HomeMy WebLinkAbout1993 FZt/~NCZAL REPORT FOR
L'OF~IENT UNITS ICUFR! OR ZNI)EPE~)EFfl' SPECIAL PURPOSE UI~TS (SPUFR!
FOR MATTITUCK PARK DISTRICT
flame of Unit
TOWN OF SOUTHOLD
l~me of Prlm~ry Gover~mn~ (Cmmonent Units Only)
FOR THE FISCAL YEAR EHDED December 31, 1993
STATE OF NEH YORK
OFFICE OF THE STATE COt~PTROLLER
DZVZSEO~4 OF M~JZCZPAL AFFAIRS
ALBM~'Y, NEH YOI~ 12Z36
m~tlty.
T~BLE OF CONTENTS
Capital Proj~ois 'Funds
~n~ly$is of Chm~l~s in Fund Equlty .......................................................................................... p. 6
Detail of Rev~ms m~i Ot~ Se~s ~ng P~c~mts of Lq-Tir~ ~bli~tion$ .................................................. p. 7
· n~lysls of C~plbl [~m~ditur~s for Cu~t YMt ........................................................................... p. 8
Enterprise Ft~d
Balance 5h~t ............................................................................................................... p. 9
$tmi~mnt o~ Rever~es, E~penset ~nd Ch~$ in F~ Equity .................................................................. p.lO
Simt~t of bsh FIo~s ..................................................................................................... p. I1
Trust m~d A~.-,~y F~.~ds
Balm ~eet - Agenoy F~ds ................................................................................................ p,13
Balm~e Sheet - Exp~x~ble Tr~si F~ds ......................................................................................
Statement of Revenues, Expenditures ~nd Ch~ges in ft~d Equity - ExpencJ~ble Trust Funds .....................................
Balma~e ~heet - Non-Expencbble Tf~st Ft~ds ..................................................................................
Statement of Rs~ntms~ Expe~dltur~s ~nd Changes in Ft~ld Equi~. - bk.~Extricable Tr~st Frogs ................................. p.17
$tst~t o{ ~r'sl Fix~ Assets ............................................................................................... p.18
$'te'tmmen~ of ~ener~l Lon~-Ter~ Beb'~ .............................................................................................. p,19
DEBT SECT/ON
St~t~nt of Ind./rain.ss ...........
p. Zl
SUPPLEHENTAL INFORHATZON
p.~3
~k R~.~.;i llmiim .............................................................................................................. p. Z6
~r.'~ifio~te of Fisa~! Offioer .................................................................................................... P'~?
OPERAT/I~ FUND · BALANCE S~EET # AS OFDecembar 31 , lqq~
ASSETS EDP COOE
C.h _ _IOOS * 51 ~ 056
Inv. ~,nta _ _lO.SS
Texas R~iv~ble (Net) _ _I1~
S~e ~ F~I Aid - _12~
R~I~ . ,,
F~ O~r F~ - _1~
~ F~ O~e ~a - _1~
P~d E~ _ _~ 6,391
Res~rlc~ As.~ -
To~l Li-a-ilitles
F~d B~lm'toe - Reserver
Encue~m~s
~e~ial Reserves
320S
9,682
9,682
47.768
To~l F~ncl Equity
~7,768
· OULASSETS ~ 57,450
TOTAL LIABIL?I/ES AND FUNO EGU~TY
57,450
~E RAT/HG FUND
ANALYSTS OF CHM4GES TH ~JND E~JZTY
FGi~ THE FISCAL YEAR EHDED December 31 ,
