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HomeMy WebLinkAboutMPD-02/10/2011Presiding Commissioners AGENDA RECEIVED Mattituck Park District . ,,. Board of Commissioners Meeting Thursday, February 10, 2011 APR - 5 ~0,~ Chades Zaloom, Chairperson $~--'~.a~?(~. ~ Nicholas Deegan oufhold ]'ow~ Dods McGreevy Call to Order Pledge Appreval of Minutes Treasurer's Report Clerk's Report Maintenance Report Chades Zaloom, Chairperson Presented via email John Cushman Lydia Tortora Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments re~lardin~l non-aRenda items will be held at the end of the Please limit comments to no more than 5 minutes BUSINESS · 20100pomtingBudget-RESOLU~ON2011~AMENDING THE20100PERATING BUDGET · Prohibition of Alcohol Use - RESOLUTION 201 f-5 PROHIBITING THE USE OF ALCOHOL ON MA TTITUCK PARK DISTRICT PROPERTY Usage Policy for Community Room - RESOLUTION 2011-6 ESTABLISHING & ADOPTING A USAGE AND RENTAL POLICY FOR THE VETERANS MEMORIAL PARK COMMUNITY ROOM · Overnight Scouting Policy UPDATES · Pending RFP's -Alddch Lane Shed, MYC Fence · Mural Project · Bailie Beach Lodge Health Department Violations · Memodal Day Dedication PUBLIC COMMENT SESSION EXECUTIVE SESSION Personnel - Nancy Hartmann to discuss beach management MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING FEBRUARY 10, 2011 Attendance Charles Zaloom, Chairperson Doris McGreevy, Commissioner Nicholas Deegan, Commissioner Eileen Powers, Legal Counsel John Cushman, Treasurer Beverly Vlcek, Secretary Call to Order C. Zaloom called the meeting to order at 7:11 p.m. Pledge of Allegiance Approval of Minutes Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to approve the minutes of the January 13, 2011 meeting submitted via email. Treasurer's Report The Treasurer's Report was submitted by J. Cushman and included the bill register for February 2011; the balance sheet as of 12/31/10, which still needs updating; the balance sheet as of 2/7/11; and the Component Unit Annual Financial Report for fiscal year ended December 31, 2010, which will be submitted to the Town of $outhold. He reports that our Operating Fund total assets are $437,299; total liabilities are $105,136. There are deferred revenues of $7,450 representing % of our beach permit income, and there is a fund balance appropriation of $106,000, which has been drawn down from last year's appropriation of $175,000. He further reports that we exceeded our revenue estimate in 2010 by $8,000 and our expenses were ~$100,000 under budget. On the Capital Fund Balance Sheet there is an outstanding note from the lights, which will be paid this year. General fixed assets, which have a value of over $5,000 are listed and are at cost, no appreciation; and finally, the reconciliation shows we are in good shape. The Income Statement next month will have the budget in it. N. Deegan asked if the Community Room expenses are listed in their own category. J. Cushman informed they are in the fixed asset inventory and that the septic system and walkway are kept separate from the room. He has a running tab. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to authorize the Treasurer to pay the current bills, previously reviewed by the Commissioners, and accept the Treasurer's Report, as submitted. Clerk's Report The Clerk's report was submitted by L. Tortora showing Lodge receipts in the amount of $375 and various events booked at the Lodge with the "Annual Plunge" at Vets scheduled for February 12. