HomeMy WebLinkAboutFinal Project Summary ReportPLANNING BOARD MEMBERS
MARTIN H. SIDOR
Chair
WILLIAM J. CREMERS
KENNETH L. EDWARDS
JAMES H. RICH In
DONALD J. WILCENSKI
PLANNING BOARD OFFICE
TOWN OF SOUTHOLD
MAILING ADDRESS:
P.O. Box 1179
Southold, NY 11971
OFFICE LOCATION:
Town Hall Annex
54375 State Route 25
(cot. Main Rd. & Youngs Ave.)
Southold, NY
Telephone: 631 765-1938
Fax: 631 765-3136
RECEIVED
February 18, 2011
Christopher Eastman, Land Use Training Specialist
New York Department of State
One Commerce Plaza
99 Washington Avenue - Suite 1015
Albany New York 12231-0001
Southo[dTown Clerk
Re.'
Contract C059943
Development of a Transfer of Development Rights Program
As discussed the Southold Town Board has decided not to extend the contract.
The following are enclosed:
1. Final Summary Report
2. Final Voucher with Products
If you have any questions, please contact me at 631-765-1938.
Sincerely,
Enc.
Cc: Town Board j
Heather Lanza, Director of Planning
Contract C059943
FINAL PROJECT SUMMARY REPORT
Use the following outline to complete the Final Project Summary Report:
1. Project Title: Development of a Transfer of Development Rights Program
2. Name of Contractor: Town of Southold
3. Actual Project Costs:
State funds expended - Quality Community Funds $50,011.00
a. Local funds expended: $12.502.75 (20% of the voucher amount)
b. Other funds expended: $0.00
4. Project Manager:
a. Name:
b. Title:
c. Mailing address:
Mark Terry
Principal Planner
54375 State Route 25, P.O. Box 1179, Southold NY
11971
5. Federal Tax Identification Number:
6. Project Background: briefly explain in a short paragraph why this project is
necessary, what its value is and/or its importance to the community.
The Town of Southold is comprised of seven hamlets surrounded by farms and/or
woodland. A TDR program is an important planning tool that would allow
density to be transferred from one location to another. The receiving area would
be more suitable for development than the sending._A successful TDR program
would further the following Town Goal(s):
1. Preserve Southold's prime farmland and encourage the continuation and
diversification of agriculture as an important element in the life and
economy of the Town. (1985 Master Plan Update)
2. To preserve land, including farmland, open space and recreational
landscapes. (2006 Hamlet Study)
7. Project Work: briefly describe the work that was done to complete the project.
A tremendous amount of work has been accomplished during this effort including:
a. A TDR Work Group was established. The group met weekly to produce the
Town of Southold Transfer of Development Rights Program Report June 25,
2008 (FINAL DRAFT)
b. Draft Local Law - although several drafts ora TDR Local law were
attempted none gained support of the Town Board. The Town is however,
in the position to develop a Local Law and finalize the program at a future
date.
c. State Environmental Quality Review Act - Completion of Full EAF Forms 1 &
2. This was accomplished during the DGEIS phase. Project Classification and
SEQRA lssuance of Significance/SEQR Seoping Process/Preparation of DGEIS
were all completed.
d. Processing of DGEIS and Final Supplement EIS/TDR Work Group delivered
comments to consultant for integration of the FGEIS. Consultant responded to
public comments. Town Board scheduled meeting to discuss DGEIS and accept
it.
e. Preparation of Findings Statement -Consultant prepared Findings Statement (FS).
