Two new buildings: one office building, 9,986 square feet, and one bank, 3,241 square feet on a 1.9 acre split-zoned parcel in the General Business and Residential-40 Zoning Districts. Action: Review site plan and comments from other agencies. Subdivisions: Standard Subdivision of Hazel's Woods (T. Smith) SCTM#1000-123-6-6.9 & 123-6-23 Location: east of Camp Mineola Road and north of Private Road in Mattituck. Description: This proposal is to subdivide a 8.46 acre parcel into 5 lots where Lot 1 equals 23,798 sq. ff.; Lot 2 equals 23,133 sq. ft.; Lot 3 equals 23,200 sq. ft.; Lot 4 equals 23,200 sq. ft.; Lot 5 equals 21,993 sq. ft. and the subdivision open space equals 5.0072 acres in the R- 80 Zoning District. Action: Review subdivision concept design. Nickart Realty SCTM#1000-62-2-13 Location: south side of North Road, approximately 900 feet west of Bayberry Lane, in Southold. Description: Proposal to subdivide a 34,896 sq. f. parcel into two lots where Lot 1 equals 17,438 sq. f. and Lot 2 equals 17,438 sq. ff. in the R-40 Zoning District. Action: Review proposed subdivision. Discussion: ZBA referrals 1. Shipman Agricultural Building. SCTM# 108-3-5.5 2. Maritime DaY~SC!~0~!~ N?~ery School in existing building. SCTM#102-2-12.6 ).m. Hamlet Stakeholders' Chairpersons Meeting with Supervisor Russell and the ~'~ Planning Board ! SCOTT A. RUSSELL SUPERVISOR TOWN HALL - 53095 MAIN ROAD Fax (631)- 765- 9015 JAMES A. RICHTER, R.A. ENGINEER TOWN OF SOUTHOLD, NEW YORK 11971 TeL (631) - 765 - 1560 JAMIE.RICHI'ER~TOWN .SOUTHOLD.N Y. US OFFICE OF THE ENGINEER TOWN OF SOUTHOLD J. Kevin Darcy Director of Community Relations Suffolk County Department of Public Works 335 Yaphank Avenue Yaphank, New York 11980-9744 June 12, 2008 Re: Southold Town Bus Shelter Locations Dear Mr. Darcy: I would like to take this opportunity to thank you for all of your ongoing efforts to bring new Bus Shelters to the Town of Southold. As per our recent telephone conversations, please consider this letter to be a written review of the Town Board Decisions regarding the locations and placement of Bus Shelters within the Town of Southold. Shortly after construction began on the previously approved location in Southold, several local residents and shop owners expressed there concern with these chosen location. I brought this matter to the attention of the Town Board on June 3 during there regularly scheduled Meeting and it was discussed at length. The outcome of there deliberations requested the following: 1 ) The proposed location adjacent to Silversmiths Corner in Southoid should not have a shelter installed at this time. The Board respectfully requested that the Existing Bench be reinstalled at this location subject to the review and approval by the DOT. An alternate location for a shelter in the hamlet of Southold will be discussed by the Town Board and the Transportation Commission in the coming months. If a location can be determined and agreed upon, the Commission wilt forward another request for a Shelter during the next Phase of funding for such a project. 2) The Town Board is aware that you have been actively trying to provide a New Shelter for the Village of Greenport during this current Construction Phase. Therefore, the Town Board has requested that the New Shelter scheduled for Southold be given to the Village of Greenport. 3) The proposed location in Mattituck adjacent to the Shopping Center has the support of the Town Board. 4) The proposed location in Peconic, in the corner of the Town's Highway Yard also has the support of the Town Board. If your contractor requires the Town's assistance in clearing the approved site, please notify my office prior to construction so that I can make the necessary arrangements. As I am sure that you are also aware, that we have received notice from NYS DOT, that Permits will be required prior to the installation of New Bus Shelters along State Route 25. Please let me know if the Town can be of any assistance regarding this matter. Thank you again for your efforts in this undertaking. Sincerely, James A. Richter, R.A. Office of the Engineer cc: Neb Brashish; Chairman, Transportation Commission Peter Harris; Superintendent of Highways SCOTT A. RUSSELL SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-1823 Telephone (631) 765'1889 OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD To: From: Date: Re: Hamlet Study Stakeholders Scott A. Russell, Supervisor July 14, 2008 Hamlet Stakeholder Implementation The Hamlet Stakeholder Implementation Panel (Supervisor, Engineer, Highway, Public Works, Planning and Special Projects Coordinator) meets regularly to facilitate the implementation of stakeholder ideas. The responsibility of implementation provides a formidable challenge for Town departments (time, staff and budget); however, our commitment is sincere and moving forward. In essence, we have embarked upon "stage IIr' of the process which requires the Town to "do the heavy lifting". We will continue discussion with stakeholders on an ad hoc basis relating to issues of your respective hamlets, however, hamlet stakeholder involvement will be limited during this "phase". As the Town continues efforts to address stakeholders concerns, it is critical that we keep stakeholders informed. To that end, I am pleased to inform stakeholders that the Town's website now features a new link "2007-2008 Hamlet Stakeholder Initiative" that features all relevant stakeholder information, including recommendations and status reports. I am also very excited to report that the Town was awarded a grant in the amount of $675,000 from the State of New York's Environmental Protection Fund for its Downtown Hamlet Revitalization program. This will greatly assist our efforts. If you have any questions, please contact me. Once again, the Town Board thanks you for your efforts. SAR/pb I Hamlet Stakeholder Implementation August 2009 !RS ISLAND STAKEHOLDER RECCOMMENDATIONS Improve/resurface Town roadways and Transfer Station Road (ICB) West Harbor Dredging Feagles' Path completion Connect bike paths-FIDCO guard house/library via sidewalk. llove/landscape path from school to ICC and basketball courts. Identify and catalogue problem sidewalks and potholes Explore purchase of on-island commuter boat. Town Board instructed Highway Dept. to =prepare RFP for Spring 2010 road resurfacing on Fishers Island (by next week and solicit bids for the work, including the contractor doing the work for FIDCO. The NYSDOS sent the project consultant Docko Inc. a July 28, 2009 letter requesting iadditional information. It is noted in the letter that the dredge spoil is contaminated with mercury. Path is complete. Site inspection to locate playground equip scheduled for Fall 09. 'Town Engineer/Highway Dept.reviewing alternate bike route with consideration of Bike Path Plan. Scheduled for Fall 09 Town Board and HIP met with ICB and FI residents on 8/5/09. Planning Board presented sidewalk assessment and two phase workplan to begin to maintian, repai~ and replace sidewalks. Maintenenace and =repair phase of workplan (remove vegetation encroachments and top and bond uplifts) has begun. Supervisor ;requested cost estimates from Highway Dept. to replace the sidewalks that pose a critical safety hazard. The funding for the project is expected to be obtained from a $300,000 bond. Scheduled for August 11th Town Board worksession. Planning Department will work with ICB to conduct a needs assessment--survey needs to be developed and issued asap. Define type and amount of affordable housing. Identify single family homes to convert to two family homes Publicize accessory apartment law. Explore utilization of Suffolk City funds. Update and maintain inventory of housing stock. Utilization and development of Cleveland bldg. Get new tax maps for FI. Walsh Park Benevolent Corp. to explore :ways to further affordable housing. Town awaiting contract for EPF grant. SPC will provide assistance as needed, with ~Planning Department. Change zoning regs.? Work with Housing Advisory Com. to address impediments-rental permit law could address. Meet with Jill Rosen-Nikoloff. Special Project Coordinator will work with Walsh Park representatives to prepare needs assessment. Meeting with Walsh Park representatives and Planning Board staff held in July 2009 to review process and proposed density. Sold to private developer. Requires purchase. Beach Maintenance: Chocomount/Isabella/South Incorporate skate park ramps near tennis courts. Refurbish basketball courts (ICB). Funds to improve landscaping around