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to accept the Clerk's Report as submitted. Maintenance Report N. Deegan reported that work performed included rebuilding of machinery/mowers, doing rounds, repairing picnic tables, work on a frozen lock, some limited snow plowing, work on a water line, and work at the Lodge to correct some minor Health Department violations due to new guidelines. D. McGreevy expressed concern that the contractor had left the Love Lane boat ramp with no fence or concrete stops by the water. E. Powers asked if there's a drop-off. D. McGreevy responded yes, a 10' drop off to the water. E. Powers suggested a warning sign. D. McGreevy stated that E. Grohoski had put up caution tape but the wind had blown it down. C. Zaloom reported that he had put in 2 calls to Condon, but no reply yet. D. McGreevy stated that the specs, call for him to put up a fence alongside the water. N. Deegan noted that the Town Trustees had wanted a berm and that would take care of the problem. He added that there are other places with no protection. D. McGreevy stated that she would like to see something substantial and that Mr. Drance from NYMIR is familiar with the area and said there must be a fence, and added that Pequash has a fence. C. Zaloom suggested we inspect it further and figure out what to do. N. Deegan suggested with no berm we should have hay bales up. E. Powers suggested Condon talk to the vendor. A berm was vaguely mentioned in the specs., but it is not on the plan that accompanied the specs. J. Cushman added that it could be a liability issue. C. Zaloom suggested we have the maintenance crew lock the gate. N. Deegan and E. Powers don't think it's a liability issue, but E. Powers suggested we lock the gate. N. Deegan will tell the maintenance crew to lock the gate and also to resume making a list of what work they're doing to be included in a written Maintenance report. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to approve the Maintenance Report submitted verbally by N, Deegan, BUSINESS 2010 Operating Budget Amendment - RESOLUTION 2011-4 AMENDING THE 2010 OPERATING BUDGETwas at this time read into the record by B. Vlcek. Motion by C. Zaloom, seconded by N. Deegan, all in favor and motion carried to enact Resolution 2011-4 Amending the 2010 Operating Budget. Prohibition of Alcohol Use - RESOLUTION 2011-5 PROHIBITING THE USE OF ALCOHOL ON MA TTITUCK PARK DISTRICT PROPERTY was at this time read into the record by B. Vlcek. D. McGreevy requested a copy of the Mattituck Park District Rules and Regulation Governing Use of Park adopted in 1971 be attached to these minutes. N. Deegan stated that he could not support this Resolution, as these are adults. We have not had any problems and if it's not broke, why fix. D. McGreevy stated that she would support it, as the Town has a similar prohibition and we have been following their lead. She feels it is primarily a liability issue. E. Powers offered that it is standard. N. Hartmann asked how to enforce the no glass container regulation. N. Deegan asked if the regulation would be on signs. E. Powers stated it is not required and added that the County and Town have similar rules, and we can enforce if there's a problem. Motion by C. Zaloom, seconded by D. McGreevy, with C. Zaloom and D. McGreevy voting in favor and N. Deegan voting against, motion is carried to enact Resolution 2011-5 Prohibiting the Use of Alcohol on Mattituck Park District Property. Usage Policy for Community Room - RESOLUTION 2011-5 ESTABLISHING & ADOPTING A USAGE AND RENTAL POLICY FOR THE VETERANS MEMORIAL PARK COMMUNITY ROOM was at this time read into the record by B, Vlcek. C. Zaloom stated that he would like the policy dated. E. Powers reported that regarding insurance requirements we are to be listed as the "Certificate Holder" and that makes us the beneficiary. Regarding set up and take down of tables and chairs it was agreed that our maintenance crew would take down the tables and chairs and possibly help with the set up. We will see how it goes. E. Powers informed that no group can sell alcohol without a liquor license and that only four (4) Special Use permits from the Liquor Authority are allowed per year. We may want