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Home My WebLink AboutMPD-01/13/2011 AGENDA Mattituck Park Distdct Board of Commissioners Meeting Thursday, January 13, 2011 RECEIVED APB ' 5 201 Cirri, Presiding Commissioners Dods McGreevy, Chairperson Nicholas Deegan Chades Zaloom Call to Order Pledge Doris McGreevy, Chairperson ORGANIZATIONAL MATTERS · Annual Appointments - Resolution 2011-1 Making Annual Appointments to District Positions · Travel Compensation - Resolution 2011-2 Setting Rate of Travel Compensation · Salary Schedule - Resolution 2011-3 Establishing Salary Schedule for Mattituck Park District Employees Approval of Minutes Treasurer's Report Clerk's Report Maintenance Report Presented via email John Cushman Lydia Tortora Ed Gmhoski PUBLIC COMMENT SESSION ON AGENDA ITEMS Ail other comments regardin~l non-al;ends items will be held at the end of the meeting Please limit comments to no mom than 5 minutes UPDATES · Rental Policies for Community Room and Lodge · Community Room Renovation · Storage Shed and Bathroom at Aldrich Lane · Veterans Park Sign · Website BUSINESS · Sport Team Field Usage Schedules · Love Lane/Pike Street Parking Lot Property PUBLIC COMMENT SESSION MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING JANUARY 13, 2011 Attendance Doris McGreevy, Chairperson/Commissioner Nicholas Deegan, Commissioner Chades Zaloom, Chairperson/Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Beverly Vlcek, Secretary Call to Order D. McGreevy called the meeting to order at 7:10 p.m. Pledqe of Alle,qiance Organizational Matters Resolution 2011-1 Making Annual Appointments to District Positions, Resolution 2011-2 Setting Rate of Travel Compensation and Resolution 2011-3 Establishing Salary Schedule for Mattituck Park District Employees were at this time read into the record by B. Vlcek. Motion by C. ZaJeom, seconded by D. McGreevy, all in favor and motion carried to enact Resolutiol~s 2011-1,2011-2 and 2011-3 At this time C. Zaloom assumed the position as Chairperson of the Board of Commissioners as per Resolution 2011-1. Approval of Minutes Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to approve the minutes of the December 9, 2010 meeting submitted via email. Treasurer's Report The TreasureCs Report was submitted by J. Cushman and included a Preliminary end of the year Balance Sheet showing Total Assets in the amount of $437,299.76 and Accounts Payable in the amount of $91,712.63; the bill register for January 2011; as well as a Balance Sheet through January 10, 2011. There is a retainage in the amount of $4,515.35 still outstanding for the Love Lane bulkhead and deferred revenues in the amount of $7,450 representing % of beach permit sales due to the sale of two year permits. J. Cushman stated that we will need a resolution next month transferring budget items to reflect actual amounts. Payments to the Times Review newspaper in the amount of $17.29 and to the State Insurance Fund in the amount of $237.10 were added to the bill register bringing the total monthly bill register to $23,223.39. We have received our property tax allocation from the Town of Southold in the amount of $85,942.50. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carded to authorize the Treasurer to pay the current bills, previously reviewed by the Commissioners, and accept the Treasurer's Report, as submitted. Clerk's Report The Clerk's report was submitted by L. Tortora showing Lodge receipts in the amount of $2,425 and various events that were booked and some cancellations during this period. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to accept the Clerk's Report as submitted. Maintenance Report The Maintenance Report had been submitted by E. Grohoski and reviewed by the Commissioners. C. Zaloom noted that leaves were raked at Bay Avenue and cracks were noticed in the new tennis courts at Bay Avenue. At Bailey Beach Lodge 140 lbs. of salt were put in the water conditioner and the boiler was cleaned by the technician. C. Zaloom reports that E. Grohoski is concerned about the Love Lane boat ramp being open to the public while construction is ongoing. There are hazards there, but boat owners want to check their boats. D. McGreevy suggested maybe they go around the Town side. C. Zaloom stated he would send the maintenance crew there and see if they could alleviate some of the hazards. N. Deegan asked if the snow could be plowed from the area tomorrow for the meeting with Condon and Barnish. C. Zaloom stated he would try to get the maintenance crew there in the a.m. He continued that the ice rescue rope and buoy were up at Wolf Pit and 5 to 10 lights go on that do not shine toward the neighbors, therefore, should not disturb them. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to accept the Maintenance Report as submitted. UPDATES RENTAL POLICIES FOR COMMUNITY ROOM AND LODGE The Commissioners wilt meet next Monday at 6:30 p.m. to discuss the rental policies. COMMUNITY ROOM RENOVATION C. Zaloom reported that what remains to be done is the carpeting and painting of the kitchen. He stated that Michelle Zaloom's friend who is knowledgeable about kitchen design will be at the Park District next Monday to advise. D. McGreevy reported that the chairs needed are available at BJ's and she will meet E. Grohoski there on Friday to purchase them. She is looking into the portable dance floor, and is meeting with the High School art teacher and Sandy Hanauer on Tuesday to go over the design of the art murals to be placed on Community Room walls. STORAGE SHED C. Zaloom reported that N. Deegan is continuing his investigation into the storage sheds available for Aldrich Lane, including bathrooms. VETERANS PARK SIGN C. Zaloom stated that the existing sign needs to be replaced and he will take care of it. WEBSlTE C. Zaloom reported that ICVM will continue this year to maintain the website and he will call Carl Timpone, who has volunteered to help with website details and enhancement. BUSINESS SPORT TEAM FIELD USAGE SCHEDULES C. Zaloom stated that L. Tortora will poll the Sport groups reminding them of the February 1st deadline, which is when they should submit their schedule requests. D. McGreevy informed that Mercy High School would like to rent space @ Alddch Lane for Lacrosse. Their practices are to be held in the Spring, Monday thru Friday from 3p.m to 5 p.m. Both boys and girls will play. N. Deegan noted that Mattituck High School had proposed using the field at the same time, but that it runs into the Soccer program which starts at 4:30. D. McGreevy added that the Mercy Lacrosse team can no longer use Strawberry Fields and they are willing to pay for the upkeep and maintenance of the fields. C. Zaloom suggested it be discussed by the Commissioners next Monday. N. Deegan stated that he is concerned about the beating and abuse the field takes with Lacrosse. C. Zaloom submitted that our goal is to do the most for the most. LOVE LANE/PIKE STREET PARKING LOT PROPERTY C. Zaloom reported that the Fire Department had complained about flooding and D. McGreevy spoke to Jamie Richter from Southold Town and he believes the source of flooding is from the property adjacent that was purchased by the Fire Department. They paved the lawn, thereby creating a drainage problem. He does not think either the Park District property or Goggins property is the source of the problem. C. Zaloom asked if the Town is actionable. D. McGreevy responded that J. Richter will consult with Town Attorney and follow up on complaint. C. Zaloom added that we have had no complaints since we vacuumed our drain. D. McGreevy stated that she will follow up with a phone call to Jamie Richter. YACHT CLUB FENCE N. Deegan reported that he had received some proposals for the fence construction but needed more. C. Zaloom explained that we am removing the existing high fence and installing a 4' fence in order to shorten the field and we will then also have room for a T-ball field. D. McGreevy asked why we are taking it out when the high fence is