Town Board adopted FS on 5/5/09
Project Descriptions: use the following guidelines to describe the project and please
be concise in the description:
a. for a Planning Project, describe the findings strategies recommended
DOCUMENTATION FORMS
Quality Communities Grant Program
CONTRACT # C059943
Expenditures Incurred During the Period 03 / 01 / 09
through 03/31/10
SUMMARY SHEET
I. BUDGET/EXPENDITURE DATA ( Total Project Costs, Appendix B, Budget Summary in the Contract)
Cumulative
Current Expenditures Expenditures Available
Budget Documented Documented Balance to
Amount this Report to Date Document
(I) (2) (3) (1-3)
A. Salaries, Wages and Fringe $19,100.00
$507.21 $19606.91 $_(506.91)
B. Travel
0
0
0
C. Supplies and Materials
D. Equipment
E. Contractual Services
$55,900.00 $0
$42,907.26_ $12,992.74__
TOTAL $75.000.00 $507.21 $62.514.17 $12.485.83
II. CLAIM TYPE
Interim Claim X Final Claim
III. CERTIFICATION
By signature on the attached voucher, I further certify that:
1) the amounts claimed accurately represent the expenses as recorded in our accounting records;
2) we are in compliance with all applicable provisions of the above-referenced Contract;
3) the attached narrative report (if required) accurately represents project accomplishments;
4) funds received are being used solely for the purposes of the "Project" as described in Appendix D of the
above-referenced Contract.
FORlVl 1
PROJECT NARRATIVE DETAILING PROJECT ACCOMPLISHMENTS FOR THIS
CLAIM ONLY~ INCLUDE COSTS AND DATES THAT GOODS WERE RECEIVED
AND SERVICES WERE COMPLETED
TDR Program work as follows:
Task 3. -Assistant Town Attorney (new hire) Work performed through 3/09 - 8/15/09. Reviewed and
researched TDR legislation of East End Towns; review draft of TDR legislation.
Town Staff(Principal Planner) reviewed Findings Statement, propose corrections and edits and met
with Assistant Town Attorney to discuss different Town TDR programs. Discussed TDR program
with new Town Board members.
Drafts ofa TDR local law was developed, however, the draft did not gain support of the Town Board.
FORM 2 - Expenditure Detail for this Payment Request. Be descriptive and specific.
A. SALARIES~ WAGES AND FRINGE BENEFITS REQUEST
2.
3.
4.
5.
TITLE
_Assistant Town Attorney 3/09-8/09
_Principal Planner 3/09-8/09
PAY PERIODS
FROM - TO
AMOUNT CHARGED
TO THIS PROJECT
$199.91
$307.50
$
SUBTOTAL
$507.21
B. TRAVEL (include name of traveler, date, destination and purpose and costs)
SUBTOTAL $ 0
FORM 3
C. SUPPLIES/MATERIALS (describe and include dates received and costs)
SUBTOTAL $ 0
D. EQUIPMENT (describe and include dates received and costs)
SUBTOTAL $ 0
FORlVl 4
E. CONTRACTUAL SERVICES (include name of any contractors/consultants,
describe services, dates received, and costs)
SUBTOTAL $ 0
TOTAL OF ALL CATEGORIES ............................................. $__507.21__
(SAME AS TOTAL SUMMARY SHEET COLUMN #2)
STANDARD VOUCHER
Or~ginming Age~-y
DEPARTMENT OF STATE
19000
11-6001939
4 Payee Name (Limit to 30 spaces)
Town of Southold
P-Contract
Liability Date
Payee Amount
(MM) (DD) (YY}
MIR Date
(MM) (DD) (YY)
/ I
PO Box 1179
Ref/Inv. No. (Limit to 20 spaces)
Southold 11952
Claiming reimbursement of expenditures incurred pursuant
to Quality Communities Contract #C059943 as detailed on the attached
Documentation Forms.
7
A. Total Summary Sheet Column #2 $ 507.21
B. Less Local Share - circle 10% or ~ $. 101.44
C. Total This Claim $ 405.77
1/24/11
Payee Certiflce~o~
I certify that ~ b~ll is just,'t~ue and co~'rect; that no bart thereof has been baid except as stated and that
the balance~'.,~c~'atly due a,~, and t~. a~m wflich the State is exempt are excluded.
--~-1'~'_ _a'~','9~c-~'~- ' Supervisor
Payee's Signature in Ink T~le
Town of Southold
FOR AGENCY USE ONLY
By
Aulhcxized Signature
TO~ $ 405.77
Discount %
"at $ 405.77
STATE COMPTROLLER'S PRE-AUDIT
Liquidation
Cost Center Code
Accurn
Objec~
Arn<x~nt Orig. Agency PO/Comract
OSC