EOPCO~E
1993
$ 67~924
187,436
207.592
(20,156)
47,768
~*To~l includes R~,~v~d ~d Unr~e,~rv~d F~'xl
OPERAI'ZNG FUND - DETA/L OF REVEI~JES ~ OTHER SOURCES
SSOS
169.950
67
5,830
4,151
3~911
5O4
3,023
187,4~6
187,436
OPERA'T/NG FUND
· DETA/L OF EXPEHDT~JRES AND OTHER USES
EDP CO~E
Public Safety _ _610
Health - _615
Transportation - _620
Economic Assistanoe & Oppor~ity - _6~5
CuXture and accretion - _630
Home and Comnmity Sar~ic~s - _635
EE~/pHEHT & CONTRAC~JAL
TOTAL PER:S4~AL SERVZCES CAPZTAL OUTLAY EXPENO[TURES
EHPLOYEE BENEFZTS
207,592 78,396 15.035 105.764
8.397
~t Prir=ipal _ _6~.5.65
Interest - _650.;$
TOTAL EXPEHDZTURES
207,592
Transfers
TO~EXPENDTI~JRE$ ,~ND, OTHER USES
$ 207~592
CAPZTAL PROJECTS FUND # BALANCE SHEET # AS OF
EDP CODE
HIOOS
HIOAS
Hll..;S
HXEOS
HlZ.6S
H130S
H135S
H140S
LZABZLZT/ES AND ~ E~JZTY
RetiLned percentages
HoLes PByable
Ohr Liabilities
Due to o~h~r Ft~ds
Du~ to O'dmr
De~err~
Total tid~illt i~
Fund Balence - Reserved
Encs~rm~es
Specie1 Reserves
Unreserved Fu~d Balance -
Tota! F~r~ Equity
EDP CODE
HEOOS
NEOSS
H210S
HEXES
H2ZOS
H225S
H230S
HE4_KS
H3X.KS
H320S
H32~
TOTAL .ASSETS $
TOTAL LZABZLZT/ES M~ FUND EGUZTY
Notes to ~he Firm~i=l Statements ,re ~n integral part of this
CAPZTAL PROJECTS FUND
AH~LYSt'S OF CIIMtGE$ ZN FUH[I EI;IU/TY
FGI~ THE FZSCAL yEAR ENDED
Fund Equ~.ty - b~innin~ of Fism! Ye~r~
EDPCOOE
A~cl: R~llrS ~ O~r Sour~s
Deduct: E~ndi~ur~s a~d O'(her Uses
Rever~JeS m~d O~her Sm~rces Over (Underl
Ex~d~ures and O~her Uses
F~nd Equ~'~ - End of F~s~l y~r~
~Total includ~ R.erv~l ~ Unreserved F~d bla~ce.
CAPTTAL PROJECTS FUN~
DET~TL OF REVEI~JE$ MJD OTHER S~URCE$
Transfers
of Obliptions
TOTAL REVEI~JES M4D OTHER SOURCES
H560S
EDPCOOE
H600.~S
H605.~S
H610.~
H6~O.~S
H635.~S
CAPXTAL PROJECTS FUND
DET&/L OF EXPEND]rllJRES AND OTHER USES
BY ADHZN[STRATXVE UNiT
C~sh
O~her Receivables INet)
S~e~e m~ F~ A~d
~ F~ O~r F~s
F~ O~r ~e~s
P~d E~ses
Res~r~c~ Asse~s
F~x~ Asse~s
EHTERPRZSE FUND ~ BALMICE SHEET ~ AS OF
EDP CODE
E_ZOOS
E_IOSS
E_11~S
E_120S
E_I]OS
E_ILqS
E_le,.6S
LTJ~ZLTTZES AND FUND E~UZTY
Accosts
Notes Parle
O~r L~abili~ies
O~ ~o O~r F~
~ to O~r ~e~s
Oefer~
Total Lisbiliti~s
Fund Equity
ContrlbJt~d Capi~l
Retained Esrnings
Total Fund Equity
EDP COOE
E_200S
E_EO~S
E_ZiOS
E_21ES
E_Z20S
E_2Z~S
E_230S
E_Z40S
E_300S
E_$105
TOTAL ASSETS $ TOTAL LZ~BZLZTZES AND FUND E~UZTY
The Notes to ihs Eimr~ial Sttt..~nt$ mre ~n integrsl p~t of this
Oper~tir~ Revenues
Charges for Services
Total Op~r~tlng Rm~nt~s
O~.r~ting Expenses
personal Services
Contractual Expens~s
Depreciation
Total Operating Expenses
Operating lnco~ {LossZ
Expenses:
Net Hon--Oper. Rev~ t Expense )
Ir~ome ( Loss ! B~fore
Transfers and Taxes
Opera,lng Transfers Tn
Oper~tlng Transfers
Real property Taxes
Ne~ lncoee ( Loss )
F~d Equity - ~gimi~ of Year
Fc~d Equity - End of Ymr
EDPCODE
E S
E S
E .1S
E .iS
E .8S
E_605.4S
E S
E $
E $
E_555S
E .~
E S
E S
E_~O~
EHTERPRZSE FUNDS
STATEHENT OF REVEMJES, EXPEHSES AND CHAHGES lg FUND
FOR FISCAL YEAR ENDED · --
TOTAL
$
$
10.
