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HomeMy WebLinkAboutMPD-11/18/1999 Minutes of the special meeting of the Board of Commissioners of the Mattituck Park District held on November 18, 1999, for the election ora Commissioner to fill the term of Edward Adams whose term expires December 31, 1999, and the election of a Treasurer to fill the term of John Cushman whose term expires December 3 i, 1999. The meeting was held at the Park District Office, Main Road, Mattituck, New York, with Commissioners Edward Adams and Walter Sabot present together with John Cushman, Treasurer, Madeline Haas, Secretary, and Jim Cox, Maintenance Foreman. Absent: Commissioner Gerard Goehringer. Chairman Adams declared the polls open for the election at 7:00 P.M. with Judy Thilberg, Gail Faircloth, and F. ileen Cuslunan as Tellers. Chairman Adams called the meeting to order at 7:15 P,M. On motion of Edward Adams, seconded by Walter Sabat and carried, the minutes of the October meeting were accepted as presentedl On motion of Walter Sabat, seconded by Edward Adams and carried, the Treasurer's report was approved as presented and the following list 0fbills were ordered paid: Cash $ 3,409.17 Cash in Time 8,234.70 Cash in MBIA/CLASS 56,961,50 Total $ 68,605.37 Bell Atlantic $ 51.50 Bell Atlantic NYNEX Mobile 7.25 Bur['s Reliable, Inc. 206.61 CITGO Petroleum Corporation 208.49 CGU 1,327.30 Mattituck Sanitation 4,260,00 LIPA 657.50 Morgan Auto Supply Enterprises, Inc 27.33 Russell Nine 18.94 Russell C. Nine 531.00 Sea Spray Irrigation, Inc. 1,225.00 The State Insurance Fund 140.00 Tandy Plumbing & Heating 300.00 Times/Review Newspaper 55.89 Town of Southold 4.80 C.F..Van Duzer Gas Service Inc. 218.85 Family Farm Life Insurance Co. 400.00 Peconic Fire Equipment Distributors Inc. 188.10 Raynor-Suter Hardware Inc. 79.91 Family Farm Life Insurance Co. 200.00 Postmaster 33.00 All Pro Auto Part, Inc. 116.29 The State Insurance Fund 140.00 The Mad Printers The Traveler Watchman Eileen Cushman Gail Faircloth Judy Thilberg 26.43 69.27 20.00 20.00 20.00 On motion of Edwurd Adams, seconded by Walter Sabat and carded, the following resolution was adopted: RESOLVED, that the following modifications be made to the 1999 budget: To take from Site Improvements the sum of$11,250.00 and add to the following: Hourly Personnel $ 8,500.00 Telephone 150.00 Site Maintenance 1,500.00 Treasurer 100.00 Social Security 1,000.00 Chairman Adams said a letter had been received from Lark & Folts, Attorneys for the Mattituek School District regarding the addition of the 200' x 125' piece of property at Aldrich Lane that is pinpointed for the erection of an outdoor basketball court. They want to incorporate it into the present lease and asked for details of the court and a copy of the sketch of land of the proposed site. The letter also stated that the fence had not been installed at the Aldrich Lane site which was a stipulation in the lease. Chairman Adams reported going.to North Fork Fence,and asked them to do the work. ~ . Chairman Adams gave a-list of outstanding, things to be done-or,to be negotiated: 1. Appraisal of property Dr. Mercier is interested in acquiring from the Park; 2. Appraisal of Park District Office property; 3. Playground equipment at the Breakwater site; 4. Repair of the John Decre mower; 5. Possibly contracting mowing out; If this is to be done a bid letter is to be gotten together and get ready to go out. Scouters' Lodge was discussed regarding charges for functions at the site and it was agreed that comparable figures from other organizations having this same type of thing be gotten as a guide for use. Mr. Cox was instructed to get in touch with Mr. Robert Hooghkirk to have the gutters repaired at the Scouters' Lodge. Mr. Sabat suggested a sign be put up at Wolf Pit Lake saying "Skating at your own risk". It was discussed but no decision made at the present time. Mr. Adams reported getting in touch with Sea Breeze regarding the tennis courts on Bay Avenue. The estimate to do the required work that Sea Breeze felt would correct the the cracking of the courts was $31,000.00. This was tabeled for a future discussion. The proposed new tractor was discussed. Mr. Cox had gotten a figure from Maivese of $19,500.00 for a tractor 2 sizes bigger than the one we have and the loader would be $4811.00. No decision made. More figures to be gotten. Jim Cox is to have one of his men assigned to do the general up-keep of Scouters' Lodge. Mr. Cushman said that MBIA/CLAS.5 which the District uses, has informed him that their by-laws have been changed to have each municipality have a vote for the board and a proxy had to be named. On motion of Edward Adams, seconded by Walter Sabat and carried, John Cushman would be our proxy. The Christmas luncheon for the employees of the District is set for December 1 lt~. Mr. Cox reported that Aldrich Lane, Bay Avenue and Ball Park sites have had the irrigation systems drained. Mr. George Soloman of the Chamber of Commeree came in to see what progress had been made on the basketball courts and was told we have heard nothing. Mr. Cox reported that the brush has been cleaned up at Wolf Pit Lane. Mr. Cox also reported that the motor for the mower would be in in the next week or so. The application for the Special Use Permit of the Scouters' Lodge Was discussed for additions and deletions. No definte decisions were agreed on us it needed further thought and discussion. No further business to come before the meeting, on motion of Edward Adams, seconded by Walter Sabat and carried, the meeting was adjourned. Madeline S. Haas, ~cretary At 9:00 P.M. the polls were declared closed and the tellers tallied the ballots. Tellers reported 155 voters registered; Ballots counted: 154 Mr. Adams received 63 votes and Mr. Talbot ~':ceived 91 votes. Mr. Talbot elected to the 3 year term of Commissiuner commencing January I, 2000. Mr. Cushman received 124 votes for Treasurer and elected to the 3 year term of Treasurer commencing January 1, 2000.