HomeMy WebLinkAbout01/2011ZONING BOARD OF APPEALS
Town Hall Annex. 54375 Route 25
P.O Box 1179
Southold. New York 11971-0959
Fax (631) 765-9064
Telephone (63 I) 765'1809
TO:
FROM:
RE:
DATE:
!.
II.
Iil.
Elizabeth Neville, Town Clerk (for Distribution to Supervisor Russell and
Town Board Members)
Leslie Kanes Weisman, ZBA Chairperson/Department Head
COMBINED MONTHLY DEPARTMENT HEAD AND NEW
APPLICATIONSfFEES REPORT for: January, 2011
February3,2011
Requires Immediate Attention:
Carryover: Workplace Violence/Harassmenl
A solution to improving workplace safety for employees in the ZBA office remains
undetermined. The initial decision to install an intercom from the Building
Department counter to the ZBA office has not been implemented at this time. It is our
understanding that suitable imercom equipment is currently available within another
Town Hall Depa~ment at no charge. While we recognize that the location of the ZBA
oflicc limits our options for creating a second Form o£egress, we respectfully request
that the Towa~ Board and the Workplace Safety Committee continue to work on
reaching a decision about how best to handle the issue and advising our office as ~o
the proposed resolution.
Items of Concern: None at this time
Board and Office Policies and Practices:
ZBA Work Session discussion on interpretation of Town Laws in the area vm'iance
balancing test and code definitions of"front yard"
In our continuous effort to improve Board Members' skills and knowledge, at the
request of the Chairperson, the Board met with Asst. TA Andatoro at the Special
Meeting on January 19, 2011 for two purposes
I. To review case law defining the basis fbr Town [,aw §267-b(3Xb)O - "sell:created
hardships," and to discuss how best to address Town Law §267-b(3)(b)(4) - defining
adverse impacts on the physical or environmental conditioas in a neighborhood, when writing
confidential draft decisions.
2. The Board frequently reviews applications lbr variance relief on properties where the
Notices of Disapproval from the Buildiag Department cite non-confbrming front yard
setbacks and/or front yard locations. To bener understand how these interpretations of the
code are made mad written by Building, the Board reviewed, with the Assr 'FA, the two
IV.
places in the code that define "front yard, "one citing only frontage, the other referring to the
requirement of physical and legal access to a private or public mad or R.O.W. It is our
recommendation that both code citations consistently refer to access as a criteria, since this
could improve the qualilb' and accuracy of applications fi.om property owners and likely
eliminate some of the applications for swimming pools, sheds etc that come betbre the ZBA
on properties with "two front yards." The Chairperson will send a memo to the Asst 'FA so
stating.
Financial/Budget/Personnel Issues:
Increases in ZBA Fees
At the January 18, 2011 Regular Meeting of the Town Board, Council Members voted
by unanimous resolulion to increase ZBA fees. We thank the Board for their support
of this proposal and will keep you informed on a monthly basis as to the additional
revenues generated once the increases take effect.
Re-appointment of Leslie Weisman to the ZBA
I would like to thank the Town Board for enabling me to continue to serve the people
o1' Southold Town by m-appointing me on January 4, 2011 to the Board of Appeals
for another 5 year term and as a Chairperson/Department Head for 2011.
Change in iob title for Elizabeth Sakarellos to Senior Clerk Typist
The Chairperson and Board would like to thank the Town Board for reclassifying part
time Clerk Typist Elizabeth Sakarellos to part time Senior Clerk Typist at the Regular
Meeting on February 1,2011, in recognition that she worked beyond her job
description throughout 2010 to provide assistance in training our new' Board Assistant
Vicki Toth.
Activities of the Board/Accomplishments:
Regular Meeting: Date: Jan. 6, 2011 Call to Order: 9:00AM Adjourned: 4:06 PM
Public Hearings: Total: 11
Number of new applications heard: 8
Nm~lber of Carryovers from previous hearings: 3
Number closed reserving decision to later date: 5
Number closed subject to receipt of additional information: t
Number adjourned to another date: 5
Nmnber adjourned w/o a date: 0
Number of Resolutions passed: 13
Number of decisions made: 0
Next Regular Meeting: February 3,2011
Special Meeting: Date: Jan. 19, 2011 Call to Order: 5:00 PM Adjourned: 6:40 PM
Number of assigned draft findings discussed: 7
Number of decisions made: 7
Number of Resolutions passed: 10
Number of Site Inspections made b',, Board members: 1 Ix 5 = 55
Meetings attended/initiated by ZBA Chairperson/Department Head · 01/4 - Meeting with Chairperson/Dept. Head and ZBA staff
· 01/05 - Supervisor m: ZBA permnne[ and workplace saf~y
· 01/11- Asst TA re: applications before the Board/litigation
· 01/1 t- Building Inspector re application before the Board/clarification of ND
· 01/18 Town Board Public Hearing on ZBA Fees Increase
· 01/19 - Departmem Head Meeting
· 01/19 - Assr TA re: applications before the Board/litigation
· 01/20 - Special Events Committee
· 01/20- Asst TA re: litigation
· 01/25- Asst TA re: applications before the Board
· 01/31 - Town Attorney re: ZBA personnel
Staff Activities
Number of people a~ssisted at the counter: 49 hours spent assisting: 11 hrs.
(Assistance includes filling out new applicalions, mailings and postings, providing
copies o. f decisions. FOIL requests and other materials, and general inquiries)
Meetings attended by ZBA staff
· 01/4 - Meeting with Chairpet~orffDept. Head and ZBA stall'
¥1.
MONTItLY REPORT ON NEW APPLICATIONS AND FEES
l'otal Applications Received for the month of January, 2011: 6
Total Fees Collected n January 2011: $2,400.00
Respectfully Submitted
Leslie Kanes Weisman
Chairperson/Department Head