STATEMENT OF C~SH FLONS FOR THE FZSCAL YEAR ENDED
ZNCREASE ! DECREASE ) ZN CASH AND CASH EEA~VALEHTS
Cash Flo~s Fro~ Oper~tlng
O~r
R~I P~rty
P~s of
Cash FI~s
C~ital C~tri~t~ ~ O~r F~
Pa~ts to C~t~cto~
P~s f~ ~le of As~ts
EDP
E_711ZS
E_?ll3S
E_7119S
E_7121S
E_712ES
E_712~S
E_71Z4S
E_71Z-;S
E_71~6S
E_71~9S
E_7151S
E_7152S
E_71555
E_715~S
E_713ES
E_7156S
E_7157S
E_7138S
E_7139S
5,830
95~682
86~793
4~136
(172,509)
~ 164~178
3,527
, 167~705
15,035
(15,035)
STATEHENT OF CASH FLONS FOR THE FZSCAL YEAR ENDED
ZNCRE~L~E (DECREASE) TN CASH MiD CASH E~UZVALEtITS (Cor~lud~d)
purchase of lr~est~e~ts
Sale of Ine~s~t$
Interest I~
~t I~sa (D~m.) in ~sh ~ h~ i~ivalmis
Cash ~ Cash E~i~l~ts 'a~ ~i~i~ of Y.r
O~r~tlng lnoo~ ;Loss)
Adiust=e~ts to R--'Y>~'~ile Opertting l~ to ll~t ~h Pro~id~i/iUs~d! fr~ ~per~tims:
O~preciatio~
Add I/ltl~l~]i~=rease in Assets Ot~r ~ C~sh & Cash Equivalents
Add Ir~reas~ in Liabilities other th~. Cash & Cash Equivalents
Other R~.~,~iling Items:
Total Adjus~ts
EDP code
E_?ISZ$
E_71E$S
E_71595
E_7179S
E_71815
E_716Z$
E_716~S
E_7185S
E_7185S
E_7185S
E_718ES
E_7188S
E_7189S
4,151
4,151
(15,688)
~6.744
51,056
(20,156)
4,078
(1},688)
12.
AGENCY FUNDS # BALANCE SHEET ~ AS OF
EDPCOOE
TAIOOS
AGENCY FUND LZABTLZTZES
Du~ to Other Funds
Other Agency Fc.~cJs ISpecJfy)
TOTAL AGENCy LZABZLZTZES
EDPCOOE
TA2~-6S
TA23~S
EDPCO~E
TEZOQS
TEIOSS
EDPCODE
TE317S
TE317S
TOTAL ASSETS
TOTAL EXPEHDABLE TRUST
EX~EHDABLE TRUST F1JNDS
STATEHEHT OF REVENUES, EXPENSES ~ND CHANGES TN FUND E~JXTY
REVENUES AND OTHER SOURCES
Use of Hormy and P~r~y
Total R~s
[n~erf~ T~nsfe~
E~E~ES ~ O~ER ~ES
E~ic Ass~s~a~ ~
In~erf~ T~nsfers
TOTAL E~E~Z~ES ~ ~ER ~ES
FLeD E~JXTY BEGIf~ZNG OF YEAR
EXCESS (DEFTCTENSY) EXCESS OF REVEMJE ANO OTHER SOURCES
OVER EXPENDZTURES AND OTHER USES
F~D E~JXTY END OF YEAR
EDPCODE
TEE3SS
$
TE&O0.4$
TE610.~S
TE&2S.~S
TE&3E.~S
TE645.6S
$
TE655.9S
$
TE400S
$
TE~OES
15.