to consider that if an organization is getting a permit to sell alcohol from the Liquor Authority, we charge them a larger fee. C. Zaloom stated that Southold does have a separate fee when a liquor permit is involved. N. Deegan asked if the charge is $350 for a wedding in the Community Room D. McGreevy replied yes and an extra $100 would be charged if they also wanted to use the picnic area. C. Zaloom added that we will be offering the meeting room for rent also at a later date and will establish a separate policy. Motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to enact Resolution 2011-6 Establishing & Adopting a Usage and Rental Policy for the Veterans Memorial Park Community Room. Overnight Scoutin(~ Policy C. Zaloom stated that he didn't feel there was a consensus as to the Scouting Policy and he wanted to review the policy and has told Lydia to continue at this point to use the guidelines she has in the past. He feels the policy went from Girl Scouts to al.~l scouts, so he would like to review a broader policy. N. Deegan asked if he would like to discuss it this evening. C. Zaloom responded no. D. McGreevy asked when. C. Zaloom replied that discussions have ensued. D. McGreevy stated she has not been a part of it and we are all here now. She feels things are too decompartmentalized. E. Powers suggested a work session would be appropriate C. Zaioom feels it is not fully baked and would like to have work session. He stated Lydia told him the reason for this policy is because that's the way it was. E. Powers suggested it could be reworded. C. Zaloom would like to table it. UPDATES Pending RFP's - MYC fence E. Powers pointed out that baseball starts in March. There won't be a fence for the 75' field in time. D. McGreevy reminded that C. Zaloom was supposed to redo the usage policy for the fields. C. Zaloom responded yes, he had reviewed it, but didn't have team rentals and asked if we need different fee structures for teams. D. McGreevy asked when we would be ready with a resolution. E. Powers asked if the Town charges teams. D. McGreevy stated yes and we needed the resolution soon. N. Deegan asked if we needed a public hearing. 4 E. Powers replied no. D. McGreevy asked if we need a resolution. E. Powers replied yes and a policy. C. Zaloom remarked that our proposed policy was designed for the Beach Body Workout. D. McGreevy replied that following that E. Powers had suggested we should have a policy for all fields. E. Powers disagreed and stated her main concern was running a private business on government property. D. McGreevy reported that Lisa Salmon had submitted a list of numerous dates. She counted the dates and the Park District would be receiving $1,500. She added that we need a policy that includes the teams. E. Powers asked how much was going to be charged for resident teams. N. Deegan said Southold Town doesn't charge resident teams, only the Spanish League, which they charge $50. C. Zaloom added that the past issue was camps. D. McGreevy reminded that Mercy HS had called and was awaiting our answer. E. Powers suggested we charge only for profit groups, whether resident or non-resident. C. Zaloom asked what we should do to tune it. D. McGreevy stated we need to work in a hurry. N. Deegan stated that Lacrosse will beat up the field. C. Zaloom suggested we come up with an ad hoc policy for Mercy and then vote next month on a final policy. N. Deegan stated he would like to deny Mercy the use. D. McGreevy asked if the policy for next month would include user fees for teams. C. Zaloom responded yes, a policy will be developed for the next meeting. A policy at this time will be developed for Mercy H.S. and forwarded to Lydia. Mural Project Dina Rose, the Mattituck-Cutchogue High School art teacher, will direct the creation of two (2) murals, and with our approval, they will