Community Center Maintain & update inventory of island related businesses. Work with FIFD to develop mgt. strategies of town land under Ferry District. Improve access to reasonably-priced healthcare. rk with legislators (NY & CT) for healthcare. Currently the Mosquito Girls maintain beaches at a cost of $2500.00. Request is for Town to fund beach clean-up. No decision was made, however it was pointed out that the Town accomplishes beach cleanups on its other beaches by volunteer efforts, not by paying staff. On hold ACCOMPLISHED August 2009 Site plan will accomplish. See needs assessment above Town Attorney will review legal documents. ICB joined Eastern CT Chamber of Commerce to facilitate reciprocal healthcare. Director if Human Services is working with iSuffolk County Office of the Aging in readdressing reciprocal agreements , between NY and CT for home health care. (See full report attached) Parade Ground Preservation Plan Utilize CPF to preserve land. Currently ongoing: Land Preservation working with FI residents in developing a Preservation Plan. Ongoing Currently ongoing: Town Land Preservatior ils coordinating with Ferguson Museum to Stewardship of properties acquired by Land Trust and FIDCO (Ferguson develop plan to eradicate Kudzu on Museum) Dickson/Harvey Parcel Seek LWRP-related funding to accomplish projects listed in the Fishers Island section of the LWRP, particularly the revitalization of the Silver Eel Cove area and protecting the fisheries resources. Ongoing Amend Harbor Mgt plan to further protect marine water quality Lake Mobil drainage system. Address Fowlers Culvert run-off at Hay Harbor. Address ponding at Avenue B & State Troopers Barracks Develop "ground-truthed" wetlands map Develop litter and garbage management plan Refer to Harbor Com. & Planning Department Town Eng. and Town Board members inspected area on August 5, 2009 to develop alternative drainage system to improve storage volumne. Proposal is to ~ raise road elevation and construct shallow :swale/french drain on NW side of right of iwayo Drainage easement required-meet with property owner to resolve issue ~ Inspection Scheduled Ongoing: Town obtained "Mosquito Control Wetlands Map". Groundtruthing scheduled for Spring of 2010 Volunteer solutions and FIDCO Partner with Cornell Cooperative Extension and University of Conn to broaden educational offerings at school. Establish smaller commuter boat for school Community Center Teleconf/Video capability Planning Department will contact Chris : Pickerel for sea grass talks. Planning Department to contact School District to clarify need At the August 5, 2009 meeting with Town Board: ICB will provide the Town Board with the specifications and a bid, and the Town will fund it in 2009. 28-0ct-08 ERSISLAND STAKEHOLDERSTATUs REpoRT Status: iPath is complete. Site inspection to locate Feagles' Path completion :playground equip scheduled for Fall 08. Town Enginner to source alternative routes Connect bike paths-FiDCO guard house/library via sidewalk, and develop recommendation. !Department of Pubiic Works will assess and/ Improve/landscape path from school to ICC and basketball courts, schedule in ~lm~ · ... side-walk repair ($~00,000) appropriated in ZOO9 Capital Budget. Inventow Completed : by stakeholder and prioriW list will be ~senerated for ZOO9 workplan. ~ Environmental ProteCtion Fund Grant Identi~ and cataloBue problem sidewalks and potholes money is also available for this projeCt. ~re )urchase of on-island commuter boat. Planning Department will work with iCB to conduct a needs assessment--survey needs to be developed and issued asap. Define type and amount of affordable housing. Identify single family homes to convert to two family homes iOn October 16, 2008 Special Projects i Coordinator SPC met with a few members of FI stakeholder reps and Walsh Park Benevolent Corp. to explore ways to further affordable housing. In light ofthe reality that Stony Brook could not dispatch a team to the island for economic and i housing needs assessment, it was agreed that such study should be done by someone ion the island. Request from attendees that Town fund seed money (approx. Sk) for i study to be done with Fishers Island Ferry District and local businesses re housing needs of workers who come to the island. Needs assessment could also target economic needs within the island. SPC informed by Health Lanza that this may be funded by EPF grant, once executed. SPC will provide assistance as needed, with i Planning Department~ Change zoning regs,? P~cize accessory apartment law. Explore ~iiizati~ ~ ~ffoi~ ity funds. Update and maintain inventory of housing stock. Utilization and development of Cleveland bldg. Get new tax maps for FI. Work with Housing Advisory Com. to address impediments-rental permit law could address. . i~et w~th Jill Rosen-Nikoloff. Special Project Coordinator will work with Walsh Park to prepare needs assessment. Sold to private developer. Purchase Incorporate skate park ramps near tennis courts. Refurbish basketball courts. Funds to improve landscaping around Community Center On hold :Complete in Spring 2009. Site plan will accomplish. Maintain & update inventory of island related businesses. Work with FIFD to develop mgt. strategies of town land under Ferry Town Attorney will review legal documents. Improve access to reasonably-priced healthcare. Work with legislators (NY & CT) for healthcare. ICB joined Eastern CT Chamber of Commerce to facilitate reciprocal !healthcare. Not necessary-see above. Parade Ground Preservation Plan Referred to Land Preservation Utilize CPF to preserve land. Referred to Land Preservation Planning DePartment to consider developin8 Stewardship of properties acquired by Land Trust and FIDCO (Fergus a plan. Seek LWRP-related funding to accomplish projects listed in the Fishers Island section of the LWRP, particularly the revitalization of the Silver Eel Cove area and protecting the Amend Harbor Mgt plan to further protect marine water quality Ongoing Refer to Harbor Com. & Planning Department Maintain Lake Mobil drainage system. Address Fowlers Culvert run-off at Hay Harbor. Address ponding at Avenue B & State Troopers Barracks Highway Department pumped areas via HVAC Truck and cleaned drainage infrastructure. Highway Department employees are monitoring problem areas. Easement required-meet with property owner to resolve issue Both are very Iow points and require significant resources Develop "ground-truthed" wetlands map Town obtained "Mosquito Girls Wetland Map". GIS Department to digitize map to use a basis for wetland mapping project. Develop litter and garbage management plan Volunteer solutions and FIDCO ;Deliver CCE contracts to ICB and School Partner with Cornell Cooperative Extension and University of Corm district for education--contact Chris Pickerel to broaden educational offerings at school for sea grass talks Planning Department to contact School Establish smaller commuter boat for school i District to clarify need WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, November 17, 2008 4:30 p.m. 4:30 p.m. 4:45 p.m. Review Public Meeting Agenda Subdivisions Site Plans Project Name; ' Shizen (aka Ga a, Oki:d0) s~TM~i ' 1000-38~7,7~i Location: i 2835 Shipyard Lane, East Marion Description: ! PrOposed 114 unit hOtel With accessory restaurant and private marina I with 16 boat slip~: Act on . SEQR - Review DE S for adequacy forPu _b!ic_ comment. Subdivisions 'status: Action: Location; '~ 10300 NYS RotR~.25 Mattituck Description: ~ This proposal is to subdivide a 112,647 sq. ff. parcel into two Lots where Lot 1 equals 52,209.54 sq. ft. in the B Zoning District and Lot 2 equals [ 60,529.61 sq~ ft. in the R-40 Zoning District. . Ready for Sketch Approval Recommend to Grant Conditional Sketch Approval, start the referral process and SEQR review having the Planning Board as lead agency - . coordinated review. Attachments; , ~taff R~pprt I project name; Miller Subdivision SCTrV~: i 1000-63-1-12 L0oa!i0n: '14~0 Description: This proposed standard subdivision is to subdivide a 4.28- acre parce Status: A~ai~ing aket~ approve! Action: , Re-consider recommended N~S..p~Lks phase I A(qheg!ogical Rev!e.w Attachmentsl ,~ .Letter from NYS Pa~rks For Discussion: estaurant - Request for extension on approved site plan. Discuss m~ject ' ( ~ (~ ~ C,~ ~_~ ~^us..Tf H .amle_t Sta~;~°lder ' ~=..