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Home My WebLink AboutHeating OilPostage (Endorsement R Total Postage & FeE USE · Complete items 1, 2, and 3. Also ~ item 4 if Restricted Delivmy is desired. · Print your name a~d address on the re~rse so that we can mhJm the card to you. · Attach this card to the back of the mailplece, or on the front if space permits. I-I Addm [] In~ured [:3 Express Mall [] Retum Receipt for Memhandise [] C.O.D. 4. Restr;ct~l Delivee/? ~ Fee) [] Yes 7009 0820 0001 7820 9164 PS Form 3811, February 2004 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor th fork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 25,2011 Burt's Reliable Att: Accounting 1515 Youngs Avenue Southold, NY 11971 Dear Sir: Enclosed please find your bid bond/check no. 4828 dated 11/30/2010. Thank you for your bid. Enos. Very truly yours, Lynda M Rudder Deputy Town Clerk · Complete items 1, 2, and 3. AJso comple~ item 4 if Restricted Delivery Is desired. · Print your name and address on the reveme so that we can return the card to you. · Attach this card to the back of the mailplece, or on the front if space permits. 2. Article Number (T~ansfer from servk:e/abe/) PS Form 3811, February 2004 2010 E~.~t~ed Mail r~ Registered [] Insured Mail C. Date of Delrve~j ~ [] No [] Express MeJ~ I-I Return Receipt for Memhandlse [] C.O.D. 4. Restricted Delivery? ~ Fee) r3 Ye~ 7009 0820 0001 7820 9423 Cert;fied Fee Return Receipt Fee Here~ (Endorsement Required) · Complete items 1,2, and 3. ,Nso complete item 4 if Restricted Delivery is desired. · Pdnt your name and address on the reveme so that we can return the card to you. · Attach this card to the back of the mailpiane, or on the front if space permits. PS For~ [] Addressee · Date of Deliver/ 4. Res'C~d D~llv~ (Ex~ F~) OYas ELIZABETH .~ NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2010 John Romanelli Burt's Reliable 1515 Youngs Avenue Southold, NY 11971 Dear Mr. Romanelli: Congratulations. At the regular Town Board meeting held on December 14, 2010, the Town Board accepted the bid of Burt's Reliable for supplying Heating Oil for the 2011 calendar year. A certified copy of the resolution is enclosed. Last years bid deposit is being returned to you. This years bid deposit will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2010 Swede Westerlund Petro Commemial Services 1820 Cropsey Avenue Brooklyn, NY 11214 Dear Mr. Westerlund: At the regular Town Board meeting held on December 14, 2010, the Town Board accepted the bid of Burt's Reliable for supplying Heating Oil for the 2011 calendar year. A certified copy of the resolution is enclosed. Your bid deposit is being retumed to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk EB$. RESOLUTION 2010-1000 ADOPTED DOC ID: 6466 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-1000 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 14, 2010: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Burt's Reliable~ 1515 Young's Avenue~ Southold~ NY to supply the town with heating fuel oil for 2011 at $0.1450 per gallon over the Northville Rack Price, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER: Christopher Talbot, Councilman AYES: Ruland, Talbot, Krupski Jr., Evans, Russell ,' ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2011 Heating Fuel Oil Bid Opening 12/2/10 10:00 A.M. Burt's Reliable 1515 Youngs Avenue P O Box 696 Southold, NY 11971 631-765-3767 $0.1450 Per Gallon over Northville Rack Price Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1500 Per Gallon over Northville Rack Price P E T I:l 0 Commercial Services ~l' SINCE 1903 Main Office: 1820 Cropsey Ave. Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 718- 946-3808 E Mail pes~petroheat.com Web Site WWw.Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Environmental ,Assessment Analysis Equipment Inspections Gas Heating Service Air Conditioning November 30, 2010 RECEIVED DEC -2 2010 Southold Town Clerk #2 HEATING OIL Northville rack price PETRO's - fixed differential Your delivered price today PRPERGALLON $ 2.4435 .1500 $ 2.5935 Repair service will be on a Time & Material basis; labor rates during workweek Monday thru Friday are $95.00 per hour, $125.00 per hour weekends and Holidays. The price stated above will increase or decrease as the posted price increases or decreases, the fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel free to call the undersigned at (800) 758-3835. Sincerely, Swede Westerlund Account Manager SW:aj Enclosures Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATrN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal -#2 Fuel Oil" Opening 12/02/2010 Petro would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2011 based off the Northville Rack prices dated 11/18/10 follows: Page 1 of 2 Annette Jerro From: Sent: To: Kelly Cunningham Thursday, November 18, 2010 3:58 PM Swede Westurlund; Chris English; Aruna Abdool; Mary Kapassakis; Mary Cunningham; Jeannette Holmes; Willie Taylor; Jack Gomes; Annette Jerro; Carmen Davis; Ellen Horstman; Wayne Luchesi; Lisa Hannam Subject: FW: Prices Effective November 18 2010 at 1800 From: Patty Mann[SMTP:PATTYM@NORTHVILLE.COM] Sent: Thursday, November 18, 2010 3:55:51 PM Subject: Prices Effective November 18 2010 at 1800 Auto forwarded by a Rule Northville Prices Effective November 18, 2010 @ 18:00 hrs (6pmJ Northville (Holtsville) # 2 Fuel Oil (Suffolk & Nassau spec) ......$ 2.4435 (available on the EAST racks only) Clear ULSD #2D 15ppm MV Diesel ..... $ 2.4660 Dyed ULSD 15ppm NRLM Diesel ........ $ 2.4760 Clear Wntr ULSD #2D 15ppm MV Diesel. $ 2.4860 Dyed Wntr ULSD 15ppm NRLM Diesel ..... $ 2.4960 Dyed Kerosene (Bottom Load only) ........ $ 3.1 785 Vehicle Refueling MV Diesel ................ $ 3.2500 (Before taxes 2.56251) Ethanol Regular Gas ....... $ 2.5350 Ethanol Premium Gas... $ 2.7200 Ethanol Midgrade Gas ...... $ 2.6500 E-85 .............................$ 2.6500 Inland Terminals (Call Patty Ann at 631-753-4227 to link terminal, then set up EZ-Access at www.northville.com) NOTE: Each terminal requires a certificate of insurance from your company 631-665-3300 #2 Fuel Oil ...... $ 2.4885 Frank Bros. (Bay Shore) 631-956-1201 # 2 Fuel Oil ...... $ 2.4885 Romanelli (Lindenhurst) 516-485-3900 #2 Fuel Oil ...... $ 2.4980 Oswego (Hempstead) 516-746-5900 #2 Fuel Oil ...... $ 2.4885 Windsor (Mineola) 11/30/2010 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2011. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, .December 2, 2010, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and ail bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southoid to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 4, 2010 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 4, 2010 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents~ to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address PETRO COMMERCIAL SERVICES 1820 CROPSEI(AVENUE BROOKLYN, NY 11214-6098 BID ON Heating Oil 2011 SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2011 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hail, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peeonic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2011. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the joumal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked ,,m~,,,,, r~,.,.. ~,,,.~" "2" Heating Fuel Oil" and addressed to the Town Clerk. Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: November 4, 2010 RELIABLE We'll Take Care of ltY HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels RECEIVED Bid on Heating Fuel DEC - 2 2010 SoutholdTown Clerk 12-02-2010 Elizabeth Neville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Burt's Reliable Inc will supply Heating Fuel oil for calendar year 2010 at a fixed transportation charge of 14.5 cents per gallon above Northville Industries consumer rack wholesale price on the date of delivery. anelli President 1515 Youngs Avenue, RO. Box 696 · Southold, NY 11971 · §31-765-3767 · Fax 631-765-1744 · www. burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or furnished agents, to Wy person not an employee or agent of the bidder or its surety?fy bond Signed: ¥ ~ ~ ~ ' Phone Number BID ON Heating Oil 2011 Page 1 of 1 Rudder, Lynda From: Foote, Nancy Sent: Monday, December 13, 2010 11:41 AM To: Rudder, Lynda Subject: Bud's Reliable As per Jim McMahon, the Town will accept the 2011 bid for Burt's Reliable as lowest bidder. Thank you Nancy Foote 12/13/2010 10016 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successively, commencing on the 18th day of November, 2010. ~/~ Principal Clerk Sworn to before me this I,gGAL NO~C~ NOTICE TO BIDDERS. NOTICE IS HEI~Y GIVEN, in accordance with the provisions of Sec- tiou 103 of the General Municipal Law, that sealed bids at~ ,ought and request- ami ~el~' ~ ma Tovm ~' So~old euusd heae~ s~stems rot Cslembw Yem'ZO1L Specif~ations for such bids may I~ o~ined at the Office of the South~l To~n Clerk, Tovm Hall, P.O. Box 11'/~, 5~095 Main Road~ Southold, New Y~ 11971. Sealed bidS, together w~h a Non-C0~ I~ive Ski ~,aad ~ar~t ~e at which time the;/vn'B be o~md amd read aloud ~ ~. ~e T~ ~ ~ ~ To~ of Sou~old r~es ~e ~t ~d all ~es ~ ~y bid shou~ ~ To~ of Sou~old to do so. All bi~ mint ~ si~ed ~d ~al~ ~ envelops plaMly mark~ "BM on Hm- h~ ~el ~'~ and sub~tted to the To~ ~erk.%e bid ~ shall not Mclud¢ any the To~ of ~u~old is ~xempt. Dated: Novem~r 4, ~10 ELIZ~ETH A. NE~ 10316-1T 11118 NOTARY PUBLIC-STATE OF NEW YORK NO. 01.VO6108080 Qualified In Suffolk County t~, ~mmlltlo~ i~O~r~l fo~galY ~8, 201i LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2011. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 2, 2010, at which time they will be opened and read aloud in public. The Town Board of the Town of Sonthold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 4, 2010 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 4, 2010 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2011 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southoid Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2011. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: November 4, 2010 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON Heating Oil 2011 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2011. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, December 2, 2010, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: November 4, 2010 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON November 4, 2010 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attomey Brown's Letters STATE OF NEW YORK ) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 15th day of November ,2010, she affixed a notice of which the annexed printed notice is a true copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. Bid on: Heating Oil 2011 ~abeth A. Neville S-outhold Town Clerk Sworn before me this 15th day of November , 2~I0. No{ary Public 'P--udd~r LYNDA M ~ NOTARY PUBLtC, State of New York NO. 01 BO6020932, Suffolk County Term Expires March 8, 20~ RESOLUTION 2010-874 SCHEDULED DOC ID: 6333 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2010-874 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 4, 2010: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2011: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Elizabeth A. Neville Southold Town Clerk