bus five (5) students who will spend three (3) days painting the murals. We are to provide the paint and art equipment needed. Bailie Beach Lodge health Department Violations N. Deegan reported that the violations were nothing serious and only the result of a change in code. C. Zaloom added that they thought the water cooler was hooked up to the well, but it is not. N. Deegan stated that the oil filter will be moved by Mattituck Plumbing, the air gap was fixed by E. Grohosld, the triggered source water monitoring will be fixed also by Mattituck Plumbing and we have 60 days to correct it. Memorial Day Dedication The Veterans Park Community Room dedication ceremony is to be held on Memorial Day, May 30th at approximately 12 noon. We will begin sending out invitational letters soon. PUBLIC COMMENT SESSION Susan Toman, Executive Director of Guidance Center Services, which is an organization focusing on strengthening families and reducing substance abuse for underage youth, was present. She stated that she works with the initiative Communities That Care. She would like to integrate community resources to help reduce substance abuse among youth and would like to use the Park District property for healthy, supervised recreation. She would like input from the community and is considering 1 to 2 nights for teen events. She stated she has gotten a small amount of funding from such sources as the Italian American Org., the Rotary Club, Marc Allesi, Ed Romaine. She is a NYS Certified Counselor in Alcohol and Substance Abuse. She would like to be placed on the March agenda. The Commissioners agreed to place the item on the March agenda. There being no further business to come before the regular meeting, motion by C. Zaloom, seconded by D. McGreevy, all in favor and motion carried to now go into Executive Session. Respectfully submitted, MattituCk Park District Bill Register Febuary 201 1 Check No. 22169 22176 22177 22178 22179 22180 22181 22182 22183 22184 22185 22186 22187 22188 22189 22190 22191 22192 22193 22194 22195 Payee Date Amount US Bank 1/24/2011 62.81 BP 2/7/2011 340.31 BWP-Carquest Auto Parts 2/7/2011 12.78 BWP-Carquest Auto Parts 2/7/2011 88.81 Capital One Bank 2/7/2011 1,990.72 Cablevision Riverhead 2/7/2011 99.85 Carrot-Top Industries, Inc. 2/7/2011 159.82 C.F. Van Duzer Gas Service Inc. 2/7/2011 307.19 Eckert Oil Service, Inc. 2/7/2011 909.63 Island Portables 2/7/2011 356.00 Island Portables 2/7/2011 89.00 LIPA 2/7/2011 586.18 Mattituck Sanitation 2/7/2011 284.16 Orlowski Hardware Company, Inc. 2/7/2011 246.22 Postmaster 2/7/2011 44.00 Eileen A. Powers 2/7/2011 780.00 Riverhead Building Supply 2/7/2011 92.61 Nextel Communications 2/7/2011 157.04 Oxford Health Plans 2/7/2011 1,308.27 Verizon 21712011 36.15 Laurel Stone Supply Plus Inc. 2/7/2011 69.00 NYS Dept of Labor-Unemployment 2/11/2011 616.00 Home Depot 2/10/2011 8.28 Kolb Service Corp. 2/10/2011 182.50 8,827.33 Mattituck Park District Balance Sheet 12/31/2010 Account A.200 A.201 A.205 A.210 Assets Account Name Cash Cash in Time Cash in MBINCLASS Petty Cash Total Assets Balance 1,171.74 309,367.23 126,710.79 50.00 437,299.76 Account A.600 A.605 A.690 A.909 Liabilities & Fund Balance Account Name Accounts Payable Retained Percentages Deferred Revenues Total Liabilities Fund Balance Total Liabilities plus Fund Balance Balance 93,171.59 4,515.35 7,450.00 105,136.94 332,162.82 437,299.76 Date: 12/31/2010 Time: 9:34 PM Account Account Name Mattituck Park District P.O. Box 1413 Mattituck, New York 11952 Current Budg Month To Date Year To Date Remaining Budg A.1001 Real Property Taxes A.1090 Interest-Real Prop. Tax A.2401 Interest & Earnings A.2440 Concession Rental A.2590 Beach Permits A.2620 Forfeited Bid Deposits A.2655 Ramp Keys A.2701 Refunds Prior Year Exp. A.2705 Gifts & Donations A.2771 Other Revenues A.599 Appropriated Fund Balance