~ng Ooard Meeting Schedules For Discussion October 21, 2008 Southold Town Economic Summit TOWN OF SOUTHOLD ECONOMIC SUMMIT Background: The nation grapples with major financial implications from international, national and regional economic problems. While some areas are far more vulnerable than others, no region is immune from the "ripple effect" of the serious economic consequences Intent: In light of the economic uncertainties, the Town of Southold will assume a proactive role in assisting local residents and businesses. This will be accomplished through facilitating discussion of problems and linkages to established resoumes to provide meaningful information, skills and solutions relating to the current economic environment (finances, health insurance, employment opportunities, mortgage foreclosure, fuel assistance, energy conservation, affordable housing, Medicare counseling, etc.) Venue: Southold Union Free School District Auditorium. Hosted by the Supervisor with brief announcement (less than 5 minutes) from "vendors" of services they offer that will be followed by breakout into the gymnasium "vendors" assigned tables with chairs to work with local residents. Potential Vendors: Banks, CDCLI, LIHP, LIPA, HRC staff, Suffolk County office of Employment Services, local businesses with job openings as organized by the Chambers of Commerce, etc. To be further discussed. SCOTT A. RUSSELL SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765'1823 Telephone (631) 765' 1889 To: From: Date: Re: OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD Hamlet Study Stakeholders Scott A. Russell, Supervisor October 31, 2008 Hamlet Stakeholder Implementation Update I am pleased to provide stakeholders with an update of our current efforts to promote the implementation of hamlet stakeholder ideas. As Department Heads prepare their 2009 budgets, staff is sourcing grants for applicable stakeholder recommendations as well as including some suggested improvements within their budgets, where feasible. While the current economic climate may temporarily impede the Town's efforts to fulfill some stakeholder recommendations, my budget as presented, includes a $900,000 capital improvement project for sidewalks in hamlet centers. Heather Lanza, in conjunction with the Transportation Commission, is addressing matters relating to gateway signage through a grant prepared by RBA group. Stakeholders have been instrumental in providing feedback. In addition, we are awaiting award announcements from our recent submission for Transportation Enhancement Program funding that includes hamlet stakeholder recommendations. Mark Terry will spearhead the implementation and coordination of the Environmental Protection Fund grant, once the contract is executed, Phillip Beltz is working with the Housing Advisory Commission to address issues relating to affordable housing. In addition, he is working closely with Fishers Island stakeholders and the Walsh Park Community Land Trust to specifically target affordable housing on Fishers Island. · The Town's website link "2007-2008 Hamlet Stakeholder Initiative" provides a further detailed status report for July-October 2008. If you have any questions, please contact me. SAR/pb Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Mattituck ELEMENT I.D. Recommendation / Project Status ,Ti Evaluate Traffic Calming. Transportation Enhancements Program grant submitted June 25~ 1, Evaluate traffic circle at Main Road and Love 2008 to address pedestrian access Lane & safety at this intersection. 2. Evaluate traffic circle at Route 48 and Cox In progress. County DPW to study Neck Road and develop plan. 3. Develop plan to reduce Route 48 to single Tabled -Town Transp, Commission lane between Cox Neck Rd and Wickham investigated in the past and Avenue. recommended against it. Establish Community Pavilion at head of Mattituck Creek with transportation and Tabled - future consideration T4 T2 )edestrian connectivity to Hamlet Center. deemed greater priority Tabled - future consideration Complete sidewalk extension of Love Lane north Wickham Ave might be better T3 to Mattituck Ereek. ~edestrian connection Transportation Enhancements O Program grant submitted June 25, 2008 to address pedestrian access T4 Develop West Mattituck Corridor Plan & streetscape here. ~reetscape : : Develop streetscape plan from train trestle east S1 to Love Lane along S.R. 25. On September 24, 2008 HIP met with Code Enforcer and was advised that the Town Code would need to be amended to ticket the S2 Prohibit carsales on Main Road (Rt 25 e.g. NFB) vehicles. ss Bury powercables Referred to Pl~nin[ Department t~ S4 Develop attractive signs develop design standards. Mark Terry to draft memo & forward dra~ tree codes to Tree Committee. Highway Dept. arborist will attend Tree Committee S5 Develop Town -wide tree code. meetings. ~ process. Plannin~ Dept In IDevelop commerical design standards for new developed draft. Referred to DZ and renovated buildings Plann[n~ to complete. Page I of 2 Hamlet Stakeholder Implementation Panel Status Report - July- October, 2008 Hamlet: Mattituck ELEMENT I.D. Recommendation / Project Status Close Love lane for Saturday Farmers Referred to Transportation EH1 Market/Pedestrian Mall Commission/Planning Dept. Develop sewage plan covering Mattituck HALO/Hamlet Center areas to allow increased In process. Planning Dept working EH2 density and housing opportunities, with agencies ~ EH3 Provide transient boat access Tabled PaGe 2 of 2 Hamlet Stakeholder Implementation Panel Status Report- July- October, 2008 Hamlet: Cutchogue ELEMENT I.D. Recommendation / Project Status In progress. Meeting held in April. DOT will evaluate traffic calming Establish a no parking zone in front of Karen's throughout hamlet center. In the Deli or narrow sidewalks to improve line of interim, DOT will install a delayed T1 sight, iwalk signal for pedestrians. Change the sequence of the traffic light at T2 intersection of New Suffolk Road. see above Install more effective signage to s/ow Route 25 traffic entering the Griffin Street/Route 25 T3 intersection from the east see above Relocate Hampton Jitney bus stop s/o King Tabled - potential conflict with T4 Kullen parking lot, design install bus shelter, ingress & egress to King Kullen Install pedestrian walkway across Route 25 to serve eastbound bus passengers accessing King T5 Kullen parking lot. see above Planning Board will accomplish Extend sidewalks on Griffing Street to Heritage through the subdivision and site T6 ~ Cutchogue parcel, plan process. J ~ ~.~ --~2x~~ Repair and mark shoulder of New Suffolk ' / Avenue because it serves as a bike path. ,p~.~talL. Refer to Transportatiob T7 new bicycle path in appropriate locationsland Commissiol~ ~_.' ' ~ ' OPW has purchased bike rack. Install bike rack in Town parking lot behind Town Board to seek property T8 Karen's Deli owners permission. Install dogwood trees on island between the ~,r.~. c~XC t~- ~,l.~.~?,,_ southbound and northbound lanes of Grilling y~h~ay [Z~pt2.to re~la~t j~La~d ~/C~ Referred to Transportation Commission - long term, needs TiO Commission Town wide Transportation Study funding. Page 1 of 1 Hamlet Stakeholder Implementation Panel Status Report- July - October, 2008 Hamlet: New Suffolk ELEMENT I.D. Recommendation / Project Status Install signage at Old Harbor Road and Jackson Street warning boaters of overhead electric Accomplished signage in T1 wires ~lace/wires have been removed. Install signage 30 MPH speed limit on New T2 Suffolk Avenue and New Suffolk Road. Accomplished Provide increased police surveillance of the Ongoing ad overall parking need T3 }osted parking areas, comprehensive approach T4 Enforce 30mph speed limit Ongoing Investigate and develop traffic calming T5 measures Ongoing Increase sticker fee for non resident T6 beach/ramp users Accomplished T7 Enforce use of beach/ramp stickers Ongoing :Develop and post appropriate restrictions for j~,tc,,,~.. ,~.