NON-£XPENDABLE TRL~T ~ · BALMtCE SHEET
EDPCOOE
.EDPCOOE
TNIOOS
Library Trus~
Other Hon-Expen~ble Trust I~ifyl
Ir~es~ne~t$
TNIO~S
TOTAL HQN-EXPEN~ABLE TRUST
16,
NON-E~ENOA~LE I~IST FI]~S
STATENEHT OF REVENI~S, E~PEHSES AND CHM4~ES 'lrN FUND EE/U~TY
EDPCOOE
O~mrs I Specify )
Totll Rmvmrp~ms
L Equi~ 8sgimi~g of
Fund Equ~y End of Year
17.
GENERAL FZ~D ~S~ETS ACCGUI'~TS ~ BALANCE SHEET # AS OF December 31 , lqq~
Assets (N~t)
EDPCGOE
KISOS
69,359
EDPCODE
K30.6S
69,359
18.
EDPCODE LZ~ZLZTIE$
EDPCO~E
Aam~t Available in Debt Service
Ju.o~t$ ~o ~ p~ for
HI&OS
Long T~r~ Li~billtl.
#2~0S
TOTAL AHOLINT AVAZL~B. LE ~ TO BE
O PROVZDED
TOTAL LZABZL'rTZES
This m~ount group should not include Long-term D~i of proprietary Funds)
19.
NOTE 1
Basis o~
See Attachment
NOlliSTO Fllt~ClAL STAT~FENI'S
Mattituck Park District
Notes To The Financial Statements
For the Fiscal Year Ended December 31, 1993
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the Mattituck Park District have been
prepared in conformity with generally accepted accounting principles
(GAAP) as applied to government units. The Governmental Accounting
Standards Board (GASB) is the accepted standard setting body for
establishing governmental accounting and financial reporting
principles. The more significant of the government's accounting
policies are described below.
A. FINANCIAL REPORTING ENTITY
The Mattituck Park District, which was established in 1941, is governed
by the Local Municipal Law and other general laws of the State of New
York and various local laws. An elected Board of Commissioners is the
body responsible for overali operations, the chairman of the Board of
Commissioners serves as Chief Executive Officer and the Treasurer
serves as Chief Fiscal Officer.
Basic services provided include the provision and maintenance of
recreational facilities located within the District.
B. BASIS OF PRESENTATION - FUND ACCOUNTING
The operations of the District are accounted for within a set of
self-balancing accounts that comprise its assets, liabilities, fund
balance/retained earnings, revenues and expenditures/expenses.
The Account Group is used to establish accounting control and
accountability for general fixed assets. The account group is not a
"fund". It is concerned with measurement of financial position and not
results of operations. The General Fixed Assets Account Group is
used to account for land, buildings, improvements other than buildings,
and equipment utilized for general government purposes.
C. BASIS OF ACCOUNTING/MEASUREMENT FOCUS
Basis of accounting refers to when revenues and expenditures and
the related assets and liabilities are recognized in the accounts and
reported in the financial statements. Basis of accounting relates
to the timing of the measurements made, regardless of the measurement
focus. Measurement focus is the determination of what is measured,
i.e. expenditures or expenses.