Total Revenues Expenditures A.5650.11 Ramp Attendant A.5650.12 Parking Attend., Houdy Total Parking Attendants A.7110.12 Parks, Part-'13me Hourly A.7111.12 Parks, Full-time Hourly A.7112.12 Parks, Office Total Parks Personnel Capital Outlay A.7110.242 Site Improvements A.7110.243 Equipment Total Capital Outlay Contractual Expenses A.1980 MTA Payroll Tax A.7110.411 Supplies & Materials A.7110.410 Prompt Payment Discounts A.7110.412 Office Stationary A.7110.421 Telephone A.7110.422 Elecbic A.7110.423 Water A.7110.424 Natural Gas A.7110.431 Insurance A.7110.qq2 Site Maint/Facility Rprs A.7110.qq3 Equipment Repairs A.7110.451 Legal Coundl A.7110.452 Secretary A.7110.453 Treasurer A.7110.454 Election Tellers A.7110.461 Pestage A.7110.462 Permits Total Conb'actual Expense Beaches A.7180.11 Beach Manager A.7180.12 Beaches, Hourly Total Beaches Employee Benefits A.9030.8 F]CA, Employee Benefits A.9050.8 Unemployment Insurance A.9060.8 Medical Insurance Total Employee Benefits Debt Service A.9310.6 Debt Principal A.9310.7 Debt Interest Total Debt Service Total Expenditures 459,952.00 0.00 459,952.00 0.00 0.00 0.00 60.26 -60.26 10,000.00 125.71 3,130.10 6,869.90 250.00 0.00 662.00 -412.00 9,000.00 -7,450.00 11,920.00 -2,920.00 0.00 0.00 550.00 -550.00 1,500.00 0.00 1,400.00 100.00 0.00 0.00 105.35 -105.35 0.00 0.00 4,400.00 -4,400.00 8,500.00 2,200.00 15,588.00 -7,088.00 175,000.00 0.00 0.00 175,000.00 664,202.00 -5,124.29 497,767.71 166,434.29 1,745.00 0.00 0.00 1,745.00 10,700.00 0.00 10,696.76 3.24 12,445.00 0.00 10,696.76 1,748.24 38,500.00 1,906.32 25,877.28 12,622.72 54,000.00 3,744.00 47,408.40 6,591.60 14,600.00 374.40 13,787.28 812.72 107,100.00 6,024.72 87,072.96 20,027.04 255,000.00 108,252.91 250,960.29 -3,960.29 10,000.00 0.00 299.95 9,700.05 265,000.00 108,252.91 259,260.24 5,739.76 552.00 88.82 449.12 102.88 50,000.00 4,848.40 36,824.19 13,175.81 -15.00 0.00 -17.26 2.26 500.00 0.00 0.00 500.00 5,500.00 475.41 3,407.22 2,092.78 15,000.00 1,695.42 9,923.79 5,076.21 500.00 57.31 302.11 197.89 7,500.00 286.66 1,833.04 5,666.96 40,000.00 -1,71B.13 24,846.00 15,154.00 15,000.00 511.21 12,970.03 2,029.97 5,000.00 263.74 2,890.32 2,109.68 9,000.00 1,500.00 9,000.00 0.00 5,500.00 423.08 5,500.04 -0.04 6,250.00 480.76 6,249.88 0.12 340.00 210.00 337.50 2.50 500.00 44.00 425.06 74.94 530.00 0.00 530.00 0.00 161,657.00 9,166.68 115,471.04 46,185.96 5,500.00 0.00 5,000.00 500.00 25,000.00 0.00 21,142.92 3,857.08 30,500.00 0.00 26,142.92 4,357.08 12,500.00 530.04 10,378.35 2,121.65 10,000.00 0.00 154.00 9,846.00 17,500.00 205.92 14,461.82 3,038.18 40,000.00 735.96 24,994.17 15,005.83 40,000.00 0.00 40,000.00 0,00 7,500.00 0.00 888.53 6,611.47 47,500.00 0.00 40,888.53 6,611.47 664,202.00 124,180.27 564,526.62 99,675.38 Page no. 1 Account A.200 A.201 A.205 A.210 Mattituck Park District Balance Sheet 2/7/2011 Assets Account Name Cash Cash in Time Cash in MBINCLASS Petty Cash Total Assets Balance 2,186.16 598,635.85 126,727.06 50.00 727,599.07 Account A.021 A.022 A.026 A.600 A.605 A.909 Liabilities & Fund Balance Account Name. NYS Tax Payable Federal Tax Payable FICA Tax Payable Accounts Payable Retained Percentages Total Liabilities Fund Balance Balance 272.42 228.72 422.70 85,791.65 4,515.35 91,230.84 636,368.23 Total Liabilities plus Fund Balance 727,599.07 Date: 02/07/2011 Time: 9:38 PM Account Account Name Mattituck Park District PO Box 1413 Mattituck, NY 11952 INCOME STATEMENT From 01/01/11 To 02/28/11 This Period General Account Detail Account Year to Date General Account Detail Account Page no. I A.1001 A:1090 A.2~01 A.2q40 A.2590 A.2620 A.2655 A.2701 A.2705 A.2771 A.1980 A.5650.12 A.7110.12 A.7110.242 A.7110.243 A.7110.410 A.7110.411 A.7110.421 A.7110.422 A.7110.423 A.7110.424 A.7110.431 A.7110.44.2 A.7110.443 A.7110.451 A.7110.452 A.7110.453 A.7110.454 A.7110,461 A.7110.462 A.7111.12 A.7112.12 