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Home My WebLink AboutHeating Fuel Oil= J-'"r'c.. O-~,__l: J C ~ A L U S ~ ru Postage $ Certified Fee RestdctedDelive~yFee G~ ~B - :' ~'' ' [~,.~..~.....~u~.~.~.~.~ .................... t · Complete items 1, 2, and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. -: · Attach this card to the back of the mai~, or on the fi'oct if space permits. 1..Article Addre~md to' . X [] Agent r-i Addre~..~e O. Is d6~my address diff~ ~m item 17 8. Se~vi~e '~pe [] Insured Mail [] C.O.D. 2. Article Number 7009 0820 0001 7820 6804 PS Form 3811, February Southold Town Board - Letter Board Meeting of December 15, 2009 RESOLUTION 2009-967 ADOPTED Item # 5.24 DOC ID: 5545 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-967 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts thc bid of Burt's Reliable, 1515 Young's Avenue~ Southold, NY to supply the town with heating fuel oil for 2010 at $0.1450 per gallon over the Northville Rack Price, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated December 16, 2009 Page 31 February 5, 2010 Petro 1820 Cropsey Avenue Brooklyn, NY 11214 Dear Sir: At the regular Town Board meeting held on December 15, 2009, the Town Board accepted the bid of Burt's Reliable for Heating Fuel Oil. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. February 5, 2010 Burt's Reliable PO Box 696 Southold, NY 11971 Dear Sir: Congratulations. At the regular Town Board meeting held on December 15, 2009, the Town Board accepted the bid of Burt's Reliable for Heating Fuel Oil A certified copy of the resolution is enclosed. The bid deposit for this year's bid will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 15, 2009 RESOLUTION 2009-967 ADOPTED Item # 5.24 DOC ID: 5545 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-967 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Burt's Reliable~ 1515 Young's Avenue~ Southold~ NY to supply the town with heating fuel oil for 2010 at $0.1450 per gallon over the Northville Rack Price, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William Ruland, Councilman SECONDER: Vincent Orlando, Councilman AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated December 16, 2009 Page 31 #9519 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 29th day of October, 2009. Principal Clerk Sworn to before me this d yof C r)l r 2009. NOTICE IS HEREBY GIVEN, ~n accordance with the provisions of Sec- tion 103 of the General Municipal Law, that sealed bids are sought and request- ed for the purchase of Heating F~el Oil and repair service on Town of Southold owned heating systems for Calenda~ Y~ 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk Town Hall PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Col- l~ive Bid Certificate, and bank draft or c~rtified check in the amount of $100.00, nffil be received by the Town Clerk at ~ Southold Town Hall, PO Box 1179, S~095 Main Road, Southold, New York, ~'til 10:00 A3n.. Thursday, Novena- liar 1~, ~09, at which time they will bc opened and read aloud in public. The Town Board of the Town of $outhold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. A~I bids must be signed and sealed in envelopes plainly marked "Bid on Heat- lng Fuel Oil ,.and submitted to the T6wn Clerk.l~e bid price shall not include any tax, federal, state, or local, from which the Tow~ of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOr0THOLD TOWN CLERK 9519-1T 10/29 CHRISTINA VOLINSKI NOTARY PUBLiC-STATE OF NEW YORK No, 01-VO6105050 Qualified In Suffolk County My Commission Expires February 28, 2012 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2010 Heating Fuel Oil Bid Opening 11/12/09 10:00 A.M. Burt's Reliable 1515 Youngs Avenue P O Box 696 Southold, NY 11971 631-765-3767 $0.1450 Per Gallon over Northville Rack Price Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1500 Per Gallon over Northville Rack Price BURT S RELIABLE We'll Take Care of It.TM HEATING · PLUMBING · AIR CONDITIONING Home Heating Oil and Biofuels RECEIVED Bid on Heating Fuel Iq0V 1 2 2009 Southold Town Qerk 11-09-2009 ElizabethNeville Southold Town Clerk P.O. Box 1179 Southold, NY 11971 Burt's Reliable Inc will supply Heating Fuel oil for calendar year 2010 at a fixed transportation charge of 14.5 cents per gallon above Northville Industries consumer rack wholesale price on the date of delivery. President 1515 Youngs Avenue, RO. Box 696 · Southold, NY 11971 · 631-765-3767 · Fax 631-765-1744 · www. burts.com NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best kmowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its su~ty on any bond furnished herewith prior to the official opening of the bidl ~ Signed: Print nam~ Corporate Title (if any) Company Name Mailing Address ~. ~ ~t~ )(' W/'/~' .4//" Phone Number BID ON 2010 Heating Fuel Oil Commercial Services ~f SINCE 1903 Main Office: 1820 Cropsey Ave. Brooklym NY 11214 Tel # 800 758-3835 Fax # 718 946-3808 E-Mail ocs~ petroheat.com Web Site Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: Kerosene #2 Oil #4 Oil #6 Oil Low Sulfur DieseI Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler InstalIations Comprehensive Service Division ,Assessment Analysis Equipment inspections Gas Heating Service Air Conditioning November 4, 2009 RECEIVED NOV 1 2 2009 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 $outhold To,tn Clerk ATrN: Ms. Elizabeth Neville, Town Clerk RE: "Bid Proposal -#2 Fuel Oil" Opening 11/12/2009 Petro would like to propose a bid for the furnishing of your fuel requirements for the fiscal year 2010 based off the Northville Rack prices dated 11/04/08 tbllows: #2 HEATING OIL PRPERGALLON Northville rack price PETRO's - fixed differential Your delivered price today $ 2.1150 .1500 $ 2.265(I Repair service will be on a Time & Material basis; labor rates during workweek Monday thru Friday are $95.00 per hour, $125.00 per hour weekends and Holidays. The price stated above will increase or decrease as the posted price increases or decreases, the fixed differential will remain constant throughout the bid year. We are also enclosing along with the bid the $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel tree lo call the undersigned at (800) 758-3835. Sincerely, Swede Westerlund Operations Manager SW:aj Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 29, 2009 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2010 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peeonic Lane, Peconie, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2010. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: October 20, 2009 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best 'knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name ~/'~-J,~ ~-~ /~'~"~ ~'~/'-~/~/~ Corporate Title (if any) Company Name Mailing Address rr.l~u ~;UIVlIIIF. ITtJIfU- O&lillVkV 1820 CROPS AVENUE BROOKLYN, NY 11214-6098 Phone Number BID ON 2010 Heating Fuel Oil Page 1 of 1 Annette derro From: Kelly Cunningham Sent: Tuesday, November 03, 2009 3:56 PM To: Swede Westurlund; Chris English; Aruna Abdool; Mary Kapassakis; Mary Cunningham; Jeannette Holmes; Willie Taylor; John Schaeffer; Jack Gomes; Annette Jerro; Carmen Davis; Ellen Horstman; Sharon Cruz Subject: FW: Prices Effective Novemberber 3 2009 at 1800 From: Patty Mann[SMTP:PATTYM@NORTHVILLE.COM] Sent: Tuesday, November 03, 2009 3:55:01 PM Subject: Prices Effective Novemberber 3 2009 at 1800 Auto forwarded by a Rule Northville Prices Effective November 03, 2009 @ 18:00 hrs (6pm) Northville (Holtsville) # 2 Fuel Oil (Suffolk & Nassau spec) ......... $ 2.1150 Dyed Kerosene (Bottom Load only) ...... $ 3.01 25 Clear ULSD #2D 15ppm MV Diesel ..... $ 2.1700 Dyed ULSD 15ppm NRLM Diesel ........ $ 2.1800 Clear Wntr ULSD #2D 15ppm MV Diesel. $ 2.1900 Dyed Wntr ULSD 15pprn NRLM Diesel ..... $ 2.2000 Refueling Clear #2D 15ppm MV Diesel... $ 2.97 (Before taxes 2.28593) Ethanol Regular Gas ....... $ 2.0900 Ethanol Premium Gas... $ 2.2325 Ethanol Midgrade Gas ...... $ 2.1950 E-85 ............ $ 2.3900 Inland Terminals (Call Patty Ann at 631-753-4227 to link terminal then set up EZ-Access at www.northville.com) NOTE: Each terminal requires a certificate of insurance from your company New Hyde Park Terminal (NHP) Frank Bros. (Bay Shore) General Terminal 0N.Islip) Romanelli (Lindenhurst) Oswego (Hempstead) Windsor (Mineola) Prices do not include taxes 516- 352-4245 631 - 665-3300 631-422-5746 631-956-1201 516- 485-3900 516-746-5900 #2 Fuel Oil ...... $ 2.1550 #2 Fuel Oil ........ $2.1625 #2 Fuel Oil ...... $ 2.1625 # 2 Fuel Oil ......$ 2.1635 #2 Fuel Oil ...... $ 2.1695 #2 Fuel Oil ...... $ 2.1600 -Tom Magno 11/04/2009 ,' ~,,' LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Heating Fuel Oil and repair service on Town of Southold owned heating systems for Calendar Year 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town 1tall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should be it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Heating Fuel Oil", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 29, 2009 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Services Supt. of Highways Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly swom, says that on the c~ "-]_ day of ~3~.~,~ ,2009, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2010 Bid on Heating Fuel Oil El~[~beth A. Neville Southold Town Clerk Swom before n~ this ~ ~ day of (~{'~ , 2009. ' 0Notary Public LYNDA M. ~ NOTARY PUBLIC, State of NewYork No. 011ff~6020932 Qualified in Suffolk County Term Expires March 8, 20 ~ SPECIFICATIONS FOR THE PURCHASE OF NO "2" FUEL OIL FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2010 Under these specifications the Town of Southold seeks bids for furnishing all of the No."2" fuel oil (heating fuel oil) required for heating the Town buildings, consisting of the Southold Town Hall, 53095 Main Road, Southold, New York (1,500 gallon tank); the Highway Department Building, Peconic Lane, Peconic, New York (275 Gallon Tank); and the Collection Center Building, County Route 48, Cutchogue, New York (300 gallon tank). Bidders are to submit bids for furnishing all of the necessary No. "2" heating fuel oil for the calendar year 2010. Deliveries are to be made to the town buildings as and when required. In submitting bids, the bid price shall be based upon Northville Refining Company's Consumer Rack price to which has been added the delivery cost per gallon. The aforementioned consumer rack price is published daily in the journal of commerce. Vendor receiving award must supply service free of charge on town owned heating systems. The bid price shall not include any federal, state, or local tax, from which the Town Of Southold is exempt. The Southold Town Board reserves the right to reject any and all bids and waive any defect or informality in any bid should it be deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Bid On No. "2" Heating Fuel Oil" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179, Southold, New York 11971. DATED: October 20, 2009 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2010 Heating Fuel Oil Southold Town Board ~ Letter Board Meeting of October 20, 2009 RESOLUTION 2009-853 ADOPTED Item # 5.20 DOC ID: 5374 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-853 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 21}, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2010: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated October 26, 2009 Page 23