~ ~. %.,~v~ ~ Panel recommends 21~boat ~e~gth  use of boat ramp particularly as to maximum T8 size and weight of boats, reliction. ~. ~ ~' ~nstallstopsignatintersectionofOrchardand ~'~ ~'~ ~' ~ ~ T9 First Streets Not r~commended at this time. Highway Department to look for Evaluate and correct visual impediments at encroachments into the right of T10 driveways and intersections, way causing safety issues. Restrict through truck traffic on King Street past Needs site ~Dr~ ~ Forward draA tree cQ~es to Tree Survey and protect significant trees and plant Committee/~aborist ~ S1 new street trees. ~ Tree Committee meetings Provide additional parking for district including ~/~ S2 Legends Referre~ ~ ~lannL~art~ Preserve scenic water views and historic ~ ~ S3 character O~ ',~ ~ann]ng Dcpa[t~ : In process. Planning Dept Develop design guidelines for residential ~eveloped dra~. Referred to ~ D1 'commercial buildings Planning Dept. to complete. IH1 Provide transient boat access Sit~ to be sc~edul~ Page 1 of I Hamlet Stakeholder Implementation Panel Status Report- July - October, 2008 Hamlet: Peconic ELEMENT I.D. Recommendation / Project Status ' '~'-~'"~"~ ~ ~ ~ ' ~' HIPre~mmendsiflstalling- crosswalk with stop signs. Send Install crosswalk between Tasker and Cochran ~oposal baczk to Transportation T1 Parks. Commission for action r No site plan requirement that owner must maintain lot. Private Re lease parking lot from Owner (Post Office} property utilized by public, Town T2 for $1 and provide maintenance, has no obligation. Relocate bus stop to in front of Highway ~/t ~L~ )C~-;~ ~ ~-~q~' $C~ ~*."y- T3 Department building with kiosk.'Y' NYSDOT reviewing ~.~, -.~ ~_~ Transportation Enhancement~ Program grant submitted June 25, 2008 may include a portion of this .,~ .~g' _ I ,1 ',.--~ /~.--~-~.L T4 Repair sidewalks and connect to Route 25. recommendation. ~ ' \ ~' ' ~ There is funding in the 2008 Town ~l~,~ ~ ~'*)~-~ ~ Budget for parking lot ~mprovement. Concession stand not feasible due to SC Health O Improve parking lots in Cochran Park and add ~equirements and the vendor TS concession stand ~ermit structure. Streetsca~e $1 Address Recreation Center eyesore Accomplished Improve streetscape in hamlet center with S2 landcaping Referred to Planning Department Page 1 of 1 Hamlet Stakeholder Implementation Panel Status Report- July- October, 2008 Hamlet: Southold ELEMENT I.D. Recommendation / Project Status Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and slgnage on Traveler's The Panel discussed a long term plan to link Travelers, Street - make it more pedestrian friendly and Hortons, and Youngs Road with pedestrian-friendly connected to the hamlet center and to infrastructure. Possibly part of a Transporation encourage commercial and municipal Enhancements Program grant proposal being P1 development, submitted in June. Provide sidewalks on Horton's Lane and 1-2 Young's Road See above T3 Install crosswalks throughout Hamlet Center See above Prevent accidents, improve pedestrian safety, T4 and reduce traffic impacts: 1. Implement traffic calming measures m the Hamlet Center between Boisseau and Tuckers Lane, and to conduct traffic safety evaluations at the intersections of Main Street and the O Civil War Monument and Main Street and Referred to Transportation Commission - being Boisseau evaluated. 2. Restrict right turn on red at selected 'intersections such as Main Street and Youngs Avenue See above 3. Enforce posted speed limits throughout the Hamlet Center and HALO zone, especially on Youngs Avenue, Hortons Lane and Main Street Increase Enforcement 4. Improve the design and signage at all ~edestrian crosswalks throughout the Hamlet Center and HALO zone, especially at Main Street and Oaklawn Avenue, and add a crosswalk at Main Street and Beckwith Referred to Transportation Commission - being Avenue evaluated. 5. Inventory all existing sidewalks in the hamlet and ask the Highway Department to budget for a periodic sidewalk inspection program and to regularly repair and maintain Sidewalk inventory is proposed in the Hamlet sidewalks in the hamlet center Revitalization EPF Grant. O 6. Add an informat footpath on the east side Could be included in Transportation Enhancements of Horton Lane from CR. 48 to Main Street Program grant- innovative options for sidewalks Page 1 of 8 Hamlet Stakeholder Implementation Panel Status Report July-October, 2008 Hamlet: $outhold ELEMENT I.D. Recommendation / Project Status Preserve and improve the vitality of Main !T6 Street as a walkable local business district: 1. Provide additional strategically located municipal parking with attractive signage, Dark Sky lighting, landscaping, bike racks and Planning Board might incorporate more municipal regular maintenance parking as part of future site plans in hamlet center 2. Investigate the feasibility of diagonal street parking on Main Street Not feasible 3. Offer greater flexibiiityin parking requirements in the site plan review process (e.g. consider the overall parking as an Planning Board currently provides for flexibility where average in the area instead of parcel by the code allows. Future code changes are also being parcel) to encourage diverse business uses examined. 4. Encourage walking [n the Hamlet Center Transportation Enhancements Program grant should land HALO zone accomplish some of this goal T7 Support expansion/additions to Southold Free Library addition is on hold. Develop a full service transit hub at the T8 existing railroad station on Travelers Street 1. Work with the LIRR to improve landscaping and parking around the train station Local 6irl Scout Troop decorates and maintains area. Investigated by Town Transportation Commission, not feasible due to resistance from the County and the 2. Meet with County Public Transit and Jitney bus services. Turn is too tight for buses, and Hampton Jitney to relocate bus stops to bette~ leaving the main road will cause delays in what is locations such as the LIRR station already a very long bus route. ]-ransportation Enhancements Program ~rant Create an infrastructure of bike paths and submitted June 25, 2008 may fund some work towards T9 strategically located bike racks, this goal. LITM (Lon~ Island Transportation Management) met Implement a town-wide "dial-a-ride" car/van with Tranportation Commission on 10/27/08. They will service and or the use of school busses for be providin~ more information at the Community TlO affordable local transportation Economic Forum on Nov. 6 at 6:30pm at Southold H.S. Provide new and attractive signa~e for S1 municipal parking lots. Ongoing -e Maintain and landscape municipal parking S2 areas. Ongoing Page 2 of B Hamlet Stakeholder Implementation Panel status Report- July - October, 2008 Hamlet: $outhold ELEMENT I.D. Recommendation / Project Status Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and signage on Traveler's 53 Street Referred to Planning Board and Tree Committee Support the Tree Committee's street tree planting program, including the replacement S4 of damaged or dead trees Referred to Tree Committee Strictly enforce the Town's signage code and educate business owners about illegal displays and uses of public rights of way in business S5 zones, especially on Main Street and CR 48 Referred to Code Committee . ! Pass legislation requiring Dark Sky lighting on all new construction and retrofitting pre lexisting construction over a reasonable time S6 frame. Energy Committee is reviewing draft code Provide attractive trash and recycling S7 receptacle throughout the hamlet Build a newTawn Halt and campus in the ~ S8 existing location On Hold Provide incentives to property owners to up S9 grade existing streetscape attributes Referred to Planning Board S10 Encourage burying of overhead utility lines Tabled Housing Advisory Commission met with Planning Board to discuss recommendations made to the Town Board on accessory apartments. The Planning Board Develop design guidelines for affordable fully supported the recommendations and forwarded housing that reinforce local residential scale a memo on October 29th to the Town Board D1 and historic precedents indicating such, Develop design guidelines and standards that )rohibit commercial sprawl, emphasize human scale, create pedestrian connectivity Planning Board proposed Residential Site Plan and respects historic precedents and Standards for the HD and HB zoning districts. D2 typologies in Hamlet Centers and HALO zones Legislation is pending. Page 3 of 8 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Southold ELEMENT I.D. Recommendation/Project Status EH ! Retain IGA grocery store in current location Referred to Planning Department Provide incentives for reuse and adaptive EH2 reuse for existing commercial structures See D! response above. EH3 Create more eaffordable housing Referred to Housing Advisory Commission Legalize affordable workforce in detached EH4 accessory buildings in HALO Referred to Housing Advisory Commission EH5 Provide incentives for property taxes See D1 response above. Provide financial incentives for rehab of existing residential structures for affordable EH6 housing. See D1 response above. Preserve and improve vitality of Main Street EH7 as walkable business district Referred to Planning Department EH8 Provide additional strategic parking Referred to