Modified Accrual Basis - All District operations are accounted for
using the modified accrual basis of accounting. Under this basis of
accounting, revenues are recorded when measurable and available.
Available means collectible within the current period or soon enough
thereafter to be used to pay Liabilities of the current period.
Material revenues that are accrued include real property taxes, state
and federal aid, sales tax and certain user charges. If expenditures
are the prime factor for determining eligibility, revenues from federal
and state grants are accrued when the expenditure is made.
Expenditures are recorded when incurred except that:
a. Expenditures for inventory-type items are recognized at the time of
the disbursements.
b. Principal and Interest on indebtedness are not recognized as an
expenditure until due.
Account Groups - General fixed assets are recorded at actual or
estimated cost or, in the case of gifts and contributions, at the fair
market value at the time received. No provision for depreciation is
made.
D. PROPERTY TAXES
County real property taxes are levied annually and become a lien on
December 1. Taxes are collected during the period December 1 to May
31. Taxes for county purposes (apportioned to the area of the county
outside the Town of Southold) are levied together with taxes for Town,
Park District and other special district purposes as a single bill.
The Town, the Park District and the other special districts receive the
full amount of their levies annually out of the first amounts collected
on the combined bills. The county assumes enforcement responsibility
for all taxes levied in the Town (and for unpaid county taxes in the
Town).
E. BUDGETARY DATA
1. BUDGET POLICIES - The budget policies are as follows:
a. No later than July 15, the Board of Commissioners prepares
detailed estimates of the anticipated revenues and expenditures
for the fiscal year commencing the following fiscal year.
b. No later than August 1, the Secretary of the District
calls a meeting of the resident taxpayers for the purpose of
modifying the proposed budget and/or voting to adopt the final
budget.
2. BUDGET BASIS OF ACCOUNTING
Budgets are adopted annually on a basis consistent with generally
accepted accounting principles.
F. CHANGES IN ACCOUNTING POLICIES
There have been no changes in accounting policies.
G. DEPARTURES FROM GENERALLY ACCEPTED ACCOUNTING
PRINCIPLES (GAAP)
There are no departures from generally accepted accounting principles
(GAAP).
H. INSURANCE
The District assumes the liability for most risk including, but not
limited to, property damage and personal injury HabiHty. Judgements
and claims are recorded when it is probable that an asset has been
impaired or a liability has been incurred and the amount of loss can be
reasonably estimated.
II. STEV~ARDSHIP, COMPLIANCE, ACCOUNTABILITY
A. MATERIAL VIOLATIONS OF FINANCE RELATED ACTIVITIES
There are no material violations of finance-related provisions.
B. DEFICIT FUND BALANCES
There is no deficit fund balance at December 31, 1993.
C. OVERDRAWN APPROPRIATIONS
There are no overdrawn appropriations.
III. DETAIL NOTES ON ALL FUNDS AND ACCOUNT GROUPS
LEASE COMMITMENTS AND LEASED ASSETS
The District leases a dump truck under a lease agreement. Total
expenditures under the agreement for the fiscal year ended December
31, 1993 were $6,324. Future obligations over the term of the
agreement as of December 31, 1993 are for 1994 and 1995, $6,324 each
year, and for 1996, $1,054. At the end of the lease term, the District
will take full title to the vehicle at no additional expense.
VI. CONTINGENCIES
The District has received State and Local aid which is subject
to audit by agencies of the State and Federal Governments. Such
audits may result in disallowances and a request for a return of funds
to the Federal and State governments. Based on past audits, District
administration believes disallowances, if any, will be immaterial.
