HomeMy WebLinkAbout02/02/2011
TOWN OF SOUTHOLD
LOSS CONTROL PROGRAM EXECUTIVE SAFETY COMMITTEE
Minutes of February 02, 2011
Present:
Councilman William Ruland, Chief Carlisle Cochran, Police, Pete Harris, Superintendent of
Highways, Karen McLaughlin, Human Services Director, James McMahon, Deputy Public Works, Jim
Bunchuck, Solid Waste Coordinator, Christine Foster, Secretarial Assistant(for John Cushman), Jen
Andaloro, Assistant Town Attorney, Sandra Berliner, Secretary to Supervisor and Phillip Beltz, Special
Excused:
Projects Coordinator. Supervisor Scott Russell and Elizabeth Neville, Town Clerk.
Minutes of January 05, 2011:
Approved.
Workplace Violence Prevention Update:
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Review of Incidents: No incidents reported.
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Resolution of Incidents: The incident from the ZBA office was
discussed at the Town Board executive session and Bill suggested that
Jen speak with Martin for resolution.
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Implementation of Recommendations:
Landfill-Jim McMahon will have door installed in February.
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HRC reconfiguration (window, etc.) that will make public visible to
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staff-Pending, Karen and Jim to meet to discuss.
EAP training on “anger management and conflict resolution”
o
nd
scheduled for March 2, Christine will notice staff.
ZBA office has requested mechanism to prevent the public from
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entering their office. Pending.
Safety protocols: Needs to be modified to note it is not feasible to
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segregate civil service staff from prisoners and inclusion of
Accident Investigation form.
Justice Court metal detector-Phillip will follow-up with Betty and
o
Susan.
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Safety Protocol-No further comments, to be presented to Town Board.
Other Incidents Relating to Workplace Safety:
The elevator in the annex broke down and an employee was trapped. Toni
Booth sent an email expressing concern of its reliability as she needs to take it to
get to her office. Jim McMahon contacted the manager of Capital One who said
the elevator is checked monthly by a maintenance company and that the button
in the call box alerts the company if there is a problem. Jim also reported that
the Fire Dept. has a key to the elevator and can assist in emergencies, yet it is
unsure whether someone can alert people in the Annex (via alarm or bell) if the
elevator breaks. Jen will draft a letter to them to express the Town’s efforts to
promote workplace safety and query what happens if the elevator malfunctions
after “normal business hours.”
PESH Requirements:
Training– Bloodborne Pathogens training will be offered in February, Sandi to
coordinate training dates and place. Jen stated that we will need to have a
certified trainer present at the training to answer questions as well as provide
information regarding the Town’s provision of Hepatitis B shots (and employee’s
ability to decline). A few leads were provided and Sandi will contact.
Memo from Supervisor re Training Requirements: Phillip will draft memo
from Supervisor informing staff of Committee’s efforts in establishing mandatory
and voluntary training opportunities to promote workplace safety.
Documentation and Monitoring—Records of staff training should be forwarded
to Christine in Accounting Dept. for central records as well as Sandi at
Supervisor’s office. Dept. Heads should also maintain records for their staff.
Incident Analysis Form—Committee members find the form sufficient to
provide documentation of accidents as well as potential vehicle to analyze and
prevent accidents. Jim B. suggested eliminating paperwork redundancy;
Christine will compare form with others and make recommendation or combine.
Exposure Control Plan Final: Jen will present to the Town Board.
Review of Plan Requirements: Identify and Prioritize:
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Hazard Communication Plan-will be updated
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Workplace Violence Prevention Plan-will be amended to reflect Safety
Protocols
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Emergency Evacuation Plan-Phillip and Jen will speak with Susan Boyle
to determine if plan needs to be modified to include evacuation in event of
hazardous wastes.
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Energy Control Program-Phillip and Jen will speak with Susan Boyle to
determine if the Town needs to document energy control procedures.
All Care Waste Services: Karen reported she will purchase initial supply of
bags with her budget and suggested that DPW consider purchasing additional
supplies as needed. Jen and Phillip will request a budget from Town Board.
Review of Work-Related Injuries (2010 Report and January 2011): One
incident reported in January, no comments.
Next Meeting:
Wednesday, March 02, 2011 at 9:00 a.m.
Respectfully submitted, Phillip Beltz