Planning Department EH9 Felxibility in parking requirements Referred to Planning Department Provide tax incentives to property owners whc rent buildings at affordable rates to local EHiO entrapanuers. See Dlresponse above. £onduct economic impact study of downtown I~an~ning Department is working with SUNY Stony EH11 area 8rook MBA students/ Long term planning initiative// Increase intesity of use of Silversmiths Corner Ior picnincs, games, summer events and EH12 activities. Referred to Parks and Recreation Committee Promote additional housing in HALO Zone ~vith affordable and senior housing and garder EH13 apartments. See D1 response ~,llowing density I unit per 10,000 sqaure feet EH14 in HALO with public water and sewer. Referred to Planning Department !Allowing density i unit per 5,000 sqaure feet !in HALO with public water and sewer for EH15 Seniors. Referredto Planning Department Encourage mixed use residential within EH16 business properties in HALO/Hamlet Center. Referred to Planning Department/PDD ~ ERTT- ~I~,PDD legislation Referred to Planning Department ~ --(' P~/er~ and support working landscapes and EH18\ ~ditional industries Referred to Planning Department/LWRP EH19 :Provide job opportunites for young people. Ongoing/Youth Bureau Page 4 of 8 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Greenport ELEMENT I.D. Recommendation / Project Status ~'~"~ ~ [~, kc L ~ L Three way light request from Transportation Commission has ~,~,u ~,~% ,~L~ ~,C' £hange the traffic light on CR 48 and SR 25 to recently been made to agencies for ~ ~D ~'~R~C~.~. \'/ ~'~ T1 hree color, implementation. LO i-~- ~,~ ~L4~ 2~ Short-term- scenic corridor recommendations implemented in the site plan process by Planning Board as they are submitted. Long- term - create codifed design Implement recommendation of the Town of standards based on the scenic T2 Southold Scenic Corridor Plan orridor recommendations. T3 Require dormant buses along Rt 25 be relocated ~o,', 1`ransportation Commission -~,\ investigating best location for//'~ [4 Install crosswalk in the vicinity of 7-11 crosswalk in this area. / Owners of properties in front of O sidewalks must clear them of snow & ice. Town Highway Dept - maintenance, Town Board - reconstruction. Enforcement issue. I'5 Establish sidewalk maintenance responsibilities Possibly establish help-line. Planning Board is accomplishing T6 Develop a well designed gateway through well designed site plans. Transportation Enhancements Program grant submitted June 25, 2008 to address pedestrian access T7 install sidewalks on one side of the street & streetscape in this vicinity Town Board is in an ongoing discussion with the ferry on several Explore methods to break-up continuous strings issues, this being one of the major T8 of ferry traffic concerns. SC DPW has designed a plan to rework the road in that stretch to calm traffic and improve pedestrian safety, and begun implementing it. i~ Explore traffic calming measures along North Not all of the plan has been funded T9 Road i.e. near Soundview Restaurant for construction. Page 1 of 3 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Greenport ~' Recommendation / Project Status ELEMENT I.D. Panel had idea for hot-line to report this and other problems such as Evaluate all sight impediments at driveways and Ipotholes, and sidewalks in need of T10 intersections repair.  (~. I Referred to Transportation ,~/ Tll Provide S-92 bus service on Sundays Commission, The County has little flexibility in ~'/ types of bus shelter. They have Hold competition to design bus shelters, require agreed to upgrade the type of well designed and conveniently located bus shelters funded for t~his yea~' .a~p,~,, T12 shelters cost to the Town. ~ ~L~,' IPlanning Board subdivisi,~ocess · Integrate new roads in subdivision with existing ]makes every attempt to do so  i%~\T13 roadways. Iwhere feasible. ' ~' ~T14 Provide public bus service along North Road ITransportation Commission I P~--~,~,~ T15 Extend train service to enhance public transit ITransportation Commission iT:L6 Improve S-92 bus sch?ules with Shelter Island ITransportation Commission ~1~1~ Bury overhead utility lines for any new I Required pursuant to Town Code on 51 development new subdivisions. Preserve the natural landscape and create 75- 52 100" buffers along the Hamlet's main roads Referred to Planning Board Transportation Commission has a grant to complete a sign study as Develop a well designed gateway on Route 25 lapart of the study gateway signs $3 east of the village tare proposed. 54 Preserve scenic vistas Referred to Planning Board ICode Enforcer Officer informed HIP Weekly road clean-up, including removal of Cars Ithat it is too cost prohibitive to tow 55 for Sale on Town property, garbage, debris etc... Icars. Preserve street trees and develop planting and 56 maintenance plans /Referred to T~ee ~ommit~t,~e Design parking behind front yard setback with Referred to Planning Board D1 landscaped buffer tn process. Planning Department IdeveJoped working draft. Referred D2 Develop design standards Ito Planning Department. Page 2 of 3 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Greenport ELEMENT I.D. Recommendation / Project ;tatus Provide adequate parking for residential and EH1 commercial development Referred to Planning Board Page 3 of 3 Hamlet Stakeholder Implementation Panel status Report - July - October, 2008 Hamlet: East Marion ELEMENT I.D. Recommendation ! Project Status Reduce and enforce speed limits and utilize traffic calming devices and signa§e to emphasize the need for drivers to slow down when passing T:I throu§h East Marion. Ongoing Explore multiple means of reducing the impact of ever-increasing Orient ferry traffic and Town Board in ongoing: discussion restricting any further expansion of ferry with ferry on several issues, this T2 services being a major one. Improve existin§ public beach access points by repairing road ends and clearing phragmites. Support repair of Bay Avenue and Gillette Drive and removal of phragmites to increase beach Bay Avenue is complete. Gillete T3 access. IDrive work is in the 2009 budget. Support more consistent and frequent T4 enforcement of traffic laws Ongoing Referred to Transportation Support better signage, identification of sites fol Commission & Town Attorney- off-road parking, and relocating the bus stop to Town is renegotiating the reduce traffic congestion near Post Office and maintenance agreement with the iTS Angel's Store. Dept. Fire Sidewalk inventory proposed in the Hamlet Revitalization EPF Grant. Some pedestrian safety measures )roposed in the Transportation Make sidewalks and road shoulders more Enhancements Program grant 1-6 ~edestrian and bike-friendly, submitted June 25, 2008 Town will take this into Eliminate road widening as an option for dealing make NYSDOT & SCDPW aware of T7 with traffic problems, this recommendation. Tranportation Enhancements Program grant submitted June 25, Install traffic calming devices at entrance and 2008, may include a project to T8 exit to East Marion with slow-down sign accomplish this goal. Bring together key players, such as Police Commissioner, representative of bus company, Cross Sound Ferry, Town Supervisor to help Achieved - this is what the panel is T9 solve East Marion problems, and does. Page 1 of 2 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: East Marion ELEMENT I.D. Recommendation/Project Status On September 24th Hamlet Identify laws that are on the books and not Implementation Panel met with being consistently enforced, such as traffic and Code Enforcement Officer; three T10 housing codes, properties were cited. Problem: Traffic moves too quickly along Rt. 25 iand is a hazard to pedestrians and motorists Tll when exiting their cars. Police are enforcing speed limits Town Transportation Commission worked on this with DOT. They would only agree to reduce speed limit to 50 on causeway, no lower. Possible Solutions: (Stakeholder) :~. Reduce Referred to Transportation speed limit from 55 to 45 on causeway and from Commission for other speed limits 40 to 30 throughout East Marion. n other locations. 