safer and adds protection from the nearby road. N. Deegan replied for aesthetics and practicality. C. Zaloom stated he would take a look at the possibility of a fence near the road to catch balls, and added that the new fence will give us more open space and options. N. Deegan explained that by taking out the 8' fence T-ball is actually moved away from the road. C. Zaloom notes that T-ball is a secondary use and we will evaluate it within the next year. Them being no further business to come before the meeting, motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to adjourn the meeting at 7:42 p.m. Res_pectfully sub~itt.~, Beverly Vlce~ecretary 4 RESOLUTION 2011-1 RESOLUTION MAKING ANNUAL APPOINTMENTS TO DISTRICT POSITIONS BE IT RESOLVED, that Charles Zaloom, Elected Commissioner, is hereby appointed as Chairperson of the Board; and BE IT FURTHER RESOLVED, that the following individuals are hereby appointed to the stated positions for a one-year term with a salary increase of three (3) percent: · Eileen Powers, as Legal Counsel -Salary $9,270.00 · John Cushman, as Treasurer- Salary $6,437.00 · Beverly Vlcek, as Secretary - Salary $ 5,665.00 BE IT FURTHER RESOLVED, that the Suffolk Times is hereby appointed as the Official Newspaper; and Capital One and MBIA are appointed as Financial Institutions for a one-year term. RESOLUTION 2011-2 RESOLUTION SETTING RATE OF TRAVEL COMPENSATION BE IT RESOLVED, that any Park District employee or official, elected or appointed, who is required to use his or her own automobile in the performance of their duty, shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of this office, at a rate not to exceed fifty-one cents ($0.51) per mile. RESOLUTION 2011-3 RESOLUTION ESTABLISHING SALARY SCHEDULE FOR MATTITUCK PARK DISTRICT EMPLOYEES BE IT RESOLVED that the following Park District employee salaries are hereby established: Lydia Tortora, as Senior Clerk Typist, at an hourly salary of $19.28 Edward Grohoski, as Laborer, at an hourly salary of $24.10 David Reeve, as Laborer, at an hourly salary of $13.93 David Zazeski, as Laborer, at an hourly salary of $13.93 Ref. Jan. 13, 2011 Bill Register January 2011 Check No. 22123 22124 22131 22132' 22133 22134 22135 22136 22137 22138 22139 22140 22141 22142 22143 22144 22145 22146 22147 22148 22149 22150 22151 22152 22159 22160 Payee Date Amount Aleet Enterprises 12/13/2010 50.00 AJeet Enterprises 12/13/2010 14,650.00 BP 1/10/2011 276.78 C.F. Van Duzer Gas Service Inc. 1/10/2011 236.02 Home Depot Credit Services 1/10/2011 48.28 Cablevision Riverhead 1/10/2011 99.85 Griffing Hardware Co,, Inc. 1/10/2011 135.00 ICVM Group 1/10/2011 360.00 Mattituck Plumbing & Heating Co 1/10/2011 135.00 BWP-Carquest Auto Parts 1/10/2011 149.35 LIPA 1/10/2011 613.24 Mattituck Sanitation 1/10/2011 284.16 NY$ Department of Taxation & Fi 1/10/2011 88.82 Northeastern Equipment Unlimite 1/10/~011 376.61 Madam Supply Co, 1/10/2011 39.04 Odowski Hardware Company, Inc. 1/10/2011 234.59 Oxford Health Plans 1/10/2011 1,308.17 Scotty's D & E Tire Service Inc 1/10/2011 113.46 Nextel Communications~ 1/10/2011 159.34 The State Insurance Fund 1/10/2011 237.09 U.S. Bank 1/10/2011 2,224.73 Verizon 1/10/2011 29.49 Beverly Vlcek 1/10/2011 69.98 Sound Shore Irrigation, Inc. 1/10/2011 245.00 Nick Deegan 1/10/2011 40.00 EiIeen Powers 1/10/2011 765.00 Times-Review Newspapers 17.29 The State Insurance Fund 237.10 23,223.39 January 2011 Period Covering December 9- January 12, 2010 SCOUTLODGE DATE(S) BOOKED GROUP/ Payee 1/14, 15 & 16 Receipts 1/21, 22 &23 2/11, 12 & 13 11/18, 19&20 RECEIPTS AMT. DEPOSITED Brentwood BS Troop 25 dba Concerned Parents of Troop 25 $ 825 Cub Pack 371 & BS Troop 371 $ 575 Boy Scout Troop 414 $ 575 Boy Scout Troop 197 $ 450 Total Lodge ................... $ 2425 DEPOSIT DATE for 30 p @ $25 plus $75 htg. 12/20/10 for 20 p @ $25 plus $75 htg. 1/5/11 for 20 p @ $25 plus $75 htg. 1/5/11 for 15 p @ $25 plus $75 htg. 1/5/11 LODGE 4/29 & 30, 5/1 6/3, 4 & 5 6/17, 18 & 19 7/15,16 & 17 Events Booked this Period Rocky Point Girl Scout Troops 1984 & 2254 Selden Girl Scout Troop 1045 Coram Boy Scout Troop 64 (Tentative) Jacquelyn Weaver. Wedding Ceremony on Beach followed by Reception at Lodge. 