A.7180.11 A.7180.12 A.9030.8 A.9050.8 A.9060.8 A.9310.6 A.9310.7 Real Property Taxes Interest-Real Prop. Tax Interest & Earnings ConCeS~on Rental Forfeited Bid Deposits Ramp Keys Refunds Prior Year Exp. Gifts & Donations Other Revenues Total Income MTA Payroll Tax Parldng Attend., Hourly Parks, Part-Time Hourly Site Improvements Equipment Prompt Payment Discounts Supplies & Matedals Telephone Electric Water Natural Gas Site Maint~Fadlity Rprs Equipment Repairs Legal Council Secretary Treasurer Election Tellers Postage Permits Parks, Full-time HouHy Parks, Office Beach Manager Beaches, Hourly HCA, Employee Benefits Unemployment Insurance Medical Insurance Debt Pdncipel Debt Interest 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 598.99 0.00 0.00 0.00 2,121.75 293.04 586.18 0.00 307.19 0.00 0.00 88.81 780.00 217.88 247.58 0.00 0.00 1,650.85 462.72 0.00 0.00 243.13 0.00 1,205.27 0.00 0.00 315,122.50 0.00 162.61 0.00 7,450.00 0.00 0.00 0,00 0.00 950.00 323,685.11 0.00 0.00 2,087.03 0.00 919.54 0.00 2,426.85 392.89 586.18 0.00 307.19 237.10 0.00 88.81 1,545.00 653.64 742.74 0.00 44.00 0.00 ~948.65 1,437.60 0.00 0.00 755.04. 0.00 ~307.44 0.00 0.00 Total Expenses 8,847.39 19,479.70 NET INCOME -8,847.39 304,205.41 February 2011 Period Covering January 13- February 10, 2010 SCOUTLODGE DATE(S) BOOKED 6/17, 18 & 19 GROup/ Payee Boy Scout Troop 64 Total Lodge ................... Receipts RECEIPTS AMT. DEPOSITED $375 for 15 p @ $25 $ 375 DEPOSIT DATE 1124111 LODGE 2/27 3/4,5&6 3/11, 12 & 13 5/27, 28 & 29 6/24, 25 & 26 VETS 2/12 Events Booked this Pedod Gilda Piraino, Private Family gathering Selden Girl Scout Troop 392 Centereach Boy Scout Troop 377 Lindenhurst BSA, Venturing Crew 2021 Miller Place Brownie Troop 2325 Peconic Community Council "Annual Plunge" to benefit Maureen's Haven Homeless Outreach Program Page 1 of 1 RESOLUTION 2011-4 RESOLUTION AMENDING THE 2010 OPERATING BUDGET WHEREAS, at the end of the year the Mattituck Park District finds it is necessary to make adjustments to the 2010 budget lines; now then, BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby amends the 2010 Operating Budget as follows: FROM: A. 7110.243 Equipment $ 4,001 _TO: A.7110.242 Site Improvements $ 4,000 A.7110.452 Secretary 1 TOTAL $ 4,001 Ref. Feb. 10, 2011 RESOLUTION 2011-5 RESOLUTION PROHIBITING THE USE OF ALCOHOL ON MATTITUCK PARK DISTRICT PROPERTY WHEREAS, the Mattituck Park District Rules and Regulations Governing Use of Parks was adopted by the Mattituck Park Commissioners on April 26, 1971; and WHEREAS, no provision was included referencing the use of alcohol on Park District property; now then BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts the following as an addition to the existing Rules and Regulations of 1971 to take effect immediately: 1. No alcoholic beverages allowed on Mattituck Park District property without a Special Use Permit issued by the Park District. 2. No glass containers of any kind permitted on Mattituck Park District property. Ref. Feb. 10, 2011 RESOLUTION 2011-6 RESOLUTION ESTABLISHING AND ADOPTING A USAGE AND RENTAL POLICY FOR THE VETERANS MEMORIAL PARK COMMUNITY ROOM BE IT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby adopts the attached Usage and Rental Policy for the Community Room at Veterans Memorial Park. Ref. Feb. 10, 2011 Veterans Park Community Room '.. 