2. Direct Police Department to enforce speed limits vigorously. Ongoing O 3. Request assistance from Highway Department to recommend traffic calming devices, such as breakaway bollards or landscaped mini-medians, which would be Referred to Transportation appropriate to East Marion. Commission 4. Install residential neighborhood signs to Referred to Transportation emphasize the need for slowing down. Commission Planning Board developed LIPA/Town contact protocol for $1 Monitoring LIPA tree trimming tree trimming program On September 24th Hamlet Implementation Panel met with Code Enforcement Officer; illegal S2 Enforcing existing code on signage signs have been removed. Provide boundary focal points for E. Marion with well designed gateway signs at entrance and Referred to Transportation S3 exit of the hamlet Commission Page 2 of 2 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Orient ELEMENT I.D. Recommendation / Project Status Enforce of the speed limit by Southold Town along Route 25 in the area from the Causeway T1 east to Platt Road. Ongoing Use non-aggressive traffic calming methods such as painting lines for narrower lanes, using different color paint or material in the verge Referred to Transportation T2 lanes, moving lanes, and crosswalks. Commission Reduce speed on causeway using LED speed limit signs, narrow median, traffic enforcement T3 camera, etc.) Referred to Police for enforcement Town Board is dealing with this and other issues with their ongoing T4 Address Ferry traffic and parking discussion with the ferry. T5 Repair / repave sidewalks in the Hamlet. Ongoing Explore system of pedestrian trails through T6 fields in undeveloped areas ~)ngoing Preserve the gateway property east of I-atham's Referred to Planning Board to ~1 farm stand (vista is important) ~mplement the Scenic Byway Plan 52 Road repair of Village Lane in design phase/funding is needed S2 Sidewalk and curb repair along Village Lane Referred to Highway Department S3 Repair to street lighting in the Hamlet Ongoing Exploration of alternate street lighting that would be of a style more consistent with the Historic Preservation designation, and that would also be more efficient in projecting light Future Downtown Revitalization S4 down on the street and sidewalk where needed. Program Grant Page 1 of 2 Hamlet Stakeholder Implementation Panel Status Report - July - October, 2008 Hamlet: Orient ELEMENT I.D. Recommendation/Project Status Housing Advisory Commission met with Planning Board to discuss recommendations made to the Town Board. The Planning Board fully supported the recommendations and forwarded memo on October 29th to the EH1 Review accessory apartment legislation town Board indicating such. EH2 Keep Post Office in Hamlet Center F~eferred to Planning Dept. Page 2 of 2 PHILLIP BELTZ Special Projects Coordinator Town of Southold P.O. Box 85 Mattituck, NY 11952 Tel. (631 ) 298.-4460 Fax (631) 298.-4462 January 2, 2009 To: Town Board Fr: Phillip Beltz, Special Projects Coordinator`q{ Mark Terry, Principal Planner Re: Hamlet Stakeholder Implementation Report 2008 Below please find a year-end report regarding the implementation efforts for the implementation of hamlet stakeholders recommendations: Accomplishments: · Development of Hamlet Implementation Panel---membership and process · Multiple meetings of HIP · A~vard of LWRP Downtown Revitalization Environmental Protection Fund grant to address multiple hamlet stakeholder recommendations · Submission of quarterly reports to stakeholders · Hamlet stakeholder recognition ~eeting/reception · Website link created for hamlet otakeh~k!er quarterly repnrts · Quarterly meeting with chairs ........... · ????? list specific accomplishments o Installation of crosswalk Peconic Lane ~)v~- Objectives for 2009: · Fulfillment of LWRP goals and objectives ~ ~ ~ x~ ~,~.~ · Identification of additional funding opportunities · Execute capital improvements (sidewalk repair) approved;i~budget Impediments: · Budgetary restrictions S p e c ittll~o[~l/sgRlni'~ n a t o r Town of Southold P.O. Box 85 Mattituck, NY 11952 TeL (631 ) 298-4460 Fax (631 ) 298-4462 January 2,2009 To: Town Board Fr: Phillip Beltz, Special Projects Coordinator Mark Terry, Principal Planner Re: Hamlet Stakeholder Implementation Report 2008 Below please find a year-end report regarding the implementation efforts for the implementation of hamlet stakeholders recommendations: Accomplishments: · Development of Hamlet Implementation Panel--membership and process · Multiple meetings of HIP · Award of LWRP Downtown Revitalization Environmental Protection Fund grant to address multiple hamlet stakeholder recommendations · Submission of quarterly reports to stakeholders · Hamlet stakeholder recognition meeting/reception · Website link created for hamlet stakeholder quarterly reports · Meeting with Fishers Island stakeholders during annual meeting and follow-up meeting with several stakeholders and Walsh Park Development Corporation board members to discuss ways the Town can assist their efforts towards advancing affordable housing and economic development · Meeting with stakeholder chairs June 2008 · Develop of preliminary recommendations from the Housing Advisory Commission to foster the creation of affordable apartments · Yearly report to stakeholders and Town Board regarding specific accomplishments Objectives for 2009: · Fulfillment of LWRP goals and objectives · Identification of additional funding opportunities · Execute capital improvements (sidewalk repair) approved in budget · HAC to host public forum on apartments/accessory apartments · Legislative recommendations from the Town Board re accessory apts. Impediments: · Budgetary restrictions To: Martin Sidor, Chair Members of the Planning Board From: Hamlet Implementation Panel Re: Prioritizing Hamlet Stakeholder Recommendations for 2009 Date: January 26, 2009 (Revised March 23, 2009) The Hamlet Implementation Panel is requesting that the Planning Board prioritize the following listed hamlet stakeholder recommendations for 2009. Note that several projects have been submitted to the Transportation Enhancement Program grant for project funding however the grant award has not been announced. The Planning Department has secured $667,000 ($335,250 DOS Assistance) from the EPF LWRP Grant Program for traffic calming, gateway signage, and affordable housing; lighting and pedestrian movement analyses; development and implementation of site- plan design standards; and hamlet centers economic studies. The Town is awaiting the contract for this grant to execute. TOWN OF SOUTHOLD HAMLETS A. Mattituck 1. Develop West Mattituck Corridor Plan including, develop streetscape plan from train trestle east to Love Lane along S.R. 25. 2. Develop attractive signs. 3. Develop commercial design standards for new and renovated buildings. 4. Develop sewage plan covering Mattituck HALO/Hamlet Center areas to allow increased density and housing opportunities. B. Cutchogue 1. Install dogwood trees on island between the southbound and northbound lanes of Griffin Street. C. New Suffolk 1. Provide increased police surveillance of the posted parking areas. (Planning Board should discuss long range planning for the waterfront). 2. Provide additional parking for district including Legends. 3. Preserve scenic water views and historic character. 4. Develop design guidelines for residential/commercial buildings. D, Peconic 1. Repair sidewalks and connect to Route 25. 2. Improve streetscape in hamlet center with landscaping. E. Southold 1. Install shade trees, landscaping, improve parking, sidewalks on south side, street furniture, lighting and signage on Traveler's Street - make it more pedestrian friendly and connected to the hamlet center and to encourage commercial and municipal development. 2. Provide incentives to property owners to up-grade existing streetscape attributes. 3. Create PDD legislation. F. Greenport 1. Implement recommendation of the Town of Southold Scenic Corridor Plan. 2. Design parking behind front yard setback with landscaped buffer. 3. Develop design standards. G. East Marion 1. Make sidewalks and road shoulders more pedestrian and bike-friendly. 2. Install traffic calming devices at entrance and exit to East Marion with slow-down sign. 3. Provide boundary focal points for E. Marion with well designed gateway signs at entrance and exit of the hamlet. H. Orient 1. Exploration of alternate street lighting that would be of a style more consistent with the Historic Preservation designation, and that would also be more efficient in projecting light down on the street and sidewalk where needed. 2. Preserve the gateway property east of Latham's farm stand (vista is important). 3. Keep Post Office in Hamlet Center. I. Fishers Island 1. Sidewalk & potholes assessment and repair. 