150 people. Dates booked include setup Friday,7/15 and cleanup Sunday,7/17. 2/24 & 25 2/18 Events Canceled this Period East Islip Girl Scout T 995, not enough parents interested Local Cub Scout Pack 39 will be attending Annual Blue and Gold Awards traditionally held at Baiting Hollow. Said should not have booked Lodge, but notified us too late to book other interested Troops. Page I of 1 December 2010 - January 2011 Report Aldrich 1. Installed new Mattituek Park sign. 2. Helped ED Gatto move line marking paint from Soccer League outside storage to inside maintenance building, for winter storage. Bay Avenue 1. Raked leaves 2. Removed American flag left up by baseball league. 3. Removed tennis court nets, put in storage. 4. Crocks have appeared on tennis court surface. Bailey's Beach Lodge 1. Put 140 lbs of salt in water conditioner. 2. Showed Lidia all the storage areas the Boy Scouts, and Cub Scouts use. 3. Moved cooking utensils fxom Veterans Park to Lodge. 4. Made two keys for Janitors closet for Lidim 5. Cleaning, and setting up Lodge for rental. Breakwater Beach 1.: Wrmter storm removed some boards fi'om beach walkway, and washed away the two 6x6's used for end of protected area signage. Found most of the boards, replaced boards. Found one 6x6 down beach. Had tobring' tractor vnth' ~' forks down, because of distance, and weight. Brought 6x6 back to Aldrich. Veteran's Park 1. Raked leaves. 2. Installed, and removed outside, and inside Christmas decorations. 3. Set up, and broke down for Park Christmas party. 4. Preped kitchen area for pa/ming, set nails, spackled, and sanded walls. 5. Painted primer coat in kitchen area. 6. Painted ceiling kitchen area 7. Started to trim bushes, and trees. Tree by handicap parking has a lot of internal rot might need to remove tree. 8. Called in for service on gas heating furnaces. They have been serviced, by Kolb Mechanical. 9. Installed burlap wind breaker around new evergreen tree. 10. Moved Picnic Tables to winter storage. 11. Two trash bin that are located by the beach are missing the covers. They disappeared after the snow in December. Checked beach after snow melted. Love Lane 1. Called Mattituck Plumbing to winterize Bathrooms. It has been completed. 2. Pike Street Parking lot. New Mattituck Park sign has been installed. 3. Worked on existing fences around Pike Street Parking lot, better but need work. 4. Contractors have opened up parking area to traffic, but there is a ha?ard by the new bulkhead. Ground hasn't been graded, and nothing to stop cars fxom the edge of bulkhead. Lot of debris is left, some fencing is missing, some laying on ground, and pieces of old bulkhead left. Yacht Club 1. Trimmed bushes. Wolf Pit 1. Put up Ice rescue rope. 2. Checked area lights, two need repair. 3. Had to work on lime clock for lighting system, It has been fixed. 1V[is¢ 1. Called in electrical readings, all parks. 2. Working on repair of trash bins 3. Calling in for Aldrich dumpster pickup when needed. 4. Brought Ford Ranger Pickup truck to North Fork Tire. Unable to replace tire there, due to pressure sensor, hitting the fire removal machine. Tire technician said the tire had three plugs, and boarder line tread. Need new tire. After talkinffto Commissioner Zaloom. Removed tire, and brought tire to Scotty's Tire they mplaeed tire. 5. Called Soutbold Town Parks Department, and requested them to clean the dirt, and sand from Pike Sl~'eet Parking lot gutters. 6. Plowed snow at all parks. 7. ChRnged off, oil filter air filters, and fuel filter on John Deem Bucket Tractor Replaced 4 f~ozen zerk fittings, greased tractor. 8. Made up new light pendents for Veteran~ Park to proper length, per Commissioner McG-reevy. 9. Working on repair of picnic tables. 10. Started to work on Toro lawn mower that's at Aldrich. RECEIVED & APF - 5 $oollfcld To~ Cler~