11280 Peconic Bay Boulevard, Mattituck, NY 11952 A waterfront site for up to 150 people Inside seating limited to 80 people Features · Outside covered patio · Picnic Tables available · Prep kitchen with refrigerator, counter, sink, and microwave · 12 seventy-two inch round Tables · 2 rectangular six-foot long Tables · 80 plus Chairs available · Portable Beverage Server · Portable Dance Floor available for rent · Access to beach (Swimming Prohibited when I~eguard oJ~duty.) Rental Fee* · 0-25 people $200 · 26-80 people $350 · 81-150 people $450 · Max 150guests Security Deposit of 5250 required Mattituck Park District .0. Box 1413, Mattituck, New York, 11952 H (631) 298-9103, FX (631) 298-910~ Veterans Park Community Room - Rules and Regulations Special Use Pemlits will only be issued to residents of Mattituck Park District and to resident groups and organizations of the Park District. Permits are non-transferable. Applicant must be on the premises during the event and is responsible for the care of the Community Room, parking sapervision, garbage and grounds cleanup, and all phases of the event. Reservation Limit. Residents and groups may reserve only two (2) Saturdays and/or Sundays per year. Tire Application should be returned with the secudty deposit payable to the MatU~ck Par~ District. Completed Applications, (including Insurance Certificate) and any additional fee(s) must be received 30 days pdor to the event, unless timing requires it earlier. Deposit. A sooarate deoosit check of $250.00 is required to hold the date and to ensure against damages or extra cleanup. We will hold your desired date once the deposit is received. The deposit will be returned if the area is found to be undamaged, in clean condition, and compliant with the Rules and Regulations. General Uability Insurance is mandatory and must be arranged and paid for by Se applicant- Am~iicant: Must provide a 'Cerl~ficate of Insurance' for personal liability insurance (homeowners, event, personal liability, renters, etc.) in the name of the applicant for the amount of $500,000 showing the Mattituck Park District' as the 'Certificate Holder". Caterers. Event Planners and/or other Auents of the AD~ilcant Must provide a ~Certificate of Insurance" for General Liability Insurance of nat lees than $1,000,000 without sicohol and an additional $1,000,000 Liquor Law Liability Legal Policy if alcohol is served with the 'MatUtuck Park Dis'~iC~~ listed as an 'Additional Insured' on a Certificate of Insurance. The caterer must provide a copy of their liquor license to the Mattifuck Park District. Time Slots Available: 10:00 a.m. - 4:00 p.m. OR 5:00 p.m. - 11:00. The building must be vacant for cleaning fi'om 4 p.m. to 5 p.m. and be cleaned and vacant by 11 p.m. Clean-up: Please include setup and clean-up within the six-hour time allotted. · Group to sst-up tables and chairs as needed. · Group to vacuum and spot clean rug as needed. Kitchen floors to be swept and mopped clean. All surfaces to be wiped clean including, tables, chairs, refrigerator, microwave, sinks, countertops and wall areas that have been soiled. · All decorations and garbage to be removed at the end of the event and placed in outside dumpster. General: · All tables and chairs must remain in the building at all §mes. · Cooking equipment is NOT PERMITTED in building at any time. Crock pots/hofooxes/Stemo are okay. · Use only gas gdlls outside. No gdtls or cooking under roof areas. · Alcoholic Beverages may not be served to pemons under 21 years of age. The sale of alcohol is prohibited. Alcohol cannot be served in violation of the NY State Alcoholic Beverage Control Law. Applicant is responsible for compliance wi~ the NY State Alcoholic Beverage Control Law. No glass beer battles~ ~e~iffed. · Bonfires, fireworks, glass boffies and animals are prohibited. · Loud music is not allowed. Sound must be contained in building. · Smoking prohibited in the building and on the porch at all times · No helium balloons permitted. Parking is available in the designated area of Veterans Beach parking lot APB - 5 20 1 CancellaUonlRefund Policy. A full refund or change of date may only be made if the applicant notifies the Park District Clerk thir~'y (30) days in advance of the event. Applicants canceling less than thirty (30) days prior will forfeit the usage fee and secudty deposit.