2. Housing WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, January 26, 2009 4:00 p.m. Site Plans: Project name: Natura mages/Kruk 2008 SCTM~ i i000:75-i,1.i Location: approximately 650' east of Carroll Avenue, on the north side of County .Roac~ 48 ?n~wn ~s. 3..4~00.county Road~ 4~..Pec0nic Description: construction of a 20' x 124' greenhouse on a 3.8 acre parcel in the R-80 Zone Status: ~PPm~d, F.in~! !~pe~ti°n Action: [ ~ppr~o~ [!n~! Attachments ~ D~aft. Letter to App cant Discuss on Items: ~ ~ ~'~ ~' Hamlet ImplementatiOn Paneh 2008 Yea~ E~d RepOrt/~ ~X' Up-Date on Grants ' SCOTT A. RUSSELL SUPERVISOR Town Hall, 53095 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Fax (631) 765-1823 Telephone (631) 765-1889 To: From: Date: Re: OFFICE OF THE SUPERVISOR TOWN OF SOUTHOLD Hamlet Study Stakeholders Scott A. Russell, Supervisor January 29, 2009 Hamlet Stakeholder Implementation Update cc: Town Board and Planning Board The Town Board, Planning Board and I are pleased to provide stakeholders with an update of current efforts to promote the implementation of hamlet stakeholder ideas that includes a year- end report featured on the Town's website: Accomplishments: · Development of Hamlet Implementation Panel (H.I.P.)--membership and process · Multiple meetings of H.I.P. · Award of LWRP Downtown Revitalization Environmental Protection Fund grant to address multiple hamlet stakeholder recommendations · Submission of quarterly reports to stakeholders · Hamlet stakeholder recognition meeting/reception · Website link created for hamlet stakeholder quarterly reports Meeting with Fishers Island stakeholders during annual meeting and follow-up meeting with several stakeholders and Walsh Park Development Corporation board members to discuss ways the Town can assist their efforts towards advancing affordable housing and economic development · Meeting with stakeholder chairs June 2008 · Develop of preliminary recommendations from the Housing Advisory Commission to foster the creation of affordable apartments · Yearly report to stakeholders and Town Board regarding specific accomplishments Objectives for 2009: · Planning Board will develop list of priorities1 budget and timeline for pending streetscape items · Implement EPF grant work-plan goals and objectives · Identification of additional funding opportunities · Execute capital improvements (sidewalk repair) approved in budget · HAC to host public forum on apartments/accessory apartments · Legislative recommendations from the Town Board re accessory apts. Impediments: · Budgetary restrictions If you have any questions, please contact me. Thank you. "'ISLAND COMMUNITY BOARD Follo~g up on o~ m~g ~ you ~ ~~ ~d of April ~d on ~h~f of ~e ~iden~ ~d m~yem of Fish~ hl~d, we ~ sub~g to you follo~g lia of~uem for ~ci~ mp~a ~v~g n~s ~thin o~ ~let. ~pmvemenff~s~acMg of To~ m~ways... ~ Re-pave m~ to T~f= Safion e~c~A}2 -- , k Co~m, cemer Tel~o~.miqeo cap~ili, c bw 7 ~ &' Jelly fish net for b~ck ~ch. ~ & ~ ~ D ~ As~e p~ess move~ Mong, w~ c~ p~vide ~1~ de~lg on ~h item Fishen Isled I~k foma to yom supra of Sou~old s ~ces tb o~ Halet Prioritizing for Strategic Plan Short Term goals: GOVERNANCE Spring and fall meetings with key Town officials: -Make a schedule and post and publicize the dates for island residents to request meetings with officials. -The Island Office and ICB will coordinate. PUBLIC WORKS PROJECTS Feagles' Path into completion: -Grebe and Highway Dept. coordination. Supporting Campus Plan for ICC: -Refurbish the Basketball Courts at school grounds as promised by Jim McMahon. -Improve/landscape the path from school to the basketball courts and ICC. - Incorporate a community skate board ramp in near the tennis courts. - Funds for landscaping around the Community Center. ROADS, SIDEWALKS and DRAINAGE/RUNOFF Lake Mobil: -Coordinate with the Highway Dept. and Grebe to find the collection pools/culverts near Mobil which need to be cleaned out and get this done. Side walks and potholes: -Identify and catalogue the problem sidewalks and potholes around town. Connections to the Bike Path: -Side walk that ends at the library needs to be extended to the FIDCO guard house to connect the up coming bike path to the west end. -This is a safety issue for people using the bike path that will "spill out" onto Southold Town roads. - Look into transportation grants though New York State, Fowlers Culvert: -Coordinate with DEC and Highway Dept. on solutions. -This is a run-offissue for Hay Harbor and a wetland issue for planning and zoning. -Home owner is not interested in having a leaching field on his property. -The town was given pictures of the area and problems on Feb 12th with a letter from the Fowlers. Other drainage issues -at Avenue B and near State Troopers barrackS. COMMUNITY DEVELOPMENT Housing inventory: - Define the type and amount of affordable housing needed. - Identify which single family homes might be converted into two-family homes. - Publicize existing accessory apartment law. - Solicit Suffolk County assistance to acquire and/or rehabilitate housing through a public-private parmership. - The use of County funds would not preclude giving year-round residents first priority. It would only require allowing access to off-islanders (fxom the Town of Southold, then Suffolk County) if there weren't sufficient residents on the island. - Update and maintain inventory of Island housing stock. - Get new tax maps for FI. Island Economy: -Work with the Fishers Island Ferry District to develop alternative management strategies for Town-owned land currently under Ferry DisUiet jurisdiction. - There is a Ferry Task Force set up under the ICB to look into an on-island boat. This Task Force will need information and support from the town. - Feasibility of a smaller commuter boat for FI. -Maintain and update inventory of Island-related bus'messes. -Explore ways to improve access to reasonably-priced health insurance and homeowners insurance through company or Island-based insurance programs. -Work with legislators in New York and Connecticut to facilitate health care. Long Term Goals: Housing: -What, if anything can be done with the Cleveland buildings? -Support the school and Walsh Park with housing additions on school property. - Look into options to buy the Cleveland buildings though grants *Downstate initiative *Quality Communities Grant * LWRP Land Preservation: - Explore creative funding oppommities to preserve land; e.g. use of Community Preservation Project Plan funds. - Continue m highlight the work of the Ferguson Museum Land Trust. - Inventory and evaluate the use of public access points (to Fishers Island). - Seek funding to develop a "ground-truthed" wetlands map for the West End. - Develop a litter and garbage management plan. - Amend the Harbor Management Plan to afford better protection of marine water quality and give the Fishers Island Harbor Committee tools to implement. - Recommend lighthouses for State landmark status. - Continue to broaden the Fishers Island School's offerings by building bridges with Comell University's Cooperative Extension, the University of Connecticut at Avery Point and other relevant off-Island institutions. - Develop a Parade Ground Preservation Plan. - Broaden public awareness of the power of LWRP to implement Fishers Island's Vision by distributing educational material and giving lectures. - Seek LWRP-related funding to accomplish projects listed in the Fishers Island section of the LWRP, particularly the revitalization of the Silver Eel Cove area and protecting the fisheries resources. School: - Feasibility of a smaller commuter boat for FI. PLANNING BOARD MEMBERS MARTIN H. 81~OR ~mx.~a~M j. CREMEI~ KENNETH ~ EDWARDS GEOHGE D. SOLOMON JOSEPH L. TOWNSEND TOWN OF SOUTHOLD MAIIING ADDRESS: P.O. Box 1179 Southold, NY 11971 OFFICE I.,OCATION: Town Hall Annex 54375 State Route 25 (cor. Main Rd. & Younp Ave.) Southold, NY Telephon®~ 631 765-1938 Fax: 631 765-8136 AGENDA Hamlet Study Implementation Fishers Island '~..~ ,in june 5, ~ memorandum. W Town B~M. ~ a. Replpceme~m~r of Island sidewal~. Rssu~ce ~e ~sket ball ' b, coud by Communi~ ~~ . Improvemen~u~cing of Town roa~a e. Re-pave mad to Transfer S~flon en~nce. ,..o_..,. .n.r ,. ,..,,,co...,,.,. Review and upda~ 200112008 S~ksholder mcommendaUons 3. Discuss Planning Board re-prioritization of recommendations. a. Sidewalks and Pothole assessment and repair (1) b. Housing (2) -ICELAND Scott A. Ru.~scll Town Supervisor Southold Town Hall 53095 Main Road Southold, NY 11971 COMMUNITY BOARD BOX FISHEREi ISLAND, N.Y 13fi3gO Dear Scott, June 5, 2009 Following up on our meeting with you and John Cushman at the end of April and on behalf of the residents and taxpayers of Fishers Island, we are submitting to you 'the following list of requests for financial' support covering needs within our hamlet. -~5:: Replacement/repair of Island sidewalks. " i Resurface the basket-ball court by Community Center.