· STATEItENT OF TNDEBTEDNESS
Hon~h Curr~nt Ou~s~.~ding Do Not Include Iten~ls Here Ou~t~ndir~ F~nal
L~st Sq~r~tely by hte of lssm EDgE K lnt~t ~imi~ of Iss~ ~ri~ hid ~i~ E~ of ~ri~
T P I 3 5 7
Tota~ ~ ~tes 2P1863
EDP COOE
STATE COHP USE
C~pi~l Notes: ~'P1865 /
Other Debt: (Specify) /
L~s~ S~oarwt:ely by Dl~e of ~'ssue
EDPCOOE
~ L ~r~
~cl Tnteres*
T P
Fiscll Year F~sca]. YearJ F~sc~ Year
EDP
STATE C~viP USE
End of
FLscal Year
7
Final
8o~ds (LLst b~ ~ose)
To~al Bo~cIs 2P1867 /
~.k Au~hori~ Loans 2P1869
~*ON NEH Z-~-"~S, PLEASE ZNSERT HEH ZSSU~ DATE. ON RENEHAL, PLEASE ZHSERT LATEST REHEHAL DATE. PLEASE ZHSERT ~t DIGITS, ZE. JAMJARY 1993 HOULD BE 01/93.
· HA1/JR.TTY SCHEDULE
~ B~N~S ZS~U~D DURZI~ THE YEAR
EDPCOOE
PURPOSE OF ISSUE
For. $*L~'~e Comptroller. Use 0n1¥ "PSCE
rOTAL PRZNCT PAL
bATE OF ZS~UE# EP3DT / / / / / / / / / /
[HTEREST RATE ! Tn Decimals ]1 :~P3PC
rFZDAY end YEAR
HAL HATURTTY EP3DH / / / / / / / / / /
~oun'~ o'f Pr.inc~.p,al Rm~mmd ~'P39'~
in or. to be Rt,~l,,,,-,md
~isc~l year. Ending J.n
[PLEASE IHSERT YEARS
LAST THO DZGZTS GHLY )
ZPg96
EP597
ZP3~8
EP3~
.l~m ~P300
. ~inue on RAvl~se
~P301
EP30Z
~P303
#PLEASE TNSERT SZX DZGZTS, FOR EXAtlPLE~ JANUARY 1, 199~, SHOULD BE SflGI4~ AS 01/01/9~.
EDPCODE
~ of Principal P.~ta. ee~d ~P30~
in or ~o be R~ in
~P30~
2P310
ZP313
~P3~
~P3~6
· , HATURZTY SCHEDULE
B4]I*~S ZSSUED DURlrN~ T~E YEAR
Oper~ting F~d
C~pit~l F~d
Trot ~nd Af~.:¥
D~bt S~rvice F~ds
BM4( RECOHCZ LZAT~ON
CASH BY F~tlDS, PER BALM4CE S~EET~
ln=lude Petty C~sh
TOTAL CASH
51,056
TOTAL ALL F~xlD$
$ 51~056
BN~ BALN4CES
F~r,d Less
North Fork Bank) Mattituck) NY A
Fleet Bank) Southold) NY A
Suffolk County National, Cutchogue, NY A
MBIA/Class. Armonk. NY A
8,766
1,590
9.300
6.798
$ 2.004
1.590
RR.167
Petty Cash F~ds
Adjust.~nts
TOTAL A~JUSTED BAh~ BALANCE ~ PETTY CASH
$ 51,056 *
~mse a~ts must agree.
NOTE: ~ ;tr~ifi;ttim for.s am r~t rtquirtd to i~ fil.d .ith this r~pert.
directly ~ith the b~nk.
li;.~r, th* Offl, of ~i~ Strife Comptroller .~y canfir~ bank balances
26.
CERTZFZCATE OF FZSCAL OFFZCER
l, John A.
Cushman II ,
Pl~se Print
Mattituck Park District
r~ort, to the b~st of ~7 }~x~l~l'~ · infor~tian and belief, is a tr~ ~nd ~orr~ot
December 31 . 19 93
PO Box 1413
Officiml Address
Treasurer
Tibia
February 16, 1994
Date
Mattituck~ NY 11952-0997
offi~ T,l,~n~r~ N,. (516) 765-4333
PLEASE HA!L REPORT TO:
27.