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Home My WebLink AboutGasolineru ru r~3 Postage Certified Fee C3 Return Receipt Fee (Endorsement Required) C AL USE Postmark · Complete items 1, 2. and 3. Also complete item 4 if Restricted Delivery is desired. · Print your name and address on the reverse so that we can return the card to you. · Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: 2. Article Number (Transfer f~om service/abe/) [] ~gem 3. Service Type ~r"'Cerflfled Mail 0 Reg~tered [] insured Mail [] F.~prees Mail [] Retum Receipt for Merchandise [] C.O.D. 4. Restricted Sellve~J? (Extra Fee) [] Yes 7009 0820 0001 7620 6662 PS Form 3811, February 2004 Donmetic Return Receipt 10259S-02-M-IS40 Southold Town Board - Letter Board Meeting of December 15, 2009 RESOLUTION 2009-961 ADOPTED Item # 5.18 DOC ID: 5543 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-961 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid[si from Petro Commercial Services~ at a price of $0.1375 per gallon fixed differential above the Northville Rack Price~ for supplying the Town of Southold with both Unleaded Gasoline [EthanolI and Unleaded Plus Gasoline [Ethanol[~ respectivel¥~ for the 2010 calendar year~ subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNAN~rMOUS] HOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, .~ustice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated December 16, 2009 Page 25 February 5,2010 Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 Dear Sir: Congratulations. At the regular Town Board meeting held on December 15, 2009, the Town Board accepted the bid of Petro Commercial Services for Gasoline. A certified copy of the resolution is enclosed. The bid deposit for this year's bid will be returned to you at the end of the contract. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 15, 2009 RESOLUTION 2009-961 ADOPTED Item # 5.18 DOC ID: 5543 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-961 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 15, 2009: RESOLVED that the Town Board of the Town of Southold hereby accepts the bidlsl from Petro Commercial Services, at a price of $0.1375 per gallon fixed differential above the Northville Rack Price~ for supplying the Town of Southold with both Unleaded Gasoline [Ethanol] and Unleaded Plus Gasoline [Ethanoll~ respectivel¥~ for the 2010 calendar year, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZHOUS] MOVER: Thomas H. Wickham, Councilman SECONDER: Louisa P. Evans, Justice AYES: Ruland, Orlando, Krupski Jr., Wickham, Evans, Russell Generated December 16, 2009 Page 25 #9517 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1__ week(s), successively, commencing on the 29th dayof October, 2009. Principal Clerk Sworn to before me this NOTICE IS HEREBY GiVEN/In ac- cordance wi~ the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purclmse of Gasoline by the Town of Southold for Calendar Year 2010. Specifications for such bids .may be obtained at the Office of the Southokl Town Clerk, Town Hall, PO Box 117~, 53095 Main Road, Southold, New York Sealed bids, together with a NowCol- basive Bid Certificate, and bank draft or c~rtifled check in the amount of $100.00, mil be received by the Town Clerk at the Southold T~vn Hall, PO Box1179, 53095 Main Road, Southold, New York, until ~ ~,M., Tlmrsday, November 1~, ~9, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserv~ the ~ght to i-eject any and all bids ami waive any and all informalities in any bid should is be deemed in the best intereat of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gas. ollne', and submitted to the Town Clerk. '[he bid price shall not inclhde any tax, federal, state, or local, from which the Town of Seuthold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 9517-IT 10/29 NOTARY PUBLIC-STATE OF NEW YORK No. 0]-V06105050 QuaHfled In Suffolk County ~,~lv Commission Expires February 28, 2012 ELIZABETH A. NEVILLE, RMC, CMC TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2010 Gasoline Bid Opening 11/12/09 10:00 A.M. Unleaded & Unleaded Plus Gasoline Petro Commercial Services 1820 Cropsey Avenue Brooklyn, NY 11214 800-758-3835 $0.1375 Per Gallon over Northville Rack Price ,' · Commercial Services 11~ SINCE 1903 Main Office: 1820 Cropsey Ave. Brooklyn, NY 11214 Tel # 800-758-3835 Fax # 718- 946-3808 E-Mail t~cs~etroheat.com Web Site www.Petro.com Operations Locations: New York Massachusetts Connecticut Rhode Island New Jersey Pennsylvania Maryland Virginia Products: Kerosene #2 Oil #4 Oil #6 Oil Low Sulfur Diesel Ultra Low Sulfur Diesel Off Road Diesel Gasoline Burner/Boiler Installations Comprehensive Service Division Environmental ,Assessment Analysis Equipmen~ Inspections Gas Heating Service Air Conditioning November 4, 2(109 RECEIVED NOV 1 2 2009 Town of Southold Town Hall, Post Office Box 1179 Southold, N. Y. 11971 ATTN: Ms. Elizabeth Neville, Town Clerk Southold Town Clerk RE: "Bid Proposal- Gasoline" Opening 11/12/2009 Petro would like to propose a bid tbr the furnishing of your fuel requirements for the fiscal year 2010 based off the Northvillc Rack prices dated 11/04/09 as l~rllows: UNLEADED GASOLINE (ETHANOL) Northville rack price PETRO's - fixed differential Your delivered price today UNLEADED PLUS GASOLINE (ETHANOL) PR PER GALLON $ 2.(1900 .1375 $ 2.2275 PR PER GALLON $ 2.1950 .1375 $ 2.3325 Northville rack price PETRO's - fixed differential Your delivered price today Thc prices stated above will increase or decrease as the posted prices increase or decrcasc, the fixed differentials will remain constant throughout the bid year. We are also enclosing along with the bid Iht $100.00 bond as requested, which will be returned to PETRO. Should you have any questions, please feel fmc to call the undersigned at (800) 758-3835. Sincerely, Swede Westerlund Operations Manager SW:aj Enclosures LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 29, 2009 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2010 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2010 year for ali town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. RQ,utine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. ~nday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a !tighway Employee. , ~ Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps w~thin four (4) hours. B!d prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of ~e Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. D..ATED: October 20, 2009 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name Corporate Title Company Name Mailing Address BID ON 2010 Gasoline Page 1 of 1 Annette Jerro From: Kelly Cunningham Sent: Tuesday, November 03, 2009 3:56 PM To: Swede Westurlund; Chris English; Aruna Abdool; Mary Kapassakis; Mary Cunningham; Jeannette Holmes; Willie Taylor; John Schaeffer; Jack Gomes; Annette Jerro; Carmen Davis; Ellen Horstman; Sharon Cruz Subject: FW: Prices Effective Novemberber 3 2009 at 1800 From: Patty Mann[SMTP:PATTYM@NORTHVILLE.COM] Sent: Tuesday, November 03, 2009 3:55:01 PM Subject: Prices Effective Novemberber 3 2009 at 1800 Auto forwarded by a Rule Northville Prices Effective November 03, 2009 @j8:00 hrs (6prn) Northville (Ho!tsville) # 2 Fuel Oil (Suffolk & Nassau spec) ......... $ 2.11 50 Dyed Kerosene (Bottom Load only) ...... $ 3.01 25 Clear ULSD #2D 15ppm MV Diesel ..... $ 2.1700 Dyed ULSD 15ppm NRLM Diesel ........ $ 2.1 800 Clear Wntr ULSD #2D 15ppm MV Diesel. $ 2.1900 Dyed Wntr ULSD 15ppm NRLM Diesel ..... $ 2.2000 Refueling Clear #2D 15ppm MV Diesel... $ 2.97 (Before taxes 2,28593) Ethanol Regular Gas ....... $ 2.0900 Ethanol Premium Gas... $ 2.2325 Ethanol Midgrade Gas ...... $ 2.1950 E-85 ............ $ 2.3900 Inland Terminals (Call Patty Ann at 631-753-4227 to link terminal, then set up EZ-Access at www.northville.com) NOTE: Each terminal requires a certificate of insurance from your company New Hyde Park Terminal (NHP) Frank Bros. (Bay Shore) General Terminal (W.Islip) Romanelli (Lindenhurst) Oswego (Hempstead) Windsor (Mineola) Prices do not include taxes 516-352-4245 631- 665-3300 631-422-5746 631-956-1201 516-485-3900 516-~6-5900 #2 Fuel Oil ...... $ 2.1550 #2 Fuel Oil ........ $2.1625 #2 Fuel Oil ...... $ 2.1625 # 2 Fuel Oil ...... $ 2.1635 #2 Fuel Oil ...... $ 2.1695 #2 Fuel Oil ...... $ 2.1600 -Tom Magno 11/04/2009 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase of Gasoline by the Town of Southold for Calendar Year 2010. Specifications for such bids may be obtained at the Office of the Southold Town Clerk, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971. Sealed bids, together with a Non-Collusive Bid Certificate, and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, November 12, 2009, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should is be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Gasoline", and submitted to the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 20, 2009 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 29, 2009 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Data Construction Burrelle's Info Chief of Police Cochran Town Board Members Dodge Reports Town Clerk's Bulletin Board Accounting Town Attorney Brown's Letters Supt. of Highways STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, New York being duly sworn, says that on the qO~ day of~, 2009, she affixed a notice of which the annexed printed notice is a tree copy, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York. 2010 Bid on Gasoline -- El~beth A. Ne~ih~ Southold Town Clerk Sworn before me this c~tt~ day of~, 2009. ~Otary Public LYNDA M. ~ NOTARY PUBLIC, State of New Yol~ No. 01~.~6020932 Qualified in Suffolk Count~ Term Expires March 8. 20.~ SPECIFICATIONS FOR THE PURCHASE OF GASOLINE FOR THE TOWN OF SOUTHOLD FOR CALENDAR YEAR 2010 Under these specifications the Town Of Southold seek bids for the purchase of all of its gasoline requirements for the 2010 year for all town departments. The Police Department maintains a 2,500 gallon capacity tank at the Police Headquarters at Peconic, New York and uses approximately 70,000 gallons of unleaded gasoline annually. The Highway Department maintains a 1,000 gallon tank for unleaded gasoline, and a 1,000 gallon tank for unleaded plus gasoline. All tanks are located at the Highway Department premises at Peconic Lane, Peconic, New York. The Highway Department uses approximately 12,000 gallons of unleaded gasoline annually, and approximately 24,000 gallons of unleaded plus gasoline annually. In submitting bids, the bidder must submit Northville Price posted daily. Vendor receiving the award must check tanks twice weekly and fill as necessary. O The successful bidder will be required to make deliveries to the town within four (4) hours of a request for a delivery from any town official, and such bidder will be required to make deliveries on any day of the week, including holidays and shall make deliveries in such quantities of 250 gallons or more, as may be required. Routine deliveries to the Highway Department must be made between the hours of 7:00 am to 3:00 pm. Monday through Friday. No deliveries are to be made on weekends or holidays unless an emergency call is made by The Highway Department. All gas tickets for deliveries to the Highway Department must be signed by a Highway Employee. Vendor receiving award must supply service for any and all repairs or replacements on town owned pumps within four (4) hours. Bid prices are not to include any federal, state, or local tax, from which the Town Of Southold is exempt. The Town Of Southold reserves the right to reject any and, all bids if it is deemed in the best interest of the Town Of Southold to do so. Bids must include a non-collusive bid certificate, and be signed and sealed in envelopes plainly marked "Gasoline Bid" and addressed to the Town Clerk, Town Of Southold, Town Hall, 53095 Main Road, PO Box 1179. Southold, New York 11971. DATED: October 20, 2009 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number BID ON 2010 Gasoline Southold Town Board - Letter Board Meeting of October 20, 2009 RESOLUTION 2009-853 ADOPTED Item # 5.20 DOC ID: 5374 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2009-853 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 20, 2009: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2010: Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Gasoline for Town Vehicles Heating Fuel Oil for Town Buildings Diesel Fuel Oil for Highway Department and Transfer Station Bulk Ice Control Sand for the Highway Department Removal of Scrap Tires from the Transfer Station Town Brown Leaf Bags Town Yellow Garbage Bags Motor Oil and Grease Removal of Electronic Waste (E-Waste) Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANZF4OUS] 14OVER: Thomas lq. Wlckham, Councilman SECONDER: Louisa P. Evans, 3ustice AYES: Ruland, Orlando, Krupski .~r., Wickham, Evans, Russell Generated October 26, 2009 Page 23