----. __ ~.~_~- Impmvemenffresuffacing of .T. own roadways.- - Permanent fix of"Lake Mobil". <~4'~r ~,-~ Re-pave mad to Transfer Station entrance. Fowler culvert drainage repair. ~ ~r~r,'~ ",- 7. West Harbor dredging.-- 8. Community Center Teleconf./Video capability'~ 9. Family counseling. l 0. Beach maintenance Jelly fish net for Dock Beach As the process moves along, we can provide fuller details on each item to the appropriate individual(s). Fishers Island looks forWard to your support of Southold'S services to our Hamlet within the Town of Southold. Yours truly, Jo . W. Spofford President Island Community Board AGENDA Hamlet Implementation .Panel FIMmrs.lsland June 30, 2009 1~ Dis.c. ues Fishers Island Community Board Recommendsti°ne~. outlined in June 5, 2009 memorandum. / b. Rneurface the basket4mll Court by Community/Csqt~r~ ~ d. Pern~nent,x of"l.~ I,ob,". ~,~, ~,~ ;' Re-pa~ , Transfer Station entmnce~/3,~'-:. *~ :_ · r ii[ Fami,~ * ~ k £~lZ. Review and update Stakeholder recommendations (attached[ /~/%~ 3. Discuss pisnning Board re.prioriflzation of recommendations. \ · . b. Housing (2) Hamlet Implementation Panel Year End Status Report - 2008 FISHERS ISLAND STAKEHOLDER RECCOMMENDATIONS ~ Status: Feagles' Path completion Connect bike paths-FIDCO guard house/library via sidewalk. Improve/landscape path from school to ICC and basketball courts. Identify and catalogue problem sidewalks and potholes Explore purchase of on-island commuter boat. Path is complete. Site inspection to locate playground equip scheduled for Fall 08. Town Enginner to source alternative routes land develop recommendation. Department of Public Works will assess and schedule in Spring 09 Highway Department repaired sidewalks in the business district. Funds for Townwide side-walk repair ~;900,000) appropriated in 2009 Capital Budget. Inventory completed by stakeholder and priority list will be generated for 2009 workplan. Environmental Protection Fund Grant money is also available for this project. iPlanning Department will work with ICB to conduct a needs assessmenb-survey needs to be developed and issued asap. type and amount of affordable housing. On October 16, 2008 Special Projects Coordinator (SPC) met with a few members of FI stakeholder reps and Walsh Park Benevolent Corp. to explore ways to further affordable housing. In light ofthe reality that Stony Brook could not dispatch a team to the island for economic and housing needs assessment, it was agreed that such study should be done by someone on the island. Request from attendees that Town fund seed money (approx. 5k) for study to be done with Fishers Island Ferry District and local businesses re housing 'needs of workers who come to the island. Needs assessment could also target economic needs within the island. SPC informed by Health Lanza that this may be funded byEPF grant, once executed. SPC will provide assistance as needed, with Planning Department. Identify single family homes to convert to two family homes Pub-ITcize accessory apartment law. Explore utilization of Suffolk City funds. Update and maintain inventory of housing stock. Utilization and development of Cleveland bldg. Get new tax maps for FI. j Change zoning regs.? Work with Housing Advisory Com. to jaddress impediments-rental permit law ~could address. Meet with Jill RosemNikoloff. Special Project Coordinator will work with Walsh Park to prepare needs assessment. S°ld to private developer. Purchase Incorporate skate park ramps near tennis courts. Refurbish basketball courts. Funds to improve landscaping around Community Center hold ]ComPlete in Spring 2009.. Site plan will accomplish. Maintain & update inventory of island related businesses. Work with FIFD to develop mgt. strategies of town land under Ferry District. Improve access to reasonably-priced healthcare. Work with legislators {NY & CT) for healthcare. Town Attorney will review legal documents. ICB joined Eastern CT Chamber of 'Commerce to facilitate reciprocal healthcare. Not necessary-see above. Parade Ground Preservation Plan Referred to Land Preservation Utilize CPF to Preserve land. I Referred to Land Preservation Stewardship of properties acquired by Land Trust and FIDC0 (Ferguson [Planting Department t° consider developing Museum) Ia plan. Seek LWRP-related funding to accomplish projects listed in the Fishers Island section of the LWRP, particularly the revitalization of the Silver Eel Cove area and protecting the fisheries resources. Amend Harbor Mgt plan to further Protect marine water quality Maintain Lake Mobil drainage system. Address Fowlers Culvert run-offat Hay Harbor. Address ponding at Avenue B & State Troopers Barracks Ongoing Refer to Harbor Com. & Planning Department Highway Department pumped areas via HVAC Truck and cleaned drainage infrastructure. Highway Department employees are monitoring problem areas. Easement required-meet with property !owner to resolve issue Both are very iow points and require isignificant resources Develop "ground-truthed" wetlands map Develop litter and garbage management plan Town obtained "Mosquito Control Wetlands Map". GIS Department to digitize map to use as basis for wetland mapping project. Volunteer solutions and FIDCO Partner with Cornell Cooperative Extension and University of Conn to broaden educational offerings at school. Establish smaller commuter boat for school Deliver CCE contracts to ICB and School district for education-~contact Chris Pickerel for sea grass talks Planning Department to contact School District to clarify need Terry, Mark From: Terry, Mark Sent: Monday, August 03, 2009 3:56 PM To: Cc: Russell, Scott; Lpevans (Ipevans@fishersisland.net); wickhamthomas(~yahoo.com; alkrupskitown@yahoo.com; Bill Ruland (rulandfarm@yahoo.com); Orlando, Vincent; Marry Sidor (sidor@optoniine.net); Ken Edwards (pappy@flshersisland.net); Goerge Solomon (wallst71@optonline.net); jtownsend2@aol.com; William Cremers (billcre@optonline.net) Lanza, Heather; Beltz, Philiip; McLaughlin, Karen; McMahon, James; Richter, Jamie; Woodhull, Ruthanne; Berliner, Sandra; Burke, Meaghan Subject: 11:45 Meeting with Island Community Board and Stakeholders All, A roundtable discussion between the Town Board members, Hamlet Implementation Panel and the Island Community Board/Stakeholders has been scheduled on August 5, 2009 at 11:45 in the second floor meeting room of the Island Community Center building. The agenda will focus on the requests outlined in the June 5, 2009 memorandum sent from the Island Community Board to the Town Board and past Stakeholder requests. A complete agenda will be distributed tomorrow morning for your review. Please cell me with any questions. Mark Teny Principal Planner LWRP Coordinator Town of Southold Planning Department P.O. Box 1179 53095 Main Road Southold, New York 11971 (631) 765-1938 Mark. Terrv~town.southold nv.us 4/1/2011 WORK SESSION AGENDA SOUTHOLD TOWN PLANNING BOARD Monday, August 10, 2009 4:30 p.m. 4:30 p.m. Applications Site Plans '~-scription: This amended agricultural site plan is to remove an existing greenhouse and replace it with an 8,558 square foot agricultural barn with loft and loading dock on a 1.837-acre parcel in the A-C Zoning District located on the west aide of Alvah's Lane, approximately 1,855.07 feat south of the ...... _n.t_e.~_e~t_ ion of_~!.~ah's Lan_e_p_nd CR~.~ i~n_Cut_chogue_. Status: Amended Site Plan Attachments: Subdivisions ~Pr~ject name: James A. Neumann I SCTM~: 1 1000-107-1-1.1 & 1.2 _ Location: End of Mill Road in Mattituck Description: This proposal is for a standard subdivision to create a total of 5 lots from a 24.9 acre parcel bordering Mattituck Creek in the R-80 Zone. One three-story house exists on the parcel. Minimum lot size proposed is 2.0174 acres. Status: Open Action: Discuss site visit. Attachments: Subdivision | / Location: Aldrich Lane, Laurel Description: Status: Action: Attachments: This proposed conservation subdivision is to subdivide a 22.1659-acre parcel into 4 lots, one of which the Town of Southold will purchase the Development Rights over 18 acres for farmland preservation. _Open Review referrals submitted. 8/5 letter from SC Planning, hand-outs Discussion: ~p-date ~lmplementation Panel up-date - Fishers Isla~:~'~**/(~ ~ -zone ap ication for~'~'-mer Hollister's site 5:30 p.m. Review Public Meeting Agenda